HomeMy WebLinkAboutR40-Economic Development Agency
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ECONOMIC DEVELOPMENT AGENCY
OF THE CITY OF SAN BERNARDINO
FROM; Gary Van Osdel
Executive Director
SUBJECT:
AMENDMENT TO THE CITY'S FIVE
YEAR CONSOLIDATED PLAN AND
REPROGRAMMING OF CDBG
FUNDS
DATE; November 22, 1999
OR' /'t" '~L
I""ilili
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SvnoDsis of Previous Commission/Council/Committee Action(s):
On May 15, 1995, the Mayor and Common Council approved the Five-Year Consolidated Plan that set forth how the
City will address its housing, economic and community development identified needs. Annually, the Mayor and
Council approves and allocates funds to incrementally address those needs identified in the Plan using Community
Development Block Grant funds and other U.S. Department of Housing and Urban Development (HUD) formula grants
such as HOME Investment Partnership Grant (HOME) and Emergency Shelter Grant (ESG).
--RecoiiiiiiendedMOtlon(s):-----------------------------------------------------------------------------------------
OPEN PUBLIC HEARING
CLOSE PUBLIC HEARING
(Mavor and Common Council)
MOTION:
RESOLUTION OF THE MAYOR AND COMMON COUNCIL (I) APPROVING AND
AUTHORIZING THE RE-PROGRAMMING OF COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) FUNDS IN THE AMOUNT OF $242,300 (2) THE REALLOCATION OF CDBG FUNDS
TO THE PROJECTS CONTAINED IN THIS STAFF REPORT; (3) AMENDMENTS TO THE
CITY'S FIVE-YEAR CONSOLIDATED PLAN (1995-2000) AS PROVIDED HEREIN AND (4)
EXECUTION OF AN AMENDMENT TO THE EXISTING STANDARD CDBG AGREEMENT
WITH THE YWCA BY THE MAYOR, AS PREPARED AND APPROVED BY THE CITY
ATTORNEY
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Ward(s):
5081
1-7
Contact Person(s): G. Van OsdellM. PachecolM. Arogundade
Project Area(s) All
Phone:
Supporting Data Attached: Ii/J Staff Report Ii/J Resolution(s) Ii/J Agreement(s)/Contract(s) 0 Map(s) 0 LetterlMemo
SIGNATURE:
Budget Authority:
CDBG
$242,300
FUNDING REQUIREMENTS Amount: $ 242,300
Source;
.~. J.JJ.
\~aggi~eCO, Director
""-Housing & Community Development
--CommisSloDlCounciiNotes:-----------------------------------------------------------------
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GVO;lag;99-12-06 Five Year Plan
COMMISSION MEETING AGENDA
Meeting Date: 12/06/1999
Agenda Item Number: . /l liD
ECONOMIC DEVELOPMENT AGENCY
STAFF REPORT
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Amendment to the Citv's Five Year Consolidated Plan and Renrol!rammiDl! of CDBG Funds
BACKGROUND
In 1975, the City of San Bernardino became an entitlement city and has annually thereafter been
awarded Community Development Block Grant (CDBG) funds to use for a host of housing,
community development, infrastructure and economic development programs and projects.
In its continued efforts to ensure that the City is expending its CDBG funds in compliance with
federal regulation, staff has routinely reviewed and monitored the progress of existing projects
and programs to ensure that they are on schedule and progressing without obstacles. As part of
this ongoing effort to move projects and expend funds, in February, July and October 1999, the
Mayor and Common Council authorized the reallocation of$3.3 million in unexpended old
CDBG funds to a number of under-budgeted or incomplete community development activities or
other new projects that lacked resources.
CURRENT ISSUE
,
Staff has conducted another evaluation of the CDBG Program and has found it necessary to
recommend the reallocation of funds in the amount of $242,300. This amount is proposed to be
reallocated from the Casa Ramona Architectural and Engineering Design Project #96-211. This
project has not moved forward in a timely manner since May 1996 when funds were allocated.
The reason the project has not moved forward is because the City is required to consult and
receive concurrence on the project scope of work from the State Historic Preservation Officer
and the National Council on Historic Properties prior to spending federal funds on an historic
property or properties that are eligible to be placed on the National and State Historic Register,
such as Casa Ramona Elementary School site. The required concurrence and agreement on the
Casa Ramona project has not occurred since 1996 and it is anticipated that it may further take
sometime to reach an agreement.
As a result, an alternative funding source has been worked out with Casa Ramona Inc., (the
project applicant).
A detailed discussion of the chronology of events and the alternative funding source for Casa
Ramona project was discussed in the agenda item requesting approval of the 1999 Casa Ramona
and Redevelopment Agency Grant Agreement which preceded this agenda item.
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GYO:lag:99-12-06 Five Year Plan
COMMISSION MEETING AGENDA
Meeting Date: 12/06/1999
Agenda Item Number: t'lD
Economic Development Agency Staff Report
November 17,1999
Page Number -2-
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The $242,300 in CDBG funding is now available for reallocation to:
A. YWCA Building and Indoor Pool Renovation (Project #97-210 and 98-240).
The building is owned by the City and leased to YWCA. The roof is in need of
replacement and the indoor pool is unsafe. In 1997, 1998, 1999, $60,000, $55,000 and
$10,000 for a total of $115,000 respectively in CDBG funds were allocated for the
renovation currently in progress, however, an additional $20,000 is needed to complete
the project.
B. Inland Valley Development Agency:
Staff proposes that $120,000 be provided to the IVDA to renovate commercial buildings
at the former Norton Air Force Base to bring the buildings up to health and safety code in
order to lease them for use to private businesses. If this reallocation is approved, staff
will bring forward a complete description of the project and an agreement between the
City and IVDA to the Mayor and Common Council at the December 20, 1999 meeting.
C. General Contingency Funds
It is recommended that the remaining balance of $102,300 be allocated to the
contingency account to fund future projects.
In compliance with the approved Citizen Participation Plan and the CDBG regulation 24 CFR
570.302 and 24 CFR 91.105, a required public notice was published in the Sun Newspaper of
November 6 and December 5, 1999. This public notice requested that citizens provide both oral
and written comments on this reallocation of funds and the amendment to the Five Year
Consolidated Plan to the Economic Development Agency by 2:00 p.m., December 6, 1999 or at
today's meeting. As of the time this report was prepared, staff has not received any oral or
written comments.
FISCAL IMPACT
This item will not negatively impact the City's General Fund nor the Redevelopment Agency's
Funds as funds for the Casa Ramona Projects are available from CDBG funds for Fiscal Year
1996-1997 in the amount of $242,300.
ENVIRONMENTAL REVIEW
Prior to the release of any federal resources, the Agency must adhere to the National
Environmental Protection Agency (NEPA) environmental guidelines and requirements. All
mandated notices of public hearing have been adhered to.
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GYO:lag:99-l2-06 Five Year Plan
COMMISSION MEETING AGENDA
Meeting Date: 12/06/1999
Agenda Item Number: il/O
Economic Development Agency Staff Report
November 17,1999
Page Number -3-
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RECOMMENDATION
That the Mayor and Common Council conduct the public hearing regarding the reprogramming
of CDBG funds in the manner set forth in this report and adopt the attached Resolution.
~'~.
kMaggie acheco, Director
9 Housing & Community Development
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GVO:lag:99-12-06 Five Year Plan
COMMISSION MEETING AGENDA
Meeting Date: 12/06/1999
Agenda Item Number: .!llL.Il-
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL (1)
APPROVING AND AUTHORIZING THE RE-PROGRAMMING OF
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS IN
THE AMOUNT OF $242,300 (2) THE REALLOCATION OF CDBG
FUNDS TO THE PROJECTS CONTAINED IN THIS STAFF REPORT;
(3) AMENDMENTS TO THE CITY'S FIVE-YEAR CONSOLIDATED
PLAN (1995-2000) AS PROVIDED HEREIN AND (4) EXECUTION OF
AN AMENDMENT TO THE EXISTING STANDARD CDBG
AGREEMENT WITH THE YWCA BY THE MAYOR, AS PREPARED
AND APPROVED BY THE CITY ATTORNEY
SECTION 1. That the Mayor and Common Council hereby approve the reprogramming
ofCDBG funds in the amount of $24:2,300 as follows: (1) YWCA ($20,000); Inland Valley
Development Agency ($120,000); and General Contingency Fund ($102,300).
SECTION 2. That the Mayor is hereby authorized to amend the existing CDBG
Agreement(s) between the City of San Bernardino and the YWCA for the use of $20,000 as
prepared and approved by the City Attorney, a copy of which is on file with the City Clerk, and
incorporated herein by reference as though fully set forth at length.
SECTION 3. The authorization to execute the above referenced Agreements is
rescinded if the party to the Agreement fails to execute them within sixty (60) days of the
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passage of this Resolution.
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SECTION 4. The Mayor and City Attorney are authorized to make changes to the
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Agreements provided the changes are non-substantive in nature, and do not increase the amounts
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provided herein.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL (1)
APPROVING AND AUTHORIZING THE RE-PROGRAMMING OF
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS IN
THE AMOUNT OF $242,300 (2) THE REALLOCATION OF CDBG
FUNDS TO THE PROJECTS CONTAINED IN THIS STAFF REPORT;
(3) AMENDMENTS TO THE CITY'S FIVE-YEAR CONSOLIDATED
PLAN (1995-2000) AS PROVIDED HEREIN AND (4) EXECUTION OF
AN AMENDMENT TO THE EXISTING STANDARD CDBG
AGREEMENT WITH THE YWCA BY THE MAYOR, AS PREPARED
AND APPROVED BY THE CITY ATTORNEY
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 1999, by the following vote to wit:
Council Members:
Aves
Navs
Abstain
Absent
ESTRADA
LIEN
MCGINNIS
SCHNETZ
SUAREZ
ANDERSON
MILLER
City Clerk
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The foregoing resolution is hereby approved this
,1999.
day of
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22 Approved as to form and Legal Content:
23 James F. Penman
City Attorney
24 (\
Judith Valles, Mayor
City of San Bernardino
By: ;,~
()
?~
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, '
1999-316
/~-
CITY OF SAN BERNARDINO {'/ r-
ECONOMIC DEVELOPMENT AGENCY
SECOND AMENDMENT TO THE
COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT
CAPITAL IMPROVEMENTSIREHABILIT AnON
THIS SECOND AMENDMENT to Agreement dated Julv 1. 1997 referred to as
("Amendment"), is made and entered into this 6th day of December, 1999 by and between the
City of San Bernardino, a municipal corporation, referred to as ("City"), and YWCA of Greater
San Bernardino, a non-profit community service organization, referred to as ("Subrecipient").
City and Subrecipient agree as follows:
WITNESSETH
Community Development Block Grant
WHEREAS, City and Subrecipient have previously entered into agreement dated Julv 1.
1997 referred to as ("Agreement"); and
WHEREAS, City and Subrecipient desire to amend agreement to include rehabilitation
of facility to meet health and safety standards. i.e.. roof. indoor swimminl! Dool. etc.; and
WHEREAS, City desires to increase the amount Community Development Block Grant
funding in the amount of Twenty Thousand Dollars ($20,000) to allow Subrecipient to
complete the project.
WHEREAS, City and Subrecipient by this amendment, agree that funds will be expended
and work will be completed no later than December 30, 1999.
Now, therefore, in consideration of the mutual covenants herein set forth and the mutual
benefits to be derived therefrom, the parties agree to modify the original agreemen~ as follows:
1. Change the first sentence in Section 2 Pavments
City shall reimburse Subrecipient for allowable costs incurred under the scope of this
Amendment and applicable Federal regulations, which have not been paid for or reimbursement
will be made at least on a monthly basis, with the total of all such reimbursements not to exceed
$20.000.
.
.
1999-316
IN WITNESS WHEREOF, the parties have caused Amendment to be executed as of the day and
year first written above.
CITY OF SAN BERNARDINO:
SUBRECIPIENT:
Executive Director
Board Chair
<<MJu1 f1~
Rachel Clark, City Clerk ~ .
?J ;JanclNu Yviulti1OJ; ve~
Approved as to form and
Legal Content:
Board Secretary
By cr- f1k
P:\Clcrieal SClVices Oepl\Musibau\99 CODO Agreemenu\CDBG 2nd Amend YWCA.doe