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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Fro~ Lynn Merrill, Director 0 RIG IN A L
Dept: Public Services Department
Subject: Resolution authorizing the execution of an
annual purchase order to Ray Kelly Equipment Service
for heavy equipment transmission parts and repair
servIces.
Date: November 16,1999
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Council Date: December 6, 1999
Synopsis of Previous Council Action
None
Recommended Motion:
Adopt resolution
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Contact person:
Bill Oppenheim, Fleet Manager
Phone:
384-5220
Supporting data attached: Staff Report, Resolution
Ward: All
FUNDING REQUIREMENTS:
Amount:
$33,000
Source:
635-341-5111 $16,000
Materials & Supplies
635-341-5173 $17,000
Outside Vehide Maintenance
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Council Notes:
Agenda Item No. J,t.,
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
A resolution authorizing the execution of an Annual Purchase Order with Ray Kelly Equipment
Service of San Bernardino for heavy equipment transmission overhaul and maintenance support.
BACKGROUND
The majority of the City's heavy equipment transmissions are manufactured by Allison
Transmissions. Ray Kelly Equipment Services of San Bernardino is an authorized distributor and
the selected-source provider of parts and services of Allison manufactured transmissions. The
vendor is an independent heavy equipment transmission repair facility that has provided quality and
reliable support to the City of San Bernardino for over twenty (20) years.
FINANCIAL IMPACT
Funds for this purchase order are contained in the Public Services Department, Fleet Division Fiscal
Year 99/00 Budget; $16,000 in the Materials and Supplies account and $17,000 in the Outside
Vehicle Maintenance account.
RECOMMENDATION
It is recommended that the Mayor and Common Council authorize the Purchasing Manager to issue
an Annual Purchase Order to Ray Kelly Equipment Services in an amount not-to-exceed $33,000
for heavy equipment transmission parts and maintenance support.
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(G(Q)[P)V
. Resolution No.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN ANNUAL PURCHASE ORDER TO RAY KELLY EQUIPMENT
SERVICE FOR HEAVY EQUIPMENT TRANSMISSION PARTS AND REPAIR
SERVICES TO BE UTIUZED BY THE FLEET DMSION OF THE PUBUC
SERVICES DEPARTMENT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Ray Kelly Equipment Services of San Bernardino is an authorized
distributor and the selected-source provider of parts and services of Allison manufactUred
transmissions; and that the majority of the City's heavy equipment transmissions are manufactured
by Allison Transmissions. Pursuant to this determination, the Purchasing Manager is hereby
authorized and directed to issue an Annual Purchase Order to Ray Kelly Equipment Services in an
amount not to exceed $33,000.
SECTION 2. The authorization to execute the above referenced is rescinded if it is not
issued within sixty (60) days of the passage of this resolution.
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November 16, 1999
CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
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. STAFF REPORT
SUBJECT
Upgrade the salary range for Electrical & HVAC Mechanic from Range 1356, $2,621 _
$3, 185/month to Range 13n, $2,910 - $3,537/month.
BACKGROUND
Within the Facilities Management Department, two (2) Electrical & HVAC Mechanic pOSitions
are budgeted. At the present time, both positions are vacant; resulting in drastically reduced
response times for heating and air conditioning problems.
During the last recruitment for this position, the City did three separate recruitments before
finding a candidate that was qualified to fill one vacant position. Problems encountered
during these recruitments included but were not limited to: (1) all candidates failing the
written test; (2) all candidates failing to meet the minimum requirements; and, (3) qualified
candidates declining the position due to low salary. After almost one year, the City was able
to hire a rather inexperienced but qualified individual. Within five months, that individual was
able to obtain a similar position within the University of Califomia system at a salary $300 per
month more than his City salary. Shortly after this individual resigned, the remaining HVAC
O Mechanic on staff was able to obtain a position with a contractor at a salary $400 per month
above his top-of-the-range City salary.
The possibility of contracting out this service was considered and informal bids were
obtained. Based on the information obtained it was determined that maintaining the service
levels needed by the City would cost in excess of $100,000.
The classification of Electrical & HVAC Mechanic is in the General Unit. At the conclusion of
contract negotiations in September 1999, a salary increase of three percent (3%) beginning
January 1, 2000, was part of the agreement. This increase will adjust the salary range of this
classification to Range 1362, $2,700 - $3,2821month.
However, the world of heating and air conditioning is becoming an increasingly technical
environment. Environmental regulations have resulted in the need for special certifications.
Automated building system controls have resulted in the need for candidates that are
extremely computer-literate. Even with the new salary range in place, the City has little hope
of attracting and retaining qualified individuals for this position. Opening further recruitments
without a substantial increase in salary holds little hope for a pOsitive outcome.
Rather than begin another round of recruitments, Facilities Management requested that
Human Resources perform a salary survey for this position. Ten cities were surveyed for this
study. The average for the seven cities that had this classification was between 10.6% and
12.4% above the current salary paid in the City of San Bemardino. (See Exhibit A.)
o Based on the survey findings and in order to maintain a competitive position in the job
marketplace, an appropriate salary range for the classification of Electrical & HVAC Mechanic
is Range 13n, $2,910 - $3,537/month.
o FINANCIAL IMPACT
Funding for this salary will be provided through salary savings in Account No. 001-325-5011.
The two- (2) current positions have been open for several months, so there is a surplus of
salary savings. Future increases will be budgeted through the budget process in the next
fiscal year.
RECOMMENDATION
Based on the foregoing, recommendations include:
· Upgrade the salary range for the classification of Electrical & HVAC Mechanic from Range
1356, $2,621 - $3,185/month to Range 1377, $2,910 - $3.537/month.
· Direct the Human Resources Department to update Resolution 6413 Section Ten, to
reflect this particular action.
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EXHIBIT A
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Salary survey
Classlftcatlon: Electrical & HVAC Mechanic (58)
Salary: $2821-$31851month
~ ~ Q.IGI'U Ranae
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Fontana SR Faclities Mai'l1eI..1Ce Technlcl8n S 2.894.00 . S 3.283.00
Glendale HVACmechanic S 3.354.00 . S 4.388.00
RIaIto -- FacIIIly Mai'Iten8nc:e Technlcl8n S 2,600.00 - S 3.161.00
Riverside Ak CondIlIoIIIng Tedil.IicIBI, S 3.014.00 - S 3.663.00
~rll.18 HeelIo~ & RerrIgereUan Tect.lIcIII. S 3,293.00 - S 4.053.00
Pomona FaclllielIll'IIIintIIna'l Technlcl8n S 2.665.00 - S 3.277.00
San Bem8ldi... HVAC Mechanic S 2.662.00 - S 3,239.00
City Unlllecl Sc:hooI
a=. (Conlr8ct out)
(Conlr8ct out)
Ontario (Conlr8ct out)
Averq. Salaries for 7 CItlM S 2,100.00 . S 3,581.00
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