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HomeMy WebLinkAbout22-Fire Department " -,..t,~. CITY O'F SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Larry R. Pitzer Subject: Resolutions Authorizing The San Bernardino City Fire Department To Enter Into Automatic Aid Agreements with San Bernardino County Consolidated Fire District, County Service Areas 70 And Central Valley Fire Protection District, County Service Areas 38 And 70. o Dept: Fire Date: November 15, 1999 Synopsis of Previous Council Action: None RECOMMENDATION: Adopt resolutions. C Contact Person: Larrv R. Pitzer Supporting data attached: Staff Reoort Phone: (909)384-5286 Ward: City Wide FUNDING REQUIREMENTS: Amount: Source: IACCT.No) IAcct. Descriotion) Finance: Council Notes: "() Agenda Item No. <t1. () ~,2, 1z./~/'If o o o CITY QF SA~RNARDINO - REOUESUOR COUNCIL ACTl9~ STAFF REPORT SUBJECT: Resolution authorizing the San Bernardino City Fire Department to enter into an Automatic Aid Agreement with San Bernardino County Consolidated Fire District, County Service Areas 70 and 38 and County Service Area 70 and Central Valley Fire Protection District. BACKGROUND: The San Bernardino City Fire Department currently has established Automatic Aid Agreements with the cities of Loma Linda, Colton and Rialto. These Automatic Aid Agreements allow for the most expedient and cost effective emergency response into defined areas where San Bernardino City and any of the other above jurisdictions share mutual boundaries. These Automatic Aid Agreements allow for joint response from San Bernardino City Fire Department, and either of the above listed jurisdictions on a reciprocal basis. Definitive Joint Response areas are established that enable any of the Automatic Aid Agreement parties to most effectively make use of the closest emergency resources, without depletion of their own resources. The current Automatic Aid Agreements betv.reen the San Bernardino City Fire Department and those other cities as listed above, have been in place since 1977 (Rial to ), 1978 (Lorna Linda) and 1978 (Colton) respectively. These agreements have been found to be beneficial to the citizens of these jurisdictions as well, with no adverse effects on current emergency response or levels of service. This proposed agreement between the City of San Bernardino and San Bernardino County will accomplish what the other automatic aid agreements listed above have done; that is to allow for the best fire and emergency medical aid response for the citizens of the City and the County. FINANCIAL IMPACT: Since this is a reciprocal agreement there is no anticipated financial impact. RECOMMENDATION: Adopt resolution. I. o ~ E ~ New VendarCode Dept. Contract Number M Change SC V\ X Cancel County COUNTY, San Bemerdino County Dept. Orgn. Contracto(s Ueense No. Canso/ldeled Fire Countv County Contract Representative Ph. Ex!. Amount of Contract Dan Wurt /909) 829-4441 $00- Fund I Oept. I Organization I Appr. I Obj/Rev Sou",e Activity GRClPROJ/JOB Number Commodity Code Estimated Payment Total by FiscaJ Year FY Amount lID FY Amount 110 Projecl Name - - Automatic Aid Agreement between the City of San - - Bernardino & San Bernardino County - - Service Area 38 FOR COUNTY USE ON/. Y DISTRICT FAS STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between San Bernardino County Consolidated Fire District, County Service Areas 70 & 38 hereinafter called County, and Name San Bernardino City Fire Department Address 200 East Third Street San Bernardino, CA 92410-4889 Phone (909) 384-5286 Birth Data hereinafter called City. Federal 10 No. or Social Security No. I HEREBY AGREED AS FOLLOWS: (U. ~ bekTw tmd additinlUll bond Shl~IS. Setlonh service to be nNknd. amolllll to be paid. manner ofpaynu!1lt. time fOT perfoTIIUUICt! or completitHl, deurminalioll D/ satisfactory performDJlct! tmd ClUUt! lor krminaliotl. OI~r terms and conditions. and tJltach plans. specifications. and adlhnJa. if any.) AGREEMENT FOR EXCHANGE OF FIRE PROTECTION AND RESCUE SERVICES - - AUTOMATIC AID WHEREAS, the parties to this Agreement provide fire protection and rescue services within their respective jurisdictions; and, WHEREAS, it is in the best interests of the citizens of the County and the City to provide the most expeditious response to suppress fires and render other emergency service; and, WHEREAS, each party is desirous of providing to the other a reasonable and reciprocal exchange of fire, rescue and emergency medical services on a day to day basis; and, WHEREAS, this Agreement is authorized by provisions of applicable State and Federal law; NOW, THEREFORE, in consideration of these mutual covenants, the parties agree to undertake automatic aid under the terms, provisions, and conditions hereinafter provided. o Page 1 01 4 o 'l o 1. The City agrees to provide a designated fire or rescue response, as determined by the Fire Chiefs of the City and District to those areas within District's jurisdiction as identified in Exhibit "A," attached hereto and incorporated herein by this reference. 2. In retum for the services to be provided by the City, the District agrees to provide a designated fire or rescue response, as determined by the Fire Chiefs of the City and District, to those areas within City's jurisdiction, also identified in Exhibit "A," attached hereto and incorporated herein by this reference. 3. Upon receipt by the City of an alarm within its jurisdictional area, the City, as the jurisdictional department, will dispatch the nearest and appropriate designated fire or rescue response to that alarm and notify the District's fire dispatcher, who will, in turn, dispatch the agreed-upon response. 4. Upon receipt by the District of an alarm within its jurisdictional area, the District, as the jurisdictional department, will dispatch the nearest and appropriate designated fire or rescue response to that alarm and notify the City's fire dispatcher, who will, in tum, dispatch the agreed- upon response. The City and District intend that this Agreement will provide mutual benefits to both parties and herein authorize the Fire Chiefs of the City and District to revise any designated areas or types of response periodically as may be dictated by changing conditions and mutual benefits to the parties. It is agreed that substantial reductions of fire protection and/or emergency medical forces by parties hereto shall be cause for reconsideration or amendment of this Agreement. 6. Details as to amounts and types of assistance to be dispatched, areas to be assisted, methods of dispatching and communications, training programs and procedures, methods of requesting aid, and the names of persons authorized to send and receive such requests, together with lists of equipment and personnel which will be utilized, shall be developed by the Fire Chiefs of the City and District. Such details shall be recorded in an Operating Plan and signed by the Chiefs of the City and District. 7. In those instances where an assisting department arrives before the jurisdictional department, the assisting department will take the necessary action dictated by the situation. However, it is assumed that the jurisdictional department will arrive shortly after the arrival of the assisting department. Thereafter, the responsibility for coping with the situation will be immediately assumed by the jurisdictional department upon its arrival at the scene. The assisting department personnel will be under the direction of the officer-in-charge of the jurisdictional department. It is further agreed that the assisting department will be released from the scene as soon as is practical by the jurisdictional department. P:at'IA ?,.., .4 , . o 8. It is mutually understood and agreed that this Agreement does not relieve either party hereto from the necessity and obligation for using its own resources for furnishing fire ancllor rescue response within any part of its own jurisdiction, and that the assisting department's response to a request for aid will be dependent upon the existing emergency conditions within its own jurisdiction and the status of its resources. If an assisting department cannot respond under this Agreement, it must immediately notify the jurisdictional communication center. 9. When service is rendered, City shall have the option to recover costs by participating in County's Cost Recovery Program. In tum, County shall have the option to recover cost by participating in City's Cost Recovery Program. Assisting agency shall submit the designated forms to responsible agency. Responsible agency shall attempt collection, and if the cost recovery claim is successful, the money collected shall be retumed to assisting agency, minus the actual cost for processing the claim. 10. Indemnification -- The City agrees to indemnify, defend and hold harmless the County, and its authorized officers, employees, agents and volunteers, from any and all claims, or actions arising from the City's acts or omissions in connection with this Agreement and for any costs or expenses incurred by the County on account of any claim therefore, except where such indemnification is prohibited by law. County is legally self-insured public entity and agrees to indemnify, defend and hold harmless the o City and its authorized officers, employees, agents and volunteers, from any and all claims, or actions arising from the County's acts or omissions in connection with this Agreement and for any costs or expenses incurred by the City on account of any claim therefore, except where such indemnification is prohibited by law. 11. This Agreement shall remain in effect until terminated by either party. It may be terminated by written notification to the other party at least sixty (60) days prior to the date of termination. o Page 3 of 4 . . : , . o It is understood that this Agreement will in no way affect or have any bearing on the existing California Master Mutual Aid Agreement. COUNTY OF SAN BERNARDINO SAN BERNARDINO CITY FIRE DEPARTENT (Print 01' type name of corporatiOn. company. cmrltactor. etc.) ~ Jon D. Mikels, Chairman, Board of Supervisors By ~ (Authorlzed signeture - sign in blue ink) Dated: SIGNED AND CERTIFIED THAT A COpy OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD Clerk of the Board of Supervisors of the County of San Bernardino. Name (Print 01' type name of person signing contract) Title (Print or Type) Dated: By Deputy Address: 200 East Third Street San Bernardino. CA 92410-4889 Approved as to Legal Form ~ /)!.f:Z$7'b~~t-.Lk.~ County Co nsel O Date ~-jS/17 I I :~-J=ctl~~~ V' Date 0-/0 ~ f~ Re~_ for Processing ~ Agency Administrator/CAO Date APPROVED AS TO FORM AND LEGAL CONTENT. James F. Penman, City Atji;?rney ~ elF-: ",~ o - .,; -. ~i~ ~ul illE I I Z~Q ~Q;f ~ ---_. . , '. ~ A _._- --..--..----. ----- -.-.--- 0< to :;: ... E I . . . . . . . II iUt 'u . . ~ -- ___ :;~;.:__:_'u..,.~;...:::::..::~_=~ '. 1 0 2 3 4 5 6 7 8 9 10 11 12 13 14 0- 15 16 17 18 19 20 21 22 23 24 25 26 0 27 28 , ~(Q)[P)W RESOLUTION 99-_ RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING A CONTRACT BETWEEN THE SAN BERNARDINO CITY FIRE DEPARTMENT AND THE SAN BERNARDINO COUNTY FIRE DEPARTMENT RELATING TO FIRE PROTECTION AND RESCUE SERVICES - AUTOMATIC AID IN COUNTY SERVICE AREAS 70 AND CENTRAL V ALLEY FIRE PROTECTION DISTRICT. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That San Bernardino County Fire Department (County Fire) and the San Bernardino City Fire Department (SBCFD) wish to enter into a binding contract; and SECTION 2~' The Mayor or her designee is hereby authorized and directed to execute said contract, a copy of which is attached as EXHIBIT A; and SECTION 3. Said contract will be for fire protection and rescue services- automatic aid in -County Service Areas 38 and 70. Said contract will be for each party providing to the other a reciprocal exchange of fire, rescue and emergency medical services on a day to day basis. Each party agrees to undertake automatic aid under the terms, provisions, and conditions listed in EXHIBIT A. SECTION 4. The authorization to execute the above referenced agreement is rescinded ifit is no-t executed within sixty (60) days of the passage of this resolution. IIII IIII IIII IIII IIII 1 VI () Zv I Z-/~ /91 o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 o o RESOLUTION OF nffi CITY OF SAN BERNARDINO APPROVING A CONTRACT BETWEEN THE SAN BERNARDINO CITY FIRE DEPARTMENT AND THE SAN BERNARDINO COUNTY FIRE DEPARTMENT RELATING TO FIRE PROTECTION AND RESCUE SERVICES - AUTOMATIC AID IN COUNTY SERVICE AREAS 70 AND CENTRAL VALLEY FIRE PROTECTION DISTRICT. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the . , 199_, by the following vote, to day of wit: COUNCILMEMBERS A YES NAYS ABSTAIN ABSENT ESTRADA LIEN MCGINNIS SCHNETZ SUAREZ ANDERSON - MILLER The foregoing resolution is hereby approved this . day of ,19_ Judith Valles, Mayor City of San Bernardino Approved as to form And legal content: JAMES F. PENMAN City Attorney .~ 2 DISTRICT FAS STANDARD CONTRACT E New M Change X Cancel County COUNTY, Son BomaJdlno County lidatod Firo County Contract Reprosontalivo-' on Wu~ Fund FOR COUNTY USE ONl. Y Vendor Code Dopt. . ' o ~ . ~:1::r .,.. ' , t'... . f 1999-305 ~ umber I Dept. Orgn. Contrac\o(s Uconse No. OrgonlzaUon Amount of Contract $-l).. Activtty GRClPROJ/JOB Number FY Estimated Payment To1aI by Fiscal Year Amount lID FY Amount ID Project Name Automatic Aid Agreement between the City of San Bemardino & San Bemardino County Service Area 38 THIS CONTRACT is entered into in the State of Calffomia by and between San Bemardino County Consolidated Fire District, County Service Areas 70 & 38 hereinafter called County, and Name San Bernardino City Fire Department _....200 East Third Street San Bernardino, CA 92410-4889 Phone (909) 384-5286 Birth Oat. hereinafter called City FederallD No. or Social Security No. IT IS HEREBY AGREED AS FOLLOWS: (Use SptlCfI below Dnd additional bond SMf!U. Set jonh service to be remknd. amount to be {Nlid. nuJ1IMT ofpaymelll. time for fUtfOmumCfI or completion, determination of satisfactory petfomwnce and co.USfl for termination. other "mm and conditions. and attach plans. SpeCifiCaliOM. and addenda. if any.) AGREEMENT FOR EXCHANGE OF FIRE PROTECTION AND RESCUE SERVICES - - AUTOMATIC AID WHEREAS, the parties to this Agreement provide fire protection and rescue services within their respective jurisdictions; and, WHEREAS, it is in the best interests of the citizens of the County and the City to provide the most expeditious response to suppress fires and render other emergency service; and, WHEREAS, each party is desirous of providing to the other a reasonable and reciprocal exchange of fire, rescue and emergency medical services on a day to day basis; and, WHEREAS, this Agreement is authorized by provisions of applicable State and Federal law; NOW, THEREFORE, in consideration of these mutual covenants, the parties agree to undertake automatic aid under the terms, provisions, and conditions hereinafter provided. Page 1 of 4 ,',_ ~ ( ":,",.iI J ( .' . 1999-305 . . 1. The City agrees to provide a designated fire or rescue response, as determined by the Fire Chiefs of the City and District to those areas within District's jurisdiction as identified in Exhibit "A," attached hereto and incorporated herein by this reference. 2. In return for the services to be provided by the City, the District agrees to provide a designated fire or rescue response, as determined by the Fire Chiefs of the City and District, to those areas within City's jurisdiction, also identified in Exhibit "A," attached hereto and incorporated herein by this reference. 3. Upon receipt by the City of an alarm within its jurisdictional area, the City, as the jurisdictional department, will dispatch the nearest and appropriate designated fire or rescue response to that alarm and notify the District's fire dispatcher, who will, in turn, dispatch the agreed-upon response. 4. Upon receipt by the District of an alarm within its jurisdictional area, the District, as the jurisdictional department, will dispatch the nearest and appropriate designated fire or rescue response to that alarm and notify the City's fire dispatcher, who will, in turn, dispatch the agreed- upon response. 5. The City and District intend that this Agreement will provide mutual benefits to both parties and herein authorize the Fire Chiefs of the City and District to revise any designated areas or types of response periodically as may be dictated by changing conditions and mutual benefits to the parties. It is agreed that substantial reductions of fire protection and/or emergency medical forces by parties hereto shall be cause for reconsideration or amendment of this Agreement. 6. Details as to amounts and types of assistance to be dispatched, areas to be assisted, methods of dispatching and communications, training programs and procedures, methods of requesting aid, and the names of persons authorized to send and receive such requests, together with lists of equipment and personnel which will be utilized, shall be developed by the Fire Chiefs of the City and District. Such details shall be recorded in an Operating Plan and signed by the Chiefs of the City and District. 7. In those instances where an assisting department arrives before the jurisdictional department, the assisting department will take the necessary action dictated by the situation. However, it is assumed that the jurisdictional department will arrive shortly after the arrival of the assisting department. Thereafter, the responsibility for coping with the situation will be immediately assumed by the jurisdictional department upon its arrival at the scene. The assisting department personnel will be under the direction of the officer-in-charge of the jurisdictional department. It is further agreed that the assisting department will be released from the scene as soon as is practical by the jurisdictional department. Page 2 of 4 ,~ . ';~' " " . 1999-305 8. It is mutually understood and agreed that this Agreement does not relieve either party hereto from the necessity and obligation for using its own resources for fumishing fire and/or rescue response within any part of its own jurisdiction, and that the assisting department's response to a request for aid will be dependent upon the existing emergency conditions within its own jurisdiction and the status of its resources. If an assisting department cannot respond under this Agreement, it must immediately notify the jurisdictional communication center. 9. When service is rendered, City shall have the option to recover costs by participating in County's Cost Recovery Program. In tum, County shall have the option to recover cost by participating in City's Cost Recovery Program. Assisting agency shall submit the designated forms to responsible agency. Responsible agency shall attempt collection, and if the cost recovery claim is successful, the money collected shall be retumed to assisting agency, minus the actual cost for processing the claim. 10. Indemnification -- The City agrees to indemnify, defend and hold harmless the County, and its authorized officers, employees, agents and volunteers, from any and all claims, or actions arising from the City's acts or omissions in connection with this Agreement and for any costs or expenses incurred by the County on account of any claim therefore, except where such indemnification is prohibited by law. County is legally self-insured public entity and agrees to indemnify, defend and hold harmless the City and its authorized officers, employees, agents and volunteers, from any and all claims, or actions arising from the County's acts or omissions in connection with this Agreement and for any costs or expenses incurred by the City on account of any claim therefore, except where such indemnification is prohibited by law. 11. This Agreement shall remain in effect until terminated by either party. It may be terminated by written notification to the other party at least sixty (60) days prior to the date of termination. pago 3 of 4 , . ~.. '.- I . '.. '. . 1999-305 . . It is understood that this Agreement will in no way affect or have any bearing on the existing California Master Mutual Aid Agreement. ~~9~CI IREDEPARTENT me of corpora' . company, contractor, etc.) t (Authottzed signature - sign in blue ink) COUNTY OF SAN BERNARDINO ~ Jon D. Mikels, Chainnan, Board of Supervisors Dated: JI, (Prin/ or type nerne of perstJf/ signing contract) SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD Clerk of the Board of Supervisors of the County of San Bernardino. Dated: -~ ~n'i,rype) /,;;2 15 1"19"1 I ' TiUe By Deputy Address: 200 East Third Street San Bernardino, CA 92410-4889 Approved as to Legal Form ~ tx?~.f&J,~tJ"t~.. County COOnsel j-/s/19 I J Reviewedl ContracllPllanoe ~ --- C/ Date. S--/tJ ~ ?tt Reviewed lor Processing ~ Agency Admlnlstrator/CAO Date Date APPROVED AS TO FORM AND LEGAL CONTENT. - .'1 Page 4 0/ 4 . . . -'f .," t" . ; i~UJ ~ ~i2 ~CJI il!2 I~. =11 I~~ ~ 1999-305 -----.--... - < E< ... JIQ ... ~ IlQ I . . . . . ] It iiil fll .\ . ~=-=--::--_-:::c:==:::... . .- . .