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. etrY.OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: Public Services
ORIGINAL
Subject Resolution authorizing the execution of a
purchase order to Crest Chevrolet for two (2) Model
Year 2000 Astro Compact Mini-Van for the Library and
Fire Departments
From: Lynn Merrill, Director
Date: December 6, 1999
Council Meeting Date: December 20, 1999
Synopsis of Previous Council Action
None
Recommended Motion:
Adopt Resolution
~1(MBrill
Contact person:
Lynn Merrill
Phone:
5140
Supporting data attached: Staff Report, Resolution
Ward:
All
FUNDING REQUIREMENTS:
Amount:
$41,935.72
Source:
635-341-5701
Motor Vehicles
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Council Notes:
Agenda Item No. :L7
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crn OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
A resolution authorizing the execution of a purchase order to Crest Chevrolet for two (2) Model Year 2000
Astro Compact Mini-Vans for the Library and Fire Departments.
BACKGROUND
The vehicles to be replaced have surpassed their economical life and have become an economic burden to
maintain.
ASSIGNED
Library
Fire Department
VEH
1201
SS-14
YEAR
1983
1984
MAKE/MODEL
Ford Fairmont
Ford Crown Victoria
MILEAGE
87,333
176,043
CONDITION
Poor
Poor
ANALYSIS
Notice inviting bids for two (2) new 2000 Compact Mini-Vans, Bid No.OO-29, were sent to seven (7) vendors;
five (5) bids for Compact Mini-Vans were received. The results are as follows:
VENDOR LOCATION
Crest Chevrolet San Bernardino
Ranch Motors Victorvi11e
Center Chevrolet San Bernardino
Miracle Ford Pasadena
Toyota, San Bernardino San Bernardino
TOTAL
BID PRICE
$41.935.72
$44,534.92
$45,427.20
$46,119.16
$52,868.44
BID PRICE W/1% LOCAL
VENDOR PREFERENCE
$41,516.36
N/A
$44,972.92
N/A
$52,339.76
TOTAL AWARD
$41,935.72
This City permits a 1% local vendor preference for the purpose of comparing bid prices. The cost and
technical specifications of all bids were reviewed and the low bid submitted by Crest Chevrolet for a Chevrolet
Astro mini-van was found to be acceptable and met or exceeded all items called for in the specification. The
final bid price reflects adjustments to include any options identified by the City.
FINANCIAL IMPACT
Funds forthis purchase are contained in the Fiscal Year '99/2000 Motor Vehicle fund. $481,400 was included
in this year's Fleet budget for the purchase of vehicles. Additionally, $774,400 was carried over from the
previous fiscal year for a total of $1,255,800, available for vehicle purchases. The Vehicle Replacement fund
accrues funds as departments contribute annually in anticipation of purchasing replacement vehicles as needed.
RECOMMENDATION
It is recommended that the Mayor and Common Council authorize the Purchasing Manager to issue a purchase
order for the amount of $41,935.72 to Crest Chevrolet for purchase of two (2) Model Year 2000 Chevrolet
Astro mini-vans.
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ReSOlutio~.(Q) L9>W
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A PURCHASE ORDER TO CREST CHEVROLET FOR TWO
MODEL YEAR 2000 ASTRO COMPACT MINI-VANS FOR THE LIBRARY AND FIRE
DEPARTMENTS
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Crest Chevrolet of San Bernardino is the lowest and best responsible
bidder for the furnishing and delivery of cwo (2) Model Year 2000 Chevrolet Astro Canpact Mini-
Vans in accordance with Bid Specification F-00-29 for the total amount of $41,935.72; pursuant to
this determination, the Purchasing Manager is hereby authorized and directed to issue a purchase
order for said Mini-Vans to Crest Chevrolet; such award shall only be effective upon issuance of a
Purchase Order by the Purchasing Manager; and all other quotations therefore are hereby rejected.
SECt.ION 2. The authorization to execute the above referenced Purchase Order
is rescinded if it is not issued within sixty (60) days of the passage of this resolution.
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December 7, 1999
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUlHORIZING THE
EXECUTION OF A PURCHASE ORDER TO CREST CHEVROLET FOR TWO
MODEL YEAR 2000 ASTRO COMPACT MINI-VANS FOR THE LIBRARY AND FIRE
DEPARTMENTS
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on
the
day of
,1999, by the following vote, to wit:
Council Members:
Ayes
N'\Ys
Abstain
Absent
ESlRADA
LIEN
McGINNIS
SCHNETZ
SUAREZ
ANDERSON
MILLER
Rachel Clark, City Clerk
City of San Bernardino
The foregoing resolution is hereby approved this
day of
,1999.
Approved as to form and
Legal content;
James F. Penman, City Attorney
Judith Valles, Mayor
City of San Bernardino
BY: tl-"'''''''''; f.
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December 7, 1999
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