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Home My WebLink About19-Facilities Management CIlY oF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: James Sharer, Facilities Manager Dept: Facilities Management ORIGINAL Subject: Resolution to issue a purchase Order to AIITel Supply IDe. for The purchase of sixteen Vodavi 12/24 telephone systems for City facilities. Date: December I, 1999 Synopsis of Previous CouncD Action None Recommended Motion: Adopt Resolution. Contact person: James Sharer d James W. Sharer Phone: 384-5244 Supporting data attached: Staff Report Ward(s): All FUNDING REQUIREMENTS: Amount: $27,667.74 Source: 630-262-5703 ~~ CouncH Notes: This purchase order is to purchase telephone systems for City Facilities.. Agenda Item No..lt-- 12.( 2.0 Iqq A, '(... CITY OF SAN BERNARDINO - REQIlEST FOR COUNCIL ActION STAFF REPORT SUBJECT Resolution to issue a purchase order to AllTel Supply Inc. for the purchase of 16 Vodavi 12/24 telephonephone systems for City Facilities. BACKGROUND The Telephone Sipport section of Facilities Management provides telephone service to all City facilities. Currently, the City has sixteen Northwest Telcom 1A3 telephone systems in the following locations: Police COP Area A Rueben Campos Center Police COP Area D Rudy Hernandez Center Police COP Area E 5Th Street Senior Center Mall Municipal Enforcement Perris Hill Senior Center Delmann Heights Center cm Lytle Creek Center Norton North Senior Center Mill Community Center Westside Community Center Nicholson Community Center Police Narcotics Operation These systems are outdated and no longer serviceable due to the unavailability of parts. Staff has researched replacement systems and installed the V odavi 12/24 in two test locations: COP Area B and Area C. The systems have proven to be reliable and cost effective. Staff has prepared specifications and requested public bids on the purchase of 16 Vodavi 12/24 telephone systems for City facilities.. On November 16, 1999, four bids were received for the items as specified in project specifications F 00-34. The bids were as follows: AllTel Supply Inc. Amtech Communication Koston Construction DC Electronics Norcross, GA San Bernardino San Bernardino Riverside $27,667.74 $31,981.17 $32,421.81 $39,808.24 The bids were reviewed by the Facilities Management staff and it was determined that AllTel Communications was the lowest bidder who fully complied with all the project specifications. FINANCIAL IMPACT Capital funds of $32,400.00 were budgeted last fiscal year in the Telephone Support Fund for the replacement of obsolete equipment. These funds were carried over to this fiscal year for this project. RECOMMENDATION Staff recommends that the Council adopt resolution. . \ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 CGC9Jf?JW Resolution No. RESOLtrrION OF THE MAYOR AND COMMON COUNCIL OF SAN BERNARDINO AUTHORIZING THE EXECtrrION OF A PURCHASE ORDER TO ALLTEL SUPPLY, INC. FOR SIXTEEN VODAVI TELEPHONE SYSTEMS,TO BE UTIliZED BY THE FACIUTIES MANAGEMENT DEPARTMENT. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOlLOWS: SECTION 1 That AllTel Supply Inc.is the lowest, best bidder to provide sixteen V odavi telephone systems for City faci1ities. Pursuant to this determination, the Purchasing Manager is hereby authorized and directed to issue a purchase order to .>\lltel Supply Inc. in an amount not to exceed $27,667.74, as a result of Bid F 00-34. SECTION 2. The authorization to execute the above referenced purchase order is rescinded if it is not issued within sixty (60) days of the passage of this resolution. I I I I I IIIII IIIII I I I I I I I I I I I I I I I I I I I I IIIII / / / / / 26 / / / / 27 28 <tLo. /r; 12-/ Z/J If? RESOLUTION OF TIlE MAYOR AND COMMON COUNCIL OF SAN BERNARDINO AUTIlORIZING TIlE EXECUTION OF A PURCHASE ORDER TO ALLTEL SUPPLY, INC. FOR SIXTEEN VODAVI TELEPHONE SYSTEMS, TO BE UTILIZED BY TIlE FACILITIES MANAGEMENT DEPARTMENT. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of . 1999, by the following vote, to wit Council Members: ~ ~ Abstain Absent ESTRADA LIEN MCGINNIS SCHNETZ SUAREZ Ai.'1DERSON MIlLER City Clerk The foregoing resolution is hereby approved this .1999. day of Judith Valles, Mayor City of San Bernardino Approved as to form and Legal content; James F. Penman, City Attorney BY: ~~ 1-'~ o ~ ~ '1 t' Ur SAN BERNARDINO - REQUEST FOR COUNCIL ACTION . 'F!m: James ~har~, Facilities Manager Date: December 1, 1999 Subject: Resolution to issue a purchase Order to AlITel Supply Inc. for The purchase of sixteen Vodavi 12/24 telephone systems for City facilities. ODept: Facilities Management Synopsis of Previous Council Action None Recommended Motion: Adopt Resolution. / " ,-.~ .:-".... ,/. /.'7-:- ....____....., James W. Sharer Contact person: James Sharer Phone: 384-5244 Supporting data attached: Staff Report Ward(s): All FUNDING REQUIREMENTS: Amount: $27,667.74 Source: 630-262-5703 , S" :111.- r Finance Council Notes: This purchase order is to purchase telephone systems for City Facilities.. Agenda Item NO.~ 1L( 2.0 Iqq .~ CITY OF SAN BERNARDJNO - REQuesJ' FOR COUNCIL ACTION STAFF REPORT SUBJECT Resolution to issue a purchase order to AllTeI Supply Inc. for the purchase of 16 Vodavi 12/24 telephonephone systems for City Facilities. BACKGROUND The Telephone Sipport section of Facilities Management provides telephone service to all City facilities. Currently, the City has sixteen Northwest TeIcom 1A3 telephone systems in the following locations: Police COP Area A Rueben Campos Center Police COP Area D Rudy Hernandez Center Police COP Area E 5Th Street Senior Center Mall Municipal Enforcement Perris Hill Senior Center DeImann Heights Center cm Lytle Creek Center Norton North Senior Center Mill Community Center Westside Community Center Nicholson Community Center Police Narcotics Operation These systems are outdated and no longer serviceable due to the unavailability of parts. Staff has researched replacement systems and installed the Vodavi 12/24 in two test locations: COP Area B and Area C. The systems have proven to be reliable and cost effective. Staffhas prepared specifications and requested public bids on the purchase of 16 Vodavi 12/24 telephone systems for City facilities.. On November 16, 1999, four bids were received for the items as specified in project specifications F. 00-34. The bids were as follows: A1ITeI Supply Inc. Amtech Communication Koston Construction DC Electronics Norcross, GA San Bernardino San Bernardino Riverside $27,667.74 $31,981.17 $32,421.81 $39,808.24 The bids were reviewed by the Facilities Management staff and it was determined that AllTeI Communications was the lowest bidder who fully complied with all the project specifications. FINANCIAl. IMPACT Capital funds of $32,400.00 were budgeted last fiscal year in the Telephone Support Fund for the replacement of obsolete equipment. These funds were carried over to this fiscal year for this project. RECOMMENDATION Staff recommends that the Council adopt resolution.