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G.ITY QF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director
Subject Resolution authorizing the execution of a
purchase order to Crest Chevrolet for four (4) Model
Year 2000 compact sedans for Development Services and
the Car Pool.
Dept: Public Services
Date: December 6, 1999
ORIGINAL
Council Meeting Date: December 20, 1999
Synopsis of Previous Council Action
None
Recommended Motion:
Adopt Resolution
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Contact person:
Lynn Merrill
Phone: 5140
Supporting data attached: Staff Report / Resolution
Ward: All
FUNDING REQUIREMENTS:
Amount:
Source:
$50,779.48
635-341-5701
Motor Vehicles
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Council Notes:
Agenda Item No.~
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
A resolution authorizing the execution of a purchase order to Crest Chevrolet for four (4) model year 2000
Chevrolet Cavalier compact sedans for the Development Services Department and the Car Pool.
BACKGROUND
The vehicles to be replaced have surpassed their economical life and have become an economic burden to
maintain.
ASSIGNED VEH YEAR MAKE/MODEL MILEAGE CONDmON
Development Servo 253 1987 Ford Tempo GL 86,402 Poor
Development Servo 344 1988 Ford Tempo GL 81,401 Out of Service
Car Pool 1505 1988 Mercwy Sable 93,208 Poor
Car Pool 1508 1987 Ford Tempo 82,875 Out of Service
ANALYSIS
Notice inviting bids for four (4) Model Year 2000 Compact Sedans, Bid No.00-29, w= sent to seven (7)
vendors; four (4) bids for 2000 Compact Sedans were received. The results are as follows:
VENDOR LOCATION
Crest Chevrolet San Bernardino
Fritts Ford Riverside
Center Chevrolet San Bernardino
Toyota, San Bernardino San Bernardino
TOTAL
BID PRICE
$50,779.48
$57,980.92
$58,909.24
$63,878.16
BID PRICE W/1% LOCAL
VENDOR PREFERENCE
$50,271.68
N/A
$58,320.16
$63,239.36
TOTAL AWARD
$50,779.48
This City pennits a 1% local vendor preference for the purpose of comparing bid prices. The cost and
technical specifications of all bids were reviewed and the low bid submitted by Crest Chevrolet for Model
Year 2000 Chevrolet Cavalier Compact sedans was found to be acceptable and met or exceeded all items
called for in the specification. The final bid price reflects adjustments to include any options identified by the
City.
FINANCIAL IMPACT
Funds for this purchase are contained in the Fiscal Year '99/2000 Motor Vehicle Fund. $481,400 was
included in this year's Fleet budget for the purchase of vehicles. Additionally, $774,400 was carried over from
the previous fiscal year for a total of $1,255,800, available for vehicle purchases. The Vehicle Replacement
fund accrues funds as departments contribute annually in anticipation of purchasing replacement vehicles as
needed.
RECOMMENDATION
It is recommended that the Mayor and Common Council authorize the Purchasing Manager to issue a
purchase order for the amount of $50,779.48 to Crest Chevrolet for purchase of four (4) Model Year 2000
Chevrolet Cavalier Compact sedans.
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~(Q)~W
Resolution No.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A PURCHASE ORDER TO CREST CHEVROLET FOR FOUR
MODEL YEAR 2000 CAVALIER COMPACT SEDANS FOR THE DEVELOPMENT
SERVICES DEPARTMENT AND THE CAR POOL
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Crest Chevrolet of San Bernardino is the lowest and best responsible
bidder for the furnishing and delivery of four (4) Model Year 2000 Chevrolet Cavalier Compact
Sedans in accordance with Bid Specification F-00-29 for the total amount of $50,779.48; pursuant
to this determination, the Purchasing Manager is hereby authorized and directed to issue a
purchase order for said compact sedans to Crest Chevrolet; such award shall only be effective
upon issuance of a Purchase Order by the Purchasing Manager; and all other quotations therefore,
are hereby refected.
SECTION 2. The authorization to execute the above referenced Purchase Order
is rescinded if it is not issued within sixty (60) days of the passage of this resolution.
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December 6, 1999
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A PURCHASE ORDER TO CREST CHEVROLET FOR FOUR
MODEL YEAR 2000 CAVALIER COMPACT SEDANS FOR THE DEVELOPMENT
SERVICES DEPARTMENT AND THE CAR POOL.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on
the
day of
, 1999, by the following vote, to wit:
Council Members:
Ayes
N:tYs
Abstain
Absent
ES1RADA
LIEN
McGINNIS
SCHNETZ
SUAREZ
ANDERSON
MILLER
Rachel Clark, City aerk
City of San Bernardino
The foregoing resolution is hereby approved this
day of
,1999.
Approved as to form and
Legal content;
James F. Penman, City Anorney
Judith Valles, Mayor
City of San Bernardino
BY: ~...,.,...,o ].
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December 6, 1999
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