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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: Mayor's Office
OR/Gft/AL
Subject: Resolution approving an
agreement between the City of San
Bemardino and the County of San
Bernardino regarding the allocation of
. funds from the County to the City for the
purpose of implementing a census
outreach program
From: Teri Rubi
Date: February 15, 2000
Synopsis of Previous Council Action:
2/07/00 -
Proclamation was presented in support of the City of San Bernardino's
Complete Count Committee
Recommended Motion:
1. Adopt Resolution.
2. Authorize the Director of Finance to amend the FY 1999/00 General Fund
budget to reflect an increase of $42,500 in revenue, and an increase of $42,500
in the Mayor's Department budgeted expen~ses. .. f7 '
~a ~/;-I
Signa(ure
Contact person: nAhnr~h n~niAI
phnnA"fi133
Supporting data attached: Staff Reoort. Resolution
Ward:
All
FUNDING REQUIREMENTS: Amount: See Staff Report
Source: (Acct. No.)
(A~d nA~~riptinn)
Finance:
Council Notes:
Agenda Item No. tAJa.J7iO
-#~(,
,
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution approving an agreement between the City of San Bernardino and the County of San
Bernardino regarding the allocation of funds from the County to the City for the purpose of
implementing a Census 2000 Outreach Program.
Baclmround:
The Census Bureau is mandated by the Constitution to take a census every ten years. The Census
count is the basis for the allocation of billions of dollars of federal, state, and county funds for social
and other programs. Additionally, the Census count is vital in that it determines the number of
Congressional Districts in the area. It is estimated that 37,270 people in the County of San
Bernardino were undercounted in the 1990.
SB 711 (Burton) established the California Complete Count Committee to maxirnize the number of
Californians counted in Census 2000 and to implement census outreach programs. California's
Budget Bill for 1999-2000 - SB 160 (peace) included an appropriation of $24,715,000 to administer
the activities of the California Complete Count Committee. Of this amount $5,000,000 is
appropriated for County Complete Count Committees.
The County of San Bernardino has met its requirements to obtain its portion of the $5 million, which
is $239,603. The requirements included establishing a County Complete Count Committee and
developing a general plan outlining general goals, rnarketing and outreach activities.
The County's Complete Count Committee consists of member cities in the County that have
established their own complete count committees. The City of San Bernardino established its
complete count committee long before the County had its committee in alignment. The County's
Complete Count Committee members recommended that the County's portion be allocated between
the County and cities that have established complete count committees. Cities that have not
established complete count committees will join in the County's effort.
A subcommittee comprised of representatives of cites in San Bernardino County with Complete
Count Committees in place was established to decide how the funding should be allocated. Based
on the guidelines established by the United States Census Bureau, the Committee decided that the
funds should be allocated to cities. The City of San Bernardino held a meeting with its Complete
Count Committee to establish a proposal. The City submitted a proposal for $42,500 to the County's
Complete Count Committee which was ultimately approved by the Board of Supervisors.
The City's proposal provides funding to implement local, targeted efforts that will address the
special concerns of our community. All efforts are designed to promote and publicize the importance
of being counted in Census 2000. Careful consideration will be taken in hard to enumerate areas in
the City, as identified by the Federal Department of Finance. The ultimate goal of the program is to
achieve widespread participation in the Census for the betterment of the City.
The Census questionnaire forms will be mailed out to residents in mid-March and must be responded
to by April!. Therefore, it is imperative that implementation of the Census 2000 Outreach Program
take place as soon as possible.
Financial ImDact:
A budget amendment is required to reflect the increase of $42,500 in revenue to the General Fund,
and an increase of $42,500 in expenses in the Mayor's Department budget.
Recommendation:
Authorize budget amendment and adopt resolution.
REPORT IRECOMMENDATION TO THE BOARD OF SUPERVISORS
, OF SAN BERNARDINO COUNTY, CAUFORNIA
AND RECORD OF ACTION
FEBRUARY 15, 2000
FROM:
WILLIAM H. RANDOLPH
County Administrative Officer
SUBJECT:
RECEIVE COMPLETE COUNT COMMITTEE STATUS REPORT AND AUTHORIZE
ALLOCATIONS AND APPROVE STANDARD AGREEMENT FOR DISTRIBUTION OF
COMPLETE COUNT COMMITTEE'S ALLOCATED FUNDS
RECOMMENDATION:
1. Receive Complete Count Committee Status Report to be presented by Patricia L. Nickols, Chairman,
Complete Count Committee and Keith Lee, Complete Count Committee Vice-Chairman.
2. Approve standard agreement for funds allocated to cities and community based organizations and
authorize the County Administrative Officer to sign the agreements.
3. Approve allocations to the following cities:
AGENCIES
City of Adelanto
. Town of Apple Valley
City of Barstow
Cities of Chino Hills/Chino
City of Fontana
City of Highland
City of Needles
City of Ontario
City of Rancho Cucamonga
City of Rialto
City of San Bemardino
Town of Yucca Valley/City of Twentynine Palms
TOTAL
AMOUNT
$ 1,800
$ 605
$ 1,500
$ 700
$ 14,700
$ 5,500
$ 6,090
$ 19,450
$ 9,520
$ 24,488
$ 42,500
$ 12.750
$139,603
4. Approve allocation of $50,000 to be used for services of advertising and marketing media companies
and $50,000 for contracting for census activities by community based organizations as determined by
the Complete Count Committee.
5. Authorize Auditor Controller by four-fifths (4/5) vote to establish appropriations and revenues by
$239,603 in the Complete Count Committee fund.
BACKGROUND INFORMATION: Califomia's Budget Bill for 1999-2000 - SB 160 (Peace) included an
appropriation of $24,715,000 to administer the activities of the California Complete Count Committee. Of
this amount $5,000,000 was appropriated for the County Complete Count Committees and the San
Bernardino County Complete Count Committee's allocation is $239,603.
Page 1 of2
Record of Action of the Board of Supervisors
Rev 07/97
RECEIVE COMPLETE COUNT COMMITTEE STATUS REPORT AND AUTHORIZE ALLOCATIONS AND
APPROVE STANDARD AGREEME!NT FOR DiSTRIBUTION OF COMPLETE COUNT COMMITTEE'S
ALLOCATED FUNDS .
PAGE TWO -,
FEBRUARY 15, 2000
On January 11. 2000. the Board of Supervisors adopted a resolution, which established the San Bemardino
County Complete Count Committee and appointed eight initial members. The resolution authorized the
Chairman of the Board to appoint additional members to the Committee in order to have organizational
participation on the Committee. Additional Committee members were recruited from the County of San
Bemardino and from the incorporated cities of the County. On January 25. 2000, the Board of Supervisors
approved Agreement 200ll-42 and Resolution No. 20QO..19 with the State of Califomia Business,
Transportation and Housing Agency in the amount not to exceed $239,603 to promote the 2000 Census.
The Complete Count Committee established a sub-committee consisting of members from the cities to help
the County determine a spending plan for the allocated dollars. The Su~ommittee met on February 8,
2000 and established the aforementioned distribution recommendations. The Complete Count Committee
approved these recommendations on February 10, 2000.
Approval of this action will ensure an accurate and complete count of San Bemardino County residents in
Census 2000.
FINANCIAL IMPACT: Funding for this expenditure of $239,603 is provided through San Bemardino County
Agreement No. 2000-42 and Resolution No. 2000-19. Approval of this action will result in no local cost to
the County. Appropriations (Fund-SFG, Dept.-CAO, Org.-CAO, Obj.-2445) and Revenues (Fund-5FG,
Dept.-CAO, Org.-CAO, Obj.-8840) are to be established at $239,603 in the Complete Count Committee
fund.
SUPERVISORIAL DISTRICT(S): All Districts.
PRESENTER: Keith Lee, Vice-Chairman Complete Count Committee
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF S
BERNARI)INO APPROVING AND AUTHORIZING EXECUTION OF
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND THE COUNTY 0
SAN BERNARDINO REGARDING THE ALLOCATION OF FUNDS FROM T
COUNTY TO THE CITY FOR THE PURPOSE OF IMPLEMENTING A CENSUS 200
OUTREACH PROGRAM
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CI
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and direct
to execute on behalf of said City an Agreement with the County of San Bernardino regarding th
allocation of fupds from the County to the City for the purpose of implementing a census 200
outreach program, a copy of which is attached hereto, marked Exhibit "A" and incorporated b
reference as though fully set forth at length.
SECTION 2. The approval to execute the above reference agreement is rescinded if th
parties to the agreement fail to execute it within 60 days of the passage of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF S
BERNARDINO APPROVING AND AUTHORIZING EXECUTION OF
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND THE COUNTY 0
SAN BERNARDINO REGARDING THE ALLOCATION OF FUNDS FROM
COUNTY TO THE CITY FOR THE PURPOSE OF IMPLEMENTING A CENSUS 200
OUTREACH PROGRAM
1
2
3
4
5
6
7
8 . day of
9
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor an
Common Council of the City of San Bernardino at a
meeting thereof, held on the
, 2000, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
LIEN
MCGINNIS
SCHNETZ
SUAREZ
ANDERSON
MILLER
City Clerk
The foregoing ordinance is hereby approved this
day of
,2000.
Approved as to
Form and legal content:
Judith Valles, Mayor
City of San Bernardino
JAMES F. PENMAN,
City ttomey
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County of San Bemardlno
FAS
STANDARD CONTRACT
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THIS CONTRACT is enlered into In !he Slale of California by and between !he County of San ElemardinO, hereinafter called
!he County, and
Name
City of San Bernardino hereinafter called Contractor
Address
300 N. "0" St.. Mavor's Office. 6th Floor
(909) 384-5133
Phone
Birth Dale
Federal 10 No. or Social Security No,
IT IS HEREBY AGREED AS FOLLOWS:
I""'iise space below and addltfonaJ bond sheets. Set fotth servfce to be f8f1dered, amount to be paid, f1I/I1Itl(Jf' of payment, time for
~~tfonnance or comp/elion, dflterminalion of selisfactory parlbrmance and cause for term/nalion, other tenns and conditions. and
attach plans, specif/caIions, and addendfl, if any.)
Whereas in January 2000, the San Bernardino County Board of Supervisors established the San
Bernardino County Complete Count Committee in order to maximize the number of San Bernardino
County residents counted in the 2000 census and to implement a census outreach program and
Califomia's 1999-2000 fiscal year Budget Bill appropriated funds to counties to administer the
activities of complete count committees throughout the State.
City of San
Whereas Bernardino desires to participate in the Complete Count Committee efforts in San
Bernardino County.
Now Therefore, it is agreed as follows:
1. Funds allocated through this agreement shall be used to further the goals and activities of the
County Complete Count Committee and shall be used by Contractor as set forth in Contractor's
proposal which is incorporated herein by reference and attached as exhibit -A-.
2. The funds provided under this agreement must be used by Contractor consistent with the
Guidelines established by the California Complete Count Committee which have previously
droV/ded to the Contractor.
Exhibit A
Page I of_
- .. - - - -" "- ,_. vv v VUIICI... IVI \"omplete t;Ount Committee activities pursuantto"iiiJ8:t,,: _;~_
ag~me"!t County's obligation to provide these funds is contingent on receipt of funds by_-~;:,~~~_.
County from the State for the activities of the County Complete Count Committee. _ ,~~~_:
- - -;..:~~.._--_.._:
4. All subcontracts must comply with the same tenns and conditions as the County Agreement With'> _.
the State.
o Utilizing the Fonns attached as exhibit "B" th~ Contractor shall submit a monthly progress report
-,
to the County Complete County Committee no later than the 29111 day of each month.
,
6. Contractor shall be an Independent contractor in perfonning services under this agreement
7. Contractor shall defend, indemnify, and hold hannless the County and its officers, employees and
volunteers with respect to all action and activities of contractor and its officers and employees use
of the funds provided under this agreement.
8. Contractor understands and agrees that all funds provided under this agreement were obtained
pursuant to an agreement between the County and the State for Complete Count Committee
activities and that all activities, services, and use of funds under this agreement shall follow and
be consistent with the State/County Agreement.
9. Contractor acknowledges that the County has established a goal of ensuring-that all individuals
who benefrt financially from County through contract are in compliance with their court-ordered
child, family and spousal support obligations in order to mitigate the economic burden otherwise
imposed upon County and its taxpayers. As required by County's Child SuPPOrt Compliance
Program (County Code Section 110.0101 et seq.) and without limiting Contractor's duty under this
contract to comply with all applicable proVisions of law, Contractor warrants that it is now in
",compliance and shall during the tenn of this contract maintain compliance with employment and
~age reporting requirements as required by the Federal Social Security (42 USC Section 653a)
and California Unemployment Insurance Code Section 1088.5, and shall implement all lawfully
served Wage and Eamings Withholding Orders or District Attomey Notices of Wage and
Warnings assignment for Child or Spousal Support, pursuant to Code of Civil Procedure Section
706.031 and Family Code Section 5246(b). Contractor hereby certifies that it has submitted to
the County a completed principal Owner Infonnation (POI Fonn) and Child Support Compliance
Program Certification (CSCP Certification).
Failure of Contractor to maintain compliance with the requirements set forth in the preceding
paragraph shall constitute a default by Contractor under this contract. Without limiting the rights
and remedies available to County under law or under any other proVision of this contract, failure
to cure such default within 90 days of notice by the San Bemardino County District Attorney shall
be grounds upon which the County Board of Supervisors may tenninate this contract.
COUNTY OF SAN BERNARDINO
City of San Bernardino
(Prtnt 01' type,.". of corpatB/Ion. company, CllIJ/nIcIQ" *J
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William H. Randolph, County Administrative Officer
By ~
Dated:
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(AuttIottzed 6/gMIute - $I in blUe ink)
NameMayor Judith Valles
(PrInt 01' type,.". of petSOtIlillnftg CIClIItl'ac:t)
Exhibit A
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COUNTY OF
SAN BERNARDINO
WILLIAM H. RANDOLPH
Counry AdmiDistwivc Officer
County Government Center
385 North Anowbead Avenue. Fifth Floor
San Bernardino. CA 92415-0120
(909) 387.5418 Fax (909) 387.5430
BOARD OF SUPERVISORS
KaIby A. Davis ................................ Fin' District
100 D. Mikels. Chair ................... S<<otul Disirict
Dennis IIansberpt ...................... Third Dinrict
FlOd Aguiar. \lice Chair.............. Fourth Dinrict
Jerry Eaves ....................................... Fifth Diltrict
County Administrative OIftce
February 18, 2000
City of San Bernardino
Debra Daniels
300 N. "0" St
San Bernardino, CA 92418
Dear Ms. Daniels:
On February 15, 2000 the San Bernardino County Board of Supervisors approved the allocation of
State funds to perform Census 2000 outreach activities. The City of San Bernardino was allocated
$42,500.
'.
Attached is a standard agreernent that needs to be signed by your city. Please make sure you type the
name of the signer and their title on page three of the agreement. As soon as the County receives the
signed agreement, 50% of your allocated money will be sent to you. The remaining 50% will be sent to
~ou when the County receives the remaining money from the State.
Since we are advancing you this money, you need to make sure you send supporting documentation to
me as soon as possible for all money spent Please submit the three progress reports included in the
agreement in Exhibit B by March 1, 2000, March 16, 2000 and March 31, 2000, respectively.
If there are any questions, please contact me at (909) 387-5410.
The next County Complete Count Committee has not been scheduled at this time.
Sincerely,
v~~
Valerie Clay
Member of the County Complete Count Committee
Attachment
~
E ! New Vendor Code Depl Contract Number
M Change SC A
e-
X Cancel
County Department Dept. Orgn. Contracto(s Ucense No.
County Administrative Office
County Department Contract Representative Ph. Ext. Amount of Contract
Valerie Clay 387-5410 $42,500
Fund Dept. Organization Appr. Obj/Rev Source Activity GRClPROJlJOB Number
SFG CAO CAO 2445
Commodity Code Estimated Payment Total by Fiscal Year
FY Amount I/O FY Amount
/0
Project Nama - -
Complete Count Comm - -
- -
FOR COUNTY USE ONLY
County of San Bemardino
FAS
STANDARD CONTRACT
THIS CONTRACT is entered into in the State of Califomia by and between the County of San Bemardino, hereinafter called
the County, and
Name
City of San Bernardino
Address
300 N. "0" Street
hereinafter called
Contractor
San Bernardino, CA 92418
Phone Birth Date
909384-5122
Federal 10 No. or Social Security No.
IT IS HEREBY AGREED AS FOLLOWS:
(Use space below and additional bond sheets. Set folth selVice to be rendered, emount to be paid, manner of payment time for
performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions, and
attach plans, specifications, and addenda, if any.)
Whereas in January 2000, the San Bernardino County Board of Supervisors established the San
Bernardino County Complete Count Committee in order to maximize the number of San Bernardino
County residents counted in the 2000 census and to implement a census outreach program and
California's 1999-2000 fiscal year Budget Bill appropriated funds to counties to administer the
activities of complete count committees throughout the State.
Whereas the City of San Bernardino desires to participate in the Complete Count Committee efforts
in San Bernardino County.
Now Therefore, it is agreed as follows:
1. Funds allocated through this agreement shall be used to further the goals and activities of the
County Complete Count Committee and shall be used by Contractor as set forth in Contractor's
proposal which is incorporated herein by reference and attached as exhibit "A".
Page lof~
2. The funds provided under this agreement must be used by Contractor consistent with the
Guidelines established by the Califomia Complete Count Committee which have previously
provided to the Contractor.
3. Contractor shall receive $/,') _ o;nn dollars for Complete Count Committee activities pursuant to this
agreement. County's obligation to provide these funds is contingent on receipt of funds by the
County from the State for the activities of the County Complete Count Committee.
4. All subcontracts must comply with the same terms and conditions as the County Agreement with
the State.
5. Utilizing the Forms attached as exhibit "B" the Contractor shall submit a monthly progress report
to the County Complete County Committee no later than the 29th day of each month.
6. Contractor shall be an independent contractor in performing services under this agreement.
7. Contractor shall defend, indemnify, and hold harmless the County and its officers, employees and
volunteers with respect to all action and activities of contractor and its officers and employees use
of the funds provided under this agreement.
8. Contractor understands and agrees that all funds provided under this agreement were obtained
pursuant to an agreement between the County and the State for Complete Count Committee
activities and that all activities, services, and use of funds under this agreement shall follow and
be consistent with the State/County Agreement.
9. Contractor acknowledges that the County has established a goal of ensuring that all individuals
who benefit financially from County through contract are in compliance with their court-ordered
child, family and spousal support obligations' in order to mitigate the economic burden otherwise
imposed upon County and its taxpayers. As required by County's Child Support Compliance
Program (County Code Section 110.0101 et seq.) and without limiting Contractor's duty under this
contract to comply with all applicable provisions of law, Contractor warrants that it is now in
compliance and shall during the term of this contract maintain compliance with employment and
wage reporting requirements as required by the Federal Social Security (42 USC Section 653a)
and California Unemployment Insurance Code Section 1088.5, and shall implement all lawfully
served Wage and Earnings Withholding Orders or District Attomey Notices of Wage and
Warnings assignment for Child or Spousal Support, pursuant to Code of Civil Procedure Section
706.031 and Family Code Section 5246(b). Contractor hereby certifies that it has submitted to
the County a completed principal Owner Information (POI Form) and Child Support Compliance
Program Certification (CSCP Certification).
Page 2of~
.'
Failure of Contractor to maintain compliance with the requirements set forth in the preceding
paragraph shall constitute a default by Contractor under this contract. Without limiting the rights and
remedies available to County under law or under any other provision of this contract, failure to cure
such default within 90 days of notice by the San Bemardino County District Attomey shall be gro\lnds
upon which the County Board of Supervisors may terminate this contract. .
COUNTY OF SAN BERNARDINO
(Print or type neme of COI1JOflI/fon, company, con_, etc.)
~
William H. Randolph, County Administrative Officer
By ~
(Authorizad signalul8 - sign In blue Ink)
Dated:
Name
(Print or type nema of person signing conl18ct)
SIGNED AND CERTIFIED THAT A COPY OF THIS
DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD
Clerk of the Board of Supervisors
of the County of San Bemardino.
TiDe
(PrInt or Type)
Dated:
By
Address
Deputy
Approvad as to Lagal Form
Reviewed by Contract Complianoa
Reviewed for Proc:easing
~
County Counsel
~
~
Agency Administrator/CAO
Date
Date
Date
Page 30f~
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
February 23,2000
TO:
Debra Daniel, Mayor's Office
FROM:
Melanie Miller, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2000-38
Attached is the following documents:
One copy of Resolution 2000-38
Seven (7) original agreements for Census 2000 Outreach Program.
Please obtain signatures where indicated on the agreements.
Please return the fully executed original document to the City Clerk's Office as soon as possible, to my
attention.
Be advised that the resolution and agreement will be null and void if it is not executed
within sixty (60) days = April 22, 2000.
If you have any questions, please do not hesitate to contact me at ext. 3212. Thank you.
Rachel Clark
City Clerk
By: Melanie Miller
Senior Secretary
I hereby acknowledge receipt of the above me . oned documents.
Si
Date: --.f --d4lliC:>