HomeMy WebLinkAbout27-Parks & Recreation ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From:Kevin Hawkins, Director Subject: Resolution ratifying the submittal
of a continuation grant application to the
Dept: Parks, Recreation& Corporation for National and Community
Community Services Dept. Service, accepting the grant amount of
$295,349 to continue the administration and
Date: July 7, 2008 operation of the Senior Companion Program
for the period of July 1, 2008 through June
30, 2009, and ratifying any action taken
between July 1, 2008 and the date that this
Resolution is adopted.
M/CC Meeting Date: July 21, 2008
Synopsis of Previous Council Action:
7- 15-2008: Grants Committee recommended for approval.
8-20-2007: Council adopted Resolution 2007-362, ratifying submittal of a continuation grant
application to the Corporation for National and Community Service and accepting the grant
amount of$300,600 for the administration and operation of the Senior Companion Program for
the period July 1, 2007 through June 30, 2008.
Recommended Motion:
Adopt Resolution.
Sig
Contact person: Aaliyah Harkley Phone:
Supporting data attached: staff report-resool rti_ion, In ication WARD:_ A11 Wards
and Notice of Grant Award.
FUNDING REQUIREMENTS: Amount: $45,600 (city-match) and $295,349 (grant)
Source: General Fund 001-386-5193 - $45,600 (match)
93-509-XXXX - $99,5,349
,Q Finance:
Council Notes: /��-so aGY�d' - a 5PQ
Agenda Item No. °� f
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino ratifying the
submittal of a continuation grant application to the Corporation for National and Community
Service, accepting the amount of $295,349 to continue the administration and operation of the
Senior Companion Program for the period of July 1, 2008 through June 30, 2009, and ratifying
any action taken between July 1, 2008 and the date that this Resolution is adopted.
Background:
Since 1975, Senior Companions have provided assistance to City of San Bernardino adults with
physical, emotional, or mental health limitations, most of whom are elderly. These clients have
difficulties with daily living tasks, and Senior Companions help them retain their dignity and
independence. Senior Companions serve an average of twenty hours a week and receive hourly
stipends of$2.65 per hour. Companions must be 60 years of age or older and meet established
income eligibility guidelines. In addition to the stipend, they receive the following: accident,
personal liability, and excess automobile insurance coverage; assistance with the cost of
transportation; an annual physical examination; recognition; and, when feasible, meals during
their assignments. This enables the Companions to serve as volunteers, thereby keeping them
active and productive in their communities as well as assisting their clients to remain
independent as long as possible.
Currently, the Senior Companion Program has an average of 66 Companions, who provide over
286 clients with 68,640 hours of personal service each year. Services include companionship,
meal preparation, grocery shopping, and transportation to medical appointments and pharmacies.
The FY 08/09 grant award is for the period of July 1, 2008 through June 30, 2009, to continue
the administration and operation of the Senior Companion Program. The application / award
process for this grant is as follows: Staff prepares a proposal and submits it through the e-grant
software for the funder's review. During this process the funder's Program Specialist may
request changes to the grant application. Once the Program Specialist has approved the grant, the
Notice of Award is sent to the City.
The budget that was submitted initially to the Corporation, the Grantee Share column indicates
an amount of $71,311; however, the amount budgeted for the City match is actually $45,600.
The Finance Department has provided input to the Parks, Recreation and Community Services
Department relative to a methodology to correct the budget by way of a Budget Amendment to
the Senior Companion Program. Staff recommends that the application submittal be ratified as
accepted by the Corporation, and the grant amount of $295,349, as indicated in the Notice of
Award, be accepted, with the understanding that the program budget will be amended (as
allowed by the Corporation) during the first quarter of the grant term.
Financial Impact:
The grant award amount is $295,349. There is a $45,600 City match requirement, which was
included in the FY 2008/09 budget request. There is also additional in-kind and Community
Foundation Grant Funding that provides an additional $10,000. Additionally, outside agencies
provide $5,200 in meals for volunteers in the program.
Recommendation:
Adopt Resolution.
. COPY
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A CONTINUATION
3 GRANT APPLICATION TO THE CORPORATION FOR NATIONAL AND
COMMUNITY SERVICE, ACCEPTING THE GRANT AMOUNT OF $295,349 TO
4 CONTINUE THE ADMINISTRATION AND OPERATION OF THE SENIOR
5 COMPANION PROGRAM FOR THE PERIOD OF JULY 1, 2008 THROUGH JUNE 30,
2009, AND RATIFYING ANY ACTION TAKEN BETWEEN JULY 1, 2008 AND THE
6 DATE THAT THIS RESOLUTION IS ADOPTED.
7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
8
9 SECTION 1. That the Mayor and Common Council hereby ratify submittal of a
10 continuation grant application to the Corporation for National and Community Service for the
11 Senior Companion Program for the period of July 1, 2008 through June 30, 2009, a copy of
12 which is attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as
13 though set for at length; and
14
SECTION 2. That the grant amount of$295,349, as referenced in the Notice of Grant
16 Award, a copy of which is attached hereto, marked Exhibit B" and incorporated herein by
17 reference as fully as though set forth at length, is hereby accepted, and
18 SECTION 3. That the implementation date of the grant is July 1, 2008; therefore, any
19 action taken between July 1, 2008 and the date that this Resolution is adopted is hereby ratified.
20 ///
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24
25
26
27
28
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
1
OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A CONTINUATION
2 GRANT APPLICATION TO THE CORPORATION FOR NATIONAL AND
COMMUNITY SERVICE, ACCEPTING THE GRANT AMOUNT OF $295,349 TO
3 CONTINUE THE ADMINISTRATION AND OPERATION OF THE SENIOR
COMPANION PROGRAM FOR THE PERIOD OF JULY 1, 2008 THROUGH JUNE 30,
4 2009, AND RATIFYING ANY ACTION TAKEN BETWEEN JULY 1, 2008 AND THE
5 DATE THAT THIS RESOLUTION IS ADOPTED.
6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
7 and Common Council of the City of San Bernardino at a meeting thereof, held
8 on the day of , 2008, by the following vote,to wit:
9 Council Members: AYES NAYS ABSTAIN ABSENT
10 ESTRADA
11
BAXTER
12
13 BRINKER
14 DERRY
15 KELLEY
16 JOHNSON
17 MCCAMMACK
18
19 Rachel G. Clark, City Clerk
20 The foregoing resolution is hereby approved this day of , 2008.
21
22
Patrick J. Morris, Mayor
23 City of San Bernardino
24 Approved as to Form:
25 �
26 (tes F. Penman, City Attorney
27
28
I
PART I - FACE SHEET
APPLICATION FOR FEDERAL ASSISTANCE 1.TYPE OF SUBMSSON:
N Standard Form 424(Rev.02/07 to confirm to the Corporation's eGrants System) Application X NDn-Construction — -
2a.L..,t SUBMrTTTD TO CORPORATION 3 DATE RECEIV ED BY STATE STATE APPLICATION DEN'TFB2
FOR NATIONAL AND COMMUNITY
SgN ICE(CNCS): 07SOD76938
04/03108
2b.APPLICATION P. 4.DATE FINED BY FEDERAL AGENCY: FEDERAL DENTFEt
OSSCOO7729 04103M 06SCPCAD04
5.APPLICATION 0 FORNAA'T10N
LEGAL NAME City of San Berndino NAME AND CONTACT NFORM DIRECTOR ATION FOR PROJECT DECTOR O R OTHER
PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATN(I$ve
DUNS NU BER 073604563 area codes): �
NAME Betty A.Deal
ADDRESS(give street address.city,state,zip code and county):
TELEPHONE NUMBER (909)384-5413
300 North D Street
San Bernardino CA 92418-0001 FAX NUMEIE- (909)889-9801
County: NTERJNET E-AML ADDRESS: deal_be @st)city.org !
6.EMPLOYER IDENTIFICATION NUMBER(EN): 7.TYPE OF APPLICANT:
7a. Local Government-Municipal
956000772
7b. Local Government.Municipal
I
8,TYPE OF APPLICATION(Check appropriate box). I
NEW NEEW/PREV IOUS GRANTEE
X CONTMWTION ANE1DKENT
I Amendment,enter appropriate letters)in box(es):
A. AUGMENTATION B.BUDGET REVISION
I
C.NO COST EXTENSION D.OTHER(specify below) - -- ----�
9.NAME OF FEDERAL AGENCY.
Corporation for National and Community Service
10a.CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER 94 016 11 a.DESCRIPTIVE TITLE OF APPLICANTS PROJECT:
10b.TITLE Senior Conpanion Program •SCP of San Bernardino
12.AREAS AFFECTED BY PROJECT(List Cities,Counties.States.etc): 11.b.CNCS PROGRAM NITIATNE(F ANY):
Greater San Bernardino,Victor Valley and Morongo Basin -- —
13.PROPOSED PROJECT: START DATE 07101/06 END DATE 06/30109 14.CONGRESSIONAL DISTRICT OF: a Applicant b.Program CJA 43J
15.ESTIMATED FUNDING: Year#: 3 16.IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a.FEDERAL $ 295,349.00 X YES.TW PREAFFLICATIONAPPLIGATION WAS MADE AVAILABLE
E 88.523 00 TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR
b.APPLICANT REVIEW ON:
c.STATE $ 0.00 DATE 01-JIJNl-08
d-LOCAL 3 71.311.00 NO PROGRAM S NOT COVERED BY E0. 12372
17 IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEB T?
e.OTHER $ 17.21200 YES if"Yes,'attach an explanation. X NO
f.PROGRAM INCOME $ 0.00
g TOTAL 5 383.87200
18-TO THE BEST OF MY KNOWLEDGE AND BELIEF.ALL DATA N THIS APR.ICATIONIRREAPPLCATION ARE TRUE AND CORRECT.THE DOCUMENT WAS BEEN
DILLY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES F THE ASSISTANCE
IS AWARDED. ----------
a TYPED NAME OF AUTHORIZED REPRESENTATIVE b.TITLE c TELEPHONE NUMBER
Kevin Haw kins Director PR&CS Dept. (909)384-5233
ATURE OF AUTHORIZED REPRESENTATIV E e.DATE SIGNED: --- --
04/29/08
Pacle 1
Exhibit A
Budget Narrative: SCP of San Bernardino for City of San Bernardino
Section I. Volunteer Support Expenses
Project Personnel Expenses
Grantee Excess
Positionlritle-Qty-Annual Salary-%Tirw [CNCS Share Share Total Amount Amount
SCP Manspr--1 penwn(s)at 45792 each x 100%usage 37,611 8,181 45,792 0
Account Clerk III: -1 person(s)at 37104 each x 20%usage 0 7,421 7,421 0
Community Services Program Specialist:-1 person(s)at 30516 4,225 26,291 30,516 0
each x 100%usage
CATEGORY Totals 41,836 41,893 83,729 0
B. Personnel Fringe Benefits
CNCS Share Grantee Total Amount Excess
Item-Description Share Amount
FICA: 0 0 0 0
Health Insurance:$409 per employee(2)x 12 months plus$559 7,330 3,828 11,158 0
per family(1)x 12 months.
Retirement: 0 0 0 0
l Life Insurance: 0 0 0 0
PERS:23.266% 2.645 16,835 19,480 0
Unemployment: 1.45% 0 1,214 1,214 0
Workers Compensation: 3.5% 2,760 171 2,931 0
CATEGORY Totals 12,735 22.048 L__!!,783 0
C. Project Staff Travel
Local Travel
Purpose-Calculation CNCS Share Grantee Total Amount Excess
Share Amount
Site visits and meetings: 14 sites x 4 visits x 9 miles round trip,+ 1,200 0 1,200 0
2 sites x 10 visits x 100 miles round trip @ 485
Other: 1 x 0 0 0 0 0
CATEGORY Totals 1,200 0 1,200 0
Ong Distance Travel
FP p Lodging-Destination-Meals/Lod Trans. Amount-Other CNCS Share Grantee Total Amount Excess
Travel u Share Amount
Training: NSSC Conference-Meals 550 Lodging/Trans 930 Other 1,500 0 1,500 0
20
CATEGORY Totals 1,500 0 1,500 0
D. Equipment
CNCS Share Grantee Total Amount Excess
Rem/Purpose Qty-Unit Cost Share Amount
CATEGORY Totals 0 0 0 0
E. Supplies
Grantee Excess
Item/Purpose-Calculation CNCS Share Share Total Amount Amount
�G.neral office such as paper,pens,clips,elc.:Aprox. $83 33 per 1,000 0 1,000 0
month x 12 months.
I[-- CATEGORY Totals 1,000 0 1,000 0
F. Contractual and Consultant Services
Purpose-Calculation CNCS Share Grantee Total A"3000
software contract:-annual-fee —0 300
CATEGORY Totals 0 300
I. Other Volunteer Support Costs
Item CNCS Share Grantee TotN1,200 No
Share
postage:$25 per month x 12 300 0
telephone:$100 per month x 12: 0 1,200
printing and photocopying(including ink cartridges): 500 0 500 0
space 8%of$36.500 custodial service and$31,000 utilities 0 5,400 5,400 0
Background checks(347 x 10 per year) 0 4701F 470 0
CATEGORY Totals B00 7,070 7.870 I 0
J. Indirect Costs
Calculation-Claimed-Rate T Grantee Excess
Type-Cost Basis Rate CNCS Share Share Total Amount Amount
CATEGORY Totals 0 0 0 0
SECTION Totals 59,071 71,311 130,382 0
PERCGE 45% 55%
ENTA
ection II. Volunteer Expenses
A. Stipends
Rem-$-Annual Stipend CNCS Share Grantee Total Amount Excess
Share Amount
Corporation Funded:-66 x 2767 182,622 0 182,622 0
Non-Corporation Funded:-0 x 0 0 0 0 0
Non-Slipended:-0 x 0 0 0 0 0
CATEGORY Totals 182,622 0 182,622 0
B. Other Volunteer Costs
Item-Description CNCS Share Grantee Total Amount Excess
Share Amount
Meals-66 vols x 201 days x$2 18,200 0 26,532 8.332
Uniforms: 0 0 0 0
l Insurance: 1,000 0 1,000 0
- 17 ,-.On.66 vols.x$75 each 4,950 0 4,950 0
Volunteer Travel:51 vols x 80 mi x 12 mo x.485 per mi,plus 10
vols x 200 mi x 12 mo x.485 per mi,plus 5 vols x 12 mo x$22.50 29,506 0 36,736 7,230
per bus pass.
Physical Examinations:66 vols x$25.00 each 0 0 1,650 1,650
CATEGORY Totals 53,656 0 70,868 17,212
SECTION Totals 236,278 0 253,490 17,212
PERCENTAGE 93% 0%
BUDGET Totals 295,349 71.311 383,872 17.212
F_ PERCENTAGE 77% 19%
Source of Funds
Section Description
Section I.Volunteer Support Expenses
Excess amount: Meals are provided by volunteer stations Travel amount
Section II.Volunteer Expenses provided by The Community Foundation Physical examinations provided
by the San Bdno.Co. Health Dept.
May 29,2008 11 43 AM
SCP of San Bernardino
City of San Bernardino
Ai 'ion 10:08SC087729 Budget Dabs:07/01/2006-06130/2009
'4 Total Amt CNCS Share Grantee Share Excess Amount
Section 1.Volunteer Support Expenses
A. Project Personnel Expenses 83,729 41,836 41,893 0
B.Personnel Fringe Benefits 23,625 5,405 18,220 0
FICA 0 0 0 0
H"M Insurance 11,158 7,330 3,828 0
ReBrortrnt 0 0 0 0
Life Insurance
0 0 0
Total $34,783 $12,735 $22,048 $0
C.Project Staff Travel
Local Travel 1,200 1,200 0 0
Long Distance Travel 1,500 1,500 0 0
Total $2,700 $2.700 $0 $0
D. Equipment
E. Supplies 1,000 1,000 0 0
F.Contractual and Consultant Services 300 0 300 0
I.Other Volunteer Support Costs 7,870 800 7,070 0
J.indirect Costs
Section I.Subtotal $130,382 $59,071 $71,311 $0_
Section 11.Volunteer Expenses
A.Stipends
Corporation Funded 182,622 182,622 0 0
Non-Corporation Funded 0 0 0 0
Non-Stipended 0 0 0 0
Total $182,622 $182,622 $0 $0
.er Volunteer Costs
Ktals 26,532 18.200 0 8.332
--{Llnifaf 0 0 0 0
insurance 1,000 1,000 0 0
Recognition 4,950 4,950 0 0
Volunteer Travel 36,736 29,506 0 7,230
Physical Examinations 1,650 0 0 1,650_
Total $70,868 $53,656 $0 $17,212
Section II.Subtotal $253,490 $236,278 $0 $17,212
Budget Totals $383,872 $295,349 $71,311 $17,212
Funding Percentages 80.6% 19.4%
Required Match n/a
8 of years Receiving CNCS Funds n/a
Form 424A Nbdified SF-424A (4/88 and 12197)
Page 1
For Official Use Only
Narratives
Strengthening Communities
Volunteer stations and senior service opportunities that address specific community needs are
developed after completion of area visitations and reviewing of information being provided through an
intense effort to collaborate with the community and area agencies on aging. Programming for
impact statements are used to establish timelines for review and determine continued needs for
volunteer placement. The Senior Companion Program (SCP) Manager and/or Community Service
Program Specialist will visit stations quarterly. Site supervisors will be required to complete and
provide a written annual evaluation to the SCP staff. Volunteers will be encouraged to evaluate the
program and give input to the SCP staff at all times. Volunteers are also required to participate in
surveys or evaluations directly related to their volunteer service; thus ensuring that the highest quality
experience is provided for the senior volunteer, as well as establishing opportunities for the volunteer
to reflect on their service and the changes and benefits directly related to it.
SCP enhances the capacity of other organizations and institutions within the community and
integrates senior service into the activities of other service programs in the following ways:
t. Referrals for Companion service are accepted from the Visiting Nurses Association, thus allowing
their staff to serve more clients in their homes.
2. I n-Home Supportive Service (I HSS) referrals not only increase the amount of socialization and
support for clients, but allows the IHSS workers to perform their domestic duties while Companions
grocery-shop, fix a light meal, read or write for the clients.
3. Working closely with Pacific Hospice and Inland Caregiver Resource Center enhances the clients'
social interaction with their peers and gives the family caregivers some well-deserved respite, while
allowing these agencies to handle the severe dementia cases.
4. Hospital Home Care programs,whose services give short-term assistance to discharged patients
receive on-going follow-up reports from SCP. Also, the patients receive long term care from their
Companions as needed.
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Narratives
5. The Adult Protective Service agency utilizes Senior Companions to give support, love, and trust to
abused clients,thus assuring them of their worth and right to security.
These and other agencies also learn about and take advantage of SCP services by serving on the
advisory council, assisting with pre and in-service training for the Companions and becoming
involved in the evaluation process. Other cooperating entities include Senior Legal Service, San
Bernardino County Adult School, Adult day care centers, convalescent hospitals, mental health
programs, multi-purpose centers and area agencies on aging.
Recruitment and Development
Program information and applications will be distributed to local senior information and assistance
agencies, community service and volunteer organizations, senior housing facilities and senior centers
for promotion of the program and to increase public awareness of the need for senior volunteer
participants. Local newspapers will be utilized to run feature articles and recruitment advertisements.
Press releases featuring volunteers on assignment or providing unique and special circumstance
services will also be distributed. Recognition of volunteers will be requested of the agencies served
Volunteers will be invited to attend the program's annual recognition event.
Relevant and specific information will be provided to the senior volunteers in the form of a mandatory
20 hour pre-service training that will be conducted annually for all new volunteers. Monthly in-
service training will be held for all volunteers and staff. Training and technical assistance and support
are requested from and shared with all partners to promote and create a strong network in the
community and within the program.
Program Management
As of this year, there are 200,000 senior citizens in San Bernardino County. By 2020, Department of
Aging &Adult Serivices predict that number will reach 404,655. Senior housing complexes and
nursing (healthcare) facilities are numerous and varied in our area. The SCP Manager and
Community Service Program Specialist continue to manage the stations in accordance with specified
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Narratives
guidelines, making quarterly site visits, as well as making routine check-in calls to ensure station and
volunteer satisfaction. In many instances potential volunteer stations are also a venue for volunteer
recruitment. Program presentations depict opportunities for diverse senior volunteering, as well as
promote the services available. Applications are provided to prospective volunteers at the 5th Street
Senior Services Center and also mailed to anyone requesting one directly from our office. Interviews
are conducted prior to the annual 20 hour intensive training provided to those who meet the eligibility
requirements. Participation in the training gives us a chance to further evaluate the appropriateness
of each potential volunteer.
Monthly in-services are provided utilizing a variety of resources including advisory council input and
Community and Senior Resources such as Social Security, Family Services Agency,Alzheimers
Association and the Visiting Nurses Association.
Recognition of the volunteers is held annually. Staff,site supervisors, sponsors, advisory council
members and local dignitaries joint 0-gether to honor our dedicatedvolunteers. This annual
celebration ordinarily includes a luncheon and awards for the volunteers.
The advisory council members continue to provide assistance with annual program assessment of
stations, clients and/or volunteers.
Both the Manager and Community Service Program Specialist make numerous presentations each
year. These are made at service club meetings such as Kiwanis, Rotary and to other civic groups such
as Women's Clubs,Jr. League and the Chamber of Commerce. Senior information and health fairs
are held throughout the County at malls, hospitals, churches and government buildings.
Appearances on local television and radio PSA's are ways the program is increasing public awareness
about how senior volunteers are addressing priority community needs.
This SCP is fortunate to be under the same sponsorship as the Retired and Senior Volunteer Program
(RSVP). The RSVP staff continues to assist and work with us on a daily basis in a true team effort to
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Narratives
ensure the success and progress of both programs. Networking and information sharing is
conducted between the Corporation for National and Community Service (CNCS) programs in
Riverside, Los Angeles and San Diego Counties.
A committee consisting of members of the advisory council has been formed to address expanded
funding opportunities,both through foundations, corporations and by increased philanthropic
knowledge acquired on the Internet. These funding opportunities will be approached individually as
they become known and are deemed appropriate. Program performance and quality are assured by
the review of reports and recommendations by the advisory council. Evaluation of progress, goals,
and objectives are outlined in the program grant application. Programming for impact statements to
support the community needs are completed as required. Identification of community needs are
determined by information provided by the County Department of Aging and Adult Services (DAAS)
and statistics requested from station supervisors.
Organizational Capacity
The applicant and program's shared mission is twofold:
1. To provide opportunities for low-income seniors to remain active in their communities by providing
valuable personal service to their peers, thus giving them a sense of worthiness and enhancing their
self-esteem.
2. To serve seniors and at-risk adults to maintain or improve choice, independence, and quality of life.
In a survey of personal care participants conducted by the Department of Aging and Adult Services, 57
percent were 75+, 13 percent were minority and 72 percent were functionally impaired. Forty-five
percent of the minorities served were low-income. These are the populations SCP targets.
Our sponsor continues to provide the support as required by the grant and encourages our endeavors
to improve and increase our capacity to provide service at all levels. The City of San Bernardino
Parks, Recreation and Community Service Department fully sponsors the SCP, which allows the
program the additional benefit of technical support for financial records and management, computers,
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Narratives
public service announcements, interviews with staff and volunteers,volunteer recruitment and in-
kind contributions for special events and recognitions. Every year local businesses continue to
contribute gifts and money toward the Volunteers' Recognition event. With the continued support of
the Corporation for National Service, our low-income volunteers benefit from the financial
reimbursement and enjoy the emotional and physical rewards from having a reason to get out of bed
each day, being needed, and most of all, that wonderful sharing and love they experience by being a
part of the Senior Companion Program. Seeing a need for support staff, the City Council, several
years ago funded a Community Service Program Specialist position to assist the SCP Manager with
volunteer supervision, site visits, public awareness, recruiting and federal reporting. This has greatly
enhanced the program's efficiency and allows more time for the Manager to participate in the aging
network activities and enhancing the program.
The responsibility for staffing and supervision of this program lies with the City of San Bernardino
Parks, Recreation, and Community Services Department. The entire program focuses on "we" and
"our program" and everyone is like family, with lots of warmth and hugs. Our program truly is a
team effort.
Othe r
None
PNS Amendment(if applicable)
Not applicable
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Work Plan/Performance Measures
Total Number of Unduplicated Volunteers 66
Part 1:Need
Community Need
The Community Adult Day Care Center (CADCC) of San Bernardino has identified a 75% increase
risk of isolation, depression and decline in functional abilities in the frail elderly and disabled adults in
the community. The nursing staff documented these conditions in 75% of the clients initially
enrolled in the CADCC.
Part 2: Action Plan
Service Activities
Friendly visiting, reminiscing, encourgement to particiapate in activities, reading, writing &
assistance with getting to the activity room. Companion will also have lunch with clients.
icipated Input
Twenty-one Senior Companions will provide 42o hours of service weekly to clients attending the
CADCC, 2 community centers and 6 convalescent health centers. These services will include
involvement in specific activities such as, arts and crafts, assisting at mealtime, taking walks,
promoting self-esteem and assisting with academic work activities.
Period of 7/1/08-6/30/09 Performance
Anticipated Accomplishments/Outputs Accomplishment: Measure'
Summary
Clients will receive friendly visiting, encouragement to interact and assistance with activities.
INDICATORS: Number of clients served per week.
TARGETS: 105 clients served.
HOW MEASURED: Site Supervisor's observation checklist and Companions timesheets.
Period of 7/1/08-6/30/09 Performance
Anticipated Intermediate Impact/Outcome Accomplishment: Measure:
Summary
'lients will demonstrate improvement in social skills and increased self-esteem. Clients will spend
more time interacting with peers, Companions and staff.
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Work Plan/Performance Measures
INDICATORS: Percent of clients served who demonstrate an ncrease in the amount of time they
interact and socialize with peers,Companions and staff.
TARGET: go%of clients will demonstrate an increase in the amount of time they interact and
socialize with peers,Companions and staff.
HOW MEASURED: Site Supervisor's pre-post evaluations.
Period of 7/1/08-6/30/09 Performance
Anticipated End Impactioutcome Accomplishment: Mons":
Surm>ary
Clients experience an increase in self-esteem and social skills.
INDICATOR: Percent of clients demonstrating an increase in self-esteem and social skills.
TARGET: 9o%of clients demonstrating an increase in self-esteem and social skills.
HOW MEASURED: Site Supervisor's pre-post evaluation.
I
Part 1: Need
Community Need
Seven local agencies providing services to frail, isolated or homebound seniors in our service area
report that many seniors are at risk of premature institutionalization if they do not receive personal
in-home support. In a survey of personal care participants conducted by the Dept. of Aging &Adult
services, 57% were 75+, 13% were minority & 72% were functionally impaired. Of the minorities
served, 45% were low-income. These are the populations SCP will target.
Part 2: Action Plan
Service Activities
Companions will offer their clients companionship, activities of daily living, medical reminders, and
will observe and report physical or mental changes to the caregivers and/or.supervisors, as
appropriate. They will give referral information to caregivers seeking additional services.
Anticipated Input
Thirty-eight Senior Companions will spend 20 hours per week with 4 to 5 clients each,visiting them
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Work Plan/Performance Measures
once or twice a week based on their needs. All Companions receive 20 hours of pre-service training
and 4 hours monthly in-service training- Many of the volunteer stations also provide on-site training
and include the Companions in their regular staff in-service training.
These 38 Senior Companions will serve approximately 165 clients per week, assisting 7 volunteer
stations in the care of their clients.
Period of 7/1/08-6/30/09 Performance
Anticipated Accomplishments/Outputs Accomplishment: Measure:
Sunrrury
Frail seniors will have received weekly visits from Senior Companions.
Indicator: # clients visited per week by Senior Companions
Target: 165
How Measured: SC timesheets
Period of 7/1/08-6/30/09 Pertormanoe
Anticipated Intermediate Impact/Outcome Accomplishment: Measm:
Sunymry
Clients will demonstrate an increase in self-esteem, will receive proper nutrition and medication and
will feel happier and more independent in their own homes
Indicator: % of clients per year who report improved self esteem, better nutrition and a greater
ability to remain independent in their home as a result of SCP services.
Target: 9o%
How Measured: Annual survey of clients and caregivers.
For official Use Only
Work Plan/Performance Measures
Period of 7/1/08-6/30/09 Pertormanfe
Anticipated End Impact/Outcome Accomplishment: meas":
Summary
Clients receiving in-home assistance from Senior Companions will be able to remain in their homes.
Indicator: % of clients receiving in-home assistance from Senior Companions who remain in their
homes for at least one year
Target: go%
How Measured: Annual client care plan review
t 1: Need
Community Need
Several local health &social service agencies have identified respite services for caregivers as one of
the most pressing community needs. Requests to agencies for caregiver respite services are rapidly
increasing, causing waiting lists for these services. Demographic projections indicate that demand
will continue to increase in the future. SCP will expand respite services available by placing Senior
Companions to serve frail adults, who also have a caregiver needing respite service.
Part 2:Action Plan
Service Activities
Senior Companions will provide direct services to individuals served by caregivers, allowing
caregivers weekly respite. Companions will offer their clients companionship, assistance with
activities of daily living, medical reminders, and will observe and report physical or mental changes
to the caregivers and/or supervisors as appropriate. They will give information to caregivers seeking
additional services.
Anticipated Input
For Official Use Only
Work Plan/Performance Measures
Seven Companions will be placed with three volunteer stations. Each will serve 20 hours per week
with 4 clients each.
Period of 7/1/08-6/30/09 Performance
Arrtidpalled AccomplishmentslOutputs Accomplishment: Measure:
Summary
Caregivers will receive respite services.
Indicator:
Number of clients and caregivers served per year
Target: 28#
How Measured:Timesheet
Description:
Companion timesheets
Period of 7/1/08-6/30/09 Performance
Anticipated Intermediate Impact/Outcome Accomplishment: Measure:
Summary
Caregivers experience an increase in free time.
.dicator:
Number caregivers w ho report an increase of free time of at least 4 hours per w eek
Target: 28#
How Measured Survey
Description:
Caregiver pre-post survey.
Period of 7/1/08-6/30/09 Performance
Anticipated End Impact/Outcome Accomplishment: Measure:
Surnrrrary
Caregivers experience an increase in life satisfaction.
Indicator:
Number of caregivers per year who report an increase in life satisfaction
Target: 28#
How MeasuredSurvey
Description:
Caregiver pre-post survey and advisory council evaluation.
For Official Use Only
Required Documents
Document Name status
Aggregate Dollar Amounts of funding Not Applicable
Artieles.ofIncorporation Not Applicable
Board of Directors Not Applicable
CPA Certification Not Applicable
Community Advisory Group names and addresses Sent
List of the names of any Funding Organizations/Sources Not Applicable
Negotiated Indirect Cost Agreement Not Applicable
Organizational Chart Already on File at CNCS
Project Director's Job Description Already on File at CNCS
Roster of Volunteer Stations Sent
Statement of date of last A 133 audit Sent
Statement of whether applicant is subject to A 133 audit Sent
For Official Use Only
Notice of Grant Award Corporation for National and Community Service
601 Walnut Street, Suite 876 E
Philadephia, PA 19106
nior Companion Program
Grantee
City of San Bernardino EIN: 956000772
300 North D Strut San Bernarditno CA 924194=1
Award Information
Agreement No.: 06SCPCA004 Project Period: 07/01/2006-06/30/2009
Amendment No.: 5 Budget Period: 07/01/2008-06/30/2009
CFDA No.: 94.016
Award Description
FY 2008 award with 1.747%Congressional rescission.
Purpose
The purpose of this award is to assist the grantee in carrying out a national service program as authorized by the Domestic
Volunteer Service Act of 1973,as amended(42 U.S.C.,Chapter 22).
Funding Information
Previously This Award/ Total Current
Current Year Awarded Amendment Year
This Year
Total Obligated by CNCS $0 $295,349 3295,349
Grantee's Unobligated so s0 s0
ice(Carryover)
i vial Available so $295,349 5295,349
Cumulative Funding for Project Period
Total Awarded in Previous Years 5576,868
Total CNCS Funds Awarded to Date $872,217
Special Conditions
This grant award includes a Fiscal Year 2008 Congressional Consolidated Appropriations Act rescission of 1.747%.
Terms of Acceptance: By accepting funds under this grant,the Grantee agrees to comply with all terms and conditions of
the grant that are on the Corporation's website at
hitps://egrants.cns.gov/termsandcondifions/FGP_SCP_TandC_Revised_20060925.pdf,all assurances and certifications made in
the Grant application,and all applicable federal statutes,regulations and guidelines. The Grantee agrees to administer the
funded Program in accordance with the approved Grant application and budget(s),supporting documents,and other
representations made in support of the approved Grant application.
Corporation for National and Community Service:
05/131200$
Signature Date Merribeth Pentasuglia,215.597.9999
Grants Official
.rribeth Pentasuglia
Name(typed)
Paget Exhibit B
For Official Use Only
Notice of Grant Award 601 Walnut Street, Suite 876 E
Philadephia, PA 19106
i
senior Companion Program
antee
City of San Bernardino EIN:956000172
300 North D Street San Bernardino CA 92418-Ml
Corporation for National and Cornmunity Sere
Senior Grants Officer
Title
III
Gayle Hawkins,310-235-7704
Program Official
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