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CITY. OF SAN BERt" \RDINO -
'"
REQUEST ~ )R COUNCIL ACTION
File No. 2.126
Extension of Contract - Mainten-
Subject: ance of Landscaping in Assessment
District No. 976, per Plan No.
7034-B (1992-93) --
EXECUTIVE LANDSCAPE CONTRACTORS ,ne.
From: ROGER G. HARDGRAVE
Dept: Public Works/Engineering
Date: 4-28-92
Synopsis of Previous Council action:
08-19-86 Resolution No. 86-341 adopted establishing Assessment
District No. 976.
01-05-87 Resolution No. 87-9 adopted expanding boundaries of
Assessment District No. 976.
03-07-88 Resolution No. 88-67 adopted expanding boundaries of
Assessment District No. 976.
06-06-88 Resolution No. 88-179 adopted awarding a contract to
Cherokee Landscape Services for the low bid price of
$24,400.00.
06-19-89 -- Change Order No. 1 approved extending the contract for
one year, adjusting bid prices by 6.5% for inflation,
incorporating supplemental items of work, for an
increase in annual contract price to $29,977.00.
(Cont. on 2nd Paqe)
Recommended motion:
2.
That Change Order No. 4 to the contract with Executive Landscape
Contractors, Inc., for maintenance of landscaping in Assessment
District No. 976, in accordance with Plan No. 7034-B, be approved;
to extend the contract for a period of one year, from 7-1-92 to 6-
30-93, at a 3. 75% increase in the annual contract prices, from
$25,937.44 to $26,910.10.
That the transfer of $38,966.00, from Acct. No. 254-000-30405,
"Assessment District Reserve Fund," to Acct. 251-650- 5
"Assessment District No. 976," be approved.
1.
cc: Shauna Clark
Andy Green
Contact person: Roqer G. Hardqrave
Staff Report,
Supporting data attached: C. C. O. # 4
Phone:
5025
Ward:
5
FUNDING REQUIREMENTS:
Amount: $38,965.10 (Assessment District)
Source: (Acct. No.)
251-650-53925
Acct. Descri tion Assessment District No. 976
\;j
Finance: . r-r-----..
Council Notes:
75-0262
Agenda I tern No.
/5
CITY' OF SAN BERK. ..RDINO - REQUEST L.')R COUNCIL ACTION
STAFF REPORT
The Special Provisions provide that the contract may be
extended for up to two (2) one-year periods, by mutual consent
of the City and Contractor. Adjustments in the contract prices
are to be negotiated at the time of each such renewal.
Contract Change Order No. 4 extends the term of the
contract for one year, as allowed under the special provisions
of the contract. The contract was previously extended from July
1, 1991, to June 30, 1992, wi th no increase in contract uni t
prices. However, the Contractor has agreed to accept a 3. 75%
increase in contract unit prices for the 1992-93 renewal period,
increasing the annual contract price from $25,937.44 to
$26,910.10.
Listed below is an estimate of the total cost for pro-
viding these landscape maintenance services, from 7-1-92 to 6-
30-93:
Maintenance Contract
$ 26,910.10
Incidental Costs (Assessment
Engineering, Publishing &
Recording Fees, Supervision
by Department of Parks &
Recreation and Advertising
for Bids)
12,055.00
TOTAL ESTIMATED PROJECT COST
$ 38,965.10
Funding for the costs incurred on this proj ect will be
provided pursuant to Resolution No. 86-341, adopted on 8-19-86,
Resolution No. 87-9, adopted on 1-05-87, Resolution No. 88-67,
adopted on 3-7-88, and Resolution No. 90-199, adopted 6-4-90,
which order the installation and maintenance of the landscaping.
The landscaping was installed under previous contracts. Costs
for maintenance will be pre-funded by the City, as set forth in
the Resolution of Intention (No. 86-341) and the amount
reimbursed through assessments levied on all parcels within the
district for the following fiscal year.
Inspection of the maintenance effort by the Contractor
will be provided by the Department of Parks, Recreation and
Community Services.
We recommend that Contract Change Order No. 4 be
approved.
SYNOPSIS OF PREVIOUS COUNCIL ACTION Continued:
06-04-90 -- Resolution No. 90-199 adopted awarding contract to
Executive Landscape Contractors, Inc. for the low
bid price of $25,937.44.
05-20-91 -- Contract Change Order No. 3 approved extending the
contract for one year, at no increase to the
contract unit price.
4-28-92
75-0264
MAINTENANCE OF LANDSCAPING IN
Pr~ject: ASSESSMENT DISTRICT NO. 976
Pl an No. 7034-B
Da te :
4-28-92
File No.
2.126
ENGINEERING DIVISION
DEPARTMENT OF PUBLIC WORKS
CITY OF SAN BERNARDINO. CALIFORNIA
CONTRACT CHANGE ORDER NO. FOUR
(Change necessitated because of field conditions)
To:
Executive Landscape Contractors, Inc.
2984 First Street, Suite J
Laverne, CA 91750
Gentlemen:
The terms and provisions of the contract documents are amended
as follows:
1. The term of the contract is hereby extended for an
additional year, between July 1, 1992, to June 30, 1993,
as provided in the "Notice Invi ting Bids, " at a 3. 75%
increase in contract unit prices.
Total extra work cost added to contract..........$
972.66
Previous Contract Pr1ce..........................$ 25,937.44
Amended Cost Pr1ce...............................$ 26,910.10
Additional time to complete contract due to
C h an 9 e 0 r de r . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
365
Days
CONTRACTOR
CITY OF SAN BERNARDINO
By:
Title:
By:
Accepted Date:
ROGER G. HARDGRAVE
Director of Public Works/
City Engineer
Approved Da te: