HomeMy WebLinkAbout14-Development Services
o
o
o
.
CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
From: Valerie C. Ross, Director Subject:
Authorize the Director of Finance to
amend FY 2007/08 Budget; and authorize
the Director of Development Services to
execute Contract Change Order No. One to
Oak Engineering, Inc. for the installation
of a traffic signal & street improvements at
Mill Street and Macy Street (TC04-0I), per
Project Plan No. 10486.
Dept: Development Services
Date: May 30, 2008
File No. 1.1710
MCC Date:
July 7, 2008
Synopsis of Previous Council Action:
08/07/2006 Mayor and Common Council approved FY 2006-07 CIP Budget.
01108/2007 Mayor and Common Council adopted Resolution awarding a contract to Oak Engineering,
Inc. for the installation of a traffic signal & street improvements at Mill Street and Macy
Street (TC04-0 I), per Project Plan No. 10486.
Recommended Motion:
1. Authorize the Director of Finance to amend FY 2007/08 Budget by transferring $8,000 from
Account No. 250-370-5504-7338 "City Wide Traffic Signal Improvements" (TC-A) to Account
250-370-5504-1710 "Traffic Signal & Street Improvements at Mill Street and Macy Street"
(TC04-0 1), and
2. Authorize the Director of Development Services to execute Contract Change Order No. One to
Oak Engineering, Inc. for the installation of a traffic signal & street improvements at Mill Street
and Macy Street (TC04-0 1), per Project Plan No. 10486.
V~V.fMy
Valerie C. Ross
Contact Person: Robert Eisenbeisz, City Engineer
Phone:
5203
Supporting data attached: Staff Report, CCO No. One
Ward:
3
FUNDING REQUIREMENTS:
Amount: $8.000
Source: (Acct. Nos.) 250-370-5504-1710
Acct.
Description:
Traffic Systems Fee Fund
Finance:
COUNCIL NOTES
7}71M-
Agenda Item No. /1.
c
o
o
...'
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Authorize the Director of Development Services to execute Contract Change Order No. One to Oak
Engineering, Inc. for the installation of a traffic signal & street improvements at Mill Street and Macy
Street (TC04-01), per Project Plan No. 10486, and authorize the Director of Finance to amend FY
2007/08 Budget.
Background:
On January 8, 2007, the Mayor and Common Council awarded a contract to Oak Engineering, Inc. in
the amount of $303,285 for the installation of a traffic signal & street improvements at Mill Street and
Mlicy Street (TC04-0 I), per Project Plan No. 10486. The project consists of installing traffic signals at
the. above intersection as well as street improvements.
Chlinl!e Order:
During construction it was determined that overhead electrical lines owned by Southern California
Edison (SCE) had not been relocated to provide sufficient clearance for the new traffic signals. The
delay in having SCE relocate their electrical lines resulted in a change order.
Change Order No. One, in the amount of$5,950.00 consists of the following changes:
Item No. I-I Additional Crane Move-in
Item No. 1-2 Additional Yard Rental
Financial Imoact:
The Development Services Department is requesting to traIlSfer $8,000 from account no. 250-370-5504-
7338 "City Wide Traffic Signal Improvements" (TC-A) to cover the previously awarded contract,
Change Order No. One, and administrative expenses.
The estimated project costs are as follows
TOTAL
Ori~inal Contract Amount $ 303,285.00
Contract Chanlle Order No. One $ 5,950.00
Revised Contract amount $ 309.235.00
Administrative Costs $ 1,645.34
Total Proiect Cost $ 310.880.34
This change order represents an increase of 1.96% in the contract amount.
2
06112120082:46 PM
o
o
o
.
CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
STAFF REPORT
Recommendation:
1. Authorize the Director of Finance to amend FY 2007/08 Budget by transferring $8,000 from
Account No. 250-370-5504-7338 "City Wide Traffic Signal Improvements" (TC-A) to Account
250-370-5504- I 71 0 "Traffic Signal & Street Improvements at Mill Street and Macy Street" (TC04-
01), and
. 2. Authorize the Director of Development Services to execute Contract Change Order No. One to
Oak Engineering, Inc. for Installation of Traffic Signal & Street Improvements at Mill Street and
Macy Street (TC04-01), per Project Plan No. 10486.
Attachments:
Change Order No. One
3
0611212008 2:46 PM
o
o
o
DEVELOPMENT SERVICES DEPARTMENT
30n North "D" Street. San Bernardino' CA 92418-0001
Plon1\lllg & Building 909.384.5057 . Fax: 909.384.5080
Public Works/Engineering 909.384.5111 . Fax: 909.384.5155
www.sbcity.org
..
CONTRACT CHANGE ORDER NO. ONE
FILE NO. 1.1710
W.O. NO. 1710
DATE: July 7, 2008
PROJECT: TRAFFIC SIGNAL & STREET IMPROVEMENTS AT MILL
STREET & MACY STREET (TC04-01), PER PROJECT PLAN NO.
10486.
TO: OAK ENGINEERING, INC.
1305 W. SECOND STREET
POMONA, CA 91766
GENTLEMEN:
You are hereby compensated for performing the additional work as follows:
ITEM NO: DESCRIPTION OF CHANGE COST
1-1 Additional Crane Move-In $ 1,750.00
1-2 Additional Yard Rental $ 4,200.00
TOTAL COST CCO #1 $ 5,950.00
JUSTIFICATION:
Item Additional Crane Move-In
1-1 It was necessary to have an additional move-in to stand the traffic signal poles. This
No. move-in was caused bv the delav of S.C.E. movinll the overhead wires.
Additional Yard Rental
1-2 The relocation of the S.C.E. pole and wires was in excess of 6 months. This delay caused
the contractor to rent a construction yard for an additional 6 months to store equipment
and supplies.
SUMMARY OF CONTRACT COSTS
The estimated revised contract cost is as follows:
Original Bid Amount............... .................... ........................$ 303,285.00
Contract Change Order No. One . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....................$ 5.950.00
Revised Construction Contract cost. . . . . . . . . . . . . . . . . . . . . . . . .. 0000................$ 309,235.00
Additional time to complete Contract due to this Change Order.......................... 250 Working Days
o
o
o
CHANGE ORDER NO. ONE - OAK ENGINEERING. INC.
TRAFFIC SIGNAL & STREET IMPROVEMENTS AT MILL STREET AND MACY STREET (TC04-OI). PER PROJECT PLAN NO. 10486
This change order represents 1.96% of the original contract amount.
OAK ENGINEERING, INC.
CONTRACTOR
Accepted
By:
Title:
Date:
Date:
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
Approved
By:
Date:
Date:
VALERIE C. ROSS
Director of Development Services
Approved by Mayor and Common Council
Date: July 7, 2008
Item No.
~