HomeMy WebLinkAbout1987-100
1 RESOLUTION NO. 87-100
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH SEQUOIA PACIFIC SYSTEMS
3 CORPORATION RELATING TO ELECTION SUPPLIES AND SERVICES FOR THE
GENERAL MUNICIPAL ELECTION TO BE HELD ON MAY 5, 1987.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
5 CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. The Mayor of the City of San Bernardino is
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hereby authorized and directed to execute on behalf of said
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City an agreement with Sequoia Pacific Systems Corporation
relating to election supplies and services for the General
Municipal Election to be held on May 5, 1987, a copy of which
is attached hereto, marked Exhibit nAn and incorporated herein
by reference as fully as though set forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at an adiourned regular
meeting thereof, held on
the
day of
March
, 1987, by the following
23rd
vote, to wit:
AYES:
Council Members Estrada, Reilly, Flores,
Maudsley, Quiel, Strickler
NAYS:
None
ABSENT:
Council Member Frazier
h,~~
/City Clerk
The foregoing resolution is hereby approved this Q..5+~ day
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of San Bernardino
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1 Approved as to form:
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3 City f\ttorney
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A G R E E MEN T
(Election Supplies and Services)
THIS AGREEMENT is made and entered into this
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day of APR,l,
, 1987, by and between the CITY OF SAN
BERNARDINO, a municipal corporation, hereinafter referred to
as "City", and SEQUOIA PACIFIC SYSTEMS CORPORATION, a Delaware
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corporation, referred to as "Contractor".
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The parties agree as follows:
1.
Recitals.
(a) The Mayor and Common Council desire to enter
into an agreement to procure election supplies and services
for the General Municipal Election (hereafter the "election")
to be held on May 5, 1987 in the City of San Bernardino.
(b) Contractor is in the business of furnishing
election supplies and services and has offered to furnish
supplies and services upon the terms stated in this agreement.
2.
City agrees to purchase certain election supplies
and services required for the election from the Contractor at
the prices and upon the terms stated in this agreement at a
cost not to exceed $40,000.00. Contractor agrees to prepare
and furnish necessary supplies and services in sufficient time
to enable City to comply with all requirements of the
California Elections Code, the California Government Code, the
Constitution of the State of California, the Charter of the
City of San Bernardino, and the San Bernardino Municipal Code.
3. Unit prices shall be as set forth in Contractor's
27 attached proposal, marked Exhibit "I". The required
28 quantities of supplies shall be determined after the total
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number of registered voters in Wards Five, six and Seven of
the City has been ascertained. Actual quantities required may
vary from those estimated in the proposal.
4. In addition to the supplies and basic services set
forth in Exhibit "I", Contractor shall, at no additional
charge, furnish the following special services, if and when
requested by the City Clerk of City:
(a) Provide a detailed calendar of election events,
setting out dates and requirements of the California Elections
Code.
(b) Assist in the conduct of election officers'
instruction classes as to proper use of DATAVOTE Voting System
and general polling place procedures.
(c) Provide a qualified computer operator on
election day for ballot tabulation, and supervise all counting
center procedures.
(d) Provide all materials (logs, seals, procedures,
etc.) necessary for the central counting center.
(e) Make arrangement for delivery of sample ballot
booklets to the u.S. Post Office in San Bernardino.
(f) Package official ballots, precinct supplies,
and other necessary materials, ready for delivery to
inspectors.
(g) Furnish general guidance throughout the
election process.
5. Payment for all supplies and services shall be made
upon a bill or claim filed by Contractor with City's Director
of Finance. The bill or claim shall show the quantity and
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character of each supply and service furnished and the sum
payable computed at the appropriate unit price. The bill or
claim may be filed at any time after all of the particular
supply or service has been furnished. The Director of Finance
shall verify the claim. If it is correct, he shall pay it.
6.
Contractor is not required to provide or pay for
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indexes to the Great Register, precinct maps, postage expense
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for mailing of election officer's forms, compensation of
election officers, sums payable for use of polling places or
costs of publication of notices.
7.
Contractor agrees that it will place on file with
the City Clerk of City, within ten days after the execution of
this agreement, a corporation surety bond or an irrevocable
instrument of credit in a form satisfactory to the City
Attorney, in the amount of $15,000.00 to guarantee the
performance of the work contracted to be performed.
IN WITNESS WHEREOF, the parties hereto have executed this
agreement on the day and year first above written.
ATTEST:
CITY OF SAN BERNARDINO
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Ci€y Clerk
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Mayor
SEQUOIA PACIFIC SYSTEMS
CORPORATION
BY~~~~'
JOHN J. DAVI, Vice President
General Manager Election Services
By
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1 Approved as to form:
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3 City Attorney
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SECRETARY'S CERTIFICATE
Robert A. Ferris, being the du ly e lec ted
Pacific Systems Corporation (the "Company"),
follows:
Secretary of Sequoia
does hereby certify as
1. Attached hereto is a true and correct copy of resolutions
heretofore duly adopted by the Board of Directors of the Company;
such resolutions remain in full force and effect on the date hereof
and have not been amended, modified or terminated in any respect.
2. Set forth below are the true and correct signatures of
each of the persons holding the office of the Company set opposite
his name below:
Name Office Signature
David N. Adamson President lr\IV..N/'JJ...o...v-... ( ~
James M. Larkin Vice President and ~. ~'.
Chief Financial Officer , . <jJ;c;i:~
John J. Davi Vice President and CJ-!Lp .~~ ,
Division Manager -- C/
Election Services
Division ~~~
James A. Hayssen Vice President, Voting
Systems
Robert A. Ferris Secretary () 1.J:tLL'
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IN WITNESS WHEREOF, I have duly executed
Certificate as of the 14th day of April
and delivered
, 1987.
this
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I 't ~ if ,
Robert A. Ferris, Secretary
RESOLVED that any of the Pres ident, the Vice President and Chief
Financial Officer, the Vice President and Division Manager of the
Election Services Division, the Vice President, Voting Systems and the
Secretary of Sequoia Pacific Systems Corporation, be, and each of them
hereby is, authorized and empowered to execute and deliver on behalf of
Sequoia Pacific Systems Corporation any and all contracts, agreements,
bonds and undertakings relating to the sale of election services, systems
and supplies (including hardware and software) by Sequoia Pacific Systems
Corporation to states, counties, municipalities and other governmental
entities or other organizations, which contracts, agreements, bonds and
undertakings may include performance bonds, bid bonds, bid proposals,
contract proposals and contract documents; and further
RESOVLED that the persons specified in the preceding resolution are
also authorized to execute and deliver on behalf of Sequoia Pacific
Systems Corporation any and all other documents and instruments, and to
take any and all other actions, as they, or any of them, deem necessary
or advisable in connection with the performance of such contracts,
agreements, bonds or undertakings made in connec tion wi th the sale of
such election services, systems and supplies; and further
RESOLVED that the persons authorized in the foregoing resolutions to
execute and deliver such contracts, agreements, bonds or undertakings are
as follows:
Title
Name
President
David N. Adamson
Vice President and Chief
Financial Officer
James M. Larkin
Vice President and Division
Manager -- Election
Services Division
John J. Davi
Vice President, Voting Systems
James A. Hayssen
Secretary
Robert A. Ferris