HomeMy WebLinkAbout1987-059
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RESOLUTION NO. 87-59
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT FOR PROFESSIONAL SERVICES WITH
3 INTERDESIGN RELATING TO PRELIMINARY DESIGN STUDIES AND TENANT
IMPROVEMENT PLANS IN CONNECTION WITH THE REMODELING OF CITY
4 HALL.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
6 CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. The Mayor of the City of San Bernardino is
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hereby authorized and directed to execute on behalf of said
City an agreement for professional services with INTERDESIGN
relating to preliminary space studies and tenant improvement
plans in connection with the remodeling of City Hall, a copy
of which is attached hereto, marked Exhibit "A" and
incorporated herein by reference as fully as though set forth
at length.
SECTION 2. The contract authorized by this resolution
shall not take effect until fully executed by both parties.
Neither party shall be obligated hereunder unless and until
the contract is fully executed and no oral agreement thereto
shall be implied or authorized.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the city of San
Bernardino at an adjourned reqular
meeting thereof, held on
the.-9th -day of March, 1987, with the following vote to wit:
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AYES:
Council Members Estrada. Reillv. Flores.
Maudslev. Quiel. Strickler
NAYS:
None
ABSENT:
Council Member Frazier
,.7 ~y
r.d;;72h:~'~.;;-:;;~--'v~?m0
/City Clerk
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The foregoing
resolution is hereby approved this /IC~day
, 1987 -/0,.. ,,} "", ~,,-, ,,'
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~A1~~::(:f:~~rnardino
of
March
12 Approved as to form:
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City A torney
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AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT, entered into this 2S-th day of
March , 1987, by and between INTERDESIGN,
hereinafter referred to as "Consultant", and the City of San
Bernardino, a municipal corporation of the State of California,
hereinafter referred to as "City".
WITNESSETH
WHEREAS, City desires to remodel and redecorate portions of
the interior of City Hall, located at 300 North "D" Street; and,
WHEREAS, City desires to obtain dimensioned floor plans in
order to allow construction involved in the remodeling to be
accomplished; and,
WHEREAS, Consultant represents that sufficient experience
and expertise is available in said firm to prepare the requested
floor plans;
NOW, THEREFORE, it is mutually agreed, as follows:
1. BASIC SERVICES TO BE PROVIDED.
Consultant shall provide the following services:
A. Preliminary Space Studies. All acts needed to
conclude such study including but not limited to all interviews
and meetings needed to determine space requirements and criteria.
Space studies, based upon the floor plans of City Hall, will show
existing and new walls. Cabinetry and general furniture
locations will also be shown.
B. Tenant Improvement Plans. Includes dimensioned
floor plans, verified by on-site measurement, indicating
reflected ceiling plans with lighting locations, electrical
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switches and plugs, telephone and computer connection locations,
interior elevation and details of cabinetry design, and other
such details as required by the remodeling.
C. Design Consultation. Includes selection of all
finish materials, decor items, and developing standard furniture
specifications.
An over-all color scheme will be selected, with
7 distinctive variations for the public hallways on each floor.
8 Design consultation shall be provided throughout City Hall, as
9 directed by the Design Development Team.
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2. LOCATION OF SERVICES.
Consultant shall provide the designated services at the
12 following locations as indicated:
Preliminary
Space
Studies
Tenant
Improvement
Plans
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14 Description
15 SIXTH FLOOR
16 Mayor
17 City Administrator
18 Finance
19 City Attorney
20 Common Area
21 FIFTH FLOOR
22 Community Development
23 Water*
24 Common Area
25 FOURTH FLOOR
26 Risk Management
27 Public Services
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-0-
X
2,080
X
2,735
X
2,190
-0-
-0-
-0-
-0-
X
1,407
3,408
X
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Preliminary
Space
Studies
Estimated
Area (S . Ft.)
-0-
-0-
2,333
3,097
5,998
2,134
756
2,742
3,737
-0-
-0-
-0-
-0-
5,802
22 X Denotes service to be provided.
The above listed square footage are estimates. Payment
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3. STRUCTURAL ENGINEERING SERVICES.
Tenant
Improvement
Plans
Description
24 will be based upon final square footage, as determined by the
25 Consultant and the Design Development Team after completion of
26 the Preliminary Space study and Tenant Improvement Plans.
Engineering (RDA)*
Common Area
THIRD FLOOR
Building & Safety
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x
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Planning
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X
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RDA (Engineering)
X
X
SECOND FLOOR
Treasurer
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x
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Central Cashiering
x
12 City Clerk
X
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Personnel/Civ. Serve
X
Common Area
15 FIRST FLOOR AND MEZZANINE
16 Council Chambers
17 Council Offices
18 Lobby
19 BASEMENT
20 Print Shop & Snack Bar
X
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* Covered by contract with that department
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A complete set of plans, specifications and estimates,
prepared under the supervision of Consultant by a structural
engineer licensed by the State of California, will be provided
for filling in the stairway opening on the Third Floor of City
Hall, and providing for enclosing the stairway between the second
and third floors. This set of plans shall be in a form adequate
for advertising for construction bids, in accordance with state
law and City practice. Such adequacy shall be determined by the
Director of Public Works/City Engineer of City.
4. FEES.
Consultant shall be compensated at the following rates:
A. Preliminary Space Study - $0.05/sq. ft.
B. Tenant Improvement Plan - $0.40/sq. ft.
C. Design Consultation - $50.00/hour
Expenses incurred by Consultant for Structural Engineering
services shall be directly reimbursable. Blueprints shall be
reimbursable at the rate of $0.75 per 24" X 36" sheet. No other
costs will be reimbursed, without prior written approval from the
City's Design Development Team.
Consultant shall maintain and file each month with the
Design Development Team a record of work completed and of
reimbursable expenditures. The Design Development Team shall
make a determination of the proportion of the work submitted to
the total work to be completed and shall submit a claim or
request for payment to the Finance Department based on such
determination plus the amount of any reimbursable expenses. The
Design Development Team shall cause to be withheld 5% of any such
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] claim or request for purposes of adjustment at the end of the
2 contract.
3 Expenses incurred by Consultant for structural engineering
4 service shall be directly reimbursable to a maximum of $3,000.00.
5 City shall bear no responsibility for costs incurred in excess of
6 that amount.
7 The signature of the Consultant and the City Administrator
8 on the originals of the Preliminary Space Study or Tenant
9 Improvement Plan shall be required for and shall constitute final
10 approval of such Plan or Study or any portion thereof. Any
11 revisions requested after final approval of the final Plan or
12 Study shall be performed by Consultant at the rate of $50.00 per
13 hour.
14 5. ITEMS NOT INCLUDED.
15 Except as provided in Section l(C), selection of special
16 colors, wall coverings, and drapes for non-common areas, i.e.
17 private office and City employee work areas, are not included in
18 the services to be provided under this agreement.
19 6. SUPERVISION OF SERVICES.
20 Supervision of the services to be provided by Consultant
21 shall be furnished by the City's Design Development Team,
22 comprised of the following:
23 Director of Public Works/City Engineer, Chairman
24 Superintendent of Public Buildings
25 Director of Finance
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Purchasing Agent
Assistant to City Administrator
Special Assistant to the Mayor
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Representatives from other departments, in particular the
Building and Safety Department and the Fire Department, will be
consulted as needed. User departments will be requested to meet
with the Team and Consultant to review the plans for their area.
7. CONSTRUCTION SUPERVISION SERVICES.
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6 Consultant shall provide construction supervision services,
7 as requested by the Design Development Team, at the rate of
8 $50.00 per hour. These services will consist, in general, of
9 interpreting the plans for the persons performing the
10 construction work, providing advice on materials and construction
11 methods and, advising as to such other problems as may arise
12 during planning and construction.
13 8. ARBITRATION.
14 Any dispute arising under this agreement shall be subject
15 to settlement by arbitration. Arbitration shall be conducted
16 under the procedures set forth at Section 1280 et seq. of the
17 California Code of Civil Procedure.
18 9. HOLD HARMLESS.
19 Consultant hereby agrees to, and shall, hold City, its
20 elective and appointive boards, commissions, officers, agents and
21 employees, harmless from any liability for damage or claims for
22 damage for personal injury, including death, as well as from
23 claims for property damage which may arise from Consultant's
24 operations under this agreement. Consultant agrees to, and
25 shall, defend City and its elective and appointive boards,
26 commissions, officers, agents and employees from any suits or
27 action at law or in equity for damages caused or alleged to have
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1 been caused by reason of Consultant's performance hereunder
2 including any claims that may arise against City by reason of
3 Consultant's legal relationship with City being categorized as
4 other than that of an independent contractor.
5 10. RELATIONSHIP OF PARTIES.
6 It is understood that the contractual relationship of the
7 Consultant to the City is that of independent contractor. In the
8 performance of personal services pursuant to the provisions of
9 this agreement, Consultant shall not be supervised, directed, or
10 under the control or authority of any City officer or employee,
11 except and to the extent as may be expressly or implicitly
12 required by the terms and provisions of this agreement. Any
13 direction or control so required under this agreement shall be
14 limited to broad objectives or goals of the project or program to
15 be accomplished and not to the detail and procedures to
16 accomplish such objectives or goals. Consultant shall not be
17 obligated to conform to the supervision or direction of City
18 officers or employees which are not authorized herein. Changes
19 or modifications of said objectives and goals may be made by
20 written recommendations of either party subject to the
21 concurrence of the other party in writing.
22 11. TERMINATION OF AGREEMENT.
23 This agreement may be terminated by either party upon seven
24 days' written notice should the other party fail substantially to
25 perform in accordance with its terms through no fault of the
26 party initiating the termination.
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This agreement may be terminated by the City upon at least
seven days' written notice to the consultant in the event that
the project is permanently abandoned.
In the event of termination not the fault of the
consultant, the consultant shall be compensated for all services
performed to termination date, together with reimbursable
expenses then due.
12. NOTICES.
Official notices relative to the services provided under
10 this Agreement shall be in writing addressed to the following:
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Consultant
City
Carol A. Hatch
Interdesign
118 E. Airport Dr., Ste 208
San Bernardino, CA 92408
Roger Hardgrave
Director of Public Works/
City Engineer
300 North D Street
San Bernardino, CA 92418
IN WITNESS WHEREOF, the parties have executed this
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agreement on the day and year first above written.
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18 ATTEST:
CONSULTANT
By(l~J A, f~(
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