HomeMy WebLinkAbout1987-045
1
1
RESOLUTION NO. 87-45
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING A CONTRACT
WITH THE COUNTY OF SAN BERNARDINO ACTING AS THE AREA AGENCY ON
3 AGING TO APPROVE A REVISED BUDGET FOR THE SENIOR NUTRITION PROGRAM
FOR BUDGET YEAR 1986-1987.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
5 SAN BERNARDINO AS FOLLOWS:
6 SECTION 1. The Mayor of the City of San Bernardino is hereby
7 authorized and directed to execute an amendment to the contract
8 with the County of San Bernardino acting as the Area Agency on
9 Aging to approve a revised budget for the Senior Nutrition Program
10 for budget year 1986-1987 to adjust the number of meals to be
11 served from 136,960 to 93,440, a copy of which is attached hereto,
12 marked Exhibit "A" and incorporated herein by reference as fully
13 as though set forth at length.
14 I HEREBY CERTIFY that the foregoing resolution was duly
15 adopted by the Mayor and Common Council of the City of San
16 Bernardino at a
reqular
meeting thereof, held on
17 the 16th day of
18 to wit:
February
, 1987, by the following vote,
19
20
21
22
23
24
25
AYES:
Council Members Estrada. Reilly. HernanrlR7.,
Strickler
NA Y S :
None
ABSENT:
Council Members Ouiel Fra7.iRr
The foregoing resolution
1~(YdZA~
/ City Clerk
is ?jrebY approv~tfiS7~,( day
M~~~-~f~~{i~i~n$~ardino
26 of
27
February
, 1987.
Approved as to form:
28 /Z~~~
City ttorney
1/27/86
.
.. .
:. APPLICATION FOR PROJECT AWARD
~
PART I - FACE SHEET
FOR OoA USE ONLY
Application'
Date Received
Proposal Complete
Disposition
1. TITLE OF PROJECT CITY OF SAN BERNARDINO SENIOR NUTRITION PROGRAM
2.A. TYPE-oO'F APPLICATION
CJ liew
~ Continuation-
REVISED: 01/12/87
3. APPLICATION AGENCY (Name,
Street.City. State. Zip,
Telephone ):
Parks, Recreation & Community Svcs
City of San Bernardino
300 North "0" Street
San Bernardino, CA 92418
(714) 383-5032
5. TYPE OF AGENCY
~ Public Agency
c::J Private for Profit
2.8.
DATES OF
PROJECT
FROM
THROUGH
07-01-86
-06-30-87
4. PROJECT DIRECTOR (Name, Title.
Street, City, State, Zip, Telephone):
Marjorie Oeleva, Nutrition Supervisor II
Senior Citizens Service Center
600 West Fifth Street
San ~ernardino, CA 92410-3289
(714) 383-5137
c::J Private Non-Profit
Date of Incorporation
Corporation Number
IRS Employer I.D. I
Tax Status Exemot
CONTRIBUTIONS
USDA & Match
Other In-Kind Cash
6.
PROPOSED OPERATING
BUDGET FOR 0 PROJECT
PERIOD:
Total
Project Project
Cost Income
07-0~ -86 TO 06-30-87
Grant
Funds
$291,558 $ 104 146 $ 61,776 $ 12,564 $ -0- $113.072
8. PAYEE (Specify to whom checks should
be mailed - name, title, address):
7. NAME, TITLE AND ADDRESS OF OFFICIAL
AUTHORIZED TO SIGN FOR APPLICANT
AGENCY:
Evlyn Wilcox, Mayor
City Hall - 6th Floor
300 North 11011 Street
San Bernardino, CA 92418
9. SIGNATURE OF PERSON IN ITEM 17
c/o City of San Bernardino
Parks, Rec~eation & Community Svcs.
300 North "011 Street
'San Bernardino. CA 92418
NkME
DATE
San Bernardino County
001. Fonn - 508
Rpvi~~d 03/03/86
~A-
REVISED
I~%TIAL BUDGET 0
.:':)GET RrIISION (EE]
EXBIBI7
~I7LE III-C
BUDGETARY INFORMATION
POR
07/86 TO 07/87
Mo/Yr Mo/Yr
C-l ~ C:'2 CJ
PROJ'Ec:TSen1or Nutrition PQrm,
CONTJU~f:T'. NO'. 86-766
EFFECTIVE J)An: 07-01-86
. MATCR
GRANT
EXPENDrnJR.ES FONDS CASB IN-KIND TOTAL
1. salaries an(5 Wages (Attach Itemzec! List) 97.806 6..700 104,506
.
2. Prillge Benefits 12.019 12.019
3. Conferenees/TraiDiDg -0- -0-
I~u"[rl"[lon ;)"[aTT =-:I>:>U 1,322 550 1,872
~. J.oc:al Staff 'tra.el Contract Svcs. =~ 1.. 272
5. Equipment - ExpeD~able (Onder $300) 2.200 2..200
: 6. Zquip=ent - Non-Expen~able ($300 and over)* 4,530 4.530
I ,. bv Pood 93,440 X $1.27 118,669 8,907 127,576
I
I 8. Accounting/Audit -0- -O-
j
! 9. CoDs~Lble Supplies 93,440 X $.0832 7,774 7,774
: 10. %nsur&nce -0- .-0-
111. ~epair aD~'HaiDtenance 3,000 3.000
i 12. . (~~~~ow6ro~~ 4,800 1,449 6,249
Jten't/BD.1lc!ing Space 1n- inti- ..; ~nior C~f1i_~r 1
113: 7elephOlle 796 796
I Utilities Meadowbrook (In-kind: Sen i or Centel ) 3.000
(14. 3..865 6.865
, Ve1dc1e OperatioDs yan = l,IUU 3,560
! 15. P/U c 1..460 3.560
.
16. Contract PurchasinQ (CSS) 1,4.02 1 ,402
~,. Office Supplies & Postage 300 300
:1.8. Copy Machine & Printing 500 500
19. Taxes & licenses (County) 1,625 1,625
20. Contract Svcs. (2 x 4 hrs. x $8 x 106 days) 6,784 6,784-
~AL ..-: J[ ..,~I'TtJRES 270,087 21,471 291.,558
FURDDG SOtmCES
!,ess: Project Income 93,440 X $1.114576 ($1.12) 1 04, 146 104. 146
Less: ~~ess non-sen lorA m9~ 1~4~9~) 5676 52,869 8,907 61,776
oD-!6~tch, OSD , .
~ss: ~on-Metch, otherBasic Grant & One-Time .
l'EOERAL SIiARE $108,542 + $4,530 113,072 12,564 125,636
~:=EO~I~ SIG~ATORE FOR DATE APPROVED, OFFICE ON AGING DA~
:OJ-7JtAc:' I.G~CY *One-time equip_ grant for: Chern. Dishwasher $3,569
SAN BERlOJU):tWO COtJR'I"! Disposal 765
RF\/I~F'n Tax & Installation 196
"\ftl. _ "'I'\~ - 312 (I! "'..ell
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PART II - PROJECT DESIGN
..
1.2. IDEl~TIFYI~;G Il:FOP_v.-hTION ABOUT THE ORGJ\l~IZ1\TION: (See Guidelines)
PLH:POS~ or THE ORG^NIZATION: The purpose of the Parks, Recreation & Community Servlces Dept
of the City of San Oernardino is to organize and coordinate services, which incl~de assess-
ins, r'8nitoring~ evaluating, implementing or terminating services for the residents of the
City of San Bernardino. The Senior Citizens Service Center, a major division of the depart-
ment, was designed and initiated as a place where all persons GO"years and over, could seek
ser~vice, assistance and advice in the effort to remain self-sufficient and as independent
as possible. A range of programs is maintained at the Center to respond to the various need
and interests of senior citizens. The planning process, design and staffing have been de-
signed to create an atmosphere where all ethnic and socioeconomic groups might feel welcome.
The effort has proven successful.
Since its opening, the population and distribution at the Center has c~nsistently been:
61% \vhite; 27% hispanic; 11% black; 1% other. The overriding purpose is to provide the max-
imum service delivery to the-greatest number of people in the most effective. accommodating
and cost-effective manner. To provide opportunities for elderly to remain active. the City
sponsors the Retired Senior Volunteer Program (RSVP) and to assist the frail and homebound
elderly through involvement by other seniors, it also sponsors a Senior Companion Program
CSC?) and a Phone Alert league (PAL) which establishes a daily contact with isolated senior~
CO~TINUED ON SEPARATE PAGE
(
2. P~OJECT OBJECTIVES (l~at is to be acco~plished):
(
a. . To operate a nutrition project in the City of San Bernardino from July 1) 1986
through June 3D, 1987.
b. To prepare all meals at a central kitchen.
c. To serve 365 meals per day in congregate setting~/~56 days per year (Tuesday
through Saturday), in selected facilities belonging "to the City of San Bernar-
dino, leased by the City of San Bernardino) belonging to the Housing Aurhority
of the County of San Bernardino, non-profit community based organizations, and
alzheimer's disease day care programs.
d. To conduct one (1) in-service training session quarterly for all project re-
lated personnel.
f:" Conduct nutrition instruction to senior clientele on a monthly basis at each
site. "
g. To purchase all products and service possible throu~h the Council Shared Ser-
vice a~d the Purchasing Agent of the City of San Bernardino in conjunction \1ith
other projects when this is feasible and cost effective.
REVISED
2 of 11'.'
, .
'P/\RT J I - PROJECT DESIGN
,
f .
It
l.a. lDEU1JFYING ;:~::ORr,l^TION ABOUT THE ORGANIZATION: *CONTINlIEDJ;
pr:.JJJCT ST^T[~1E!;T OF NEEDS: Thel~e are approximately 20,000 pel'sons 60 years of ~ge cnd
ol:~er- in the City of San 'Bernardino. In 1980, it ,,,as found ttwt l5~~ \'Iere poor. lhere are
net ar:y mare recent figures to sho\./ that this fi~lurc does not misrepresent the current
situat ion. Primary sel~vice needs have been identified as: nutl~it ion, health care, and
tl-c.nSp:lrtat ion.
Presently in San Bernardino, a total of 200-300 meals are served at four (4) congresate
sites each day~ ^ most conservative estimate is that there are t\./ice as many elderly ,.:ho
cC;.Jld meet the r.iost stringent guidelines \.,ho are not being served presently. Han,)' studies
h2ve shown the importance of socialization and nutrition at home or in a congregate settina
as being two most important factors in delaying the need for additional care up to and in- W
cludir.g long-term hospital care. (through 6/30/86)
.'
.-~.... .-.
REVISED
\' .
a
3. F~C':-;::7 DESCRIPTIOl' (Bo\.,' it is to be accomplished):
The Nutrition Project is an integral part of the Parks, Recreation and Community Ser-
vices Department, City of San Bernardino, programming for persons 60 years of a9~ and
older. In this effort, the City currently has cooperative linkages with the Cou~ty
of San Bel~nardino Department of Public Social Services, Health Department, Office on
^ging, Community Service Department, Casa Ramona, Inc., Family Service Agency, A~eri-
can Heart Association, San Bernardino Valley Community College District, San Bernardino
City Unified School District, San Bernardino Para-Transit Coalition, East Valley
Regional Council on Aging, ACTION and many of the senior clubs and organizations. The
Senior Citizens.Service Center would serve as the main site and appropriate staff would
be statioryed there. Staffing is identified in the Budget Section. Funds for staff at
the satellite sites are provided in the grant.
The meals are to be served at the Senior Center as \1ell as be delivered to other
satellite sites with significant" reduction in costs without reducing the quality of
the meal served.
.'
~"
:
REVISED
3 of 11
. -
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PART I I I - FISCliL HJ\N1\GEMEl:T
1. Describe the ~is6al management procedures to be used. If fiscal manage~ent
i~ to be performed by other than program staff, identify outsidc scrvice provicer.
Fiscal nlanageMent and audit controls applicable to all facets of the Senior Nutri-
tio" Proicct are indentical in every respect to those established and utili~ed fer
the operations of the City of San Bernardino and, as stich, arc a fully inteqral
part of the City's total operation.
2. Indicate eX) yes or no for each of the following:
~
BQ
a.
A detailed budget of public support revenue and expenses
is adopted officially each year by the agency's governing
body.
x
b.
Variances from budgeted expenses are analyzed on a
systematic basis.
x
c.
The agency uses functional budgeting and accounting
procedures that are consistent with the standards
set up by the funding source.
x
d.
The agency maintains a satisfactory set of financial
records which ware reviewed annually by an independent
x
examiner.
- ,-..."" . ~
e.
There is adequate insurance coverage, including workers'
compensation insurance, insurance for fire and water
carnage, public liability insurance on motor vehicles
and, when appropriate, provision-for health and accident
insurance for service users. (SELF-INSURED)
x
f.
All employees ~ho handle funds are bonded.
x
g.
Agency practice allows the financial participation of
persons served, through fees and/or dues, and other
through donations and sustaining memberships.
x
h.
~sency practice encourages the seeking of alternative
=inancial resource.
x
i.
~ll necessary licenses and pe~its are current and
..1 c 1 i d .
x
~~~6EViSED
~ of 11
",. ..
PhRT III - FISCAL ~h~hGE~ENT (Can't)
.
.
j. Ex~lain any items ~arked "No":
lTEN F:
Volunteers are utilized in the collection of meal donations. The vc;-
unteers are under the general supervision of City of San Bernardir.~
. staff for security and accountability purposes.
3. h~citic~al funding being sought (if any):
*Donations from any source
*City match in either in-kind or cash
REV\SED
5 of 11
. .
'1. _
)"'J\RT IV - 1'~~Nl\GE~:::l~T INFORHATIOH
.'
1. })e:'-S0:15 To Be Served During Contract period:
c. Total ne~ seniors to be served: __--~?n
b. Total ne'n" seniors in the follo'v..ing (;i} tcgories to rccci ve services:
Black 182
Spanish language
2b3
Anglo
170
TOTAL 626
]~ sian
6
Native American
4
other
1
c. Hours and days services are to be provided (specify if .these differ by site
or project element):
SFF FORf.1 A-l
d. Units of service for senior meals, volunteer, handicapped neals, nutrition
counseling, and outreach.should be placed on Attac~ent lA
SEE FORr1 A-l
(see paqe 10 of 11)
e. h"hat arc .your cri teria for client E:ligibili ty? Persons 60 years of aqe
2. Project Boundaries by Census Tract: City of San Bernardino
,./ -
- /" .
3. Proposed Project Organization - Attached organization chart illustrating proposed
project and its relationship to other components (i.e., Board of Director
proj~cts) of the agency. ATTACHED
httach an organization chart showing internal functions and position within the
ap?licant organization. positions that will be part of the proposed project
sho~ld be astcrisked and reflect in the anticipated Bucget section. ATTACHED
~EV\SEO
c... "I: ,'\
I.
.". .
. ,.
. .
.
lA. BUDGET NARRATIVE
(
..
Provide justification, rates, comments. description. etc., for line-items listed in
Section 1, ANTICIPATED BUDGET. Grant Share
line Item
Cost
Description/Justificiation
Personnel services necessary to prepare.
and serve a total of. 93,440 meals for
12 months at a total of nine nutrition
sites.
1.
Salaries & Wages
. $ 97, 806
3. Conferences/Training
4. local Staff Travel
-0-
Fringe benefits required to be paid in
accordance with law and conditions of
employment.
(See Item #2) No known requirement.
Grant share of costs associated with City
vehicle assigned to Senior Center for
staff use and outreach workers.
2. Fringe Benefits
$ 12,019
$ . 1,322
5. Equipment (under $300) $ 2,200
(
6. Equipment (non-expendable) $ 4,53(l
One-time equipment grant
7. Raw Food -$118,669
See Item #3 for specificity. Required
to support satellite site operation and
replace miscellaneous equipment due to
damage, loss, etc.
Replace e~isting dishwasher & disposal.
Necessary purchase of food to support
preparation and service of 93,440 meals
for one year.
8. Accounting/Audit
-0-
Requirement to be met as an integral of
the City's audit process. (See Item #2)
Consumables required in support of the
preparation and service of 93,~40 -meals
for one year.
9. Consumable Supplies
$ .7,774
11. Repair & Maintenance
-0-
$ 3,000
City is self-insured.
Anticipated requirement to maintain all
non-vehicular equipment and provide
cleaning and other supplies for owned
and leased facilities.
10. Insurance
12. Rent/Building Space
$ 4,800
Rent at $400 per month for the nutrition
site at Meadowbrook for one year.
(
(continued)
RElflSED
.
.
,
~J. .
.;
lA. BUDGET NARRATIVE
( (continued)
#
line Item Cost Description/Justification
--
13. Telephone $ 796 Charges for two telephones for one year.
383-5137 at Senior Center and 383-5270
at Meadowbrook.
14. Utilities $ 3,000 Charges for utilities at the Meadowbrook
nutrition site.
15. Vehicle Operations S 3,560 Required for the operation of a Dodge
van and for pick-up to deliver meals to
seven nutrition sites for one year.
16. Contract Purchasing $ 1 ,402 Required to obtain contract purchasing
-- - - - from Council Shared Services (CSS) to
supply food and other consumab1es at J.5t
per meal for 93,440 meals.
17. Office Supplies & Postage $ 300 Required to meet administrative needs of
the Senior Nutrition Program.
18. Copy Machine & Printing S 500 Required to meet administrative and in-
structua1 needs of the Senior Nutrition
( Program.
19. Tax & license (County) S 1,625 Procure permits to operate kitchen and
serving site permits from County of San
Bernardino Dept. of Environmental Health
Services.
..-
20. Outreach workers to be $ 6,784 Needed to perform in-depth outreach in
hired under contract support of newly opened nutrition sites.
for 106 days.
(
REVISED
t
. ,
',' -. .
.,.
(
..
3. RESOURCE SUMMARY
PROJECT INCOME
Tetel r.ur~er of meals ~,~ X average dona~~oL _~1.114576
CO:'1tributor
I-
City of San B~rnardino
City of San B~rnardino
U.S.D.A.
(it v of San Bernardino
(it v of San Bernardino
City of San Bernardino (ELKS)
(
Source
(
IN-KIND MATCH
Contribution
Personnel
Use of Vehicle
Food
BuildinQ Space
Utilities
Food
TOTAL
. . --:/..-
CASH MATCH
Line Item
TOTAL
'fOTAL
I:
$18.L~ !-14.C
Amount
~ 6.700
550
R,~n7
lt449
3,865
600
$21..471
Amount
-0-
REVISED
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