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HomeMy WebLinkAbout1987-045 1 1 RESOLUTION NO. 87-45 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING A CONTRACT WITH THE COUNTY OF SAN BERNARDINO ACTING AS THE AREA AGENCY ON 3 AGING TO APPROVE A REVISED BUDGET FOR THE SENIOR NUTRITION PROGRAM FOR BUDGET YEAR 1986-1987. 4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF 5 SAN BERNARDINO AS FOLLOWS: 6 SECTION 1. The Mayor of the City of San Bernardino is hereby 7 authorized and directed to execute an amendment to the contract 8 with the County of San Bernardino acting as the Area Agency on 9 Aging to approve a revised budget for the Senior Nutrition Program 10 for budget year 1986-1987 to adjust the number of meals to be 11 served from 136,960 to 93,440, a copy of which is attached hereto, 12 marked Exhibit "A" and incorporated herein by reference as fully 13 as though set forth at length. 14 I HEREBY CERTIFY that the foregoing resolution was duly 15 adopted by the Mayor and Common Council of the City of San 16 Bernardino at a reqular meeting thereof, held on 17 the 16th day of 18 to wit: February , 1987, by the following vote, 19 20 21 22 23 24 25 AYES: Council Members Estrada. Reilly. HernanrlR7., Strickler NA Y S : None ABSENT: Council Members Ouiel Fra7.iRr The foregoing resolution 1~(YdZA~ / City Clerk is ?jrebY approv~tfiS7~,( day M~~~-~f~~{i~i~n$~ardino 26 of 27 February , 1987. Approved as to form: 28 /Z~~~ City ttorney 1/27/86 . .. . :. APPLICATION FOR PROJECT AWARD ~ PART I - FACE SHEET FOR OoA USE ONLY Application' Date Received Proposal Complete Disposition 1. TITLE OF PROJECT CITY OF SAN BERNARDINO SENIOR NUTRITION PROGRAM 2.A. TYPE-oO'F APPLICATION CJ liew ~ Continuation- REVISED: 01/12/87 3. APPLICATION AGENCY (Name, Street.City. State. Zip, Telephone ): Parks, Recreation & Community Svcs City of San Bernardino 300 North "0" Street San Bernardino, CA 92418 (714) 383-5032 5. TYPE OF AGENCY ~ Public Agency c::J Private for Profit 2.8. DATES OF PROJECT FROM THROUGH 07-01-86 -06-30-87 4. PROJECT DIRECTOR (Name, Title. Street, City, State, Zip, Telephone): Marjorie Oeleva, Nutrition Supervisor II Senior Citizens Service Center 600 West Fifth Street San ~ernardino, CA 92410-3289 (714) 383-5137 c::J Private Non-Profit Date of Incorporation Corporation Number IRS Employer I.D. I Tax Status Exemot CONTRIBUTIONS USDA & Match Other In-Kind Cash 6. PROPOSED OPERATING BUDGET FOR 0 PROJECT PERIOD: Total Project Project Cost Income 07-0~ -86 TO 06-30-87 Grant Funds $291,558 $ 104 146 $ 61,776 $ 12,564 $ -0- $113.072 8. PAYEE (Specify to whom checks should be mailed - name, title, address): 7. NAME, TITLE AND ADDRESS OF OFFICIAL AUTHORIZED TO SIGN FOR APPLICANT AGENCY: Evlyn Wilcox, Mayor City Hall - 6th Floor 300 North 11011 Street San Bernardino, CA 92418 9. SIGNATURE OF PERSON IN ITEM 17 c/o City of San Bernardino Parks, Rec~eation & Community Svcs. 300 North "011 Street 'San Bernardino. CA 92418 NkME DATE San Bernardino County 001. Fonn - 508 Rpvi~~d 03/03/86 ~A- REVISED I~%TIAL BUDGET 0 .:':)GET RrIISION (EE] EXBIBI7 ~I7LE III-C BUDGETARY INFORMATION POR 07/86 TO 07/87 Mo/Yr Mo/Yr C-l ~ C:'2 CJ PROJ'Ec:TSen1or Nutrition PQrm, CONTJU~f:T'. NO'. 86-766 EFFECTIVE J)An: 07-01-86 . MATCR GRANT EXPENDrnJR.ES FONDS CASB IN-KIND TOTAL 1. salaries an(5 Wages (Attach Itemzec! List) 97.806 6..700 104,506 . 2. Prillge Benefits 12.019 12.019 3. Conferenees/TraiDiDg -0- -0- I~u"[rl"[lon ;)"[aTT =-:I>:>U 1,322 550 1,872 ~. J.oc:al Staff 'tra.el Contract Svcs. =~ 1.. 272 5. Equipment - ExpeD~able (Onder $300) 2.200 2..200 : 6. Zquip=ent - Non-Expen~able ($300 and over)* 4,530 4.530 I ,. bv Pood 93,440 X $1.27 118,669 8,907 127,576 I I 8. Accounting/Audit -0- -O- j ! 9. CoDs~Lble Supplies 93,440 X $.0832 7,774 7,774 : 10. %nsur&nce -0- .-0- 111. ~epair aD~'HaiDtenance 3,000 3.000 i 12. . (~~~~ow6ro~~ 4,800 1,449 6,249 Jten't/BD.1lc!ing Space 1n- inti- ..; ~nior C~f1i_~r 1 113: 7elephOlle 796 796 I Utilities Meadowbrook (In-kind: Sen i or Centel ) 3.000 (14. 3..865 6.865 , Ve1dc1e OperatioDs yan = l,IUU 3,560 ! 15. P/U c 1..460 3.560 . 16. Contract PurchasinQ (CSS) 1,4.02 1 ,402 ~,. Office Supplies & Postage 300 300 :1.8. Copy Machine & Printing 500 500 19. Taxes & licenses (County) 1,625 1,625 20. Contract Svcs. (2 x 4 hrs. x $8 x 106 days) 6,784 6,784- ~AL ..-: J[ ..,~I'TtJRES 270,087 21,471 291.,558 FURDDG SOtmCES !,ess: Project Income 93,440 X $1.114576 ($1.12) 1 04, 146 104. 146 Less: ~~ess non-sen lorA m9~ 1~4~9~) 5676 52,869 8,907 61,776 oD-!6~tch, OSD , . ~ss: ~on-Metch, otherBasic Grant & One-Time . l'EOERAL SIiARE $108,542 + $4,530 113,072 12,564 125,636 ~:=EO~I~ SIG~ATORE FOR DATE APPROVED, OFFICE ON AGING DA~ :OJ-7JtAc:' I.G~CY *One-time equip_ grant for: Chern. Dishwasher $3,569 SAN BERlOJU):tWO COtJR'I"! Disposal 765 RF\/I~F'n Tax & Installation 196 "\ftl. _ "'I'\~ - 312 (I! "'..ell . '." - ! [f. ~ " E ..'- I .. c -. c. ~.,.- a-a .OG ~ .." < - (I) IT1 o ~ I - .. : .i:~':' .&.~ - . ( ~ f ::: t"'l 1"\ :',1 E II -: ~ r.~~ c.-.~.. .. -- ,... r 'C - "'" " '" 11& C __ ~ ~ii:~:':' r1:111 ~;ft.. . :'1 :m:: :=-~-~~ ~ ceee ~- ,.,.... c ___ ~ :' c.5i;1.1 It ..... . .. ils;; ... "" It _____ c.eaEE ...--....co. 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IDEl~TIFYI~;G Il:FOP_v.-hTION ABOUT THE ORGJ\l~IZ1\TION: (See Guidelines) PLH:POS~ or THE ORG^NIZATION: The purpose of the Parks, Recreation & Community Servlces Dept of the City of San Oernardino is to organize and coordinate services, which incl~de assess- ins, r'8nitoring~ evaluating, implementing or terminating services for the residents of the City of San Bernardino. The Senior Citizens Service Center, a major division of the depart- ment, was designed and initiated as a place where all persons GO"years and over, could seek ser~vice, assistance and advice in the effort to remain self-sufficient and as independent as possible. A range of programs is maintained at the Center to respond to the various need and interests of senior citizens. The planning process, design and staffing have been de- signed to create an atmosphere where all ethnic and socioeconomic groups might feel welcome. The effort has proven successful. Since its opening, the population and distribution at the Center has c~nsistently been: 61% \vhite; 27% hispanic; 11% black; 1% other. The overriding purpose is to provide the max- imum service delivery to the-greatest number of people in the most effective. accommodating and cost-effective manner. To provide opportunities for elderly to remain active. the City sponsors the Retired Senior Volunteer Program (RSVP) and to assist the frail and homebound elderly through involvement by other seniors, it also sponsors a Senior Companion Program CSC?) and a Phone Alert league (PAL) which establishes a daily contact with isolated senior~ CO~TINUED ON SEPARATE PAGE ( 2. P~OJECT OBJECTIVES (l~at is to be acco~plished): ( a. . To operate a nutrition project in the City of San Bernardino from July 1) 1986 through June 3D, 1987. b. To prepare all meals at a central kitchen. c. To serve 365 meals per day in congregate setting~/~56 days per year (Tuesday through Saturday), in selected facilities belonging "to the City of San Bernar- dino, leased by the City of San Bernardino) belonging to the Housing Aurhority of the County of San Bernardino, non-profit community based organizations, and alzheimer's disease day care programs. d. To conduct one (1) in-service training session quarterly for all project re- lated personnel. f:" Conduct nutrition instruction to senior clientele on a monthly basis at each site. " g. To purchase all products and service possible throu~h the Council Shared Ser- vice a~d the Purchasing Agent of the City of San Bernardino in conjunction \1ith other projects when this is feasible and cost effective. REVISED 2 of 11'.' , . 'P/\RT J I - PROJECT DESIGN , f . It l.a. lDEU1JFYING ;:~::ORr,l^TION ABOUT THE ORGANIZATION: *CONTINlIEDJ; pr:.JJJCT ST^T[~1E!;T OF NEEDS: Thel~e are approximately 20,000 pel'sons 60 years of ~ge cnd ol:~er- in the City of San 'Bernardino. In 1980, it ,,,as found ttwt l5~~ \'Iere poor. lhere are net ar:y mare recent figures to sho\./ that this fi~lurc does not misrepresent the current situat ion. Primary sel~vice needs have been identified as: nutl~it ion, health care, and tl-c.nSp:lrtat ion. Presently in San Bernardino, a total of 200-300 meals are served at four (4) congresate sites each day~ ^ most conservative estimate is that there are t\./ice as many elderly ,.:ho cC;.Jld meet the r.iost stringent guidelines \.,ho are not being served presently. Han,)' studies h2ve shown the importance of socialization and nutrition at home or in a congregate settina as being two most important factors in delaying the need for additional care up to and in- W cludir.g long-term hospital care. (through 6/30/86) .' .-~.... .-. REVISED \' . a 3. F~C':-;::7 DESCRIPTIOl' (Bo\.,' it is to be accomplished): The Nutrition Project is an integral part of the Parks, Recreation and Community Ser- vices Department, City of San Bernardino, programming for persons 60 years of a9~ and older. In this effort, the City currently has cooperative linkages with the Cou~ty of San Bel~nardino Department of Public Social Services, Health Department, Office on ^ging, Community Service Department, Casa Ramona, Inc., Family Service Agency, A~eri- can Heart Association, San Bernardino Valley Community College District, San Bernardino City Unified School District, San Bernardino Para-Transit Coalition, East Valley Regional Council on Aging, ACTION and many of the senior clubs and organizations. The Senior Citizens.Service Center would serve as the main site and appropriate staff would be statioryed there. Staffing is identified in the Budget Section. Funds for staff at the satellite sites are provided in the grant. The meals are to be served at the Senior Center as \1ell as be delivered to other satellite sites with significant" reduction in costs without reducing the quality of the meal served. .' ~" : REVISED 3 of 11 . - ,\ .-. PART I I I - FISCliL HJ\N1\GEMEl:T 1. Describe the ~is6al management procedures to be used. If fiscal manage~ent i~ to be performed by other than program staff, identify outsidc scrvice provicer. Fiscal nlanageMent and audit controls applicable to all facets of the Senior Nutri- tio" Proicct are indentical in every respect to those established and utili~ed fer the operations of the City of San Bernardino and, as stich, arc a fully inteqral part of the City's total operation. 2. Indicate eX) yes or no for each of the following: ~ BQ a. A detailed budget of public support revenue and expenses is adopted officially each year by the agency's governing body. x b. Variances from budgeted expenses are analyzed on a systematic basis. x c. The agency uses functional budgeting and accounting procedures that are consistent with the standards set up by the funding source. x d. The agency maintains a satisfactory set of financial records which ware reviewed annually by an independent x examiner. - ,-..."" . ~ e. There is adequate insurance coverage, including workers' compensation insurance, insurance for fire and water carnage, public liability insurance on motor vehicles and, when appropriate, provision-for health and accident insurance for service users. (SELF-INSURED) x f. All employees ~ho handle funds are bonded. x g. Agency practice allows the financial participation of persons served, through fees and/or dues, and other through donations and sustaining memberships. x h. ~sency practice encourages the seeking of alternative =inancial resource. x i. ~ll necessary licenses and pe~its are current and ..1 c 1 i d . x ~~~6EViSED ~ of 11 ",. .. PhRT III - FISCAL ~h~hGE~ENT (Can't) . . j. Ex~lain any items ~arked "No": lTEN F: Volunteers are utilized in the collection of meal donations. The vc;- unteers are under the general supervision of City of San Bernardir.~ . staff for security and accountability purposes. 3. h~citic~al funding being sought (if any): *Donations from any source *City match in either in-kind or cash REV\SED 5 of 11 . . '1. _ )"'J\RT IV - 1'~~Nl\GE~:::l~T INFORHATIOH .' 1. })e:'-S0:15 To Be Served During Contract period: c. Total ne~ seniors to be served: __--~?n b. Total ne'n" seniors in the follo'v..ing (;i} tcgories to rccci ve services: Black 182 Spanish language 2b3 Anglo 170 TOTAL 626 ]~ sian 6 Native American 4 other 1 c. Hours and days services are to be provided (specify if .these differ by site or project element): SFF FORf.1 A-l d. Units of service for senior meals, volunteer, handicapped neals, nutrition counseling, and outreach.should be placed on Attac~ent lA SEE FORr1 A-l (see paqe 10 of 11) e. h"hat arc .your cri teria for client E:ligibili ty? Persons 60 years of aqe 2. Project Boundaries by Census Tract: City of San Bernardino ,./ - - /" . 3. Proposed Project Organization - Attached organization chart illustrating proposed project and its relationship to other components (i.e., Board of Director proj~cts) of the agency. ATTACHED httach an organization chart showing internal functions and position within the ap?licant organization. positions that will be part of the proposed project sho~ld be astcrisked and reflect in the anticipated Bucget section. ATTACHED ~EV\SEO c... "I: ,'\ I. .". . . ,. . . . lA. BUDGET NARRATIVE ( .. Provide justification, rates, comments. description. etc., for line-items listed in Section 1, ANTICIPATED BUDGET. Grant Share line Item Cost Description/Justificiation Personnel services necessary to prepare. and serve a total of. 93,440 meals for 12 months at a total of nine nutrition sites. 1. Salaries & Wages . $ 97, 806 3. Conferences/Training 4. local Staff Travel -0- Fringe benefits required to be paid in accordance with law and conditions of employment. (See Item #2) No known requirement. Grant share of costs associated with City vehicle assigned to Senior Center for staff use and outreach workers. 2. Fringe Benefits $ 12,019 $ . 1,322 5. Equipment (under $300) $ 2,200 ( 6. Equipment (non-expendable) $ 4,53(l One-time equipment grant 7. Raw Food -$118,669 See Item #3 for specificity. Required to support satellite site operation and replace miscellaneous equipment due to damage, loss, etc. Replace e~isting dishwasher & disposal. Necessary purchase of food to support preparation and service of 93,440 meals for one year. 8. Accounting/Audit -0- Requirement to be met as an integral of the City's audit process. (See Item #2) Consumables required in support of the preparation and service of 93,~40 -meals for one year. 9. Consumable Supplies $ .7,774 11. Repair & Maintenance -0- $ 3,000 City is self-insured. Anticipated requirement to maintain all non-vehicular equipment and provide cleaning and other supplies for owned and leased facilities. 10. Insurance 12. Rent/Building Space $ 4,800 Rent at $400 per month for the nutrition site at Meadowbrook for one year. ( (continued) RElflSED . . , ~J. . .; lA. BUDGET NARRATIVE ( (continued) # line Item Cost Description/Justification -- 13. Telephone $ 796 Charges for two telephones for one year. 383-5137 at Senior Center and 383-5270 at Meadowbrook. 14. Utilities $ 3,000 Charges for utilities at the Meadowbrook nutrition site. 15. Vehicle Operations S 3,560 Required for the operation of a Dodge van and for pick-up to deliver meals to seven nutrition sites for one year. 16. Contract Purchasing $ 1 ,402 Required to obtain contract purchasing -- - - - from Council Shared Services (CSS) to supply food and other consumab1es at J.5t per meal for 93,440 meals. 17. Office Supplies & Postage $ 300 Required to meet administrative needs of the Senior Nutrition Program. 18. Copy Machine & Printing S 500 Required to meet administrative and in- structua1 needs of the Senior Nutrition ( Program. 19. Tax & license (County) S 1,625 Procure permits to operate kitchen and serving site permits from County of San Bernardino Dept. of Environmental Health Services. ..- 20. Outreach workers to be $ 6,784 Needed to perform in-depth outreach in hired under contract support of newly opened nutrition sites. for 106 days. ( REVISED t . , ',' -. . .,. ( .. 3. 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