HomeMy WebLinkAbout1988-432
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RESOLUTION NO.
88-432
RESOLUTION OF THE CITY OF SAN BERNARDINO
AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE
METROPOLITAN OPERA WESTERN AUDITIONS FOR THE PROMOTION
OF ARTS AND CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San
Bernardino is hereby authorized and directed to execute
on behalf of said City an Agreement with the Metropoli-
tan Opera Western Regional Auditions a copy of which is
attached hereto, marked Exhibit "A" and incorporated
herein by reference as fully as though set forth at
length.
I HEREBY CERTIFY that the foregoing resolution was
duly adopted by the Mayor and Common Council of the City
of San Bernardino at a reqular
meeting
thereof, held on the 21st day of
1988, by the following vote, to wit:
November
AYES:
Council Members Estrada, Reilly, Flores,
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Maudsley, Minor, Miller
NAYS:
ABSENT:
None
Council Member Pope-Ludlam' '
~t?'g~W~~
" City Clerk
The foregoing resolution is hereby approved this' 2~JL/ day of
November
, 1 988.
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Resolution for Metropolitan Opera Western Auditions
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A roved as to form and legal content:
l-;L
. y Attorney
~?l~
Ev yn Wilc x, Hayor
City of San Bernardino
" -
. 2J' - ~c1:,L
1 AGREEMENT
2 Fine Arts Fund!nq
3 THIS AGREEMENT is entered into between the CITY
4 OF SAN BERNARDINO, a municipal corporation, referred to
5 as "City", and the Metropolitan Opera Western Regional
6 Auditions a non-profit organization, referred to as
7 "Organization".
8 The parties agree as follows:
9 1. Recitals.
10 A. Organization has requested financial
11 assistance from City for the fiscal year 1988-89, in
12 order to assist in defraying the expense of certain
1~ concerts, shows, festivals or events or activities
14 sponsored by Organization as set forth in Organi-
15 zation's grant proposal (hereinafter "the proposal")
16 approved by the Fine Arts Commission of the City, a
17 copy of which proposal is on file in the Office of
18 Cultural Affairs. The terms of the proposal are in-
19 corporated herein by reference and shall govern the
20 uses of the funds provided here-in. The financial
21 assistance provided for in this agreement is made on a
22 one-time' only basis, and receipt of said funds shall
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23 not imply a continuing obligation of the City beyond
24 the terms of this Agreement.
25 B. The expenditure is for a valid munici-
26 pal public purpose, to wit: for the promotion of music
27 appreciation in San Bernardino, as more fully set forth
28 in the proposal submitted by Organization.
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2. Pavment. Upon presentation of a claim to
the City Finance Director, City shall pay to Organiza-
tion from the budget for the 1988-89 fiscal year, the
total sum of three thousand dollars, to cover the costs
per the Fine Arts grant application agreement.
3. Use of Funds. The funds paid to Organi-
zation shall be used solely for the purposes set forth
in Paragraph 1 and in strict compliance with the
provisions set forth in the proposal. No deviation
from the proposal shall be made without the express
approval of the City of San Bernardino. Said funds
shall be expended by June 30, 1989 and any unexpended
funds shall be returned to City by Organization.
4. Accountinq. At such time or times as may
be requested by the City Administrator or Director of
Finance of City, Organization shall submit to the City
Administrator, with a copy to the Director of Finance
and the San Bernardino Fine Arts Commission, an
accounting of the proposed and actual expenditures of
all revenues accruing to the Organization for the
fiscal year ending June 30, 1989. Financial records
shall be maintained in accordance with generally
accepted accounting principles by Organization in such
a manner as to permit city to easily trace the expendi-
tures of the funds. All books and records of
organization are to be kept open for inspection at any
time during the business day by the City or its offi
cers or agents.
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5. Hold Harmless. Organization covenants and
agrees to indemnify and save harmless the City and its
employees and agents from all liabilities and charges,
expenses (including counsel fees), suits or losses
however occurring, or damages arising or growing out of
the use or receipt of the funds paid hereunder and all
operations under this agreement. Payments hereunder
are made with the understanding that the City is not
involved in the performance of services or other acti-
vities of Organization. Organization and its employees
and agents are independent contractors and are not emp-
loyees or agents of the City in performing said ser-
vices.
6 Termination. City shall have the right to
terminate this Agreement and any funding remaining un-
paid hereunder for any reason by mailing a ten-day
written notice to Organization and this agreement shall
terminate ten days after the mailing of such notice. In
the event this Agreement is terminated for reasons of
improper use of funds or use of funds for any purpose
other than those authorized, any unexpended portion of
the fund~ provided by City shall be returned to City.
In addition, Organization shall reimburse to City any
funds expended which were used for any purposes other
than those authorized under this Agreement.
7. Assiqnment. Organization shall not assign
its interest in this Agreement without the prior
written approval of City.
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8. Insurance. Organization shall take out
and maintain during the life of this Agreement such
public liability and property damage insurance as shall
insure City, its elective and appointive boards, comm-
issions, officers, agents and employees, Permittee and
its agents performing acts .covered by this Agreement
from claims for damages for personal injury, including
death, as well as from claims for property damage which
may arise from Organization's or its agents' operations
hereunder, whether such operations be by organization
or its agents or by anyone directly or indirectly
employed by either Organization or its agents, and the
amounts of such insurance shall be as follows:
(a) Public Liability Insurance. In an
amount not less than $100,000 for injuries, including,
but not limited to, death, to anyone person and,
subject to the same limit for each person, in an amount
not less than $100,000 on account of anyone
occurrence;
(b) Property Damage Insurance. In an
amount of not less than $50,000 for damage to the
property'of each person on account of anyone occurr-
ence.
9. Organization hereby convenants that it has
taken all actions necessary to make the adherence to
the obligations imposed by this agreement a binding
obligation of the organization.
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10.
Notices. All notices herein required
2 shall be in writing and delivered in person or sent by
3 certified mail, postage prepaid, addressed as follows:
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As to City:
As to Organization:
City Administrator
City of San Bernardino
300 North "0" Street
San Bernardino, CA 92418
Metropolitan Opera Western
Regional Auditions
Attn: Ms. Gwendolyn Roberts
1898 Genevieve Street
San Bernardino, CA
11. Entire Aqreement. This Agreement and any
documents or instruments attached hereto or referred to
herein integrate all terms and conditions mentioned
herein or incidental hereto, and supersede all negotia-
tions and prior writing in respect to the subject
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matter hereof.
In the event of conflict between the
terms, conditions or provisions of this Agreement, and
any such document or instrument, the terms and condi-
tions of this Agreement shall prevail.
DATED:
I'
4iMdtJ ~ 1m?
CITY OF SAN BERNARDINO
ATTEST:
~4~ lI~
/
~?~~J2~~/
,/
City Clerk
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AGREEMENT: METROPOLITAN OPERA WESTERN REGIONAL AUDITIONS
Organization
4A-('~rff~
Approved as to form
and legal content:
(L
'ty Attorney
METROPOLITAN OPERA
Western Regional Auditions
Arizona, So. California, So. Nevada
Sponsored by the Metropolitan Opera National Council
METROPOlITAN OPERA NATIONAL COUNCIL
PRESIDENT .
John T. Lawrence. Jr.
EXECUTIVE DIRECTOR OF AUDITIONS
Miss R.w Stevens
NATIONAL CHAIRMAN
Howard J. Hook. Jr
WESTERN REGIONAL CHAIRMAN
Mrs Thomas J. Fauble
WESTERN REGIONAL TREASURER
Ms. Winifred Kraflon
WESTERN REGIONAL AUDITIONS CO-DIRECTORS
Mrs. Anthony Day
Mrs. RIchard Siefert
DISTRICT AUDITIONS DIRECTORS
Arizona
Mrs. Rex E. Brewster
Mrs. Stephen M. Seltzer
Los Angeles County
Mrs. Theodore E. Drake
Mrs. Albert Peters
Orange County
Nunzio Crisci
Mrs lorraIne Lippold
Mrs. Edward W. Schumacher
San Bernardino . Riverside CountIeS. So Nevada
'Miss GwendOlyn Roberts
San Diego - Imperial Counties
Mrs. Lester Snyder
San Joaquin Valley
Dr. Gary Unruh
REGIONAL SUPPORT ORGANIZATIONS
AIlantJC Richfield Foundation
Gladys Tunt Foundation
Showcase Concert Associates Committee
The Opera Associates
UnIVersIty of Sou1hem Califorma
DISTRICT SUPPORT ORGANIZATIONS
Auditions Guild 01 General Arizona
Opera Guild of Southern Arizona
Opera Auditions Patrons of Arizona
The Met Auditions Committee
Metropolitan Audition Affiliates 01 Orange County
San Diego Opera Association
NatIonal Association of Teachers of
Singing. San Diego Distnct
California State University. Fresno
Townsend Opera Players. Modesto
Fresno Musical Club
Fresno Opera League
Fresno Bee (KMJ-KMJ- TV)
Las Vegas Opera Association
Fine Art CommISSion. CCy 01 San Bernardino
San Bernardino Club. Zanca InIematIonaI
San Bernardino Friends 01 Opera
San Bernardtno Valley Concert Association
Arrowhead Allied Arts Council
First Federal Savings and Loan of San BernardIno
SAN BERNAAOIM).RIVERS lOE
COUNTIES OISTRIC~
SO. lIIEVAOA
GlIi:NO[l,VN ROBERTS, 018trict 01N1ctor
1898 Genevieve Street
San Ba",ud lno, CA 92405
June 6, 1988
Mr. Barry Silver, Chairman
Fine Arts Commission
City of San Bernardino,
San Bernardino, CA 92418
Dear Mr. Silver and members, Fine Arts Commission:
Enclosed are the forms for the Grant Application
for funds from the Fine Arts Commission. I am hoping
that we may be considered for additional funds for
our Auditions that ere to be held this next October 30,
1988.
I have waited to send this to you until I was
sure of the amounts that we will possibly be receiving
from other sources.
We are very grateful for the Grant we received
last year which enabled us to expand our program of
services for the singers of this area. We think that,
in spite of the raises in the Liability insurance which
we must carry and the increase in postage, office supplies
etc., we will be able to continue our program with some
additional assistance from you.
We want to continue our program as we have been able
to increase our services for singers, so that the singers
will not be deterred in their efforts to build a career.
We feel that this is such a valuable service, that it
does deserve a good deal of consideration.
The past support of the Fine Arts Commission is so
gratefully appreciated. We could never have built our
organized efforts without your assistance and we thank
you. I shall appreciate your consideration or this
added request.
Encl:
CHECKLIST
This checklist must be attached to the front of your application. Use this form to make
sure you have prQperly completed your application. Applications not properly developed
may receive a lower ranking or be rejected without consideration for funding.
1. Is the appHca tion typed? IXI Yes
2. Are all pages in proper order. and numbered? IXJ Yes
3. Does supplemental material refer to appropriate section numbers? /1..1 Yes
4. Are all elements answered on page one? N.I Yes
,. Does the need statement really present a valid, easily understood need? ~I Yes
6. Is there a target group identified in the need statement? XI Yes
7. Does the need statement express a local need? /Xl Yes
8. Do your intended results explain activities you plan to do in order t.o
meet the needs you have identified? /XI Yes
9. Did you explain and specify in measurable terms your intended results on
the target group? 1(1 Yes
10. Did you respond to the application instructions element-by-element? IX.! Yes
11 . Is your budget in line item detailed on supplemental sheets? IXI Yes
12. Are your calculations accurate? l)(t Yes
13. Is the document signed by the director or board president or a~thorized
signature? I'KI Yes
14. Is each application stapled individually? lXI Yes
15. Are there copies being forwarded to the City Fine Arts Commission Office? lXI Yes
16. In re-reading the application from beginning to end, is there continuity
of thought? / y;; Yes
17 . Is the checklist complete and attached to the original application? /)(7 Yes
18. Are you filing the application within the appropriate time frame? / / Yes
I,. (. San Bem.udlno City
'iM"ArtS ~mission
ORGANlZA nON GRANT APPUCA nON FORW
t' I '
I. Appllcant Orpnization ame, ~dreSlt e
San Bernardino-Riverside Counties
Metropolitan Opera Auditions
Phone 883-7671
CA State Non-Profit ID ,
Number of Years in Existence 28
!II- Pro....... ~telory Under Which Support
gReques~ Music - Vocal Competition
~iod 01 Support Reques1ed
November 1987thru November 1988
tstartina) CEndin&)
V. Summuy of Project Description:
See Attached Sheet
VI. Est.im&ted number of penons expected to benefit from this proaram/projecU 21 Sinoers
a) Number of persons by paid attendances 200 - 250
b) Number' of penons by free or' complimentary admissiON 25
YD. Need statement:
See Attached Sheet
Viii. Intended Results: Winners from this District go to Los Angeles to compete in the
Regional Auditions where they will place according to the decisions of the Judges.
Also our singers can be engaged for local programs and musical events.
The winners from the Regional Competition where singers from eight Districts compete
mav be chosen to proceed to the National Competition according to the deeision of the
IX. Summary 01 Estimated Costs: TOTAL COSTS OF PROJECT Hegiona1
A. Direct Costs Awards 2 250.00 Judges.
Salaries and wages Accompanists, Master Class, Judges 988.00
Supplies ct Materials 976.00
lJaveV Stage Hands 45.00
Fixed Assets/Rentals or' 'Leases 454.00
Fees and Other Insurance 64 35
Hospitality r~~~1~~tv 932 80
TOT AL PROJECT COSTS
B. Indirect Costs
A. Expenses
B. Revenues, Grants, Contributions, etc.
Actual Most Recent
Fisca.l Period-
$ 4,897.01
$ 5.045.00
Estima ted This
Fisca! Per iodl..
$ 5,860.15 ..
$ 3..BOO.OO
x. OrganizatiGn anticipated fwviin&lexpensesa
Xl. Total amount requested from San Bernardino City Fine Arts Commission
NOTE: AmCMmt Requested $ 3.000 _ 00 We have been promised a
Plus total revenues, $.k..8hO .15 $3,000 Grant. If this
grants, contributions, etc. is received. we will then
Must equal total project $ 5 _ A60 _ 1 c) have enouqh to carrv us
costs above throuQh if vou can arant us
Tide District Director
Date Mav 31, 1988
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. SECTION VII. NEED STATEMENT:
Due to the fact that each District is required to finance its own
needs for awards and administration, we need funds for:
1. Awards for 1st, 2nd, 3rd, 4th, and e possible 5th place awards and
for Study Awards.
2. We need funds to pay for Rent of Auditorium, Stage Hands,
Insurance, Accompanists, printing of letterheads, envelopes,
programS, brochure-applications, postage, office supplies, printing
of forms for the singers and for the judges, telephone calls,
for refreshments for the reception during the judges deliberations.
The tremendous increase in Insurance has presented a real problem for us,
and the increase in postage and office supplies also represent a financial
for us for this next audition.
We have secured the promise of a grant of $3000. or approximately that
amount, from several sources. Therefore, if we could be considered for a
Grant from the Fine Arts Commission of $3,000 for the Auditions for 1988-1989,
to be held on October 30, 1988, we would be able to meet our expenses and
still have enough for substantial Awards for our singers.
We will be holding a Master Class for all of the singers in the Auditions
on November 6th, tuith a fine vocal authority from Los Angeles as clinician,
thus giving our singers added assistcnce in preparing for the Regional
Auditions in Los Angeles.
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SECTION v. SUMMARY OF PROJECT DESCRIPTION
The purpose of the National Council, of' the Metropoll tan Opera is to:
1. Find exceptionally talented opera singers and to assist in their
development.
2. to discover new talent for the Metropolitan Opera.
3. To search for possible participants in the young Artist Develop-
ment program of the Metropolitan Opera Association.
4. To give singers an opportunity to be heard and encouraged in
their careers.
A special aspect of this program is the cont~cts with prOducers and
directors for programing vocal concerts and appearances with orchestras
and production events thus giving the singers experience in performing
and encouragement for further development and progress in meaningful
careers.
