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Home My WebLink AboutS04-Parks and Recreation 1 ,CITY O'~ SAN BERN~DINO - REQUEST F~ COUNCIL ACTION ~,"'; ......,.JI 'From: Annie F. Ramos, Director Of". Parks, Recreation & Community Services '-., Subject: REQUEST FOR AUTHORIZATION TO UTILIZE CITY FORCES AND EQUIPMENT, AND TO WAIVE THE COSTS 'INCURRED RELATIVE TO ASSISTING THE INLAND EMPIRE HISPANIC CHAMBER OF COMMERCE WITH THE CINCO DE MAYO CELEBRATION AT NUNEZ PARK. . Date: April 2, 1992 Synopsis of Previous Council action: September 1991 - Approved waiver of fees and use of City forces and equipment for 16th of September celebration. Recommended motion: 1. That the request for utilization of City crews, City Police personnel and City equipment, and the waiver of fees and expenses involved with assisting the Inland Empire Hispanic Chamber of Commerce in their Cinco de Mayo celebration at Nunez Park be approved. OR That the request for utilization of City Crews, City Police personnel and City equipment and the waiver of fees and expenses involved with assisting the Inland Empire Hispanic Chamber of Commerce in their Cinco de Mayo celebration at Nunez Park be denied. C> 2. Copy: Police Dept. Fire Dept. Public Servo Dept. Facilities Management ~ i;,.w~ Dept. Contact person: Annie F. Ramos, Director Phone: 5030 Supporting data attached: Staff Report & Faci 1 i ty Use Permi t Ward: 1 FUNDING REOUIREMENTS: Amount: Source: (Acct. No.) (Acct. DescriPtion) Finance: Council Notes: Cj 75-0262 Agenda Item No. -<{ - 'I . CITY OF SAN BERN~DINO - REQUEST FOR COUNCIL ACTION c o o 75-0264 STAFF REPORT REQUEST POR AUTHORIZATION TO UTILIZE CITY PORCES AND EQUIPMENT, AND TO WAIVE THE COSTS INCURRED RELATIVE TO ASSISTING INLAND EMPIRE HISPANIC CHAMBER OF COMMERCE WITH THE CINCO DE MAYO CELEBRATION AT NUNEZ PARK. The Inland Empire Hispanic Chamber of Commerce has requested the use of Nunez Park for their annual Cinco de Mayo celebration. The Chamber estimates that approximately 50,000 local area citizens attended the celebration in 1991. The use of Nunez Park requires that equipment such as picnic tables, trash cans, bleachers, barricades and other various related items be added to the park. All this requires the use of City forces. In addition, crowd and traffic control during the festivities require additional man hours for the Police Department and the event requires the use of ballfield lights for security purposes. The costs are: Fees for Park equipment and facilities: $ 3,266 Fees for Refuse Service(2 days): 518 Fire Application /Permit: 38 Manpower & Equipment Cost for Police: 9,987 Manpower & Equipment Cost for other City Departments: 2,700 Total $16,509 The Chamber has requested that the fees and manpower costs incurred. by the City for assisting in the celebration be waived. The Chamber has been sponsoring this event for many years and the City has assisted during all such events. 4/2/92 au \~\:r.~, ,~.~---<:. .;e:~~~ . ~~.~.~~-; ~'~".".."';~'~ ~~t~~~';'; ~,.t;;Jh~~'" ~ ':t..j]~\~.\"'~ PARKS, RECREATION AND COMMUNITY SERVICES APPLICATION/PERMIT TO USE PUBLIC PARK OR RECREATION FACILITY Date 01 Application: 4_Q_Q? Name and AddressolApplicanVOrganization: Tnhnri Fmpirp Hi~p~nk r.h~mbpr of Commerce Facil~y Requested: N"NEZ PdRK Date 01 Activ~: MAY 1,2,3, 1992 Time 01 Activ~: 11: 00 A.MJP.M. To 11:00 A.M./P.M. NatureolActiv~iEvent: CINCO DE MAYO CELEBRATION Describe Planned Activ~ies: CARNIVAL RIDES, FOOD & BEVERAGE BOOTHS, SKI10K RUN, SHERIFF I S HELICOPTER DISPLAY, LIVE ENTERTAINMENT Estimated AttendanC9:1~l!pOQay Is Activity Open to the Public? Yes Admission Fee? Free Will Sound AmplKication or Public Address System be Used? Yes Time 01 Day AmplKier is to be Used: 11: 00 A.MJP.M. To 10: 00 (Section t 2.80.130, C~ Municipal Code Applies.) A.MJP.M. HOLD HARMLESS AGREEMENT Applicant hereby acknowledges that he/she has read, understands, and will comply with all provisions 01 Chapter 12.80, Municipal Code, C~ of San Bernardino, CalKornia pertaining to use 01 Park and Recreation facil~i9S. 0 Applicant hereby assumes all responsibility to leave areas in a neat and clean cond~ion. Applicant agrees to hold harmless and indemnilythe C~of San Bernardino, California, from any and all liability for injury to persons or property occuring as a resun 01 this ectiv~ and agrees to be liable to said C~ for and all damage to any park, facil~, building, pool, equipment, and furn~ure owned or controlled by C~, which resuns from the activ~ or permittee or is caused by any participant in said adiv~. ONOTE: This perm~ is subject to cancellation by any Police Officer who determines violation 01 any provision 01 the C~ Municipal Code. CLEANING DEPOSIT: if are8lfacil~ is not left in clean cond~ion, the depos~ shall be forfe~ed. KEY DEPOSIT: Keys shall be returned within two (2) working days after the event lor which tha key(s) is issued. if key(s) is not returned promptly, the depos~ shall be forfe~ed. ALFREDO ENCISCO Printed Name 01 Applicant 637 N. Mt. Vernon Address 92411 Zip 888-2791 Rest. 888-6923 Home Phone Number Q S.B. C~y Signature 01 Applicant SIQnature 01 Applicant AVAILABLE: YES NO SPECIAL CONDITIONS APPLY:_ YES NO FEESIOEPOSIT(S) REQUIRED:_ YES NO FEES: RECEIVED BY: ON RECEIPT': BY: DEPOSIT(S): RECEIVED BY: DEPOSIT RETURNED TO: DATE: o APPROVED 0 DISAPPROVED DATE: Director. Parks. Recreation & Community Services OISTAIBUTK>N: WJ.UTE: OEPtl FACIJTY GREEN: APPLICANT I USER CANARY: DEPOSIT F1lE PINK: POUCE OEPT. GOLDENROD: RISK MGMT. gnUM~ BAomkr !y BOIllHlUCe. )/./ ~\ ./ '?' ~u 'v IV' ~J~ . !I:NJRABLE W.R. IIJLCCMB and O:mncn Oouncil Ci ty Hall 300 N. ''D'' Street San Bernardino, CA 92401 .::' ~.:.; ! ," 1',- ... , . " , rIM .," It\f..,,, --: March 30, 1992 C> Dear Mayor and Council; In our annual request we are asking for a waiver of all fees and oosts of the City departments,for our Cinco de Mayo Fiesta. We look forward to your continuing ocoperation and assistance in making this year a memorable event for the entire Inland atlpire, primarily the San Bernardino area. 'n1e success of this event reflects the teamwork of the City of San Bernardino and the Hispanic Clamber. Together bringing pride and joy to our carmuni.ty. Should you have any questioos,please call me at (714) 888-2791. Most sincerely, :Li~:~~1:,6ntWI Alfredo Enciso Fiesta Olairman I.E.H.C.C. Jt5~~~ar / ~ldent , I.E.H.C.C. c P,O Box 7300.972 Mount Vernon Avenue. San Bernardino, CA 92411. (714) 888-2188 - gnl&nd~ Bluunber tt/ Bonl/lW'Ce ~ J-- (? , , Honorable w. R. Holccmb and CalIocm Council City Hall 300 n. "0" Street San Bernardino, Ca. ,92401 March 20, 1992 Dear Mayor and Council; 'n1e Inland Enpire Hispanic Chamber of Carmerce request the use of Nunez Park, located at 5th Street and Medical Center Drive, for our Cinco de Mayo celebration beqi.nning May 1, through May 3, 1992. We request pennission for the sale of beer during that time frame. . '!he following activities will be held during the celebration. C) aR<<W. HIRS Fri. 5:00 P.M. - 10:00 P.M. Sat. 12:00 P.M. - 10:00 P.M. Sun. 12:00 P.M. - 10:00 P.M. RlD HIRS 5:00 P.M. - 10:00 P.M. 12:00 P.M. - 10:00 P.M. 12:00 P.M. - 10:00 P.M. 8II!RDmMK' HIRS Fri. 5:00 P.M. - 10:00 P.M. Sat. 12:00 P.M. - 10:00 P.M. Sun. 12:00 P.M. - 10:00 P.M. EBR__ 5:00 P.M. ~jioo P.M. 12:00 P.M. - 9:00 P.M. 12:00 P.M. - 9:00 P.M. A large bin will be located at the south of the park, including 24 trash cans and picnic tables. As in past years, we will hire personnel to keep the restrocms clean and supplied, and provide for after hours security. We will need the key to the Carmunity Center facilities. Thank you for your consideration, Si~~' '.~ . c.a/~:&'</..;:'~tk' Alf S. Enciso Fi sta Chair IEHCC :l~~'ltri;:;~/ IEHCC cc: Annie Ranos, Director Parks & Recreation Dept. Daniel Robbins, Police O1ief William Wright, Fire O1ief Manual !obreno, Director of Public Services o P.O. Box 7300.972 Mount Vernon Avenue' San Bernardino, CA 92411. (714) 888.2188 ~~ ,/ .1'" ~ ,~ ,?O lJI' 1\)' ~-:, _. - . . - "r t~" ...... , ~ ~/, ~ JESSE ARIAS 193\ ' 199\ 0 o SCHOLARSHIP FUND C FOR HISPANIC STUDENTS IN LAW AND PUBLIC POLICY March 5, 1992 /(C:~;L~::/:i/', /".' -/ i)~'" ,,'" , . y 'rn~ .,0' f'" , .' 'IV; 0 ... "'" ','," C"n ' /' '/,.' ~ , I '!.J , ".,' C,,,. "') , I', 'r 0'.. :;0 ',_ c" 41J/y, "'" lie '.,/ f" I~'" VD,~ 'n._, ," ,., ""0 "'n. '" > 'FF/" i< 'J.': If"c /' ,; Y'~~___/~' '(- :~.: '.. . I ". .,'\ 1r)~ .... . .-: ;; : ? ~.~ ~. Mayor "Bob" Holcomb and Common Council c/o City Hall 300 N. "0" Street San Bernardino, CA 92401 Dear Honorable Mayor Holcomb and Common Council: In a joint effort a 1st Annual Cinco de Mayo 5 & 10K Run for Jesse Arias Scholarship Fund for Hispanic Students in Law and Public Policy will be held by the Gents Organization, Hispanic Chamber of Commerce, Hispanic Magazine and the Arias Family. This event is planned for May 3, 1992 start and finish at Nunez Park on West Fifth Street in San Bernardino, 6 A.M. thru 10:30 A.M. C) At this time we are requesting the City of San Bernardino to join us in sponsorship of this event. This would be in the spirit of cooperation for the former 3rd Ward first Latino City Councilman and the City's first Latino Lawyer and a very viable role model in our community. Co-sponsorship by the City would not require direct funds for the event. The following. however, would be of great assistance for this worthwhile event and would require 'waiver of fees for the following: 1. Use of City Logo for the entire event ie. flyers, radio television, magazines and any other media publicity; , .- 2. 'Waiver of fees for the attached list (see attached); 3. Active participation of the Mayor and City Council - It's a Run, Walk or Crawl (you can do it!) Our race committee is committed to raise $4,000.00; $2,000.00 will be awarded to a San Bernardino Valley College continuing student and $2,000.00 to a UCLA Law School student. We need your support and decision today! () +14 'i ARROWHE,\D A VL STE, IOJ SA~ BER~ARDI~O. C.A <J,~(}I @,.....,...""". " \ " ~~ rr,' .~ , \ .'; j I c C) o o o Page 2 Jesse Arias Scholarship Fund For Hispanic Students In Law and Public Policy . In view of the fact of all the recent cutbacks in our schools and universities, our youth need all the assistance through private donations such as these. Please give this project your serious consideration. anticipated cooperation and look forward to working We thank you for your with you. Res~, 6~i-~~- Rita C. Arias Race Chairperson Gents Organization Hispanic Chamber of Commerce Hispanic Magazine RCA/jr *waiver request t o o c CITY PARTICIPATION *1. Race items from Parks and Recreation ie: a. 30 Bright colored vests b. 4 stop watches c. 6 flag colored strings d. White chalk for street markin~s e. 75 pile ons or cones f. 1 auto unit w/light on top of vehicle g. Clean restroom at Nunez Park stocked with restroom paper h. 6 wooden traffic control saw horses *2. Street Safety Persons from the Police Department 3. Partial part of street designated/closed off for runners and walkers. *4. One portable toilet G 5. Permission to disseminate flyers to City departments and post same on City property. t o APPLICANT: o o o FACILITY: J:Wl'E OF USE: Inland EmDire HisDanic Chamber of Commerce Mav 1. 2 . & 3. 1992 Nunez Park SPECIAL CONDITIONS OF PERMIT As part of the Public Park Use Permit, the following represents an understanding between the City of San Bernardino, hereinafter referred to as city, and the Inland Empire Hispanic Chamber of Commerce, hereinafter referred to as Chamber, relating to the use of Nunez Park during the Cinco de Mayo Celebration from May 1, 1992 through May 3, 1992. The Chamber will begin setting up for the fiesta on April 29, 1992 and will be completing the clean-up processes on May 4, 1992. Q o 1. The Parks, Recreation and Community Services Department Department will provide on Thursday morning, 8:00 AM, April 30, 1992, additional seating for 700 people, 24 additional trash cans and 20 additional picnic tables and keys to electrical panels. The Chamber shall supply the manpower for set-up and take down. Responsible representative of the Chamber shall be present at the time of delivery and shall sign the Temporary Equipment Use Receipt before items are unloaded by the Park Staff. Following the event, the Chamber shall take down and assemble the equipment and panel keys for pick-up by the City. Pick-up shall be at 8:00 AM on Monday morning, May 4, 1992, so as to require the minimum amount of security time on the part of the Chamber. A copy of the Temporary Equipment Use Receipt, indicating the equipment returned, will be given to the representative of the Chamber at that time. Any shortages or damages to the property/equipment will be the responsibility of the Chamber. 2 The Chamber will provide security for the event on a 24-hour basis with a written duty schedule to be provided to the Parks, Recreation and Community Services Department and the city Police Department not later than April 27, 1992, together with the name and telephone number of the Chamber representative responsible for security. The Chamber will provide for continuous Clean-up during the event and will leave with the Department a $500 cleaninq deDosit not later than ADri127.. 1992. This deposit will be utilized to defer potential extra manpower cost which may be required 3. o o o SPECIAL CONDITIONS OF PERMIT PAGE 2 if the park is not left in a clean and orderly condition. Park must be cleaned by 12:00 noon on May 4, 1992. The Area Park Supervisor will sign off the deposit upon satisfactory inspection of the site. (al The City will provide trash cans and a large bin for refuse for the event. (bl The Chamber agrees to provide personnel to empty 30-gallon capacity trash receptacles into the trash bin provided by the Refuse Division, prior to 1:00 PH, Saturday, May 2, 1992 at which time Refuse Division will empty the large bin. 4. The Police Department will prepare an operation plan to provide police protection during the hours of activities for participants of the celebration. The staffing levels, shifts, and hours will be determined by the Incident Commander for the event. The staffing will be comprised of a combination of regular police officers and reserve officers. 5. In the event of an emergency response by city Personnel as a result of the celebration, all salary and material costs shall be borne by the Chamber, i.e., plugged sewer lines, electrical failure, riots, mass arrests, major crime responses, etc. c 6. All necessary permits and licenses required for the various activities and events to be conducted throughout the celebration, shall be the responsibility of the Chamber to obtain 72 hours prior to the commencement of the Festival. Proof of same shall be provided to Parks, Recreation and Community Services Department by April 27, 1992. 7. The Chamber shall hold the City harmless from any potential liability claims resulting from the sale of alcoholic beverages on park premises. 8. The Chamber and its authorized beer merchants will strictly enforce all ABC laws with particular attention to selling beer to minors, selling beer to intoxicated persons, and requiring proper identification when necessary. All beer will be served onlv in oaoer cuos. o o o Q SPECIAL CONDITIONS OF PERMIT PAGE 3 9. The live entertainment area will be designated as a "beer garden" area during the hours of the celebration. Beer purchased at the celebration shall be consumed any- where wi thin the beer garden area. The Chamber will post signs in both English an Spanish at all main entrances to the park with any alcoholic beverages. The Chamber will also provide signs in both English and Spanish at the entry way from the entertainment area to the Carnival area that no beer is allowed in the carnival area. Trash receptacles will be placed by these entrances to limit littering and to encourage compliance. 10. The carnival activities to be conducted shall be subject to the following conditions with documentation to be furnished to the Parks, Recreation and Community Services Department Administration Office not later than April 27, 1992. (a) Proof of liability insurance. The citv of San Bernardino shall be named as additional insured. (b) Design layout of rides, booths, etc. (c) If food is to be served, proof of health certificate. 0 (d) Copy of Business and ABC Licenses permitting beer sales. (e) (f) (g) (h) (i) Q Copy of Environmental Health Department Itinerant Permit. Copy of Fire Department Permit/Application for inspection and authorization to operate at the facility; and a copy of the Fire Department Inspec- tion Report. Copy of permit authorizing carnival and other outdoor entertainment. Outdoor entertainment, Le., food booths, game booths, entertainment rides, must be approved by the Police Department (Vice and Narcotics Division). Police Department will determine fees and issue a permit. Copy of City Business License permitting Carnival to operate in San Bernardino. Rider vendors will be in compliance with all California State Division of occupational Safety o o c SPECIAL CONDITION OF PERMIT PAGE 4 and Health policies dealing with carnival amusement rides and covered under law by Labor Code Sections 7900 through 7915. Ride vendors will comply with Police Department personnel or other city department personnel requests to inspect their ride permits. In the event of a malfunction of an amusement ride or an accident resulting in a patron injury or fatality, the ride vendor will immediately notify the police personnel on scene and fully cooperate with the investigation. 11. Each night during the celebration, the following schedule shall be adhered to: (a) Beer sales shall terminate at 9:00 PM. (b) Ticket sales for carnival rides shall terminate at 9:30 PM. c (c) All entertainment and carnival rides shall terminate operations at 10:00 PM. (d) Food sales shall terminate at 10:30 PM. (e) The park shall be closed at 11:00 PM. 12. Chamber shall furnish to the Parks, Recreation and Community Services Department Administration Office a copy of the signed contract between the Carnival Operator and the Chamber along with a copy of carnival Insurance with Citv of San Bernardino named as additional insured not later than April 27, 1992. 13. Chamber shall provide a bond in the amount of $2,000 to to cover damages to City property and equipment which may occur and to recover other costs which may accrue as a result of the activities. 14. The Chamber, in concert with "The Gents" organization is sponsoring a 5KI10K Run as part of the festivities. This Run is a fundraiser for the Jess Arias Scholarship Fund for Hispanic Students in Law and Public Policy. The Run will be held on Sunday Morning, May 3rd, from 6 A.M. to 10:30 A.M. This event will be conducted in accordance with the requirements of the City police Department. The Chamber, The Gents and all those involved with the Run shall be responsible for assuring that all laws and requirements as stipulated by the Police Department are o () c o 4/2/92 au! o strictly enforced. Run) . o (See attached map for route of the c Q Q o o WORK SHEET FOR FEES/DEPOSITS/MISC. COSTS ~ 10 Sets of Bleachers 20 Picnic Tables 24 Trash Cans Ballfield Lights Community Center Rent Park Use Fee Alcohol Waiver $1,260 225 60 360 708 300 100 Total Park Fees $ 3,3:6 Refuse Charges (2 days Service) 518 Fire Permit 38 Total Other Fees $ 556 Misc. Manpower & Materials from other Departments (Includes plumbers, electricians, inspectors, laborers, traffic control equipment. etc.) 2,700 Police Manpower Costs 9,987 Grand Total of Fees/Costs 12.687 $l6,!m DEPOSITS Clean-up Bond for Damages Key Deposit $ 500 2,000 50 Total Deposits $2,550 4/2/92 au1 o c ... i ~ ;: !SS n ... " C ? ^ i " c; ~ l" o ~V') ':" ~ 1...... <: ..."' ro. ~ ~~~~''> ,- ~JI "~(j\ ...0 )11"1 > "tlo tJ> N Jt~ Pi '<:;1 ~, 0 r (I) _,. "I 2:. ",\S l. r 1 /1 I ~ l_.~,' 0 . JJ . -.-.- --. o 'l:?l -'> :.: -1 J r', · o . , (-) . . I I~' ~ ...._.J C'o " - . 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