HomeMy WebLinkAbout12-Public Works
CI!Y ~F SAN B~ARbINO - REQUEsei.f~~o~~Y~~IL ACTION
From:
ROGER G. HARDGRAVE [(':CC'], <:::':'-i. ':";"'~t:
Public Works/Enginee~~ngMA\'~ =~'
3-23-92
Approval of Contract Change Order
No. FOUR-- Extension of Contract
for Repair , Maintenance of OVer-
head Doors, per Plan No. 7663
INLAND OVERHEAD DOOR COMPANY
Dept:
Dete:
Synopsis of Previous Council action:
05-01-89 -- Resolution No. 89-119 adopted awarding a contract to
Inland Overhead Door Company, for the low bid price of
$27,721. 00.
06-19-89 -- Contract Change Order No. One approved for bringing
the overhead doors up to good working condition, for
an increase of $9,453.75 in the contract price.
07-02-90 -- Contract Change Order No. Two approved to extend the
contract for a one-year period, from 7-1-90 to 6-30-
91, at no adjustment in the contract prices.
04-24091 -- Contract Change Order No. 3 approved, to extend the
contract for a one-year period, from 7-1-91 to 6-30-
92, at no adjustment to the contract prices.
Recommended motion:
That Change Order No. 4 to the contract with Inland Overhead Door
Company, for the repair and maintenance of overhead doors in
accordance with Plan No. 7663, be approved 1 to renew the contract
for an additional one-year period, from 7-1-92 to 6-30-92, and to
reduce the frequency of inspections on the doors at a reduction in
the annual contract price of $8,516.001 from $27,721.00 to
$19,205.00.
cc:
Shauna Clark
Andy Green
a~~
Igna re
Contact person: Roqer G. Hardqrave
Staff Report ,
Supporting data attached: CCO 114
Phone:
5025
Ward:
All
FUNDING REQUIREMENTS:
Amount: $19.205.00 (General,Library, & Motor Pool Funds)
001-332-323-122,201,327,462
Source: (Acct. No.! 338-53105,105-471-53105 & 635-311-53105
Acct. Descri tion
Building Maintenance
Finance:
~
Council Notes:
75.0262
Agenda I tem No
J{L
CI:rV ~F SAN SE04ARDINO - REQUESOFOR COUNCIL ACTION
STAFF REPORT
The contract documents for repair and maintenance of
electrical and manual roll-up doors, screens and bi-fold doors,
state that the term of the contract is until 6-30-90, but can be
renewed for two (2) additional one-year periods, by mutual
agreement between the City and Contractor.
The Contractor has performed in a very satisfactory
manner, and with the three year maintenance history of the
doors, has proposed modifications to the frequency of inspection
and maintenance. The proposed changes will reduce the contract
price from $27,721.00 to $19,205.00, a savings of $8,516.00 over
the original contract price.
The Contractor is in agreement with renewing the contract
for this period, at the adjusted contract price of $19,205.00.
Costs incurred for work under this contract will be
charged to the amounts allocated for "Building Maintenance,"
Object Code 53105, for the City buildings listed below:
BUDGET TITLE
Ci ty Hall
Central City Mall
Central Stores
Central Garage
Fire Stations
Building Maintenance Shop
Community Maintenance Shop
Central Library
Seccombe Snack Bar
ACCOUNT NUMBER
001-322-53105
001-323-53105
001-122-53105
635-311-53105
001-201-53105
001-327-53105
001-462-53105
105-471-53105
001-388-53105
We recommend that the contract be renewed for an addi-
tional one-year period, from 7/1/92 to 6/30/93, and adjustments
made in the provisions of the contract.
3-23-92
75-0264
-
o
o
.
C I T Y
o I'
SAlI
BBRlIARDIlIO
DBPAR'l'IIBlIT OF PUBLIC WOlUtS
BlIGIlIBBRIlIG DIVISIOll
project: Repair and Maintenance of OVerhead Doors
File 110.: 6.51-10
P1u 110.: 7663
Date: 2/27/92
COllTRACT CBAlIGB ORDBR 110. FOUR
TO: GNAT, INC. DBA: Inland OVerhead Door Co.
12401 S. La Cadena Drive
Colton, CA 92324
Gent1_en:
The contract is hereby renewed for an additional one-year
period, from 7-1-92 to 6-30-93, amended as follows:
1. Add a new item to the bid schedule for misc. repair material,
Item No.2!.
2. Delete the original bid schedule, amend the bid schedule to
consolidate several bid items and reduce the frequency of
several others, per the attached revised bid schedule into the
contract, at the reduced contract price of $19,205.00.
Total Bztra Work Cost added to Contract .........$ (8.516.00)
Pr.viOU8 Contract price .........................$ 27.721.00
Aaen4e4 Coat price ............................... 19.205.00
Additional ti.e to c0lllp1ete contract due to Chuqe Order 365 Davs
COllTRACTOR
CITY OF SAlI BBRlIARDIlIO
Accepted
By:
Reco_ended
By:
ROGBR G. JlARDGRAVB DATIl
Director of Pu!)1ic Works/City Bnqr
Title:
Date:
.
o
o
.
.
CITY OF SAN BERNARDINO
OVERHEAD DOOR MAINTENANCE
BID SCHEDULE - CONTRACT NO. 6.51-10/7663
PROPOSED BID ITEM REVISION
MARCH 6.1992
BID
ITEM NO. QUANTITY UNIT UNIT PRICE TOTAL
1. 4 EACH $ 30.00 $ 120.00
Drop Test and Inspect
$30.00/door per call
1 call per year.
(Formally Items 1 & 2)
2. 4 EACH $ 30.00 $ 120.00
$15.00/door per call
2 calls r,er year.
(Formal y Item 4)
3. 32 EACH $ 60.00 $1,920.00
$15.00/door per call
4 calls per year.
(Formally Item 5)
4. 8 EACH $ 80.00 $ 640.00
$20.00/door per call
4 calls per year.
(Formally Item 6)
5. 4 EACH $120.00 $ 480.00
$20.00/door per call
6 calls per year.
(Formally Item 7)
6. 4 EACH $120.00 $ 480.00
$20.00/door per call
6 calls per year.
(Formally Item 8)
7. 4 EACH $120.00 $ 480.00
$20.00/door per call
6 calls per year.
(Formally Item 9)
8. 4 EACH $120.00 $ 480.00
$20.00/door per call
6 calls ~er year.
(Forma Iy Item 10)
o
o
.
.
MARCH 6, 1992
PAGE 2
BID
ITEM NO. ..QUANTITY UNIT UNIT PRICE TOTAL
9. 4 EACH $120.00 $ 480.00
$20.00/door per call
6 calls ~er year.
(Forma y Item 11)
10. 4 EACH $120.00 $ 480.00
$20.00/door per call
6 calls ~er year.
(Forma y Items 12 & 13)
11. 4 EACH $120.00 $ 480.00
$20.00/door per call
6 calls r,er year.
(Formal y Item 14)
12. 4 EACH $120.00 $ 480.00
$20.00/door per call
6 calls per year.
(Formally Item 15) .
13. 4 EACH $120.00 $ 480.00
$20.00/door per call
6 calls per year.
(Formally Item 16)
14. 6 EACH $120.00 $ 720.00
$20.00/door per call
6 calls per year.
(Formally Item 17)
15. 1 EACH $240.00 $ 240.00
$60.00/door per call
4 calls per year.
(Formally Item 18)
16. 6 EACH $ 80.00 $ 480.00
$20.00/door per call
4 calls per year.
(Formally Item 19)
.
J
o
o
.
MARCH 6, 1992
PAGE 3
BID
ITEM NO. QUANTITY UNIT UNIT PRICE TOTAL
17. 1 EACH $160.00 $ 160.00
. $80.00/door per call
2 calls r,er year.
. (Formal y Item 20)
18. 2 EACH $ 80.00 $ 160.00
$20.00/door per call
4 calls ~er year.
(Forma y Item 21)
Hla.
$1,975.00
19b.
20.
21.
25 HOURS $ 79.00
Non-Emergency Call Outs
1 man Repairs. No Travel Time will be charged.
(Formally Item 22a)
25 HOURS $ 89.00
Non-Emergency Call Outs
2 men Repairs. No Travel Time will be charged.
(Formally Item 22b)
25 HOURS $125.00
Emergency Call Outs
1 man Repairs. No Travel Time will be charged.
(Formally Item 23)
Misc. per price list
Misc. repair materials
$2,225.00
$3,125.00
$3,000.00
Total Revised Bid Price: $ 19.205.00
NOTE: As detailed we have combined old Bid Items numbers 1 & 2 and also Bid Items
numbers 12 & 13. Bid Item number 3 was cancelled by The City of San
Bernardino earlier. We have suspended maintenance on Bid Item 21 until the
doors get repaired or replaced.
o
o
.
,
BID
ITEM NO. LOCATIONS DOOR QUANTITY
1. CITY HALL 4
300 N. "0" Street
(Fire rated rollup doors)
2. CENTRAL PURCHASING/STORES 4
250 W. Cluster Street
(Rollup doors)
3. CENTRAL GARAGE 32
182 S. Sierra
(Rollup doors)
4. FIRE STATION NO.1 8
200 E. Third Street
(Sliding doors)
5. FIRE STATION NO.2 4
1201 W. Ninth Street
(Sectional doors)
6. FIRE STATION NO.3 4
2121 Medical Center Dr.
(Sectional doors)
7. FIRE STATION NO.4 4
2641 N. "E" Street
(Sectional doors)
8. FIRE STATION NO.5 4
1640 Kendall Drive
(Sectional doors)
9. FIRE STATION NO.6 4
1920 Del Rosa Avenue
(Sectional doors)
,
o
o
10. FIRE STATION NO.7 4
282 W. 40th Street
(Sectional & Wood doors)
11. FIRE STATION NO.8 4
3398 E. Hitland Avenue
(Sectional oors)
12. FIRE STATION NO.9 4
202 Meridian Avenue
(Sectional doors)
13. FIRE STATION NO. 10 4
502 S. Arrowhead Avenue
(Sectional doors)
14. FIRE STATION NO. 11 6
450 Vanderbilt Way
(Sectional doors)
15. BUILDING MAINTENANCE SHOP 1
247 S. Pershing Ave.
(Sectional doors)
16. RADIO MAINTENANCE SHOP 6
1208 N. "W Street
(Sectional doors)
17. FELDHEYM CENTRAL LIBRARY 1
555 W. 6th Street
(Rollup Grille)
18. SECCOMBE LAKE SNACK BAR 2
5th Street & Sierra Way
(Side coiling doors)