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HomeMy WebLinkAbout22-Purchasing - 4l . cITy. OF ..sAN BERtGRDINO - REQUEST IQR COUNCIL ACTION . Dean Meech, Purchasing Agent Subject: Twenty-four Police Vehicles c: Purchasing De~: March 4, 1992 Synopsis of Previous Council ection: None Recommended motion: o Adopt resolutions. City Administrator's Note: Vehicles to be delivered December 1992. Dean Meech t1 ~ . Signature Dean Meech Phone: 384-5085 Contact person: Supponing data attached: Yes Ward: N/A FUNDING REQUIREMENTS: Amount: $487,617.75 001-212-54011 Source: (Acct. No.! 001-213-54011 001-214-54011 001-216-54011 Acct. Oescri tion Finance: Oil Notes: A....nf'l. I.D~ tun :JJ 1-:JJ... CITY.OF SAN BERN~DINO - REQUEST tOR COUNCIL ACTION o o o 75.0264 . STAFF REPORT Proposed Action: Authorize the purchase of 24 new police vehicles. Background: We are again facing the pressure of manufacturer's build-out dates on new police vehicles. The City has not heard from the State as yet asking for interest in vehicles for this year. The Purchasing Agent investigated and learned Ford Motor Company won the State Bid again this year over Chevrolet, General Motors Corp. The Ford base price was $12,909.00 and Chevrolet was $13,309.00. The city then has to add dollars to that price to receive vehicles equipped the way the City wants them equipped plus a 2% service fee to the State. Our price this year is $11,203.87 in the open market. We have been able to beat the States prices the last four (4) years. The State's bid has not turned out to be a very viable way for this City to purchase the police vehicles. On the last purchase the Purchasing Agent solicited and joined with the County and a school district to be able to enjoy 100 vehicle unit pricing. This year Ford Motor Company will connect us to 100 unit pricing again. . Wilnex Ford, now called Quality Ford, has provided the police vehicles the last three (3) years and have done an outstanding job. This year in trying to keep costs controlled and still acquire the equipment needed the Purchasing Agent exercised section 3.04.010 B- 2 of the Municipal Code " . . . purchasing from a vendor or manufacturer establishing a price willing to sell to the City..." (City of Pomona, resolution jJ (see letter) and the negotiation purchases- section 3.04.070 1-4 of the Municipal Code). It is requested Council approve 24 police vehicles equipped as desired by the Police Department, covered by an extended service plan and maintenance wear plan, and purchased through a lease purchase transaction with Ford Motor Company at 6.35 percent interest for three (3) years payment in arrears with Quality Ford. See attached letters covering details. The cost of a police vehicle is $11,203,87 each, base price. Equipped per the Police Department's - requirement the cost is $13,868.18. Tax at 7.75% is $1,074.78 for a sub total of $14,942.96. After including an Extended Service Plan and a Wear and Maintenance Plan for three years/100, 000 miles for $3295 brings the total per vehicle to $18,237.96 each. The cost for twenty-four (24) police vehicles is $437,711.04. o o o o STAFF REPORT: Police Vehciles March 4, 1992 Page 2 o Lease purchased with Ford Motor Corporation Lease Purchase Finance Program the finance rate is 6.35 percent. The amount to finance $437,711. 04. The cost of financing is $49,906.74 with a total payout of $487,617.75 over three years, six months in arrears at 6 payments of $81,269.71. The Police Department and Purchasing Agent recommend this purchase. Account Distribution: 7 each 001-212-54011 7 each 001-213-54011 7 each 001-214-54011 3 each 001-216-54011 d~~A Dean R. Meec , Purchasing Agent $127,665.72 $127,665.72 $127,665.72 $ 54,713.88 .,~ ~LI:.r':: . A L. . . QUALITY rwl't.!", al.~-t1.m. 5DtHCI.: o o - March 4, 1992 City of San Bernardino 300 N. "D" St. San Bernardino, CA. 92416 Attention: Mr. Dean Meech, Purchasing Agent Dear Mr. Meech: Re: Breakdown, my quotation dated February 26, 1992. Listed below is the breakdown of costs applicable to the base vehicle and accessories: 1992 New Ford Crown Victoria 4-Dr. Sedan, Ford Motor Company Model P72, equipped with the factory installed, cODlllercial package, and the following equipment: (55H) Police equipment group ~e: 4.6L (281 cid) SORC, SEFl V8 with police ?UI'suit calibration ssion: Electronic 4-speed overdrive (AODE) wI police calibration axle ratio: 3.27 to 1 (rear wheel drive) Paint, special configuration tlSP2l3, roof/front doors:"'White; 'balance of vehicle: Black. Seats, front, 40/40 bucket reclining w/power driver's seat and manual passenger seat, cloth front seats, all vinyl rear bench seat Floor covering, HI> black rubber in lieu of carpeting Front license plate bracket . Tires: (5) P225/70HRX15 bsw radials, all seeson, speed rated Radio credit option (delete am-fm stereo radio) Bodyside moldings (delete front dr. moldings and ship loose) Preparation Center Service (Pre-delivery service by the Ford Motor Co.) Bodyside moldings, black Locking system, single key, all vehicles keyed alike (City to select code) Keys, four (4) per vehicle Hoses, silicone for water system w/aircraft clamps Decklid release, remote, located on 1M dr. trim panel Gauge cluster, voltmeter, oil pressure, water temperature, and fuel Courtesy lamp switches, inoperative Light, engine compartment Mirrors, dual remote control power (outside); day/night (inside) Door locks, operational by driver, only, power Spotlights, LH/RH, factory installed, Unity 6", clear lens/halogen bulbs Braking system, anti-lock/electronic traction assist (:Jring for alternate flashing headlamps (factory installed wiring) with . 81 installation and switch, dash mounted, to be completed by Dealer preparation Center (Ford Motor Co.) Lamp switch, manual for luggage compartment, located in luggage compartment, Dealer installed or Preparation Center (Ford Motor Co.) installed Electric rear window defroster (1) shop manual, ~ly (not per vehicle) amortized (21 units) 611 East Hult ."venue . Pomona. C.lif"rni. 91767 · Dm....""''1 l:.liti..rni:t 91769 . ~11,203.87 73.00 Inclu. Inclu. Inclu. 164.00 500.00 23.00 N/C Inclu. Inclu. Inc1u. 97.00 N/C 21.00 N/c 152.00 Inclu. Std. 9.00 Inc1u. Std. 224.00 392.00 591.00 48.00 175.00 48.00 (55H) (55R) (55H) (SSH) (P7Z) (55H) (55H) (55H) 144.00 ~.~1 Ph..n. .. (il<1) 610-Y~~ij ,Fax" (i)<ll 620-903K lr. _.... .._'-- ..~ UALITY o 0_ . A .L. II . Qt".4/./n' PEQ"Ll:. "l~1TY $1.R~.'/(l. March 4, 1992 City of San Bernardino San Bernardino, CA. 92418 Attention: Mr. Meech Total, vehicle/accessories, each: 7.75% sales tax, each: Sub-total, each: Extended Service Plan, Premium Care w/Maintenance and Wear, three (3) years/100,OOO miles: (non-taxable) Total, per vehicle: $13,868.18 1,074.78 $14,942.96 3,295.00 $18,237.96 Thank you for the opportunity of submitting a quotation. Should you require any further information, please contact me. o Sincerely, /--(7 -- -~ STEPHEN C. HALL Fleet Sales Director SCH:rh o 611 East Holl A'ellu. P.O. e.", 2367 . Pumnna. Cafl~rnia Y1767 /'1:1111003. C.lilonlia 91769 . . Pilon. - (714) 620-9~~8 Fa, it (i (4) 620-9038 . ,..,1""- ~ -=-..:.. ~ ...;.,. .:...... , '~'.'" -'- -' '- . . r;lf'....~...:..1~2 11 :lIt.lf:!'1 TO 620'(:1 P,C"t 1-1'. blllnd lax trensmilllll m..mo 167'1 - . ~~~ . THE CITY (IF POMONA finllnt"f" t"C!partmr.nt Harch 4, 1992 Mr. Stephen C. Hall Quality Ford Sllles 611 E. Holt Avenue P.O. Box 2367 Pomona, California 91767 Our Hr. Hall: ThiS letter is to advlse you of the City of Pomona's intent to purchase seventeen (ll) Police Patrol vehicles per purchasing specification 608,5 and your Quotation dated February 3, 1992. at a unit price of $12,909.29. Oe City of Pomona's Purehas i ng ord i nanee requ i res a 11 procurernel,ts over S10,000 tu be avpruve~ by th~ City CQun~ll prIor to award. Council will meet on Monday, March 16. It is hoped that at this time Council approval will be obtained. If I can provide .ny additional information, please contact me at your con- venience at (714) 620-2381. . Sincerely, J1. p. ml/17~ R. A. HcMtllan Purchasing Manager RAM/55 o l'IHR 8 '82 12:~~ i- I"<VI'J UUHI..! -j I ~ vRiJ SHLE. S r'HI..At. .I::JU i o o <8>> - .,~ ~LI:r': .ALo.S Qt:'tL17'Y nOI'LE. iJ'/AI.ITY .f/!JtHCE 3-3-92 To: From: Re: o o Dean Meech, Purchasing Agent, City of San Bernardino, CA. Steve Hall Lease agreements to follow: Equipment Lease-Purchase agreement, 4 pages. Amendment, 1 page. Schedule. A - Lease-Purchase Agreement, 1 page. Schedule A - Payment Schedule (Page 2), 1 page. Delivery and Acceptance Certificate, 1 page. Total number of pages (including this cover sheet): 9. - . Pfm,r-l1a, CaJifvrnjo) ~11G7 P.hune .. (714) 620-9RR8 . 611 Ea<c[ Hoh I\YC;IJCU; -""- ....... ....... ^^...., FROM QUALITY FORD o D Ford" Motor Credit Company "OT L.EASE-PURCHASE AGREEMENT " (Nam. and ...ddresa) ~IAR 3 '92 12:32 ,. ssor allr... to I..se to L....e and Less.. agrees to I.ase ...aor Ihe Equipmenl describ.d in any Schedule A now or "er attached h.relo ("Equipment") in aCcordance with Ihe ing I.rrns and conditions or this Leue.Purchaae ...gr.ement se"). TERM. ThIs L...e will become e"active upon the e.. cu. ,er.of by L...or. Th. lerm 01 this L.a." will comm.nc.. on ale the Equlpmenlls acc.pl..d pur.uant to Sactien 3 hereun. .nd. unlase .arll.r tarmlnated as axpr.asly provld.d tor In ...ase. will contlnu. until the ..xplration date (the "Expiration ') ..1 lonh in Schedul.. A aU.ched h.r.lo (the "Lus.. '). RENT. L...ee .gr..es to pay to Lessor or its assignee the e Paymenb. including the int.reast portjan, equal to the Inls ep.cilled in Schedul. A. The Lease Peym.nls will be ble wilhoul nolice or d.mand etlh.. offic. of L..ssor (or .uch , place a. Lessor or Its assignee may Irom lime 10 lime des' e in writing), and wIll commence on the fir.t L..ase Paym..nt as s.t tonh In Schedule'" .nd ther.."..r on Ihe .ubsequent . s..t lorth In Schedule .... Any payment. r..ceived latar than 10) days trom Ihe due dal.. will b..r Inlerest at 11'1.. highest ,I rale from the due dale. ExC.PI as specillcally provid.d in ion IS hereol. 11'1.. obllllatlon of L....... 10 m.k. Ihe Le.... n..nts her.under and p.rlorm an 01 its Olh.r obligation. h..re. 'r will be absolul" and unconditional in all .v.nla .nd will nol Ube' eny setoUt defense. counterclaim. or recoupment for re' . halso.var including, wilhoul IImilation. any failure ot ::' t to b. deliv.red or in.tall.d. any d.l.cls. msltunc. '. b downs or infirmiti.s In the Equipment or any .ccldent, lemnation or unfor....n circum.tanc.s. Lesue reasonably !v.s that funds can be obtsin.d suffici.nt to m.ke all Lease 'llenls during the L.... Term and h.reby cov.nants that II will Jllhings Iswlully within II. power to oblaln. m.inl.in and p"'p- requ.al and purau. funds from which the L..ase Paym.nls be made. inCluding m.king provialons lor .uch paym..nts to ext.nl neces..ry in each budget aubmlU.d tor the purpo.. 01 lining funding, using Its bone tide best eftons 10 have such ion 01 the budg.t approv.d .nd e"hausllng all avsil.bl. ad- straliv. r.views and IIppeals In th.. .vent .uch porllon 01 the g.t Is not .pprov.d. Ill. L.ssee's Int.nl 10 make L.a... Pay. .Ia tor the tull Leas.. Term Illunds are 1.lIally av.llabl. th.r.. and in that rellard L.....e r.pre."nl' that 11'1. us. of the ipment is e..ential to Its proper. efficient and economic oper. n. I.ea.or and Les..e und..rstand and Inlend thaI 11'1.. obliga- 01 L.ss.e to pay L.ase Paym..nls h.reund.r .hall conSUlule urrent .xpense of I..as... .nd shell nol In any way be con- '.d 10 be a d.bt 01 L.ssee in contravention 01 any applicable stltutlonal or statulory limilation or r.quir.ment conc.rning the ation at Indebt.dn.... by L....e. nor shsll .nything conlain.d ein con.tilul.. a pledge ot the 'general lax revenu.s, tunds or ,ia. of Less... 3. DELIVERY AND ACCEPTANCE. Less... or If Lessee aO uests. L..sor. wlll caus.. Ihe Equipm.nt to be deliver.d to .s.e .1 the locatio~ specified In Schedul. A ("Equipm.nt Lo. ion"). l..sa..e will p.y .11 transponation and olher cosls. iI ". incurr.d In conn.cllon with 11'1.. delivery and instsliaUon of Equipm.nl. Lesaee wili accept 11'1. Equlpm.nl as .oon as II 1 been delivered and is operational. Lassee will evidence its ::eptance of the Equipment by executing IInd delivering to Les. OiV..ry and ...cc.ptance Cenlticate (in th.. form provided L . within Ihr.. days 01 deliv.ry of the Equipm..nl. 4. . LAIMER OF WARRANTIES. l.essee .cknowledges i .gr..es thai Ihe Equipment Is of 3 si1e. d.sign and capacity ected by Lessee, that Les",or is neither 8 manufacturer nor · ,dor of .uch equipmenl. Ihat LESSOR LEASES AND LESSEE KES THE EQUIPMENT AND EACH P"'RT THEREOF "AS.IS" D THAT LESSOR HAS NOT MADE. AND DOES NOT HeREBY SHLES SaVY\?\~ ~'H\:I~ . uu~ OY\1 Lesae No. L.sSOr. Ford Motor Cr.dit Company 330 Town Cenl..r Drive P.O_ Box 8100 D.srborn, M14812t-81oo MAKE, ANY REPRESENTATION. WARRANTY. OR COVEN"'NT. EX. PRESS ORlMPLIED. wITH RESPECT TO THE MERCH...NTABILITY. CONDITION, QUALITY. DURABILITY, DESIGN. OPERATION. FIT. NESS FOR USE. OR SUITABILITY OF THE eQUIPMENT IN ANY RESPECT WHATSOEVER OR IN CONNECTION WITH OR FOR THE PURPOSES AND USES OF l.ESSEE. OR AS TO THE AB. SENCE OF LATENT OR OTHER DEFECTS. WHETHER OR NOT DISCOVERABLE. OR AS TO THE ABSENCE OF ANY INFRINGE. MENT OF ANY PATIiNT. TRADEMARK OR COPYRIGHT. OR AS TO "'NY OBLIGATION BASED ON STRICT LIABILITY IN TORT OR "'NY OTHER REPRESENTATION. WARRANTY. OR COVENANT OF ANY KIND OR CH"'R...CTER. EXPRESS OR IMPLIED. WITH RESPECT THERETO. IT BEING AGREED TH"'T "'LL RISKS INCIDENT THERE- TO ARE TO BE BORNE BY LESSEE AND LESSOR SH"'LL NOT BE OBLlG...TIiD OR LIABLE FOR ACTUAL. INCIDENTAL. CONSE. QUENTI...I.. OR OTHER DAM"'GES OF OR TO LESSEE OR "'NY OTHER PERSON OR ENTITY ARISING oUT OF OR IN CONNEC. TION WITH THE USE OR PERFORMANCE OF THE EQUIPMENT AND THE MAINTENANCE THEREOF. L.ssor h.r..by seslans to L..ssee during tha Leas. Term, .0 long .s no Ev.nt of D.lault has occurr..d hereunder .nd is continuing. all manufacturer's war. nnU.s. II any. .xpr..sed or Impli..d with r.sp..ct to 11'1. Equip- ment. and Lessor authori1.s Lessee to obtain the cuslomary ..r. vic..s lurni.hed In connection wilh such warranli.s at L......s exp.nS.. Lassee's .ole rem..dy tor the br.ach of any .uch manu. facturer's w.rranly shall be .galnsl the m.nulactur.r ot the Equipm.nl, and not aoainat Lessor. l........ .xpr.ssly acknowl. edo"s thai L...or mlrk... and 1'1.. made. no repre...nlslions or warrantiea whalso.ver as to the .xistence or the avsllability 01 such warranties of the m.nulacturer 01 the Equlpmenl. 5. RETURN OF EQUtPMENT. Unless LlIssee shsll have ..xer- ci...d its purcha.. option .s provided in Section 20 h..reol, upon the expir.tion or earlier t.tmination of Ihlt Lease pursu.nt to the t.rm. her.of, L..... shall. at Ita .01. ..xpen.e but al Lessor'. oplio,;, raturn Ihe Equlplll8nt to L...or pack.d tor .hipm.nt in ac. cordance with m.nufactur.r's sp.cifications and treight prepaid end in.ured 10 eny Iocetion In the continentel Unil.d Sletes desig. nal.d by I....or. 6. NON-APPROPRIATION OF FUNDS; NON.SUBSTlTUTION. Notwllhstanding anylhloo conlain..d In this L.... 10 11'1. contrary, In tha av.nt no funds or Insufticient funds are approprlat.d and budg..t.d or era otherwia. unavailsble by .ny m.ans whstsoev.r in any fi.cal p.riod for Less. Paym..nts due under this La.... I...... wllllmm.dialely nOlily L..ssor or its .s.ign.. in writing 01 such occutrsnc. and Ihis Lease .hall I.rminate on Ihe last day 01 the nscal period for which appropriations hsv. been reoelved or made without p..nally or axpens. 10 L.ss..e. excepl .. to (i) Ihe portions of Lease Paym.nt. h..r.in agreed upon for which funds shall have b..n .ppropriated .nd budg.t.d or are Olh..rwis. availabl. and (II) I.es..... oth.r obligations .nd Iiablliti.s under this Lea.. r.tating to. or acc:tuing or arising prior to. such termi- nation. In the avent of auch t.rmlnatlon. Lea... agrees 10 peace. ably .urr.nd.r pos....lon of the Equipm.nt to Leesor or it. .s. sign.. on fhe date of .uch I.rmination In the m.nner sel forth In Section 5 her.ot .nd L.ssor will have all legal .nd .quitable right. and remedi.s 10 taka posses.ion of the Equipm.nt. Not. withstanding the foregoing, L.sa.e agrees (i) Ihal It will not c.n. c.1 this Lea.. and Ihls L.a.e IIhall not terminate und.r the provi- sions of this Section If .ny funds are .pproprial.d to it, or by it. tor the acquisition, retention or operation Of th. Equipment or oth- er equipment or services p4trformlng function. similar to the func- tions of the Equipment for the fisoal period in which .uch I..rmina' tion would have olherwis. occurr.d or for the next suoceeding liscal period, and (Ii) that it will not during the L..... Term give priorily In the application of lunds to any other tunctlon.lly similar equipment or 10 .ervices performing lunctlons .imll.r to 11'1. lunc. lions 01 the Equipment. This .ectlon wlll not be constru.d so .. to p.rmil L.ssee to termin.l. this I.e.... in order to purchas.. lease. rent or otherwise lIcqulre the use 01 any other equipment Pg. 1 NAR 3 '92 12:36 FRO~I QUALITY FORD SALES ," uo . . FHI~,E. LlUb 'eS' pellorminli funclion~ similar 10 Ih. lun.l"'\s of ,Ihe niah all paris, mtchanisms Qdevicea requlreo Inere,u'. nl and. II ttlis Lease le.minales purauanlto V SeCI.on. .' agreea thai during tht IIscal period immedia!ely lollowlng . .10. AL,!ERATIONS. Lesse will nol make .ny allerat".~s. ad. ,I period In which aueh I.rmination occurs .t will nol so dll.ona or .mprovamenls to Iha equl~ment wil~out L.eas!!r s prior ace, e r.nl o. olherwiae acquire Ih. uaa ef any suctl wrlll.n conaenl unl.as such all.rallons. add.hons or ,mprove- lui ,.' . or a.rvicea. m.nls may be re.dily r.moved wilhoul damage 10 Ihe Equipmenl. EP" l'ATIONS, COVENANTS AND WARRANTIES. 11. LOCATION; INSPECTION. Tha Equipment will not be re- repreaenls covenanls .nd warr.nts as ollh. dal. hereol moved lrom 0'. i1 Iha Equipm.nl consisla ot reUing steck, Us per. III times du~ing ttle Leaae Term that: (i) L.sse. Is 8 slale manenl base will nol b. changed from Ihe Equipmenl Location Iy eonamuted political aubdivision Ihereof. or lIa obllg.- wilhOUI L.eseor's prior written consenl which will nOI be unr.eson- oreunder constltule ebllgatlons issu"d on behalf 01 a alate ably wilhh.ld. Lessor will b. entitl.d to enter upon Ihe Equipment lltical aubdlvialon thereol, auch Ihat any inlerest derived L.ocalion or elsewhere during reasonable businesS hours to In- .is Lease will quality for axemption from Faderal incom. specl the Equlpmenl or obaerve Ila use and oper.llon. ,nder section 105 of lhe Inlernal Revenue Cod. of 1966. nded (Ihe "Coda"). and thalli wlll do or cause to be done jS n.eeasary to preserve and kaep In full force and effecl existence and (b) Ihis L.ase; (ii) Itl. execulion. dalivery rformance by the Less.e of Ihls L.ase and all documenls .d in connaCllon herewllh. Including, without Iimilalion, lie A hereto and Ihe Delivery and Acceptance Carlilicale d 10 In S.ctlon 3 hereol (th. LeU. logelher wUh all auch .nls shall be cellecllvely relerred 10 herein as Ihe "Laase enla") have baen duly authorized by all n.cessary sclion part 01 Ihe L..ssea; (iii) the Leaa. Dceumenls .ach consli- iegal. valid and binding obligalion ot the Leasae enforc..' .ecordance with their respecllve lerms; (iv) no gove,",".n- era, permissions, conaants. approv81s or Bu'hori%ations are ,d to be obtained and no registrations or declarations are !d to be filed in connection with the execution and dgtivery L.eaa. Documenla; (v) Lesa.e has sullici.nt sppropriations er lunds available to pay .11 Lease Payments snd olher Is due hereunder for Ihe currenl fiscal period; (vi) the ua.. EQuipment by Lessee is essenllal to and will be limited 10 nformance by lea..e of ona or more gOoJernmental func- 'I L..sse. consist.nt with Ihe p.rmissable scope of L.eas- ,ulhorily: (vii) ne portion of Ihe Equipmenl will be used di- or indirectly in any Irade or business carried on by any , other Ihan L.assee; and (viii) no portion ot the Equipment , us.d by an o.ganization d.scrlbed In saclion 501 (c) (3) of )dOCiX) this Leaa. does nol conslltule In arbitrage ob. n ...' the meaning of ..ction 148 of the Code and is not III anleed wilhin Ih. mesning of aection 149(b) 01 Ihe ssee shall d.UtJer to Lessor an opinlott of Les..e's counsel n and substance as set forth in the forrn of opinion of coun. tactl.d herelo or otherwise acceptable to Lessor. dated the of acoeptance of the Equipmenl pursuant 10 Section 3 her..' Ihe avent Ihat a quesllon ariaes as 10 L.easee's qualification political subdivision. Lassee agr.es to ex.cule . power cl ley authorizing Leaser 10 make applicalion to the Inlernal .ue Service for a letter ruling w~tl respect 10 Ihe issue. TITLE TO EQUIPMENT; SECURITY INTEREST. Upon ac' lnce of the Equipm.nt by Lessee hereundtt, tille to Iha >menl will ve.I in L.essee subj.cl 10 L.essor's righls under .ease: provided. howaver. that (i) in the evenl of termination tS Lease pursuant to Section 6 hareol. (ii) upon 1he occur. ! of ao Event of Dafault h.reundet, and a. long 8S such I 01 Detaull Is continuing. or (iii) In the evenl that the ,u. option has nOI baen exercised prior 10 the Expiration . title will immediately vest in Lessor or its a~signee without aetion by lessee and Lessee shall immediately surrender ession of the Equipment to lessor or its assi9nee in the ,er '.1 forth in Section 5 hereol. In ordar to secure all ef il. alions hereunder. Lessee hereby (i) grants 10 L..ssor a lirsl "ior ..curlly inlerest in any and all righi, tllle and inl.resl 01 ee in the Equipment including but not limited to COMputer 'ama and computer documentation. if any. relating 10 the ,,,,,,nl and in all addition.. attachments. accessions, and litutlons thereto. and on any proceeds fheretrem. (ii) agree. lhi. Lease may be fiI.d as a tlnancing slatem.nl evidencing sacurity inlere$!, and (Iii) agrees to execute and deliver all cing statements. certificates Of title and othet instruments in .Itisfactory to Lel.or necessary or appropriate to evidence sO'ty inter..t. . EPAIRS. Lesaee will use Ihe Equipment in a careful '.r Ihe use contemplat.d by Ihe manufaclurer of Ihe pment. les.ee shall comply with all laws. ordinances. insur~ I pollci.s and r.gulallon8 relaling to the possession. u.e. op- ion or maint&nance of the Equipment. LQssee. at its expense, Keep the Equipment In good working o.der and repair and lur- 12. WENS AND TAXES. L.ssee shall keep Ihe Equipmenl free and cleer 01 alll.vies. II.ns and .ncumb.ancee axcepllhoae cr.aled under Ihis Le.... L.essae ahall pay, when dua. all charge. and laxeS (local. stele and lederal) which may now or h.r.afler be Impoa.d upon the ownership. leasing. renlal. aale. purch.... pe....sion or use of the Equipment. excluding how- ever, all tax.a on or m.asured by Le.sor', income. II Lasse. lails 10 pay said charges. or laxBS when due. Lessor may. but need net. pay said charges or taxes and. in such evanl. L.easee shall reimburse Lessor Ih.refor on demand. with interest al the maxi- mum rate pe.mill.d by law trom Ihe dale of such paymenl by Les- sor to the date of reimbursement bY Lessee. 13. RISK OF L.OSS; DAMAGE; DESTRUCTION. L.essee a.. sumes all risk of loss of or darnage to the Equipment from any cau.a whalSo.v.r. and no such loss 01 or dam.ge to Ihe EQuip' ment nOr defect therein nor unlltness or Obsolescence thereol shall rali.ve L.essee ef th. obllgalion 10 make L.ease paym.nts or to p.rform any olher obllgalion under this L.ess.. In the .venl 01 damage 10 any item el Equipment. lesse" will immediately plac. Ihe sam. in gocd repair wilh the proce.ds el any insursnce re- covery applied to Ihe cosl of such r.pai.. If L.essor delermines Ihal any it am of Equipmenl is lOst. slolen. destroyed or damaged beyond repair. Lessee. allhe opllon of l.ssor. wiil aither (a) ra- place the same with like equipmenl in good repair. or (b) on the next Lease PSym.nt Date. pay L.easor: (i) all amounts than owed by lessee to Lessor under Ihis Lease. including the Lease Pay- ment due en such date. and (ii) an amount equai to Ihe applicable Concluding paym.nt seltorth in Schadule A oppeslle auch L.ease Payment Date. In tha event Ihal L.ess-. is obllgal.d 10 make such payment pursuant 10 subparagraph (b) abo.e with r.spect 10 les' than all of Iha Equlpmenl, L.essor will provide L.assee with Ihe pro rata amount cf the Lease Payment and Ihe Concluding Paymanl 10 be made by L.eseae with r.ap.cl 10 Ihe Equlpmenl which has sufler.d the avenl 01 loa.. 14. PERSONAL PROPERTY. The Equlpmenl is and will remain p.r.enai property and will nol be deemed 10 be affixed or at- lached 10 real .stata or .ny building Iheleon. If r.Quested by Lessor, le"I. wnl, at Lessee's exponse. furnish a waiver of any interesl in the EquipmenllrOm any party having an inl.r.st in any such real .state or building. 15. INSURANCE. L.essee. will. at its expena.. maintain at all limes during the Lees. Term. fi.e and axtended cove'age, public liability and properly damege Insurance with r..pact 10 Ihe Equip- ment in 8uch amounts. covering such risks. ':'ld with such insuf@fs a~ shall be satlslaclary to Lessor. or. with Lessor'. prior written consent. may sell-insure against any or all such risks. In no event will Ihe insurance limils be I... than Ihe amount of Ih.. Ihen ap- plicable Concluding Paym.nt with r..pect to such Equipm.nl. Each insurance policy wiU name lessee as an insured and Le$$or or its alligfts as an additional insured. and will contain. clause requiring the insurer to give Lessor or lts assigns at lealt thirty (30) day. prior wrillen notice ot any alteration in Ihe larms of sucn policy or Ihe cancellalion Ihereo!. The proceeds of sny auch policies will be payable to Lessee and Lassor or lIa assi9ns .a Iheir inl.reslS may appeer. Upon acc.ptance of Ihe Equipm.nl and upon .ach In.urance renewal date. Lessee will deliver 10 Lessor a certilicate evidencing such insurance. In the event that L.eslte has b..n permitted 10 self-insure. Less.e wlll furnish L..ssor with a letter or cartificate Ie such .nect. 10 Ihe evenl 01 any loss. d.mowe. injury or accldenl involving the Equipmenl, Lessee will premptly provide L.essor with written nolice thereol and make available to Lessor all information and documentation relating Ihereto end shall p.rmit Lessor 10 participate and coop- etate with Lessee in making any claim fer insurance in respect thereOf. Pg. 2 .MAR 3 '92 12:33 FROM QUALlTY FORD SALES PAGE.003 . INOEM~"FICATioN. .Le.... shall Ind.^' Lessor shall bacome immadlalaly^ and payable: (ii) by wrill.n nolic. .t. and hold L.aaor harml...s Irom, ..ny and ~1_lms. _c. to Lesse.. requesl L....M(and L....... .graes thai it will). al r.roc.adlng8. expen...a. dam.gaa or li.bUltie.. Including at. Leue.'. expen... prompU)' return the Equipment to L.ssor in th.. .. t..a and court costa, ari.lnll In conn.clion wilh the manner ..1 torth In S.ctlon 5 h.reot. or L...or. al its option, ma)' .".t] cludlng, but not Iimit.d ~o. II. ..I..clion. purchu.. .nt.r upDn the preml.... where Ih.. Equipm.nl is locat.d .nd taka ry. allon. pos....iDn. u... operation. rej.ction. or re. immedi.t. po......ion 01 and remo.. the ..m.: (Iii) ..11 or I88S. nd . .. cov.ry 01 claim. under in.ur..nce pDlicin th..raDn. Iha Equipm.nt or .ubl..... il tor. the accounl of L...... holding 1d. ation provid.d under Ihi. s.cllon shall continua in L.ase. Iiabl. lor ..II Le... Paymant. .nd Dther paymanl. due ID rc. .nd ell.cl nDlwlthstandlng tha lull p.yment 01 all Dbliga. Ihe ellacliv. dala 01 auch ..lIing. leasing or .ubl..sing and IDr und..r Ihl. Laaa. Dr Ih. lermlnalion 01 Ih. Laosa Term lor Ihe diff..renc. bel_an Ih. purcha.. prlc.. rent.1 and olh.r "aon. .mDunls p.id by lhe purch...r. I..... or .ubl..... purtuanl 10 auch ..I.~ leas. or subl..se and the .mounta olharwi.. payable by L..ss.. h.reunder: .nd (iv) .x.rci.. .ny other right. r.m.dy or privilege which may,b. ...1I.bl. 10 It under appllcabl. I.w. of Ih. .Ial. wh.re lhe Equlpm.nl is Ih.n loc.led or .ny olher .ppllcabl. law or proc..d by approprial. court acliDn 10 .nforca Ih. I.rma ollhie L.... or 10 recover d.m.g.. lor Ihe br.ach of Ihla Leas. or 10 rescind Ihi. l.... as 10 any Dr all ollh. Equipm.nt. In .ddi. liDn. Las... will rem.ln lI.bl. lor all co..nanl. .nd ind.mnities under Ihis L.... and lor all 1.".1 I... and olh.r cosla and .x. penses. including court cDsIs. lnounod by LessDr with reepecl to Ihe .nlorc.ment 01 .ny of Ih. r.m.dia. lI$1ed abo.. or any olher rem.dy availabl. 10 Leeaor. . ASSIGNMENT. WllhDUI Loaaor's prior wrltt.n consenl. ~. will nol .llher (I) assign. Ir.n.t... pl.dge. hypothecal.. any ..eurll)' inler.1II in or olh.rwls. dlspos. ollhis L.... . Equipm.nt or an)' Inl...sl in Ihis L.... Dr Ih. Equipment or ,bl.1 or I.nd Ih. Equlpmenl Dr p.rmit IIID b. ua.d by anyone Ihan L.a... or L.sa.... .mploy.... L.uor m.y a..lgn ils I. tltI. .nd int".st In .nd 10 this L.as.. the Equipmenl and locumenla .x.cut.d wilh reap.clto thia L.ue andlor granl ;sign a ..curlly Int.re.1 In Ihis L.ase and Ihe Equipment, in . or In p.rt. and L....... righl. will b. aubordinal.d Ih.r..ID. .uch ..algn..a shall have aU 01 Ih. rights 01 LelSor under L..... Sub/ecl 10 th. loregoing. this L.... inures to Ih. nt 01 .nd I. binding upon Ih. .ucc.ssors and assign; Df the I. hereto. L..... covenants and agrees .,O! to assert ISI th. asaign.. any cl.ima or d,'..na.s by way of .bale. ..toll. counlerclaim, recoupm.nt or Ih. like which L...ee h... .gainal L...or. UpDn assignm.nl at LessDr's intereat. in. lessor will eau.. wrlllen notice of such assignment to be ID Lea..e which will b. aulllcienl i111 diaclosos the name 01 .asign.. and addr... 10 which lurther p.ymenl. hereunder Id b. made. No lurther actlDn will b. r.quired by L.ssor or ....e. to .vid.noa Ih. .ssignm.nt. bul L.a... will acknDwl. , auoh ,SSlgnm.nta in wrlling If ao requesled. Lusu .haU n .11 nollces 01 a.aignm.nl and maintain a bDok.entry record '.I.rrad to in S.ction 2t) which Idenlllies .ach Dwner 01 Les. l inlarest in Ih. Le..e. Upon Loa.a.'a rec.ipt of written no'- D~L sor's assignm.nt DI .11 or any part 01 its inlere.' in Ih. Je, . ee _gr.8. to attorn to and recognize any such as- . owner 01 Loaso"s inl.resl in Ihi. Lease. and Loss. ha . eaft.r make such payment.. including without Iimita- suc L.... Paymenls. .s are Indicat.d in Ihe nolio. 01 gnm.nl. 10 such aaaign... 8. EVENT O~ DEFAULT. The lerm "Ev.nl 01 Dafaull:' .. j her.in. mean. Ih. occurr.nca at any ona Dr mDre 01 Ihe -wing .v.nts: (i) Le.... lails tD make .ny Le... Paym.nl (or olhar paym.nt) .. It bacom.. due in accordanc. wilhoth. IS DI thia L..... and any such '.lIura continue. for Ian (10) s all.r Ih. due d.t. Ihereol; (ii) Loas.. lail. to perform or .rv. an)' other cDv.nanl. eonditiDn. or agre.menl 10 be per. led or obs.rvad bY II hereunder alld such 1.i1ure is nDt cured in Iw.nly (20) day. .lIer wrlll.n nollc. Ih.reDf by Lessor; (Iii) diecovary by L.uor thai any atal8m.nt. representalion. or ranty made by lessee In thla Lease or in any writing 9ver de. 'ad by Lassee pureu.nl herelo or in conn.ction h.rewllh was e. misl.ading. or .rron'DUS In any malOri.1 respect; (iv) Loss. >acomea inaolvenl. or Is unable 10 pay it. debts.. Ihey be. Ie due. or make. an ...ignment for the benefit of creditors Ii.. or consent. to the appointment of a reeehler, trustee. con: I8IDr or liquidator 01 Luaae Dr 01 an)' 01 Its a...ts. or a pell- lor rellall. llI.d by lea.ae under .ny b.nkruptcy. InSOlvency. 'ganlzallon or .Imilar I.w.. Dr a p.lltion In. or a proce.ding .r. any bankruptOY. insolvency. reorganization or similar lawe I.d or In.lllul.d ag.inal L....e .nd ia not dismissed or fully I8d wilhin tw.nty (20) d.ys .1Iar Ih. Iiling or institutiDn thore. (v) l.sse. tail. 10 m.k. any paym.nt wh.n due Dr tail. ID form or obs.rv. any covenant. condlllDn. or agre.m.nt tD b. fOrm.d b)' " under an)' other agreem.nt or obligation wilh Lee' or an, allm.t. DI Le..or and .ny applicable grac. period Dr c. wilh re.p.ct Ihorato shall have elapsed or be.n given; or an all.chmenl. 1.Y)' Dr execution Is Ihreal.n.d Dr I.vied upon 11l;Qth. Equipm.nl. 1 EDIES. Upon Ih. occurranc' DI an Event DI O.lault, I as ong aa such E..nl of Oelaull is continuing. La..or may, at oPt.!on. exerQi.. anyone or ,"ore of the following remediea; (i) wrdt.n notice to l....e. declar. an amoun, equal to all ounts th.n duo under Ih. L..... and all remaining Le..e P.y. ,Is due during the liscal yoa' 01 Lesaee in which the default :urs to be Irnmediat.ely due end payable. whereupon the 88me 20. PURCHASE OPTION. Upon Ihirty (30) days prior wrillen nOlic. Irom Lest.. tD L.asor, .nd provid.d thallh... ia nO Ev.nl 01 Oelaull. or an ev.nl which wllh notlca or lapa. 01 lime. or both. could beCDme an E..nt 01 D.faull, Ih.n .xialing. L..a.. will ha.. Ih. righl 10 purchas. Ihe Equlpm.nl on .ny Lease Paymenl data sel lorth in Schedule A her.lo by paying 10 L'SSDr. on such dat.. the L.... Payment Ihen due logalher wllh Ihe Concluding P.Y' m.nt amounl a.1 lorth in SChedul. A DppDsite auch dale. Upon satislaction by L..... Df .uch purchase oonditlDns. Leator will Iranster an)' and all ollla right. lIt1e and int.roal in the Equipment ID L.n.e a. ts. wilhout wa"anl)'. express Dr im~lied. .xcept Le.' e"r wlfl warranl Ihat th. Equipmant is free and clear DI any li.n. creal.d by Lessor. 21. TAX ASSUMPTION; COVENANTS. Th. parties ...um.. thet LessDr oan &;lolude tram Federal gross incom. Ih.. Intereal portion at each L.... Paym.nt ..t 'orth in Sohedul. A under tho column caplioned "Int.rest Portion." Lessee co".nanls that it will (i) rogi.ler Ihla L.... and lrans' lera IhereDf in accord.nc. wilh section 149(a) 01 the Cod. and th. regulationa th.reunder. (Ii) lim.ly lile a sl.t.m.nl wilh respect 10 Ihia Lease in the required lorm in acoordance with ..c\ion 149(a) of the Cod., (iii) nDI permillhe property financ.d by thla Leas. 10 b. dir.ctl)' or indir.ctly us.d lor a privata buainess ua. within Ihe meaning 01 aaclion 141 of the Cod., (iv) not tok. any .clion which results. dir.clly or Indirectly. in Ih. interasl portion of any Loase Paym.nt not baing .xcludable from F.deral groas in' come pureuant to section 103 ot the Coda and will toke any ret. eonabl. action nece...ry to prevenl auch r.sull. .nd (v) not lak. any aclion which results in Ihia L.... b.coming. and will lake .ny reascnabl. .clion 10 pr.venl Ihls Leue from b.cDming (a) .n arbitr.ge obligatlDn within Ihe meaning 01 seclion \4& 01 the Code or (b) t.derally guer.nlood wllhln Ihe m.aning Of section 149 01 Ihe Code. NDtwithstandlng Iho .erlier t.rmination Dr .xpiration of Ihis L.ase. Ihe obllgalions provided lor In Ihis Section 21 shall survive auch earlier termination or expiration. 22. NOTICES. All nDlices 10 be gl.an under this L.... .hall be made in writing and mall.d by o.rtified mall. return receipt ra- quoaled. 10 Ihe olher party al ilS .ddr.ss 8at forth her.in or at ~uch Iddress as the pany may provide in writin; from time to I,m.. Any euch nOlic. shalt be deem.d 10 have been recaiv.d liv. days eubsoquent to malflng. 23. SECTION HEADINGS. All seclion headings cDntained herein are fDr th. convenlenc. DI relerence Dnly .nd are nol In- I.nded 10 d.lin. Dr Iimitlhe acop. 01 .ny proviaion DI this L..... 24. GOVERNING LAW. This L.... ahall be cDnatru.d in ac. cordance wilh. and govern.d by, the lew. 01 Ih. sial. of Ihe Equipm.nt Location. 25. DEUVERY OF RELATED DOCUMENTS. L..... will .x.. cule or provid.. as requ.lI.d by Lessor, .uch Dlher docum.nts and informatiDn as lire rell30nllbly neGenary wilh rnp~gl to Ihe lranaaclion ccnl.mplat.d by Ihia L..... Pg. 3 4AR 3 '92 12:37 FROM QUALITY FORD SALES PAGE.DO? ENTIR~ AGJ\I!~ENT; WAIVER. Th. leas. t"\umenls conslilut. lh. enlire agreem.nl b~ Ih. perti.s with resp.cl 10 Ih. line Equipmenl end IlIrs l.ase ehall nol be"'difled, amended, allarod, or Chenged exc Ilh Ih. wrlllen consenl of lasse. .aor. Any proYialon 01 Ihie Leaee lound 10 be prohibited by law shall be Ineffecllv. 10 I a ."I.nl of euch ,prohibition wilhout ling Ihe remalnd.r 0' this l.ue. The waiver by lessor of any breach by L...e. 01 anyt.rm. coy.nanl or condlllon h.r.of shall nol as a waiy.r 01 any subsequ.nl breach ther.ol. 'ITOWHEREOF. the psrties hsye execuled this Agr.emenl 88 of Ih. day 01 LESSOR: FORD MOTOR CREDIT COMPANY 19_ "'"'u ~ . ,,-\ /f'~ O~ By: """e- ~ -,~\ ~o~ C;J-t>' TItle: o OPINION OF COUNSEL r.spect to Ihat cerlain Equipmenl leas.,Purchase Agr..ment ("Lesse") daled by and b.tween end Lesaee, I am 01 the opinion that: (i) Lessee Is a lax .x.mpt enlity under S.clion 103 of the Int.rna' Revenue Code 01 1986, es ,do (Ii) the .".cullon, d.liv.ry and p.rformence by le...e of the L.... h.ve been duly authorized by all n.cesaary aclion on Ih. Lea.e.; (Ill) the L.... conatllut.a a legel, yalid end binding obligation '01 Lenee enlon:eable In accordanctl with Its I.rms and all onla conlaln.d In the Lease and all related instruments are true; (iy) the Unllorm Commercial Code 01 the stat. wh.re Ih. Equip- locat.d and/or the cerllllest. 01 till. laws or such Slat. will gov.rn the m.lhod 01 p.rf.cllng L.aaor's a.curlty inter..tln the .nt; (y) th.r. ara no auita, procaedinga or Iny.atigellons.pending or, to my knowledge, threatened against or affecting l...... at n "quity, or before or by any goyernmentel or administrative agency or instrumentality which, if adver.ely determined. would have a ,I ady.ra. .".ct on the tr.nsaction contempl.led in Ih. l.a.. or the ability 01 l..... to perform Ita obligatlona und.r the L....e lea. i. not In dela.." und.r any mat.rl.1 obligation for th. paym.nl of borrowed money. for the d.'.rred purclla.. price 01 properly h. payment 01 any rent und.r any I.... agreement which eith.r individually or In the aggregate would have the aem. auch e".ct: ) all required public bidding proc.duree regarding the award 01 Ihe Lease have b.en followed by l..... and no governm.ntal permissions, ooneents. approvals or authorizations are required to be obtained and no regia'ratlona or decl.ratione; ar. r.quired to j In connection with the ""ecution and deliyery of the l..... 0~A;;;-~~- o Pg. 4 .,.,,, . ..;..0":" .1..;....;.-.1 r """VII I'>/UML J, I t r- 1,.)1"\.1.) ~Hl...r::..::< o o AMENDMENT The certain Equipment lease-Purchase Agreement by and between Ford O. it Company ("Lessor") and ("Lessee"), dated _ ' 19_ (the "Lease") is. hereby amended as follows: o A. Lessee has not issued, and reasonably anticipates that it and its subordinate entities will not issue, tax-exempt obligations (including this Agreement) in the amount of more than $10,000,000 during the current calendar year; hereby designates this Agreement as a "qualified tax-exempt obligation" within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended, ("Code"); and. agrees that it and its subordinate entities will not designate more than $10,000,000 of their obligations as "qualified tax- exempt obligations" during the current calendar year. B. The parties assume and intend that this Agreement will qualify as a "qualified tax-exempt obligation" within the meaning of Section 265(b)(3)(B) of the Code. In the event that Lessor, its assignees or sub-assignees either (i) receive notice from the I nterna 1 Revenue Servi ce; or (i i) reasonably determi nes, based on an opinion of independent tax counsel selected by lessor and approved by lessee, which approval Lessee shall not unreasonably withhold; that the otherwise applicable exception set forth in Section 265(b)(3) of the Code is not available, then Lessee shall pay lessor, its assignees or sub-assignees, as the case may be, within thir-ty (30) days after receiving notice from Lessor of such determination, the amount which, with respect to rental payments previously paid, will restore the after-tax yield on the transaction evidenced by this Agreement to that which would have 'been had such exception been available, and pay as additional rent on succeeding rent payment due dates such amo~t as will maintain such after-tax yield. Except as amended hereby, the Lease shall otherwise remain unchanged and in full force and effect. IN WITNESS WHEREOF, the parties have executed this Amendment as of the day of , 19_. LESSEE: " 12/ " By, ~.<'6> ~ (Se: PH\:lt:.8U4 Motor as of LESSOR: Ford Motor Credit Company . ~e/ By: -.f' ~ '- ....\ ~~ O~ ~ Titl . MAR 3 '9.2 12:39 . . FROM QUALITY FORD SALES o o PAGE.OOI Pagel o EqUi~lt Sdledule da:ter:1 as of , 19_, is 1:lein;J executed by Fcm:1 Credit 0 '.l...ulY' (11T_"'^r") I an:i (ILeSsee"), as a supplement to, and reby at:tac:hed to and made a part of that certain Equipnent ~--PurChase ~ as of , 19_ ("J........"), between f......or and T.....S'X'. h.....or hereby s to '[....'..:;88 urrjer and pursuant to the J.p......, and Lessee hereby ,.~ls and 1-~1!S fran r urrjer and pursuant to the l.e<l-.e, subject to and upon the tel:m5 and canditions set in the T ......... and upon the terms set forth below, and following' items of Equipneut: samoou: A - ~ ~-l'ORCElSE 1lGREDENl' J..".... No. ~. DESCRIPl'IOO (MANOFACIURER, roDE!. AND SE:RIAL NO.) SUPPL1ER I.CCATION: . ia1 Term: Months ConTneI'lCE!melt Date: odic Rent: eonsecutive Pa}'1llQllts of $ each (:inc1uding interest), followed by one final payment of $ due under this r--P\.u:'t:hase h:l...=oo1it. 'Ibe Periodic Rent Pa}'lllBllt also include art:! applicable sales/use tax due and plyable on the T ........ Payuent Dates, set forth in Schedule A, Page 2. Ul'ED as of the elate first herein set forth. EE: " e/ x.' ~~ o..."l .eQ LESSOR: FotU Motor c:reclit catpany ~€/ ~. "', ??-r!' 0"::--'--\ Title<??;i ~ , MAR 3 '92 12:40 FROM QUA~:TY FORD SALES Jt<: rVlUJ 1.....,.Lur\ ~.L.J. """","",,'~.....u. 0 .330 '1'c:l\\'n center Drive P. O. Box 6100 Dearlx:Jrn, HI 48121 F-'HGE. .ou2 o o DELIVERY AND AC;U;i'lANCE u:a;:nrlCATE umarsigned T "''''SIQe hereby acknowledges receipt of the Equipnent descril::led below uipnentlt) as fully installed ISM in good working COlXlition: ISM ~e'ee he.rel:ly accepts Equi~ent after :full inspection thereof as satisfactoxy for all pl.Uposes of the pnlElut T---Purc;hase. 1\greeIDetTt (ltI.ease") ElXeC',;ted by 1--ee an:llH"........ T1l'l\SE lEASE samwIE A ~ :mRQJASE ~ J:lM!: NUMBER DATE NUMBER J>>.TE U1UJI:iK liD. .....I J JJ_ 1 E;2UIR1ENl' Dffi)RMM'ION ~ DESCRIPI'ION (MANUFACIURER, MODEL AND SERIAL NO.) SUPPLIER 0 , . ;EE: BY: "e:Y. ~"< ~~'-<\ c;?~ (T~'" DATE A=J:l:;u: o "JAR 3 'S2 12:35 FROI'I GLIAL I TY FORD SALES F't'lGE . 005 . .aCU10 Jt. 0 )tillg_ 2 Payment scbedule Lease JllIIlII>el"1 0 Q.e Lea.a ent pay_ep.t Leas. :Ineerea;t princ1pal Concluding lIIber Dace Payment pOl"tion port1on payment 1 1 I 1 11n1 $0.00 $0.00 $0.00 $0.00 2 2 / 1 11991 0.00 0.00 0.00 0.00 3 3 I 1 1191l. 0.00 0.00 0.00 0.00 . . I 1 1191l. 0.00 0.00 0.00 0.00 5 5 I 1 11991 0.00 0.00 0.00 0.00 6 6 I 1 IU91 0.00 0.00 0.00 0.00 , , / 1 11991 0.00 0.00 0.00 0.00 e a I 1 11991 0.00 0.00 0.00 0.00 9 , / 1 11991 0.00 0.00 0.00 0.00 10 10 I 1 11991 0.00 0.00 0.00 0.00 11 11 I 1 11991 0.00 0.00 0.00 0.00 12 12 I 1 11991 0.00 0.00 0.00 0.00 13 1 I 1 IU92 0.00 0.00 0.00 0.00 14 2 I 1 11992 0.00 0.00 0.00 0.00 18 3 / 1 119512 0.00 0.00 0.00 0.00 16 4 I 1 /1992 0.00 0.00 0.00 0.00 17 5 I 1 11992 0.00 0.00 0.00 0.00 18 6 I 1 11992 0.00 0.00 0.00 0.00 19 7 I 1 11992 0.00 0.00 0.00 0.00 20 8 I 1 11992 0.00 0.00 0.00 0.00 21 9 I 1 11992 0.00 '0.00 0.00 0.00 22 10 I 1 11992 0.00 0.00 0.00 0.00 23 11 I 1 11992 0.00 0.00 0.00 0.00 24 12 I 1 11992 0.00 0.00 0.00 0.00 25 1 I 1 11993 0.00 0.00 0.00 0.00 26 2 I 1 11993 0.00 0.00 0.00 0.00 0 27 3 I 1 11993 0.00 0.00 0.00 0.00 28 4 I 1 11993 0.00 0.00 0.00 0.00 29 5 / 1 11993 0.00 0.00 0.00 0.00 30 6 / 1 11993 0.00 0.00 0.00 0.00 31 , I 1 11993 0.00 0.00 0.00 0.00 32 II I 1 /19513 0.00 0.00 0.00 0.00 33 9 / 1 11993 0.00 0.00" 0.00 0.00 34 10 I 1 /1993 0.00 0.00 0.00 0.00 35 11 / 1 /1993 0.00 - 0.00 0.00 0.00 36 12 / 1 /1993 0.00 0.00 0.00 1.00 TO'l'A~S 0.00 0.00 0.00 o ~ ,."., I ala "391:ld "I:l.iO.i "'''' 0 MAR 5 'S2 e:s~ FROM MUNICIPAL r o Pl'lGE.lZIlZ1;;: ~tention: City of San Vom: Steve Hall l!emai~\iiilih.Dian Heech, Purchasing A,I(ent. l'aIr<I 2 ..,...~ ...."'....1. Leu. 'II'l'l-.....ar; o LMH ...... '~t; '-I -t r..an Iall.nlt Prlllc:15IU ODaclu41Do Jl\1ID... Ilate Pall t ..rti..... ..rU_ I'_t 1 5 115 11112 fIll,2".1ll 113.ln.33 S",UZ,'8 $370,UI.1& 2 U /n 11112 1I1,2ell.ll 11."1.21 &8.&11.51 300,827.00 3 5 /15 lun 11.2811.111 1,551.21 H,nl.55 2211,lO'.n 6 11 111 IUU 11,2".81 7,276.1' 13,U5.62 1&5.112.83 I SIU 11U6 81,269 .81 6,926.83 ".au.,. 7I"n . iii I 11 111 In.. 81', 2n. 73 2,500.1111 1&."".8& 1.00 'rO'fALI "',117." .'.'01." U7.711.06 Twenty-four (24) vehicles @ $18,237.96 each or amount to be financed: $437,711.04. Term: Semi-annual payments, three (3) years, in arrears. Interest rate: 6.35%. ~ote: Corrected payment schedule. o '. o l'lH" ... ;J':" Jol..,,";'''"t r r,VI' ,~,,-'r,_., ll. J.. MAR 4 . . 92 I L: 55 Attention: . City of FRNI 11L()': I F"AL San Bernardino, Dean Meech, Il.,baduh oPtion 1 Purchasing Age~. PAGE.004 From: Steve Hall. .acr. 2 Q... 'ayaant Schedule L.... ._", 0 I..... .aya_t ..,...., Lea.o XDtere5t. ."lnc:ipal _"lndlaV ....~ Da"a .ayment pg"tlon ,.."Ulla '_n" 1 5 115 /1992 $10.158.73 $1.737.17 ".&21.11 $&C.282.32 J 11 115 11992 10,158. ,~ 1..61.78 a.&ee.t5 n,&03.n J 5 /15 11993 10,158.73 1.193.11 1,'U.82 2I,638.5S C 11 115 11"3 10,158.73 '09.27 '.2" .n 19,319.09 S 5 IU lute 10,158.73 615. &0 ',5U.13 .,In.n & U /15 1199' 10, 15B.57 312.&1 "US." 1.00 'l'O'l'I\LS &0.U2.22 6,238.31 5&,713... Three (3) vehicles @ $18,237.96 each or amount to be financed: $54,713.88. Term: Semi-annual pa>'Illents, three (3) years, in arrears. Interest rate: 6.35%. o . o J - !Ill 4 - EB 28 '92 10:06 FROM NUtl c:J PAL 0 PAGE.003 8ch_l. Opt!ou 2 .aae 2 Q.8. '.}'OI_t 8chedul. :r.... 8ua.rl 0 ...... ...,....t ..r-t Le... IDl:ereat p~1Dalpal CloDal1041.... .......r Date p~t porl:101l Porl:1OD '~t 1 5 /15 /1992 $71.111.08 U2.180.1& U8.nO.n Ual.o...U 2 11 /15 /1912 71.111. 08 10,388.'7 10.822.111 2U.223.n 3 5 /1lI /1993 71,111.08 8.357.35 12.753.73 200,"9.'0 . 11 /15 /1913 11.111.08 1,3U.n 64.7...11 135,723.7. I 5 /15 /19U 71.111.08 '.309.23 66.801.n 68.121." . 11 /1& /1"1 '71,110.16 2.188.27 68.'21." 1.00 TOTALIl US,S6S.56 63."e..O 382.U7.1I ). I ~j'i/&',ff' o o - ~::"" ~_.._- -.._" .__._---" ."-.- o UALITY :. BALE. QlJAU7l' PEOPLE. QUALITY SERVICE ..u - - o~ February 26, 1992 City of San Bernardino San Bernardino, CA. 92418 Attention: Mr. Meech Lamp switch, manual for luggage compartment light, located in luggage compartment (cost for this option is estimated; an inquiry has been forwarded to DSO Engineering for cost and availability) Electric rear window defroster One (1) shop manual, only (not per vehicle) Net per vehicle (tentative): 7.75% sales tax: Sub-total: Extended Service Plan, Premium Care with Maintenance/Wear, three (3) years/100,000 miles: Qtal per vehicle (tentative) enty-one (21) vehicles: is based upon this amount) Delivery: Approximately 150 days from receipt of your order. Terms: Net fifteen (15) days. $13,868.18 1,074.78 $14,942.96 3,295.00 (non-taxable) $18,237.96 $382,997.16 (The lease/purchase quotation Alternate Proposal, Lease/Purchase Listed below are two lease/purchase options for your examination and consideration. Options are provided under the Ford Motor Company Lease/Purchase Finance Program, Municipal Financing Department, subject to Ford Motor Credit Company approval, and, mutually acceptable documentation. Sample documents will be provided upon request. Option No. Finance Amount Repayment Rate Payment (In Arrears) 1. $;lil:l,997.H Qu&!"t8!'ly li.:l!ilt $;l5,:l~9.91 2. $382,997.16 Semi-Annual 6.35% $71,111.08 Attached are payment schedules for both options. QSo, I have attached a brochure describing the Extended Service Plan (ESP) emium Care coverage and a reconciliation of major police equipment/options plicable to your 1991 Ford Police Sedans versus the proposed, 1992 Ford Police Sedans. :.. :,...... I,:>," : JI 1 Jt__". __ _". o 0_ UALITY :;. . A L . . QUAL/1l' PEOPLE. QUAUTY SER~-"/CE February 26, 1992 City of San Bernardino San Bernardino, CA. 92418 Attention: Mr. Dean R. Meech Thank you for your time last Monday and for the opportunity of submitting a tentative proposal. Should you require any further information, please contact me. Sincerely, .b-,O STEPHEN C. H~:~-~ Fleet Sales Director Q:rh . . tachments: (9) o \.. JIll!. 9.26.91 1992 CROWN VICTORIA GROUP OPTIONS LOCK GROUP, POWIR (103) . .... DoGr Loeb . RImoII CGnInIl EIeclrlc DecldId ReIeue IIIquInd wllII . Ke,lIa Entry SyatIm (144) UGHT/D!COR GROUP (143) . LIlIRH VIIar. wllIIlIIumInIlId Vanity MIrrorI (RH notlllumln.lId on "S") . Du111l11m IlamIIMIp light . EngIne ClInIpIrtment Llgbt . Duallllldpldl PIInl StrIIIII (NA on Tourtng Sldan) . IlIcldId PIInl StrIpea (ItA on Tourtng Sedan) StIndIrd on .LX HNIl LIV!L AUDIO SYSTEM (881) . E1Kbo.ok. PnmIam AMlFM StlrIG wllII CuIIltt - eo WIlli .... - Ellcbo.... "'*- CGnInIl - ScIn In IIalIIIIdIo Illd lIpt modi. .nd IIIUIIc IIIrch on lIpt . UpgradId AnIpIlIIr IlIIl SpIallIrI (InlIgfIlId PmnIum Sound) . RIIr PIclcIgt TIIY llpIIbr llrIIII RIquhd wllII . Fard _ AudIo SyatIm (918) ELECTROfIC GROUP (115) . Autanlaac T.......tura CGnInIl AIr CandllIonIng . 1\~.,. Camputtr . EIIclnnIc IlIgIIallnllrumlnlallon wllII 0ulIlde Tampnlllrl Contral IlIquIrII . RIIr WIndow ~ (570) Nal nalIIIIIe wllII .1tIlIIlInG IlIIl Pt.h..__ Pac:IaIgI (418) HEAVY-DUTY 1IWLER TOWING PACKAGE (535) . 5.oao II. Clpaclly . l1li, AIr SprIng SUIpenaIan . HIIvy.Outy IIllIry (1131) . Extn CaaIng . Dull EldIIuIl wl210 HP ""l1li ..ling . T..... Tawing WIrIng HI.- . .... SlIIrtng 01 Cooler . TI'II~ I If -, 01 CoaIIr . 1lIavy-lluly FluhIr SyIlIIn . ean-lIlIl.. SpIn 11re (508) . 1lIavy-lluly lhlalnt . Tractton-Lalc Alde (txCIfll with Antt-t.octc Braldng SyatIm) Nal ......... wllII . IlIndIng IlIIl Perfarmlnca PIcIcaga (418) . PalIcI EqaIpIIIent 8,oup (55H) IfAIIlUNQ AND PERFOIlMAHC! PACKAGE (410) . RevIIId SIIrInltI. Shac:IcI .nd S1aIllIIZIr .... . 1'225I7lIlIX15 lISW "Toartng" 11reI . "- CUI AlumInum WlIIII. (1148) . RIIr AIr ScIrlnaI wllII rIVtIecI .... . AnlI-l.octc llralilng Syatam/EIIclran T..ctIon Aalll (553) . Dull ExhIIIIl wl2lO H.P. ""l1li rating . 3.27 Alde Ratio . 0-120 MPH AnIlog Speedomater . AlumlrIn IlrMIhaIl . .... SlIIrlng Cooler Nal .vaIlIbII wllII . ~ Trailer Towing PIcIcaga (535) . 0IIIIr WhIIl/WhIeI CcMlr or 11re aptIanI . EIeclr_ 8roup (155K1) . ConvIntlanal Stlare lire (508) In camblnlllan wllII Ford J8L (918) L!llIND: . . Lete A.ellablllty (1) Deleled inion PICkIge 114A wI\tIoUt Iou of package ~ ..... anIered willi HendIIng end PeIfor_ Pecklge. POLICE EQUIIIIINT GROUP ISIHI (FU. 1112 JOB # l)t . 84 Amp-H, Extn IlIavy-lluIy IIllIry . HIIvy-lluly SuIpnlon - IIIavy.duty Irant Illd .... aprtng.. Illack llllarbll. Illd 1laIll.. .... . Heavy Duty Frame . HIIVY Duty (130 AmIl) AIlemaIllr . PalIce "-y FeId WIreI . HD IhIaInlIIlld IlrMIhaIl . DUll ExhIIIIl . TranemIIIlon 011 Cooler . PowIr SlIIrlng 011 Cooler . ElIclranIc 0.140 MPH SPlldIlmIler . P22517DHR15 "AI SIuan" 8SW lIrIIIConvIntlanll SpIn 1111 . 3.27 IIIIr AxIl RltIo . RImoIIIlIcIdId ReIeue Not ......... wllII . EIIclnnIc AMlFM CuIIltt RadIo (58H) . J8L Saund SyatIm (918) . Stlare 1111 CMr (122) . RIIIIalI FUll FIIIr ReIeue (181<) . TIIlIIk CIIgo NIl (ll1C) . IIInnInalld Entry SyatIm (47J) . Ke,lIa Entry SyatIm (144) . P21517l11l15 1lreI . CUI AlumInum WlIIIlI . RadIIlllpab WIIIII CMrI(843) . HIIvy.Duty 8IllIry (al) . TraIIIr Tawing PIclcIgt (535) . ClIIlh SplIt IlIIICh SlIt (J) . IIIIr AIr SuIllIIIIIo<I (184) . Deluxe WIIIII CMrI (842) KEY. 19A9R2EA~A?80ELARSEAP'~B:IA~ R~~~~R~=N~ ~~~~LINES \iW ~ AND INSTRUCTION PAGE MODEL CROWN VIC 4DR DATE 6-1-91 o SPECIAL PAINT IDENTIFIER -'.11 WHEELS STANDARD o ~ \ WHEELS STANDARD ~ FD-107 SPECIAL ORDER JUNE 1991 LC;;......... - . . -. ,." . UALITY o F =- ,.. . A L . . (JUALTlY PEOPLE, QUALITY SERVICE o ... February 26, 1992 City of San Bernardino 300 N. "D" St. San Bernardino, CA. 92418 Attention: Mr. Dean Meech, Purchasing Agent From: Stephen C. Hall, Fleet Sales Director Reconciliation of major police equipment/options, 1991 Ford Crown Victoria Police Sedan (P72) presently in SBPD law enforcement service versus the proposed, 1992 Ford Crown Victoria Police Sedan (P72). Subject: 1991 Crown Victoria 4-Dr. Sedan Transmission: Automatic OD with first gear lockout. ~il cooler, en~ine: Standard with 5.8L police engine. Alternator: 100 amp. Battery: 72 amp, 650 CCA. Decklid release located to RH side of steering column (PDF). Radio wirin~ conduit routed under floor covering from tow board to luggage compartment (PRA). Seats, split bench, cloth front and vinyl rear (PTB). Wirin~, roof lamp with one (1) hole, four (4) wires (PWH). Door locks, manual. o 1992 Ford Crown Victoria 4-Dr. Sedan Transmission: Automatic OD without first gear lockout - not required per Ford Motor Co., 1-13-92, no longer available. Oil cooler, en~ine: No longer required or available with the 4.6L police engine, per Ford Motor Co., 12-13-91. Alternator: 130 amp. Battery: 84 amp, 850 CCA. Decklid release located on LH door trim panel. Radio wirin~ conduit no longer required per Larry from the City Garage, 2-24-92. Seats, front 40/40 bucket reclining with power driver's seat. Requested by Captain Richards, SBPD. Wirin~. roof lamp, no longer required per Larry from the City Garage, 2-24-92. Door locks, power, operational by driver, only. Requested by Captain Richards, SBPD. f,:: East Holt A\'Cntl(' !l.', hII'. 2.~h- . < J'.,';:' '1',,," C ;:il:. ,;!',i:' ~ll"'A- . . ,'" ,'-he . . Pilon\,.' # '-I~I (12If-lJ~:-;,~ . EI' = -:..:.. (<>U'I"~' J .---- . L_-.~.~_._. .'.-. UALITY o ... ::I P: 0 . A L . . QlJALlTY PEOPLE. QUALITY SERVICE. - 0_ February 26, 1992 City of San Bernardino San Bernardino, CA. 92418 Attention: Mr. Dean Meech 1992 Crown Victoria 4-Dr. Sedan 1991 Crown Victoria 4-Dr. Sedan Braking system, standard HD police. Rear window defroster, electric, not included on 1991 model. o o h1' L.I': Hili: A''-;:nLl;.> 1;( ik _ : ~..- . . Braking system, anti-lock/electronic traction assist, HD police. Rear window defroster, electric, included on 1992 model. Requested by Captain Richards, SBPD. pnn1lln;t. C~lill(\rni;; 1?1"::6- !.. ,~;, i Ill;. '.._ i' - 'rn:. " . ....,.. Pil()lj.' = ; -l~' !1:'O-lJS:-" . i- . ~ ' :::. ~'2- I.QI ," o o o -li ~ o o 1 2 3 4 5 6 7 and best responsible bidder for the financing of twenty-four (24) 8 9 10 11 12 13 14 15 16 17 RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A FINANCING CONTRACT TO FORD MOTOR CREDIT COMPANY FOR THE FINANCING OF TWENTY- FOUR (24) POLICE VEHICLES, TO BE UTILIZED BY THE POLICE DEPARTMENT. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO A FOLLOWS: SECTION 1. That Ford Motor Credit Company is the lowest police vehicles, at 6.35% interest for the total amount of $487,617.75; pursuant to this determination, the Purchasing Agent is hereby authorized and directed to proceed with obtaining a Lease Purchase Contract for said financing of twenty-four (24) police vehicles to said lowest and best responsible bidder; the Mayor is hereby authorized to execute a Lease Purchase Contract for said purchase upon approval of said contract by the City Attorney; said contract shall be attached hereto and incorporated herein as Exhibit A. SECTION 2. The authorization to execute the above 18 referenced Financing contract is rescinded if the parties to the 19 agreement fail to execute it within ninety (90) days of the 20 passage of this resolution. 21 I HEREBY CERTIFY that the foregoing resolution was duly 22 adopted by the Mayor and Common Council of the City of San 23 24 25 26 27 28 Bernardino at a meeting thereof, held on the day of , 199_, by the following vote, to wit: / / / / / / / / 03-04-92 -1- o o o o o 1 2 3 4 5 6 7 8 9 10 11 12 13 The foregoing resolution is hereby approved this RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A FINANCING CONTRACT TO FORD MOTOR CREDIT COMPANY FOR THE FINANCING OF TWENTY- FOUR (24) POLICE VEHICLES TO BE UTILIZED BY THE POLICE DEPARTMENT. Council Members: ABSTAIN ABSENT AYES NAYS ESTRADA REILLY HERNANDEZ MAUDSLEY MINOR POPE-LUDLAM MILLER City Clerk 14 day of 199 15 16 17 18 Approved as to form and legal content: 19 James F. Penman, 20 City Attorney 0.. 21 By: ~ T. fi.-yz............. 22 (] 23 24 25 26 27 28 W.R. Holcomb, Mayor City of San Bernardino -2- 03-04-92 o o -4. 1 4.- o o 1 2 3 4 5 6 7 8 9 to this determination, the Purchasing Agent is hereby authorized 10 RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO QUALITY FORD FOR THE FURNISHING AND DELIVERY OF TWENTY- FOUR (24) POLICE VEHICLES, TO BE UTILIZED BY THE POLICE DEPARTMENT. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNADINO A FOLLOWS: SECTION 1. That Quality Ford is the lowest and best responsible bidder for the furnishing and delivery of twenty-four (24) pol ice vehicles for the total amount of $437,711.04: pursuant and directed to issue a purchase order for said twenty-four (24) 11 police vehicles to said lowest and best responsible bidder: such 12 award shall only be effective upon the issuance of a Purchase 13 Order by the Purchasing Agent. 14 SECTION 2. The authorization to execute the above 15 referenced purchase order is rescinded if the parties to the 16 agreement fail to execute it within sixty (60) days of the passage 17 of this resolution. 18 I HEREBY CERTIFY that the foregoing resolution was duly 19 adopted by the Mayor and Common Council of the City of San 20 Bernardino at a meeting thereof, held on the 21 -day of , 199___, by 22 the following vote, to wit: 23 IIII IIII 24 IIII IIII 25 IIII IIII 26 IIII IIII ~ 27 03-04-92 -1- 28 o o o 1 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO QUALITY FORD FOR THE FURNISHING AND DELIVERY OF TWENTY-FOUR 2 (24) POLICE VEHICLES TO BE UTILIZED BY THE POLICE DEPARTMENT. 3 4 5 6 7 8 9 10 11 Council Members: ESTRADA REILLY HERNANDEZ MAUDSLEY MINOR POPE-LUDLAM MILLER 12 ... . a o o AYES ~ ABSENT ABSTAIN City Clerk 13 The foregoing resolution is hereby approved this 14 day of James F. Penman, "i)'ttorney By: 14~ t 03-04-92) , 199_ W.R. Holcomb, Mayor city of San Bernardino p~ -2-