HomeMy WebLinkAboutRS01-Economic Development Agency
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01' TBB CITY 01' SAB' R"R1I1II1!DIB'O
IlBOOBST FOil COIMISSIOB/COOlfCIL ACTIOB
From:
KENNETH J. HENDERSON
Executive Director
Subject: BCONOMIC DBVBLOPMEllT
AGDCY PUIlCIIASIBG
AUTHORITY
Date:
November 27, 1991
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SvnoDsis of Previous CommissionlCouncil/CnBBfttee Action(s):
On November 18, 1991, the Community Development Commission considered
this matter and referred same to the Redevelopment Committee.
On November 21, 1991, the Redevelopment Committee considered this
matter and requeated staff to report certain expenditures in the
Agency's monthly report.
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Ileco..~ded IIOtion(s):
(Cftftlllnmity De..,elonllUlftt en-isaion)
That the Community Development Commission receive and file the
attached status report concerning the Economic Development Agency
Purchasing Authority.
AADBA~1lS0N
Executive Director
Administrator
Contact Person(s): Ken Henderson
Phone:
5081
Project Area(s): All
Ward(s):
1-7
Supporting Data Attached:
Staff ReDort
FUNDING REQUIREMENTS:
Amount: $
Source:
NIA
NIA
Budget Authority:
FY 91/92 EDA Bud2et
CommissionlCnnn~il Notes:
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KJH:lag:22l6J
COIMISSION IIBBTIBG AGENDA
lIeeting Date: 12/2/1991
Agenda Item lIlaber:
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S{VBLOPMBwr DBPAR~Bwr
OF TIIB CITY OF SAW Rlnl.nn'(BC)
srAFF REPORT
Bconollic Develollllent Allencv Pnr""Asinll Authoritv
At the November 18, 1991 Community Development Commission meeting, the
Commission considered the Economic Development Agency's purchasing
authority and related procurement matters. Specifically, the discussion
involved the procurement by staff of goods and services up to a maximum
of $25,000 without prior Commission approval. After some discussion,
the matter was referred to the Commission's Redevelopment Committee for
a more detailed review and analysis.
On February 20, 1989, the Commission approved the Agency's procurement
policies and procedures which included the authority for staff to
procure goods and services up to a maximum of $25,000 without seeking
prior Commission approval. Questions have arisen with respect to the
manner in which the policy has been implemented by staff and the
projects the costs incurred were allocated to.
At the November 21, 1991 Redevelopment Committee meeting, the discussion
centered around a reduction in the Agency's purchasing authority as a
means to curtailing the ability of staff to pfocure goods and services
without prior Commission knowledge. As indicated in the staff report to
the Redevelopment Committee, " The fundamental issue and points of
concern appear to be about confidence and communication, not budget
approval limi tations".
After lengthy discussion the Committee voted to keep the existing policy
in place and instructed staff to establish certain reporting mechanisms
to the Commission. More specifically, staff will include in the
Agency's monthly status report information summarizing all
project-specific one-time expenditures in excess of $10,000. The report
will also provide information in connection with the projects the costs
are allocated to and how these projects relate to the approved agency
budget. In this way, individual Commission members or a Commission
Committee can request additional information or request that the item be
placed on the next regularly scheduled Commission agenda.
Based upon the foregoing, staff recommends adoption of the form motion.
J. BRSOW, Bzecutive Director
Develo.-ent De rtaent
KJH:lag:22l6J
COfftISSIOW MBBTIBG AGBImA
Meeting Date: 12/2/1991
Agenda Item lIIumber: