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CITY OF SAN BERNODINO -
REQUEST I=O:t COUNCIL ACTION
Fromlfhe1ma Press, Liaison Mayor and Council
Subject=Recononendation by the Fine Arts Cononission
to grant $2.000.00 to the Ballet Fo1k1orico
Cultural of Southern California.
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Dept: Office of the Mayor
Date:November 1, 1991
Synopsis of Previous Council action:
None
Recommended motion:
Adopt Resolution.
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Signature
Contact person: Thelma Press
Phone: ext 5114
Supporting data ettached:
YES
Ward:
FUNDING REQUIREMENTS:
Amount: $2,000.00
Source: (Acct. No.)
OO/-OCfI- 530/h
(Acct. DescriDtion)
Finance: \ ^-.-LJ ;::J.....
Council Notas:
75-0262
Agenda Item No
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CITY OF SAN BERNOIDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Ballet Folklorico Cultural is a dance group created to enhance the
Mexican heritage through dance and music.
Ballet Folklorico Cultural was assisted in formation by the Fine
Arts Commission and encouraged to apply for other funding sources
over these past years, which was accomplished.
The request of $2,000.00 was approved by the Fine Arts Commission
at their October meeting. These funds will go in support of visual
learning tools and quests artists to assist with teaching.
75-0264
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
3 EXECUTION OF AN AGREEMENT WITH BALLET FOLKLORICO CULTURAL OF
SOUTHERN CALIFORNIA FOR THE PROMOTION OF ARTS AND CULTURE.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
5 CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1.
The Mayor of the city of San Bernardino is
7 hereby authorized and directed to execute on behalf of said
8 City an Agreement with Ballet Folklorico Cultural a copy of
9 which is attached hereto, marked Exhibit "A" and incorporated
10 herein by reference as fully as though set forth at length.
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SECTION 2.
The authorization to execute the above-
referenced agreement is rescinded if the parties to the
agreement fail to execute it within sixty (60) days of the
passage of this resolution.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
day of
meeting thereof, held on the
, 1991, by the following vote, to
wit:
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
2 EXECUTION OF AN AGREEMENT WITH BALLET FOLKLORICO CULTURAL FOR
THE PROMOTION OF ARTS AND CULTURE.
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COUNCIL MEMBERS:
AYES
ABSTAIN ABSENl'
NAYS
ESTRADA
REILLY
HERNANDEZ
MAUDSLEY
MINOR
POPE-LUDLAM
MILLER
City Clerk
The foregoing resolution is hereby approved this
day of , 1991.
W. R. "Bob" Holcomb, Mayor
City of San Bernardino
Approved as to
form and legal content:
JAMES F. PENMAN
City Attorney
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AGREEMENT
Fine Arts Fundina
THIS AGREEMENT is entered into between the CITY OF SAN
BERNARDINO, a municipal corporation, referred to as "City" and
Ballet Folklorico CUltural, a non-profit organization,
referred to as "Organization".
The parties agree as follows:
1. Recitals.
A. organization has requested financial
assistance from City for the fiscal year 1991-92, in order to
assist in defraying the expense of certain concerts, shows,
festivals or events or activities sponsored by Organization as
set forth in Organization's grant proposal (hereinafter "the
proposal") approved by the Fine Arts Commission of the city,
a copy of which proposal is on file in the Office of Cultural
Affairs. The terms of the proposal are incorporated herein by
reference and shall govern the uses of the funds provided
herein. The financial assistance provided for in this
agreement is made on a one-time only basis, and receipt of
said funds shall not imply a continuing obligation of the City
beyond the terms of this Agreement.
B. The expenditure is for a valid municipal
public purpose, to wit: for the promotion of art appreciation
in San Bernardino, as more fully set forth in the proposal
submitted by Organization.
2. Pavment. Upon presentation of a claim to the City
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Finance Director, city shall pay to organization from the
budget for the 1991-92 fiscal year, the total sum of two
thousand dollars, to cover the costs per the Fine Arts grant
application agreement.
3. Use of Funds. The funds paid to Organization
shall be used solely for the purposes set forth in Paragraph
1 and in strict compliance with the provisions set forth in
the proposal. No deviation from the proposal shall be made
without the express approval of the City of San Bernardino.
Said funds shall be expended by June 30, 1992, and any
unexpended funds shall be returned to city by Organization.
4 . Accountina. At such time or times as may be
requested by the city Administrator or Director of Finance of
City, organization shall submit to the City Administrator,
with a copy to the Director of Finance and the San Bernardino
Fine Arts Commission, an accounting of the proposed and actual
expenditures of all revenues accruing to the Organization for
the fiscal year ending June 30, 1992. Financial records shall
be maintained in accordance with generally accepting
accounting principles by Organization in such a manner as to
permit city to easily trace the expenditures of the funds.
All books and records of Organization are to be kept open for
inspection at any time during the business day by the City or
its officers or agents.
5. Hold Harmless. Organization covenants and agrees
to defend, indemnify, and hold harmless the City and its
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employees and agents from all liabilities and charges,
expenses (including counsel fees), suits or losses however
occurring, or damages arising or growing out of the use or
receipt of the funds paid hereunder and all operations under
this agreement. Payments hereunder are made with the
understanding that the city is not involved in the performance
of services or other activities of Organization. Organization
and its employees and agents are independent contractors and
are not employees or agents of the City in performing said
services.
6. Termination. City shall have the right to
terminate this Agreement and any funding remaining unpaid
hereunder for any reason by mailing a ten-day written notice
to Organization and this agreement shall terminate ten days
after the mailing of such notice. In the event this Agreement
is terminated for reasons of improper use of funds or use of
funds for any purpose other than those authorized, any
unexpended portion of the funds provided by City shall be
returned to City. In addition, Organization shall reimburse
to City any funds expended which were used for any purposes
other than those authorized under this Agreement.
7. Assianment. Organization shall not assign its
interest in this Agreement without the prior written approval
of City.
8. Insurance.
maintain during the
Organization shall take out and
life of this Agreement such public
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liability and property damage insurance as shall insure city,
its elective and appointive boards, commissions, officers,
agents and employees, permittee and its agents performing acts
covered by this Agreement from claims for damages for personal
injury, including death, as well as from claims for property
damage which may arise from Organization's or its agents'
operations hereunder, whether such operations be by
Organization or its agents or by anyone directly or indirectly
employed by either Organization or its agents, and the amounts
of such insurance shall be as follows:
(a) Public Liability Insurance. In an amount
not less than $100,000 for injuries, including, but not
limited to, death, to anyone person, and subject to the same
limit for each person, in an amount not less than $100,000 on
account of anyone occurrence;
(b) Property Damage Insurance. In an amount of
not less than $50,000 for damage to the property of each
person on account of anyone occurrence.
(c) Workers Compensation. Organization shall
provide workers compensation insurance in the amount required
by state law if the funds provided hereunder are to be paid as
salary to any employee of organization. Organization shall
require that all rights of subrogation under such policy of
workers compensation insurance shall be waived as to city.
City shall be set forth as an additional named
insured in each policy of insurance provided hereunder.
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9.
Obliaation.
Organization hereby covenants that
it has taken all actions necessary to make the adherence to
the obligations imposed by this agreement a binding obligation
of the organization.
10. Notices. All notices herein required shall be in
writing and delivered in person or sent by certified mail,
postage prepaid, addressed as follows:
As to City:
city Administrator
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92401
As to Organization:
Ballet Folklorico CUltural
Attn: Gloria Chavez
856 Ellen Street
Colton, CA 92324
11. Entire Aareement.
This Agreement and any
documents or instruments attached hereto or referred to herein
integrate all terms and conditions mentioned herein or
incidental hereto, and supersede all negotiations and prior
writing in respect to the subject matter hereof. In the event
of conflict between the terms, conditions or provisions of
this Agreement, and any such document or instrument, the terms
and conditions of this Agreement shall prevail.
12. Non-Discrimination.
Organization agrees that
for the term of this Agreement it shall not discriminate in
employment,
recruitment,
hiring,
admission practices,
advertising or in any other manner on the basis of race,
color, creed, religion, national origin, sex, physical
handicap, or marital status.
DATED:
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND BALLET FOLKLORICO
2 CULTURAL.
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ATTEST:
City Clerk
Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney
By:
CITY OF SAN BERNARDINO
w. R. "Bob" HolCOmb, Mayor
ORGANIZATION
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:':''''-:dr.1Zd.~1~:a'''ant ~ooi \c.a':10n FOr':":'"
For ~erfr ~g ~rts
I. Applicant Organization (Name, Address.
etc.) .
BALLET FOLKlDRICO CULTURAL
ill.
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: Ill. Program Category
~ is Reques ted:
Contact Person Gloria Chavez
Title Director Phone 88~-lU/:>
Under ~hicn Suaport
Phone 885-2075 (Gloria Chavez)
CA State ~on-Profit :Ll = 33-0126895
~umber of Years in Existence 5 vears.
iIV,
Period of Support Requested
11-90
Starting
thru
1]-9~
En ing
V, Summary of Category Descriotions
Title of categories.
Dance and Folk Art; nunbers I 2 & 3 under
VI. Estimated number of persons ~xpected to benefit from this program/project:
a) Number of persons by paid attendance: see supplemental page. 1, attached.
b) Number of persons by free or complimentary admission:
V I 1. ~eed S ta tement: A grant fran the Fine Arts Camli.ssion 1IiOuld enable ocntinua1
deve10pnent of payment to guest artists in our growth. Also added support would be
available for visual conecpts such as in the use of videos; ocncerts presented by
professional dancers that are an essential visual l.....ming'.t-......1
VIII, :ntended Results:
Pleas", see supplemental page . 2, attached.
X Summary of Estimated Costs:
I..
~, Direct CostS
Salaries ~ ~a~es
Suool;es ~ "'aterials
~ravel
Fixec .s;es:s;~entals or Leases
~ees 3. ~trle1'"
TOTAL COSTS OF PROJECT
S
S 1.10n nn
5 600 00
~
~ 500 00
:J7~~ J:REC7 ~:5-3
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S. Indirect Costs
~JTAL ?ROJEC7 ::575
s
S 2.100 nn
,l.. Sxpenses .
S, Revenues, Grants, Contriouticns, e.c.
Act~a1 \'cst ~ecent
Fiscal :~rjod
~ 1,199.99
.. 1,899.88
Estimated Thi;
:=iscal ~er~:~
(
Jrganization Anticipated Funaing/oxoenses:
5 1 ~no 00
3
L,UUU.UO
:c,
~otal
'lOTE:
-
~ount ~equested From San
Amount Recuested
Plus total revenues,
crants, contributions,etc,
~ust equal total project
costs above.
2ernardir.o
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City
Fine
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7 nnn 00
?non no
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C::R7IFIC"~LC'I: ~ .A' "J /}t../M--
;lroject 8ft,ce -....., .
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Ball~t Fblklorico Cultu-<:) c:>
Supplemental page # 1
Item * VI- Performing Arts Grant application
Fine Arts Cannission
It is very diffi..:ult to say the estimeated number of individuals who
will be served simply because IlDst of the performances we are involved in are
usually for theopen public, and the estimated number would alllDst be impossible
and to try would be unrealistic.
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Ballet Folklorico Cultural
Supplanental page II 2
Item II VIII-Perfonning Arts Grant Application
Fine Arts Cannission
'!be Ballet Folklorico Cultural is a dance group, whose main objective
is to enhance the Cultural heritage of our youth, thru the instruction of Mex-
ican Folk dancing and its' instruction.
Our goals are to continue fostering a pride and acceptance as Mexican-American
citizens, through the artistic flavor of Folklorico Dance Workshops and continual
instruction .
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CHECKLIST
This checlcJ.ist .ust be attached. to the front of your applica-
tion. u.e this foZ'a to aake sure you have properly coapleted
your application. Applications not properly developed ..y
receive a lover rankinq or be rejected without consideratlon
for funclinq.
1. Is the application typed?
2. Are all paqes in proper order and nUllbered?
3. Doe. .upple.ental .aterial refer to appropriate
section nuabers?
(x) Ye.
(x) Ye.
4. Are all el..ent. answered on paqe one?
(x) Ye.
( ) Ye.
5. Doe. the need .tate.ent really pre.ent a valid,
easily under.tood need? (>> Ye.
6. I. there a tarqet qroup identified in the
need .tate.ent?
7. 00.. the need .tat..ent expre.. a local need?
(x) Ye.
(x) Ye.
8. Do your intended re.ult. explain activities you
plan to do in order to .eet the need. you have
identified? (X) Ye.
9. Did you explain and .pecify in .ea.urable terlll.
your intended re.ult. on the tarqet qroup? (X) Ye.
10. Did you re.pond to the application instruction.
el..ent-by-el..ent? (X' Yes
11. I. your budqet in line it.. detailed on .upple-
.ental .heets? ( ) Yes
12. Are your calculation. accurate?
M Yes
13.
14.
15.
16.
17.
18.
Is the document siqned by the d~rector or board
pre.ident or authorized siqnature? (x) Y..
Is each application stapled individually? (x) Y..
Are there copies beinq forwarded to the City
Fine Art. Commi..ion Office? (x) Yes
In re-readinq the application fOrlll beqinninq to
end, i. there continuity of thouqht and
readability? (x) Yes
Is the checkli.t co.plete and at" '.ched to the
oriqinal application?
Are you filinq the application within the
appropriate time frame?
(xl Yes
(xl Yes
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CITY OF
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San Bernardino
OFFICE OF THE MAYOR
W. RBOB HOLCOMB
MAYOR
August 22, 1991
TO ALL FINE ARTS COMMISSIONERS:
The enclosed application submitted by Ballet Folklorico CUltural
was held over due to lack of funding.
Please review for discussion at the next meeting.
Sincerely, ;:jJ
;!~ f/:1..U.a
Thelma Press, Fine Arts Liaison for the
Mayor and Common Council
TP:mv
Enclosure
300 NOATH 0 STREET SAN BERNARDINO
CALIFORNIA 92418.0001 71."1.-1133
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