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Clft' OF SAN BERNAR.QO - REQUEST FOR Q)UNCIL ACTION
:rom: ANDREW GREEN, DIRECTOR OF FINANCE
Subject: 1990/91 CONTINUING APPROPRIATION
AND ENCUMBRANCE CARRYOVERS
Jept: FINANCE
Jate: SEPTEMBER 27, 1991
~ynopsis of Previous Council action:
Annual approval of carryovers from prior year's budget to current
operating budget.
Recommended motion:
That the listing of proposed 1990/91 Continuing Appropriation and Encumbrance
carryovers as submitted by the Director of Finance be approved.
(~ ;J~
Signature
Contact person:
Phone:
Supporting data attached:
Ward:
FUNDING REQUIREMENTS:
Amount:
Source:
See attached
Finance:
Council Notes:
75-0262
Agenda Item No. 3.3
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Attached are the recommended lists for the 1990/91 continuing
appropriations and encumbrances for inclusion in the 1991/92
budget. These items represent 1990/91 unexpended budget
dollars and open purchase orders. Traditionally these
carryovers consist of equipment items, capital items and all
other items for which the City is obligated.
The carryover lists were not prepared in concurrence with the
1991/92 budget process due to additional time needed for the
receipt and processing of 1990/91 vendor invoices. Vendor
invoices for June are usually received throughout the month
of July and sometimes into August.
This fact in conjunction with
procedures delays the compilation
August or early September.
The continuing appropriations projects in the Street
Construction and Park Construction Funds are contingent upon
FAU funding. Once FAU funding is approved the projects will
be initiated. A city match of approximately 14% is usually
necessary to receive FAU funds.
normal year
of carryovers
end close
until later
<-
--
o
City of San Bernardino
INTEROFFICE MEMORANDUM
9109-1722
o
TO: SHAUNA CLARK, CITY ADMINISTRATOR
FROM: ANDREW M. GREEN, DIRECTOR OF FINANCE
SUBJECT: 1990/91 CONTINUING APPROPRIATIONS/ENCUMBRANCES
DATE: September 27, 1991
COPIES:
-------------------------------------------------------------
Attached is an agenda item for
appropriations/encumbrances. The
these lists was driven primarily
the 1990/91 continuing
selection of the items on
by the following:
1. Equipment which, in the case of the General Fund, will be
purchased with bond proceeds anyway.
2. Contractual services where an agreement is in existence.
3. Capital projects in the CIP which are awaiting a funding
source
4. Purchase orders for large dollar amounts which are not
budgeted in 1991/92.
I feel that using this criteria for the selection of the
continuing appropriations/enCumbrances will be the best way
to assist the various departments while at the same time
helping to maintain the quickly erroding General Fund fund
balance.
~ ]C))"
Andrew Green
Director of Finance
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