HomeMy WebLinkAbout1989-227
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RESOLUTION NO.
89-227
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A
CONTRACT WITH THE COUNTY OF SAN BERNARDINO ACTING AS THE AREA AGENCY ON AGING
3 RELATING TO FUNDING FOR A SENIOR NUTRITION PROGRAM.
4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
5
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized
6
and directed to execute on behalf of said City a contract with the County of
7
San Bernardino acting as the Area Agency on Aging relating to funding for a
8
Senior Nutrition Program, a copy of which is attached hereto, marked Exhibit
9
"A" and incorporated herein by reference as fully as though set forth at length
10
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
11
t\1ayor and Common Counci 1 of the Ci ty of San Bernardi no at an adjourI1f~d regular
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meeting thereof, held on the 21st day of
June
, 1989, by the
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following vote, to wit:
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AYES:
Council Members Flores, Maudsley, Minor, Miller
15
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NAYS:
None
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ABSENT:
Council Members Estrada, Reilly, Pope-l.udlam
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L':lt;(J+ZL 0/ 'tP- / rl I A~~~b'
hereby approv~d thfs ..2.~,t ;$iay, of J~, 1989
/'
The foregoing resolution is
//
Approved as to form
and legal content:
" ~A; ,
Senior Citizens;
Inc. C.1_ ties-San Ber:T\..ardino;
Agree. 89-573
"'''INUTES OF THE BOARD OF SUPERVISORS
.
OF SAN BERN,,~RDINO COUNTY, CALIFORNIA
JULY 10, 1989
FROM: KATHRYN H. PICHETTE, Director
Office on Aging
SUBJECT: CONTRACT FOR NUTRITION SERVICES BETWEEN THE COUNTY AND THE CITY
OF SAN BERNARDINO FOR FY 1989-90 (OoA)
RECOMMENDA TION:
Approve contract between the County Office on Aging and the City of San
Bernardino in the amount of $177,190 for the administration of a senior
nutri tion program in the City of San Bernardino from July 1, 1989 through
June 30, 1990.
BACKGROUND:
The Office on Aging has recently received its annual California Department
of Aging funding allocations for FY 1989-90. State funds are annually
allocated to nutrition and other social services contractors for - the
provision of services for senior citizens. The City of San Bernardino
successfully administered a nutrition program during FY 1988-89 and has
applied for $177,190 to operate the program in FY 1989-90.
This action would approve a contract between the County and the City of
San Bernardino during FY 1989-90 which would continue congregate meal service
in various city locations.
REVIEW BY ADVISORY BOARD/OTHER DEPARTMENTS:
The Senior Affairs Commission approved the contract at its regular meeting
on June 8, 1989. This contract has also been reviewed and approved by
Contract Compliance, Risk Management and Deputy County Counsel W. Andrew
Hartzell.
FINANCIAL DATA:
Adequate appropriations and revenue have been included in the Department's
FY 1989-90 budget to meet the cost of this contract. There is no local
cost to the County.
PRESENTER: Kathryn H. Pichette, Director, Office on Aging
c: OoA-Kay Pichette w/agreement
City of San Bernardino
w/agreement c/o OoA
Auditor w/agreement
Purchasing-Contract Complian
Risk Management
CAD-Van Mouwerik
File w/agreement
Action of the Board of Supervisors
14-9507-000
Rev. 10/81
Absent
5
BY
DA TED:
ITEM 86
FOR COUNTY USE ONLY
,~"'\I'~/' COUNTY OF SAN BERNARDINO
~t~
Ji ~ STANDARD CONTRACT
7Ip~~
CountY Department
Office on Aging
CountY Department Contract Representative
Kathryn H. .Pichette
Director
387-
2400
Budget Unit No.
010
Sub-object No.
2189
Job No.
Amount of Contract
$177,190
Project Name:
Nutrition for Seniors
If contract h.. more then one peyment or receipt,
complete the fOIIOwin'Var ies
Payments estimate:
Approximate Amount each:
Varies
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereafter
called the County, and
Name
Add,..
City of San Bernardino
300 N. "D" Street
San Bernardino, CA 92418
Birth Date
hereafter called
City of San Bernardino
Phone
714-384-5231
Federal 10 No. or Socia' Security No.
IT IS HEREBY AGREED AS FOLLOWS:
rUst! space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time
for performance or completion, determination of satisfactory performance and cause for termination, other terms and
conditions, and attach plans, specifications, and addenda, if any.)
THIS AGREEMENT, is entered into on the loti. day of JnlJ ,
1989, by and between the County of San Bernardino acting as th~a
Agency on Aging, hereinafter called the Off ice on Aging or "OoA" and
the City of San Bernardino, direct service provider, hereinafter called
"Contractor".
WHEREAS, the Older Americans Act of 1965, as Amended, provides
for assistance to state and local agencies to develop nutri tion and
social supportive services to meet the needs of older persons; and
WHEREAS, the California Department of Aging has allocated
funds to the Office on Aging for the purpose of administering a certain
portion of said funds pursuant to said act; and for the purpose of
planning service programs and activities for older persons; and
WHEREAS, the OoA desires to use California Department of
Aging monies to fund, the Contractor desires to operate and execute
a Senior Nutrition Program. This contract is executed to reduce to
writing, the specific terms and conditions covering the funding,
execution and operation of the program provided by this contract.
THEREFORE, in consideration of the mutual promises and
covenants contained herein, the OoA and the Contractor agree as follows:
32.12311-000 Rev. 11/80
1 11
Page_ 01_
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1. DEFINITIONS: CDA PM means "Title III Program Manual for
Area Agencies on Aging". This'manu~l is based on ~ederal regulations
for Title III published March 31, 1980 (CFR, Chapter 8, Subchapter
C, Par 1321). Pertinent parts of 45 CFR Sub-title A, Part 74, published
June 3, 1980, have also been used. A copy of the manual is available
for review at the Office on Aging during regular office hours.
2. WORK TO BE PERFORMED: The Contractor shall, in a satisfactory
manner as determined by the OoA, conduct, administer and provide
nutrition services for the elderly as defined in the attached WORK
PROGRAM (Exhibit A-I) and PROGRAM BUDGET (Exhibit B; B-1) which is
attached hereto and incorporated therein by reference. The
aforementioned and all other exhibits are, by this reference, made
a part of this contract as fully set fourth here.
3. PERFORMANCE STANDARDS AND REMEDIES: If for any reason the
Contractor I s service falls below 90% of the contracted level during
any calendar quarter, the Contractor will submit to the Office on
Aging within 30 calendar days an analysis of the problem and the actions
being taken to correct the problem. If the problem persists, the
Office on Aging and the Contractor will jointly prepare a written
correcti ve plan with time lines for completion. If the Contractor
fails to carry out the corrective action and does not meet a 100%
contract level within the required time frame, sanctions will be invoked
as described in the OoA Sanction Policy. Continued lack of corrective
action will be cause for termination of contract. If, after all
appropriate actions have been taken, the service level still falls
below 90% of the contracted level, the OoA may in its sole discretion
reduce the contracted level of service and the budget, as appropriate.
4. TERMS: Terms of this agreement will begin on 1st day
of July, 19 89 and terminate on the 30th day of
June , 19~, subject, however to early termination as
herein provided.
5. COMPENSATION/SCHEDULE OF PAYMENTS: The maximum amount of
funds awarded under this contract shall be $ 177,190
and shall be subject to availability of funds from the California
Department on Aging. Contractor will be provided a payment advance
equal to 10% of the Title III portion of the total contract amount
under this agreement for start-up purposes. Said advance shall be
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li'q1.tidated by applying the May and June reimbursements to contractor
toward the outstanding balance. Payment advances made by the OoA
. .
are subject to availability of funding. Contractor shall be compensated
monthly in arrears based upon the Federal Share of Cost incurred and
the performance level for the month. Performance levels below 100%
will result in an equivalent reduction in the Federal Share of Cost
reimbursement with the withheld funds being applied toward advance
liquidation. Performance levels at or above 100% will result in 100%
reimbursement. In addition, USDA funds will be paid at the prevailing
rate for each reimbursable meal served.
6. PROJECT INCOME: Project or grant related income should
be equal to 40% of the total expenditures shown in Exhibits Band
B-1.
7. MATCHING CONTRIBUTIONS: The Contractor will provide a
cash matching contribution of $ -0- and/or in-kind matching
contributions of $12,663. The determination method shall be the Title
III portion of the contract multiplied by 0.1 and divided by 0.9 which
is equal to a contribution rate of approximately 11.11%. Allowable
match shall be in compliance with CDA Program Manual, Part I, Section
200, Non-Federal resources.
8. FISCAL RESPONSIBILITY: The Contractor agrees to strictly
adhere to the approved budget, listed in Exhibi t B; B-1
Contractor will ensure that all expenditures are supported by properly
executed payroll, time records, invoices, contracts, vouchers, orders,
and any other accounting documents pertaining in whole or in part
to this contract. Such documents shall be clearly identified and
readily accessible to OoA staff, as may be required.
9. AUDIT: Within 90 days after the termination of this contract,
Contractor shall perform a financial and compliance audit and submit
information as required in the OoA Final Program Report. Requirements
of the Final Program Report will be in accordance with instructions
found in the OoA Contractor's Manual. In the event of an audit
exception, all documents referred to in Paragraph 8, FISCAL
RESPONSIBILITY, shall be maintained and kept available until every
exception has been cleared to the satisfaction of OoA.
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10. INSURANCE: The Contractor agrees to indemnify, defend and
hold harmless the Department, the Cpunty and their authorized agents,
officers, volunteers and employees against any and all claims arising
from the Contractor's negligent acts or ommissions and for any costs
or expenses incurred by the Department, County or Contractor on account
of any claim therefore. In order to accomplish the indemnification
herein provided for, the Contractor shall secure and maintain throughout
the term of the contract the following types of insurance with limits
as shown:
a) Workers' Compensation - A program of workers' compensation
Insurance or a State-approved Self Insurance Program in an amount
and form to meet all applicable requirements of the Labor Code of
the State of California, including Employer's Liability with $250,000
limits, covering all persons providing services on behalf of the
Contractor and all risks to such persons under this Agreement.
...
The Contractor shall require the carriers of this coverage to waive
all rights of subrogation against the Department and the County, their
officers, volunteers, employees, contractors and subcontractors.
b) Comprehensive General and Automobile Liability Insurance
- This coverage to include contractual coverage and automobile liability
coverage for owned, hired, and non-owned vehicles. The policy shall
have combined single limits for bodily injury and property damage
of not less than one million dollars ($1,000,000).
c) Blanket Fidelity Bond - Prior to entering upon performance
of this contract, the Contractor agrees to submit to the County proof
of a blanket fidelity bond in the amount equal to one month of contract
payroll of the contract period, covering all officials, employees
and agents handling or having access to funds received or disbursed
by the Contractor under this contract, or who are authorized to sign,
or countersign checks. Said bonding company shall provide at least
thirty (30) days prior written notice to the County of cancellation
or material change.
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Co'ntractor shall furnish certificates of insurance. Certified copies
of all policies and endorsements to the Department evidenci ,g the
insurance coverage above are required prior to the commencement of
performance of services hereunder, which certificates shall provide
that such insurance shall not be terminated or expire without (30 )
days written notice to the Department, and shall maintain such insurance
from the time Contractor commences performance of services hereunder
until the completion of such services.
All policies, with respect to the insurance coverage above required,
except for the Workers' Compensation insurance coverage and professional
liability coverage, if applicable, shall obtain additional endorsements
naming the Department and the County, their employees, agents,
volunteers and officers as additional named insured with respect to
liabilities arising out of the performance of services hereunder.
All policies required above are to be primary and non-contributing
wi th any insurance or self -insurance programs carried or administered
by the County.
11. LICENSURE: Where the State or local public jurisdiction
wi thin the State requires licensure for the provision of services,
the Contractor will, in performing the services required under this
contract, obtain all necessary licenses and/or permits, and maintain
such licenses and permits for the full term of the contract.
12. REPORTS: Contractor, at such times and in such forms as
OoA may require, shall furnish OoA statements, records, reports, data
and information as OoA may request pertaining to Contractor performance
of services hereunder and other matters covered by this agreement.
13. INSPECTIONS: Contractor shall make available to OoA, State
or Federal officials, its records and data with respect to all matters
covered by this agreement for inspection and audit. Said inspection
and audit may be made at any time, during normal business hours after
reasonable notice has been given to the Contractor (CDA PM, Part G,
Section 93.21 N 8).
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l~. MONITORING AND ASSESSMENT: Contractor shf'l permit OoA,
State or Federal officials to monitor, assess or evalulte Contractor's
performance under this agreement. Said monitoring, assessment or
evaluation shall include, but shall not be limited to project site
visits and interviews with Contractor's employees and agents providing
the service under this agreement and recipients thereof. Contractor
will ensure cooperation and shall attend all meetings mandated by
the OoA.
15. PROPERTY MANAGEMENT SYSTEM: All equipment, materials,
supplies or property of any kind purchased with OoA funds provided
herein sha 11 be in accordance with CDA PM, Part G, Section 93 .19 ,
and if not fully expended or consumed prior to the termination of
this contract shall be the property of the OoA, unless otherwise
directed by the OoA Director. The Contractor shall be held liable
for all losses of or damage to non-expendable equipment or material
resulting from negligence or improper implementation of safeguards.
The disposal, ~ loss and/or destruction of property or equipment shall
be fully documented by the Contractor with copies thereof provided
to the OoA with the monthly report for the month in which it occurred.
Loss by vandalism or theft must be immediately reported to the police.
The OoA Director shall be notified of the loss wi thin seventy-two
(72) hours of discovery of the loss. Equipment that is worn beyond
economical repair may be turned in to the OoA for accountability
purposes. It shall also be the Contractors responsibility when
disposing of worn vehicles to insure that all identifying lettering,
signs, etc. are removed prior to disposal. Replacement of all items
shall require DoA authorization. Any equipment purchased wi th OoA
funds will be subject to review over the life of the equipment, and
if not used, under-used or misused, may be claimed by the OoA for
redistribution to other OoA projects. Vehicles purchased with DoA
funds shall also have the following language painted or affixed by
other means: Vehicle purchased with "Older Americans Act funds."
16. AMENDMENTS TO THE CONTRACT: Any contract change requires
initiation of an amendment to the contract in writing and signed by
both parties.
17. CONDITIONS AND GROUNDS FOR SUSPENSION OR TERMINATION:
a) If the Contractor fails to comply with part or all of the
provisions of this agreement or such other statutes, executive order,
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OoA and California Department of Aging, and '"'lther directives as may
become generally applicable at any time, the JoA shall thereupon have
. .
the right to suspend or terminate the contract by giving written notice
to the Contractor specifying the effective date thereof. Contents
of the written notice shall be specified in the OoA Contractor's Manual.
A determination as to noncompliance on the part of the Contractor
shall include but is not limited to: (I) failure to fulfill in a
timely and proper manner, its work program requirements; (2) submission
of incorrect or incomplete reports or late submission; (3) improper
or ineffective use of the funds provided or derived under this contract,
as determined by the OoA: (4) failure to comply with California
Department of Aging rules and regulations.
b) Without the prior written consent of the County, this
agreement is not assignable by the Contractor either in part or in
whole.
c) If the grant or other funding under which this contract
is made is te~inated, the OoA shall have cause to immediately terminate
this contract. Notice of the termination shall be in writing to the
Contractor.
d) Reclamation and Closure: In the event of termination, all
funds, property, finished or unfinished documents, data, supplies,
and reports obtained or prepared by the Contractor under this contract
shall, at the option of the OoA be returned to OoA.
e) The Contractor shall be entitled to satisfactory compensation
for performance or allowable expenses necessarily incurred under this
contract.
f) Either party may terminate this contract without cause upon
thirty (30) days written notice to the other party.
18. TRAINING AND MANPOWER DEVELOPMENT: The Contractor agrees
to participate in appropriate staff training and development provided
by the OoA, the California Department of Aging and the Administration
on Aging.
19. CONFIDENTIALITY: The Contractor will take steps to ensure
that no information about, or obtained from an individual, and in
the possession of the Contractor, will be discussed in a form
identifiable with the individual, without the individual's informed
consent.
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Lists of older persons compiled P 'suant to California Information
Practices Act (CA Civil Code, Title 1-8, Section 1798) will be used
. .
solely for the purpose of providing nutrition services, and only with
the informed consent of each individual on such list (CDA PM, Part
B, Section 19.1).
20. PUBLICATIONS: Any books, reports, pamphlets, papers, or
articles, including newspaper reports, based on activities funded
by this contract must contain an acknowledgment of funding by the
San Bernardino County Office on Aging. The following language should
be used: "These services are due, in part or in whole, to funds
provided by the OoA through the Older American Act, Title III, 1965
as amended."
21. COPYRIGHTS: If the contract results in a book or other
copyrightable materials, the author is free to copyright the work,
but the OoA reserves a royalty-free, non-exclusive and irrevocable
license to reproduce, publish or otherwise use, and to authorize others
to use, all copyrighted material which can be copyrighted resulting
from the contract (CDA PM, Part G, Section 93.19 X.2.).
22. CONTRACTOR INDEPENDENCE: The Contractor and the agents
and employees of the Contractor in the performance of this agreement
shall act in an independent capacity and not as officers, or employees
or agents of the State of California, County of San Bernardino or
the OoA.
23. UNAUTHORIZED ACTIVITIES: All activities not expressly
authorized, by this agreement shall be prohibited without the express
written permission of the OoA Director or his authorized agent.
24. BINDING CONTRACT: In the event any portion of this contract
is found to be invalid, the remaining portions shall continue to
constitute a valid and binding contract.
25. PLANNING EFFORT: The Contractor agrees to cooperate with
the OoA in its efforts toward developing a comprehensive and coordinated
system of services for the elderly by participating in joint 'planning
efforts and other acti vi ties mutually agreed upon to meet this goal
(CDA PM, Part H, Section 107.5).
26. CONTRIBUTIONS: The Contractor will provide mechanisms for
older persons receiving services to contribute to help defray costs
of all services provided. No older person will be denied service
because of his/her failure to contribute. No fee shall ever be required
-8-
of recipients. Methods o~ receiving contributions from recipients
shall be handled in such a manner so as not to differentiate among
individual's contributions publicly (CDA PM, Part H, Section 111.1).
Contractor will periodically encourage participants to increase their
donations if they can afford it.
27. GREATEST ECONOMIC OR SOCIAL NEED: The Contractor understands
that one of its responsibilities under this contract is to insure
that "preference will be given to providing services to older
individuals with greatest economic or social needs (Older Americans
Act of 1965 as Amended, Amendments of 1987, Public Law 98-459, 306
(5)" (A) )." "The term 'greatest economic need' means the need resulting
from an income level at or below the poverty threshold established
by the Bureau of the Census, and the term 'greatest social need'
means the need caused by non-economic factors which include physical
and mental disabilities, language barriers, and cultural or social
isolation including that caused by racial or ethnic status which
restricts an .. individual' s ability to perform normal daily tasks or
which threatens his or her capacity to live independently. (Older
Americans Act of 1965 as Amended, Amendments of 1987, Public Law 98-459,
306 (6))." Minimum program goals relating to minorities within this
contract have been established by computing the percentage of minority
elderly over 60 within the geographic area served by the Contractor.
28. RELIGIOUS ACTIVITY PROHIBITED: There shall be no religious
worship, instruction, or pros~lytization as part of, or in connection
with, the performance of this contract.
29. OTHER STATUTORY REQUIREMENTS: The Contractor agrees to
fully comply with the laws and programs (including regulations issued
pursuant thereto) which are listed following this paragraph. Such
compliance is required to the extent that such laws, programs and
their regulations are by their own terms, applicable to this contract.
Contractor warrants that he will make himself thoroughly familiar
with the applicable provisions of said laws, programs and regulations
prior to commencing performance of the contract. Copies of said laws,
programs, and regulations are available upon request from San Bernardino
County Contract Compliance Officer, 686 E. Mill Street, San Bernardino,
California 92415-0640. To the extent applicable the provisions of
-9-
said laws, programs and regulations are deemed to be a part of this
contract as if fully set forth herein.
A. The San Bernardino County Affirmative Action Compliance
Program (See Exhibit C).
B. Vietnam Era Veterans' Readjustment Assistance Acts of 1972
and 1974, as amended. Pub. L. 92-540, Title V, Section 503 (a), Pub.
L-93-508, Title IV, as amended, Section 402. (38 USCA 2011-2013).
C. Rehabilitation act of 1973, as amended (handicapped) Pub.
L. 93-112, a~ amended.
D. California Fair Employment and Housing Act, Government Code
Section 12900 et. seq.
E. Civil Rights Act of 1964, as amended (42 USCA 2000a to
2000h-6) and Executive Order No. 11246, September 24, 1965, as amended
by Executive Order 11375 and as supplemented in Department of Labor
regulation.
F. Clean Air Act of 1970, Section 306, (USC l858(h) et. seq
and the Federal Water Pollution Control Act, Section 508 (33 USC,
eq. seq.) as amended, 1368, Executive Order 11738, and u.S. Environment
Protection Agency regulations (40 CFR Part 15).
G. Provisions against lobbying are as follows: The following
statutory provision (part of Sec. 407 of Pub. L. 95-480, 92 Stat.
1589) has applied to all Health and Human Services appropriations
beginning with those for Fiscal Year 1979 and is likely to continue
to apply to any future appropriations.
"No part of any appropriation contained in this Act shall
be used to pay the salary or expenses of any grant or contract or
contract recipient or agent acting for such recipient to engage in
any activity designed to influence legislation or appropriation pending
before the Congress."
This means that the costs of attempting to influence
legislation pending before Congress may not be charged either a direct
or indirect costs to any HHS grant awarded from funds subject to the
provision. Attempting to influence legislation is commonly called
lobbying.
This notice concerns only the charging of certain costs
to Older Americans Act (OAA) grants including the matching share.
Nothing in this notice is intended in any way to inhibit or discourage
-10-
any party from exercising its lawful rights to attempt to influence
legislation pending before Congress' as long as the costs are not charged
to an OAA grant.
30. ENTIRE AGREEMENT: This Agreement constitutes the entire
agreement between the Contractor and the OoA with respect to the subject
matter of this agreement. There are no other or further wri tten or
oral understandings or agreements with respect to this agreement.
No variation or modification of this agreement and no waivers of its
provisions shall be valid unless in writing and signed by the parties.
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COUNTY OF SAN BERNARDINO
~ y~ ;g~,~,
Chairman, oard of Supervis
Dated JUL 1 0 J989
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_.~~ lState!!.:c:;por:ptiO~~~O~~Y, etc.}
~~~.C<. ~~-'-;>~:-"~/-~./ . f'
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;. .... j / fAuth,6rized Signatu~/
Dated ~(/d,fu",.2.2 /~?'7
:~;ress ,::~ q IJ;~
ATTESTED:
~
Clerk of the Board of Supervisors
Reviewed as to Affirmative Action
Reviewed for Processing
.
~
Agency Administ~at ,leAD
Date
Date
Date
02-12311~OO Rev. 11/80
PageJJ. of-1-1
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CITY OF-SAN BERNARDINO
EXHIBIT wBw
BUDGET SUMMARY
FY 1989-90
FY 1989-90
FUNDING ..
Expenditures:
$ 177,190
Revenues:
Title III, Older Americans Act
as amended
C-1 113,969
C-2 -0-
.
.
U.S. Department of Agriculture
C-l 63,221
C-2 -0-
63,221
TOTAL $ 177,190
. .
.
D
EXHIBIT B-1
IlalTAlty IIFOIIM T JCII
fo,.
&,.'1,. 7/89'06/90 lID",.
~JectSenior Nutrition Program
lEY I SED U)(i[T
.
c..tl"llct 10. 88-763
.
UPDm ITVI[ I&Ui _TeN .I'IML lEY I SED
JWDS CASH DUID mAL mAL
I. S.la~fts Ind WIO'S 127,300 127,300
I. Frf no, hn.ff ts 18,026 18,026
J. Conf'~~e.slT~11nfno 200 200
.. Local Staff Tr.v.l 300 300
5. (Qu1~nt - (J~~dlblt 2,000 2.000
I. (Qui~nt - .o~-[Ipendlble -0- -0-
7. (Qui~nt ..ntals -0- -0-
I. * RJ. Foods 139.977 3,500 T43.477
I.. Consum.bl. SUDDl1es 15.000 15.000
JO. Other SUDDlies nOO 600
11. Insuranc. -0- -0-
I!. Reo.irs .nd Miintenlnce 3 000 3.000
IJ. R.nt/8uildino SOle. --0- 48 132 4R. 132
14. Tel.ohon. 700 700
15. Ut 111 ties -0- 21.160 2-1. 160
16. Ve~;cl. O~~ations 7.000 7.000
17. Adv,rtisino -0- 2.000 2.000
18. Consultants/Outside Services -0- -0-
I. PU~C~lsino Services (Raw Food) 2.000 2.000
b. Accountina Servic.s -0- -0-
. . c. Nutritionist -0- -0-
d. lin,ns -0- -0-
0 -0- -0-
e. Audit
f. Other -0- -0-
19. L,al 1 Servi c.s -0- -0-
!O. Me~bershio I Subscrfptions -0- -0-
!1. Printina 1.000 1 0(')0
%2. T'I's I Licenses 1 . AOO 1 AOO
23. -Volunteer EJ~nses/Tr.ve' -0- -0-
l4.
25.
26.
rI.
28.
29.
JO.
Jl. · For Iutr1tfcm Use Ortly
mAl. EIP'EJK) l"TlJI[S ~18,903 74.792 393.6q~
fWD I lie SCUCES
less: Pl"Oject Income 111.384 x 1.2723 141.71~ 141 71~
less: IIon-"'tch USDA 111.384 x .5676 63.221 3 500 Hh 7'1
Less: .on-Mitch Other
FIJDAL SMRE 113,969 71,292
185,261
-
SAI.~III) aun
0aA - , 0". - SI'
~Y1.... . ,~/U
I
AFFIRMATIVE ACTION' COMPLIANCE
This is to Certify that
CITY OF SAN BERNARDINO
Name of Contractor
[] Has an "Approved" Affirmative Action Program and is in
compliance with the San Bernardino County Affirmative
Action Compliance Program for the
Project.
[ x]
Has an "Approved" Affirmative Action Program as
strated by the Annual Qualifying Report for a
begininq July 30, 1989 through June 30, 1990.
[] Is exempt from compliance with the San Bernardino County
Affirmative Action Compliance Program for
because the Contractor does not conform to the program's
definition of contractor for the following reasons:
demon-
period
[] Has not met the San Bernardino County Affirmative Action
Compliance Program to qualify as a Responsible Bidder.
The San Bernardino County Office on Aging Affirmative
Action Compliance Coordinator will render all possible
assistance to the contractor in establishing an Affirmat-
ive Action Program.
Address: San Bernardino County Office on Aging
Contract Compliance Coordinator
686 East Mill Street
San Bernardino, CA 92415-0640
Phone: (714) J-e:?-
~ /
,?~v. -
'San ernardino Coun
contra~~Compliance Office Coordinator
/' Office on Aging
-/ ~,-4
Date
Note: This form should be attached to the Clerk of the Board's copy
and the Auditor's copy only.
County of San Bernardino
OoA - Form 02
Revised 06-23-88
.f
.-
It
.
EXHIBIT C
ASSURANCE OF COMPLIANCB WITH '!'lIB DBPARTMEN'l' OF
BEALTB AND IIUMAM SERVICES REGULATIONS ORDER
TITLE VI OF THE CIVIL ~GBTS ACT OF 1964
CITY OF SAN RERNARDTNO
(Name of Grantee or Contractor)
(herein after called the -Recipient of Award-), HEREBY AGREES that
it will comply with Title VI of the Civil Rights Act of 1964 (P.L.
33-352) and all requirements imposed by or pursuant to the Regulations
of the Department of Health and Human Services (45CFR, Part 80) issued
pursuant to that title, to the end that, in accordance with Title
VI of that Act and the regulation, no person in the United states
shall, on the ground of race, color, sex, age, or national origin,
be excluded from participation in, be denied the benefits of or be
otherwise subjected to discrimination under any program or acti vi ty
for which the Recipient of Award received federal financial assistance
from the San Bernardino County Office on Aging: a recipient of federal
financial assistance from the Department; and HEREBY GIVES ASSURANCE
that it will immediately take any measures necessary to effectuate
this agreement.
If any real property or structure thereon is provided or improved
with the aid of federal financial assistance extended to the Recipient
of Award by the Area Agency on Aging, this assurance shall obligate
the Recipient of Award or in the case of any transfer of such property,
any transferree, for the period during which the real property or
structure is used for a purpose for which the federal financial
assistance is extended or for another purpose involved in the provision
of similar services or benefits. If any personal property is so
provided, this assurance shall obligate the Recipient of Award for
the period during which the federal financial assistance is extended
to it by the Area Agency on Aging.
THIS ASSURANCE is given in consideration of and for the purpose of
obtaining all federal grants, loans, contracts, property, discounts
or other federal financial assistance extended after the date hereof
to the Recipient of Award by the Area Agency on Aging, including
installment payments after such data on account of applications for
federal financial assistance which were approved before such date.
The Recipient of Award recognizes and agrees that such federal financial
assistance will be extended in reliance on the representations and
agreements made in this assurance. This assurance is binding on the
Recipient of Award, its successors, transferrees and assignees, and
the person or perso hose signature appear below are authorized
to sign this assuran on behalf of the Recipient#of Award.
City If San Bernardino
Recipient of Award)
300 ~lorth "0" Street
Address
San Bernardino. CA 92418
DATED:
Approved as to form and legal conten"
San Bernar
OoA - Form
County
L' In n
("it'v ~t't'/"'\,..n.ou