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CITY OF SAN BERORDINO - REQUESTQOR COUNCIL ACTION
From: Daniel A. Robbins
Chief of Police
Dept: Police
Date: 7-9-91
Subject: Identification Systems A9reement
Synopsis of Previous Council action:
Resolution '86-257, dated July 7, 1986, authorized the entering into an
agreement with the County of San Bernardino implementing the CAL 10 program.
Participation annually has been renewed since 1986.
Resolution '90-157 was adopted by Mayor and Common Council on May 9, 1990,
entering into an agreement with the County of San Bernardino relative to the
implementation and operation of an automated identification system (formerly
known as CAL 10).
Racommended motion:
Adopt resolution and initiate the contract renewal with the County of San
Bernardino as submitted.
This was previously approved by the City Council on May 9 1990. A new
resolution should be enacted covering the period of July i, 1990 through
June 30, 1991. The funding has already been disbursed to the County of San
Bernardino for this period.
A separate resolution to cover the current period of July I, 1991 through
J". 30, 1'92 ;, .1" ,..,.,t". ,;"/ 'i ~
ji~~(; ~
. Signature-
Contect person: Daniel A. Robbins. Chief of Police
Phone:
384-5607
FUNDING REQUIREMENTS:
yes
Amount: $97.539
Ward:
police budget. fy 91/92. 001-219-53150
Source:Professional/Contr~tual Service
Finance:~ ~~: I
Supporting data att8Ched:
Council Notes:
Agenda Item No 5-415-
CITY OF SAN BER~RDINO - REQUESTO>>R COUNCIL ACTION
STAFF REPORT
The agreement submitted is basically the same as submitted and passed by Council
action under Council Resolution '86-257. The new agreement redeslgnates the system
name from CAL ID to "Identifications Systems".
The redesignation of the system expands the services provided from fingerprint
processing (a total identification system) to add subject identification via DNA
processing and subject fhotOgraPhY (mug shots for visual identification). Services
previously provided out ined in the agreement entered into, under Resolution '86-257
will continue with the supporting equipment.
The original agreement si~ned on July 7, 1986, provided an initial funding
requirement of $91,538, WhlCh was an agreed-upon cost to initiate the program.
Second and third years' recurring costs were $64,943. For year 89/90, the cost was
$711000. The cost for the fiscal year 90/91 was $67,611. Projected costs for 91/92
is ~97,539.
Resolution '90-157 was approved by the Mayor and Council on May 9, 1990. This
resolution authorized the Mayor to execute on behalf of the City an agreement with
the County of San Bernardino relating to the implementation and oferation of an
automated identifications system. This resolution contained anguage which
automatically rescinded it if the parties to the agreement failed to execute it
within 60 days of the passage of the resolution.
The San Bernardino County Board of Supervisors failed to sign the contract until
after the expiration of the aforementioned 60 dals. Resolution '90-157 should be
repealed as lt was not executed within the specifled time frame.
A new resolution should be approved authorizing the Mayor to execute on behalf of
the City an agreement with the County of San Bernardino relating to the
implementation and operation of the "Identifications System" for the periods
covering July 1, 1990 until June 30, 1991; and a separate resolution to cover the
current period of July 1, 1991 until June 30, 1992.
/rm
75-0264
.dill.J.. J.
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RESOLUTION NO.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH THE COUNTY OF SAN BERNARDINO RELATING TO THE
IMPLEMENTATION AND OPERATION OF AN AUTOMATED IDENTIFICATION SYSTEM.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
SECTION 1.
The Mayor is hereby authorized and directed to
said City an agreement with the County of San
Bernardino relating to the implementation and operation of an automated
identification system, a copy of said agreement is attached hereto, marked
Exhibit "A", and incorporated herein by reference as fully as though set
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forth at length, for the period of July I, 1990 through June 30, 1991.
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SECTION 2.
The authorization to execute the above referenced
agreement is rescinded if the parties to the agreement fail to execute it
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I HEREBY CERTIFY that the foregoing resolution was duly adopted
Mayor and Comon Council of the City of San Bernardino at a
meeting thereof, held on the
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RESOLUTION...AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE COUNTY OF
SAN BERNARDINO RELATING TO THE IMPLEMENTATION AND OPERATION OF AN AUTOMATED
IDENTIFICATION SYSTEM.
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day of
ESTRADA
REILLY
HERNANDEZ
MAUDSLEY
MINOR
POPE-LUDLAM
MILLER
, 1991, by the following vote; to wit:
Am
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ABSTAIN
Clty Clerk
The foregoing resolution is hereby approved this
, 1991.
of
Approved as to
form and legal content:
JAMES F.
City A
By:
day
W.R. Holcomb, Mayor
City of San Bernardino
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH THE COUNTY OF SAN BERNARDINO RELATING TO THE
IMPLEMENTATION AND OPERATION OF AN AUTOMATED IDENTIFICATION SYSTEM.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
SECTION 1.
execute on behalf of
The Mayor is hereby authorized and directed to
said City an agreement with the County of San
Bernardino relating to the implementation and operation of an automated
identification system, a copy of said agreement is attached hereto, marked
Exhibit "A", and incorporated herein by reference as fully as though set
forth at length, for the period of July 1, 1991 through June 30, 1992.
SECTION 2. The authorization to execute the above referenced
agreement is rescinded if the parties to the agreement fail to execute it
within one hundred, twenty (120) days of the passage of this resolution.
I HEREBY CERTIFY that the foregoing resolution was duly adopted
by the Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
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RESOLUTION.. .AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE COUNTY OF
SAN BERNARDINO RELATING TO THE IMPLEMENTATION AND OPERATION OF AN AUTOMATED
IDENTIFICATION SYSTEM.
day of
, 1991, by the following vote; to wit:
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ABSTAIN
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ESTRADA
REILLY
HERNANDEZ
MAUDSLEY
MINOR
POPE-LUDLAM
MILLER
(;1ty (;Ierk
The foregoing resolution is hereby approved this
, 1991.
day
W.R. Holcomb, Mayor
City of San Bernardino
Approved as to . .
form and legal content:
JNIES f. PENMAN
20 City Attorney
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":S! ...._
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FOR COUNTY ~~NLY
E New Vendor Code lJept. Contract Number
M Change SC A
X Cancel SBR 90-1318
County Department Dept. Orgo. Contractor's License No.
SlIERIFF DEPAR'l'MEBT SBR SBR
County Oepanment Contract Representative Ph. Ext. Amount of Contract
GARY Ers&BBEISZ - SEIlGEABT 387-8847 VAlUES
Fund I Dept. \ Organization \ Appr. \ Obj/Rev Source Activity I GRCIPROJIJOB Number
RIlL SBR SBR 9990 SHeITY
Commodity Code Estimated Payment Total by Fiscal Year
FY Amount I/O FY Amount 110
Project Name 90/91 VARIES
CAL- ID - - -
- - - -
- - - -
County of San Bernardino
FAS
STANDARD CONTRACT
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called
the County, and
N.me
CITY OF SAIl ......_nnIlW
Address
hereinafter called
CITY
300 RORTH D STREET
SAIl p1lII_nnIRO. CA 92418
Phone Birth Date
(714) 384-5133
Feder.IID No. or Social Security No.
IT IS HEREBY AGREED AS FOLLOWS:
(Use spIce below end additional bond sheets. Set forth service to be rendered, .mount to be paid. manne, of p..ymenr, time for performance or completion,
determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.)
VHEREAS, a region composed of the area of the Counties of Riverside and San
Bernardino has been formed for implementation and operation of Identification Systems.
VHEREAS, the costs of the Regional System will be allocated to the users within
the aforesaid Counties on the basis of fifty percent (50%) for the San Bernardino
County area and fifty percent (50%) for the Riverside County area; and
VHEREAS, there will be costs for implementation and operation of a local
subsystem within San Bernardino County; and
VHEREAS, a local RAN Board has been established for the area of San Bernardino
County comprised of the following members: A member of the Board of Supervisors, the
Sheriff, the District Attorney, the Chief of Police of the City having the largest
number of sworn personnel, a Chief of police selected by all other police chiefs
within the County, a Mayor selected by the City Selection Committee and a member-at-
large chosen by the other members; and
VBEREAS, the County of San Bernardino and CITY desire to enter into an agreement
for the implementation and operation of Identification Systems for the benefit of the
citizens of their jurisdictions;
NOV THEREFORE, in consideration of the mutual covenants, conditions, and stipu-
lations hereinafter set forth, the parties here to agree as follows:
1. CITY agrees to be a user of the Identification Systems established for the
areas of San Bernardino and Riverside Counties. CITY's use of the System under this
agreement shall be through the local subsystems for the San Bernardino County area.
2. It is agreed
area for the Regional
that the total costs applicable to the San Bernardino County
Systems which are not paid by the State and the total costs for
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the local subsystems within San Bernardino County which are not paid by the State
shall be allocated to each user within San Bernardino County based on the user's
percentage of the total population of all users within the County of San Bernardino.
The population of the COUNTY for allocating COUNTY costs based on population shall be
the population of the unincorporated area of the COUNTY. The population figures used
for allocating annual costs to all users shall be the most recent State of California
Department of Finance Population Estimates. The costs for the Regional Systems shall
be consistent with the budgets approved by the Regional and Local RAN Boards. The
costs for the local subsystems for the San Bernardino County area shall be consistent
with the budget approved by the local RAN Board and the Board of Supervisors of
COUNTY.
3. The Regional RAN Board shall approve procedures and policies for operation
and use of the Regional Identification Systems. The local RAN Board shall approve
such for the local subsystems for the San Bernardino County area. The Sheriff of the
COUNTY shall be responsible for managing and operating the local subsystems within the
COUNTY consistent with directions of the local RAN Board. All such procedures and
policies shall be consistent with the technical requirements of the Regional Systems.
4. CITY shall pay to the Auditor/Controller/Recorder of COUNTY within thirty
(30) days of entering into this agreement its share of costs under this agreement
based upon the assumption that all cities within San Bernardino County will
participate in the program. COUNTY's Auditor/Controller/Recorder shall subsequently
adjust the billing to CITY based upon actual participating of cities. After the first
year under this agreement, CITY shall pay its annual cost share by August 1st or
fifteen (15) days after approval of CITY's budget, whichever is later. Payments under
this agreement shall be deposited in an interest bearing trust account with any earned
interest being applied for expenses of the Identification Systems.
5. Any amendmen ts to this agreemen t shall be in wri ting and approved by the
parties before becoming effective.
6. The term of this agreement shall commence upon execution by both parties and
shall continue until terminated as hereinafter set forth. Either party may terminate
this agreement by giving notice of termination to the other party on or before
February 1 of any year to terminate this agreement as of the subsequent July 1.
7. Any notices required to be given under this agreement shall be delivered in
person or by first class mail to CITY's Clerk or the Clerk of the Board of Supervisors
as applicable.
8. Following approval of the budget for the local subsystems for the San
Bernardino County area, COUNTY's Sheriff shall fiscally manage the funds and
expenditures of the Identification Systems and establish a separately identifiable
account for allocating costs pursuant to the terms of this agreement.
9. Any user of the Systems which is allowed to enter into program participation
after the Systems has originally been implemented shall be required to pay its fair
share of the original start-up, implementation, and equipment costs priors to
participation in the Systems. Any such new users may be subject to additional
assessments as recommended by the local RAN Board. Such fair share costs shall be
based on the percentage of the population of the user to the total population of all
users and the amount of the costs shall be as determined by the local RAN Board for
the San Bernardino County area.
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10. Each user of the Identification Systems within the San Bernardino County area
shall be required to be a party to an agreement with the COUNTY setting forth
obligations and responsibilities of users so that all such users are treated
consistently and costs are allocated to all users based on their percentage of the
population of all users within the San Bernardino County area of the Regional Systems.
11. COUNTY shall provide users with a financial report at the end of each fiscal
year covering the costs for the San Bernardino County area portion of the Regional
Systems and the local subsystems for said area consistent with regular County
practices.
12. Any disputes over charges under this agreement will be resolved by the local
RAN Board for the San Bernardino County area consistent with the terms of this
agreemen t .
13. Each party shall indemnity, defend, and hold the other party harmless from
liability for acts or omissions of itself and its agents and employees in connection
with the performance of this agreement.
(State if corporation, company, etc.)
Dated NaV 2 6 1990
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SIGNED AND CERl...#eQ;';TI:lAt~"'Wi!~OPY OF THIS
DOCUMENT HAS ~N1)Eb~':rQ'~ CHAIRMAN
OF TH BOA 0 .:::- . "'.' .' 0 '.', '/,
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Clerk of the BoJld,of<&Pllfvisors.of tM''Cai,p1t
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(Authorized Signature)
Dated
Title
Address
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Approved a. to Leg8(F~/" -. .'; .' !' ~ , t; r. '.:'~ (.; . Reiewed 8S to Affirmative Action
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Date 7-11-9'
Reviewed for Procelsing
Date
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Agency Administrator/CAO
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