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Home My WebLink About1989-054 r 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO.: 89-5A RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A RELEASE. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and directed to execute on behalf of the City of San Bernardino a Release, relating to the planning, preparation production or showing of that certain slide presentation prepared during 1986 and entitled "Why Merge with the City of San Bernardino," a copy of which is attached hereto, and marked Exhibit" A" and incorporated herein by reference as fully as though set forth at length. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at an ~(~J~.~.Q~d_E-~~!.?rmeeting thereof, held on the 13th day of March , 1989, by the following vote, to wit: AYES: Reilly, Flores, Maudsley, Minor, Council Members Miller NAYS: Council Member Pope-Ludlam ABSENT: Council Member Estrada Ikw~,_ CtJ~ er~4Lt.:.. .1' 1~1? 10 11 12 13 14 15 20 1 2 The foregoing resolution is hereby approved this /~/~/ 3 day of March 4 5 6 7 Approved as to form and legal content: 8 JAMES F. PENMAN City Attorney By: ~> 71Z~ o I 9 16 17 18 19 21 22 23 24 25 26 27 28 , 1989. //' . i:<f// /./ I "' -~..- ../; ..-:'.~.:>.- Mayor, Pro Tempore RELEASE Know All Men by These Presents, that the City of San Bernardino, California, in consideration of the Sum of Four Thousand Five Hundred Ninety Four Dollars and Twenty Cents ($4,594.20) to the City paid, the receipt of which is by the City acknowledged, does hereby, for itself and its heirs, executors, administrators and personal representatives, release and forever discharge Evlyn E. Wilcox, her heirs, executors, administrators and personal representatives, from any and all manner of claims, demands, damages, causes of action or suits that the City might now have or that might subsequently accrue to it by reason of any matter or thing growing out of or in anywise connected with, directly or indirectly, the planning, preparation, production or showing of that certain slide presentation prepared during 1986 and entitled "Why Merge with the City of San Bernardino." Dated LtY11tl-b I~ , 1989 ~ Mayor, Pro Tempore EXH!BIT "A" , /II' C I T Y 0 F SAN B ERN A R DIN 0 INTEROFFICE MEMORANDUM 8812-628 TO: Mayor wilcox FROM: James E. Robbins, Acting City Administrator SUBJECT: Financial Report regarding Highland Slide Presentation Annexation DATE: January 17, 1989 COPIES: ------------------------------------------------------------- Attached is the Finance Director's report on the Annexation Slide Presentation. Based upon his report, an additional $3,569.96 can be documented as incidental or indirect cost involved in the production. Approximately $530.10 in materials cost has been identified but is inadequately documented to include the overall costs. A question was raised as to staff time in production. Most slides were from earlier productions. Mr. Green indicates approximately $8.00 could be charged for current posing. The slide presentation should be seen by Council prior to making decisions regarding cost allocation. The production clearly indicates benefits and answers questions about being a part of the City of San Bernardino. It could be used for civic and school presentations. The general public and students would then better understand why we have cities and how we pay for services. A position can be made that since the production was made prior to Highland being incorporated, that a particular annexation or incorporation was the reason and/or target. Equally, a position can be made that the production, in that it does not name any area, was made for general use ln discussing with any group the benefits of being a part of the City of San Bernardino. Further, the production can be considered an educational tool that explains some City services and some of the methods of paying for city services. You have the cost information requested. The questions remaining are, if the production is a specific advocacy piece for the annexation of Highland; and, if the Mayor does_.pay the additional costs, is the production hers? y~ e> ~ JAMES E. ROBBINS Acting City Administrator , . . - C I T Y 0 F SAN B ERN A R 0 I N 0 INTEROFFICE MEMORANDUM 8812-1703 TO: JIM ROBBINS, ACTING ADMINISTRATOR, ADMINISTRATION FROM: ANDREW M. GREEN, DIRECTOR OF FINANCE SUBJECT: ANNEXATION FILM DATE: December 19, 1988 COPIES: In September 1986 a slide show presentation on the benefits of annexing into the City of San Bernardino was created. This slide show was produced by Latent Images in cooperation with various city personnel. I have talked to the City personnel involved with producing . the slide show in an effort to ascertain the amount of city- personnel time and materials used on this project. It appears that there were primarily two areas that did extensive work on the slide ~how presentation. These areas were: the Mayor's office and the Redevelopment Agency. Greg Garcia of the mayor's office stated that all work that he performed in regards to the slide show was accomplished above and beyond his normal 40 hour work week. All other work was done by an intern who was not paid. Some Police and Fire Department's personnel were involved in posing for some of the slides. As far as I can ascertain per my discussions with these departments the Police Department cost was approx- imately $8.00. The Fire Department informed me that all pictures of Fire Department personnel were from a pre- existing slide presentation produced by the Fire Department. It was very difficult to audit City personnel time used in producing the slide show due to the fact that nothing was documented. The total amount billed to RDA originally was $2,241.25 (81.5 hours at $27.50 per hour). There was then an amended invoice sent to RDA for the slide presentation for the amount of $453.75 (16.5 hours at $27.50 per hour). This amended invoice reclassified 65 hours of the original 81.5 slide show presentation hours to other projects. RDA paid the amended invoice and invoiced the city for $1,024.24. The City never paid this bill. The RDA invoice of $1,024.24 was eventually paid by Mayor Wilcox. - - I . ..' , fI, ~ . . . \ INTEROFFICE MEMORANDUM: ANNEXATION FILM December 12, 1988 Page 2 8812-1703 A recap of the cost to RDA per my audit for the slide show presentation was as follows: Amount paid to Latent Images Amount reimbursed by Mayor Wilcox $2,241.25 <1,024.24) Time spent by RDA personnel: Moe Estevene 95.5 hours at $24.51 (Art work). Barbara Lindseth (Audit) 2,352.96 3,569.97 Total RDA Costs The only other City expense in connection with this slide show was the research time involved to produce this and other reports. If I can be of any further assistance please let me know. ( ~,,) /\ Vv--,-t:I'~ rJ/~" Andrew Green Director of Finance kp *This amount does not include materials. An approximate amount for materials of $530.10 was provided by Barbara Lindseth. It is impossible to accurately audit this amount due to lack of documentation. ~ .