The URL can be used to link to this page

Home My WebLink About14-City Administrator 11 CITY OF SAN E'IISRrARDINO - REQUEST ~R COUNCIL ACTION . From: SHAUNA EDWINS City Administrator Subject: Resolution authorizing execution of agreement with Community against Drugs. Dept: Date: May 23, 1991 Synopsis of Previous Council ection: 8/20/90 -- Resolution 90-360 adopted authorizing agreement for $44,500 in funding for FY 1990-91 Recommended motion: Adopt resolution. ~~~~//h7~; , Signature Contact person: Shauna Edwins Ph 5122 one: Supporting data attached: ves Ward: FUNDING REQUIREMENTS: Amount: 44,500 Source: (Acct. No.! {;.',(71- 09/ - S ;1(P3G. (Acct. DescriPtion) Finance: ~ p Council Notas: 75-0262 Allenda Item NO.--1 J.j .L lti II.. - - 234 North Arrowhead Avenue. San Bernardino. California 92408 7141885-0509 or 7141889-3565 ADVISORY MEMBER W.R. "Bob" Holcomb Major. City of San Bernardino OFFICERS" DIRECTOI5 Janet P. Reynolds Chairman of the Boud Jerilyn Simpson ....KlenVCEO Betty K. Haight Sec....ry John Kramer Chief Financial Officer DIRECTORS Carl Clemons SIt. Felix D'Amico Barbara Frank Larry Graham Or. Bruce Heischober Nancy Hooper John Dennis Johnston Chief Dan Robbins Father Ray Rosales Evlyn Wilcox . YOUTH DIRECTORS Heather Sanderson Marlon Smith March 22, 1991 Mrs. Shauna Edwins City Administrator San Bernardino City Hall 300 North "E" Street San Bernardino, CA 92418 Dear Shauna: Enclosed, please find the following data which is pertinent to funding for San Bernardino Community Against Drugs for the fiscal year 1991-92: a. Proposed budget for F/Y 1991-92 b. Form - "Request for Funding Assistance" c. Calendar of upcoming events d. Facts regarding San Bernardino Community Against Drugs, Inc. If anything more is needed, please do not hesitate to call. Sincerely, SAN BERNARDINO COMMUNITY AGAINST DRUGS, INC. ~d~ Jerilyn Simpson V'iJ President/CEO pw 0" .r.. If ~'" 'L'1-j~j cZ' . ..; ern '~~! ...".....1 '.;Un '1'1101,.,... . r;:.tll"j,-'" " .,.,., \.ir"":JJ 1'1D' '" ~JSE ;. ~Ai3-USE .., . I I r I , I I I I . - ..,. -... l J JiI - .Il - o CITY OF SAN BERNARDINO - CIVIC ~ PROMOTION FUND REQUEST FOR FUNDIN\.IIASSISTANCE 1. Organiz8liDn(N.....__.OlC.) Dat.Submittod March 20, 1991 San Bernardino camu.mi.ty Aqainst Drugs,Irq. Contac:t Person Jerilyn SiJri:eon 234 Nort.h Arrowhead Avenue San Bernardino. CA 92408 3. Phon. (714) 885-0509 Number of V..r. in Existence 6 T~ Prp.~;denr./c~o Phon. (714) 885-0509 4. Period of Support Requ8stedor Date of Event 1 Yr. Ju1v 1. 1991 thru June 30. 1992 s. Toxpoy.rldonlWicatiDnNumbof 33-0169449 6. ActMtyfor which funding is requnted: To provide advocacy for substance abuse prevention, aWATAnp.AA ~nn~A~;nn and intervention Droarams for all citizens of the Inland Empire, especially the youth of our community. 7. Estimated number of persons expected to attend this programlprojecl Hundreds 8. Prcpo.od Budgot: - let... " _let.... " .- let...." Personnel: 016 Facility Rental 4 800 2 800 023 TrophieS 0 0 017 Insuranaa 2 000 0 024 Scholarships 32,500 9 154 01 Fulhime Salaries40 000 23 00 018 Decorations 0 18 025 Celebrity Expenses 02 Parttime Salarjults, bJIJ 9 911 019 Utilities: 1 000 657 Accommod.ions 0 0 03 Ovel1ime 0 Ga. 0 Lodging 0 0 04 Benefit.s ,~~,o 3 350 Electrical ----0- Other 0 0 OS Auto A'1ru. 2~800 , 250 Phone 1.000 Other 0 026 Miscellanoous E_: Expert..: Core. Taxes 15 0 Sub-T~7 ,580 42,349 Dues , SUbsc:r. 500 0 010 Office Supplies 60~ 334 Conferences 2.700 '.6 011 Postage 60 490 020 Special Equipment Educ. ~.....6 500 6 10 0 0 012 Printing ~.' 6 Spec. 5,uuu 690 013 Equipment Rlntal 0 , 014 Security 0 021 Advertising 0 0 015 Food! 022 Promotion GRAND TaM4, 795 60.339" Refreshments _.n~3'- 0 0 . Seven n a - 9. list Anlicipeted FundingJRewnue (Sources other than City) - Amount SlXlIlSOrshiPl (SCholarshiPl) 32,500 ~,..;h,..inncr. 16.015 Fund 'RAi lI..-r'R 30.580 Interest TOTAL 1,200 89 295 ( 10 Ant~r.venu"romac:ljyity ) 11.Total Amount Request8d lrom City: Sent 10 Ways & Means Date: A. Total PropoHd Budget Amount 124,795 Action: B. 1.u1: Other Funding Sources 80.295 Sent 10 Mayor & Council Date: C. Total Amount RequHWd hom CIty 44.500 Action: 12. Describe any additional UIis1anc:e being requested from the city: (personnel. equipment, park .,.., Eotim_ Coats building, ItC.) (To be cornpl_ by City) A. Dill!! nf F;~lini F;A'~ _ Twn dAVR B. c. 13. Signature of applicant: NOTE: _..". _.. IIIIIIII0'''''''_'_'''''' 1IIe....., ouch "'_Ion ._-0001)'. AIMcll altelclt MId of"" -,.r r-rlllf InfonnM""., <<."",.,.,.. OISfIIlllUTIOH: WHITE _ CITY ADlII_TRATOA GREiN - FI'WCE CAfrWft' -1PfIUCANT OTHER CEltTS.: , . o o SAN BERNARDINO COMMUNITY AGAINST DRUGS 1991-92 PROPOSED BUDGET 100 INCOME 102 103 104 105 Youth to Youth (Western States) sponsorships contributions Fund Raisers Government Funding Interest $ 32,500 101 16,015 30,580 44,500 1,200 $124,795 100 INCOME 101 Youth to corporate, to send 100 $325 each. Youth (Western organizations and youth to Southern States) individual California Sponsorship: contributions Conference at 102 Contributions: Donations for general program purposes from individuals, organizations or corporations. 103 Fund Raisers: Funds generated from fund raising , special events including Mark Harmon Game ($2,500) and others ($22,200). 104 Government Funding: Direct contribution from City of San Bernardino for salaries and general support. 105 Interest: Interest earned on savings and checking accounts. o 200 EXPENSES 201 202 203 204 205 206 207 211 212 213 214 215 216 217 218 219 220 221 231 232 233 234 235 241 242 243 Personal Services Executive Salaries Clerical Salaries FICA Workers Compo Insurance Unemployment Insurance State Employment Tax Auto Allowance Total Personal Service Operatinq Expenses Corporation Taxes Office Supplies Liability Insurance Rent Postage Telephone Organizational Dues Subscriptions Equipment Printing and Duplicating Travel and Conferences Total Operating Costs Educational Proqram Expenses Youth to Youth (Western States Safe at Home Red Ribbon Week Newsletter Community Forums o $40,000 18,630 4,500 550 400 200 2,800 $67,080 15 600 2,000 4,800 600 1,000 350 150 -0- 1,500 2,700 $13,715 $32,500 2,000 1,100 2,400 1,000 Total Educational Program Expenses $39,000 Special Event ExPenses Mark Harmon Celebrity Game Red Ribbon Breakfast Other Events Total Special Event Expenses TOTAL EXPENSES $ 1,500 2,650 850 $ 5,000 $124,795 o o EXPENSES Personal Services 201 Executive Salaries - Salary for Executive Director. 202 Clerical Salaries Salaries for one full time clerical staff. 203 FICA - Federal Insurance-Medicare 204 Workers Compensation Insurance 205 Unemployment Insurance 206 State Employment Tax 207 Auto Allowance - Allowance to cover use of personal vehicle by Executive Director ($200 per month) and mileage for clerical staff at $.25 per mile. Operatinq Expenses 211 Corporation Taxes - Annual State Incorporation Tax 212 Office Supplies Desk top supplies and office supplies and materials for Director and two clerical staff. 213 Liability Insurance - General Liability Insurance _ $500,000 214 Rent - Rental costs for office space ($400jmonth) 215 Postage - Postage for general correspondence, meeting notices, program announcements, etc. 216 Telephone - Telephone charges for one line and three instruments. 217 Organizational Dues - Dues for National Federation of Parents and California for a Drug Free Youth, Inc. 218 Subscriptions Subscriptions to "Campus Without Drugs," "Committees correspondence," etc. 219 Equipment 220 Printing and Duplicating - Printing and duplication of board agendas and minutes, staff reports and educa- tional information. 221 Travel and Conference - Travel for program and pre- sentations, and CADFY and Prevention Conferences. Educational Proqram Expenses 231 Youth to Youth (Western State) Conference - Registra- tion fees for 100 youth at $325 each. 232 Safe At Home Cost for T-Shirts ($850), mailings, correspondence, duplication, buttons ($480), insurance ($200), sky diver ($125) and buses ($2,000), miscellaneous costs, to host 3,000 sixth graders for a 3 hour drug prevention program at Fiscalini Field. 233 Red Ribbon Week Expenses for ribbons, buttons, educational material and program costs for breakfast and other Red Ribbon Week activities. o o Newsletter Duplication ($1,000) and ($1,400) of 2,500 newsletters, four.ti~es per Community Forums - Speaker fees, pr~nt~ng and for four community forums annually. mailings year. mailings SPECIAL EVENTS Mark Harmon Celebrity Game - Expenses for celebrities and local contributions for uniforms, food and beverages and miscellaneous expenses. Red Ribbon Breakfast - Expenses for 350 guests for breakfast ($2,100), T-shirts and speaker fees. Other Events - Miscellaneous expenses 234 235 241 242 243 THE FOLLOWI NG MATERI ALS AND SERVI CES WERE DONATED TO THI S ORGANI ZATION: USE OF THE FOLLOWING EOUIPMENT FROM BRIAN J. SIMPSON: Full Time Receptionist Two (2) Typewri ters Three (3) Desks Copy Machine Phone System Three (3) Telephones Three (3) File Closets Two (2) Conference Rooms Computers & Printers Two (2) Calculators Six (6) Chairs Fax Machine Fax Telephone Line Two (2) Legal File Cabinets Storage Facility Kitchen Facility SUPPLIES DONATED FROM BRIAN J. SIMPSON: Office supplies - file folders, typewriter ribbons, pens, pencils, calculator ribbons and paper, staplers, staples, paper clips, copy paper, large manilla envelopes, and all utilities. FROM PAULINE WADE: - Part Time Administrative Staff Approximately 575+ work hours organization wi thout compensation; reported or reimbursed. FROM JERI SIMPSON: - President/CEO per year are donated to this plus mileage which is not Work hours spent in the directors position are approximately 60 hours per week, plus many weekends, and the use of her cellular car phone for this job. January 8 February 5 February 9 February 26 MARCH March 2-3 March 5 Mar. 3-9 March 16-17 April 6-7 April 12-14 April 27 May 23 May 29 June 19-20 II - - -- -- o o SAN BERNARDINO COMMUNITY AGAINST DRUGS, INC. CALENDAR - 1991 County Youth to Youth Meeting 4:00 PM - S.B. County Sheriff's Dept. County Youth to Youth Meeting 4:00 PM - S.B. County Sheriff's Dept. "Parenting: A Family Affair" Conference Cal State San Bernardino 8:30 AM - 3:30 PM Meeting for "Safe At Home - Not Out On Drugs" 10:30 AM - Unified School District Office Alcohol Awareness Month High School Speaker's Bureau Training Vallejo Maritime Academy County Youth to Youth Meeting 4:00 p.m. - 5:00 p.m. - County Sheriff's Dept. National PTA observes Drug & Alcohol Awareness Week Mini Youth to Youth Conference Century High School - Santa Ana Mini Youth to Youth Conference Thousand Oaks High School Renewal Retreat - Camp Whittle Big Bear "Sports & Drugs" Conference San Bernardino Valley College County Red Ribbon Training - Youth & Adults 5:00 p.m. to 8:00 p.m. - County Superintendent of Schools, 601 North "E" Street, S.B. "Safe At Home - Not Out On Drugs" Mini Drug Clinic for 6th graders - S.B. Unified School District - Fiscalini Field State Alcohol Advisory Board Meeting Clarion Hotel - Ontario 1 o o July 8-11 Western States Youth to Youth Conference Claremont McKenna College July 20 Mark Harmon .Celebrity. Baseball Game Fiscalini Field October 19 SBCAD Fundraiser - National Orange Show October 19-27 National Red Ribbon Week 2 - - ~ - - o o SAN BERNARDINO COMMUNITY AGAINST DRUGS, INC. BACKGROUND: San Bernardino Community Against Drugs, Inc. was chartered as a California nonprofit corporation in 1986. This broad based group of volunteers and community leaders, are proactive in providing advocacy for substance abuse, prevention, education, treatment and provide increased awareness of these issues. SBCAD's strength lies with their full spectrum of public and private sector leaders volunteering their time and efforts to interface, coordinate and network to transcend the dividing lines between local governments and integrate the private sector on the issues of substance abuse. (Complete History - See Attachment 1- 13) BOARD QE DIRECTORS: W.R. "Bob" Holcomb Advisory Member of SBCAD and Mayor of City of San Bernardino Janet P. Reynolds Chairman of the Board of SBCAD Director of Alternative and Risk Programs, San Bernardino Unified School District and High City Jerilyn Simpson President/CEO of SBCAD and Chairman of San Bernardino County Drug Advisory Board and Chair of Californians For Drug-Free Youth Secretary of SBCAD and Assistant District Attorney, County of San Bernardino Betty A. Haight John A. Kramer Chief Financial Officer and Superintendent of City of San Bernardino of SBCAD Recreation, Carl Clemons Retired/Equal Employment Opportunity Officer, Norton Air Force Base Felix D'Amico Sergeant, San Bernardino County Sheriff's Dept., Certified Drug Recognition Expert, Instructor for the U.S. Dept. of Transportation Barbara Frank County of San Bernardino Probation Officer Chief PAGE 1 JIll o Larry Graham Bruce Heischober Nancy Hooper John D. Johnston Daniel A. Robbins Rev. Ray Rosales Evlyn Wilcox Heather Sanderson Marlon Smith .- !I . .L o Retired SBPD, - Bobbitt Memorial Chapel - Active with San Bernardino Area Chamber of Commerce Medical Doctor, Asst. Professor of Adolescent and Emergency Medicine, Loma Linda University Medical Center and Clinical Director of the Adolescent Chemical Dependency Unit, Riverside Community Hospital P. T. A. Representative, Fontana Teachers Association Major Motion Picture Actor Parent and Chief of POlice, City of Bernardino San Pastor, Our Lady of Catholic Church Guadalupe Ex-Mayor (1985-1989) City of San Bernardino and President of Manpower, Inc. Youth Director High School San Bernardino Youth Director High School San Bernardino .u.s.:r. FUNDI NG: The funding of the organization for the past three years has been a combination of city funds and fundraising activities by the San Bernardino Community Against Drugs, Inc. The City of San Bernardino has generously funded this organization in the amount of $44,500 a year for the past four (4) years with no increase. This amount has been used to pay salary to the President/CEO and a part-time Administrative Assistant/Secretary as well as produce the many programs that have been made available to this communi ty. FUNDRAISING! A fundraiser was held in 1987 and $56,000 was raised from that event. $18,000 was raised in 1988 and $17,000 was raised in 1989 for this organization. PAGE 2 ~. .1-. L o o IJi Eilm CONTRIBUTIONS: San Bernardino Community Against Drugs, Inc. has received substantial amounts of in-kind contributions from many individuals, which includes an in-kind contribution of an estimated value of approximately $10,000. (This contribution includes the following: Two offices, two conference rooms, three desks, three phones, five file cabinets, two typewriters, and two calculators. Additionally, the use of a full time receptionist, copy machine, fax machine, storage areas, kitchen facilities, and a computer/printer. John Goddard, C.P.A., performs all financial and tax services for this organization free of charge. This is another in-kind contribution of approximately $1,800 per year. FUNDI NG REOUEST: . For the entire Fiscal Year 1991/92, San Bernardino Community Against Drugs, Inc. is requesting the amount of $44,500.00. This funding will assist with salaries and the programs that are planned for the year. This organization is requesting help from the County of San Bernardino to hire a Youth Project Coordinator to help the youth of this county to lead positive drug-free lives. It is our definite feeling that the only way to interact with the youth on a more positive way is to involve them in some type of program where they feel more a part of the organization. This organization will continue to provide to the community the many programs that it has made available in the past, as well as learn new ways to reach more people and educate the community to the dangers of alcohol and other substance abuse. PRIORITY ASSESSMENT: San Bernardino Community Against Drugs, Inc. has provided and advocated the following programs: RED RIBBON WEEK: This organization has given leadership to the national program by bringing all the different agencies together in their communities for a common purpose on a countywide level. A city wide kick-off breakfast is held annually as well as a countywide Red Ribbon Parade. California State Red Ribbon representatives will conduct a Red Ribbon Training Session for all of San Bernardino County on May 23, 1991. SAFE AT HOME - NOT OUT ON DRUGS: This is a mini-drug clinic being provided to all sixth graders in the district in cooperation with the City Schools and the PAGE 3 .-.~.~~_..- o o Spirit Baseball organization. In 1988 over 2,300 students attended, in 1989 over 2,700 students attended, in 1990 over 2,912 students attended, and in 1991, we expect over 3,039 students to attend. YOUTH TO YOUTH CONFERENCE: This organization seeks funding to send students to this positive drug-free lifestyle conference. In the past two years we have been able to sponsor up to 18 students, and in 1990, we obtained funding in the amount of $30,000.00 to send 100 students to this week long conference. We followed up with a Mini Youth to Youth conference held at Cajon High School in San Bernardino for over 500 students. COMMUNICATOR/STUDENT AWARENESS SYSTEM: This is a telephone taped message machine that has 56 different tapes available 24 hours a day by touch telephone on subjects relating to drugs, alcohol, AIDS, self-esteem and family. On an annual basis, we receive approximately 2,500 calls. The cost of this machine was donated to SBCAD from General Telephone Company in the amount of $6,000. We distribute the menus with the names of the different tapes on a consistent basis. NEWSLETTERS: These are pUblished and mailed quarterly to over 2,500 people on alcohol and other drug related family topics. MEDIA ACTIVITIES: Year around radio and TV programs regarding alcohol, drugs, self-esteem, and families have been made available to the community. Specifically during Red Ribbon Week a two hour radio call-in talk program was organized along with many events being arranged to air on the local KCSB-TV cable. COMMUNITY FORUMS: Several programs have been provided to include the family. PAWS (Parent Awareness Workshop Seminars), FAD (Families Against Drugs) and Amphetamine Awareness Conference. MARK HARMON CELEBRITY BASEBALL GAME: This is a fundraiser as well as a community awareness activity in conjunction with the Spirit Baseball team promoting a drug-free community with a spirit of cooperation by the community and its citizens. In 1989, $3,200 was raised and, in 1990, a total of $4,100 was raised to support this organization. The following is a list of programs that SBCAD believes in strongly and will continue to advocate and/or support by way of providing assistance to these worthy educational resources. DARE PROGRAM: This is provided to the graders in this City by the Police 5th and Department 6th in PAGE 4 .lIII - - o o cooperation with the schools. PEER COUNSELING: Through the past five years, the number of peer counselors in our schools continues to increase and we want to assist with this program and also provide scholarships to the students. DRUG FREE WORKPLACE: We have assisted with ideas to our local Chamber of Commerce, Arrowhead United Way and the City Hall to implement this type of environment. PARENT EDUCATION: will continue to STAR program as Talk" program. We have assisted with talk shows and assist Parenting WorkShops, and the well as planning for a TV "Family TREATMENT ON DEMAND: We have advocated to the San Bernardino Countywide Gangs and Drug Task Force, the San Bernardino County Office of Alcohol And Drug Programs, Children's Network, and the San Bernardino County Board of Supervisors for assistance with affordable adolescent residential treatment in this County. ALTERNATIVE ACTIVITIES: With financial assistance from San Bernardino County Office of Alcohol & Drug Programs, we are establishing Youth to Youth groups for training and networking opportunities to enable the youth of San Bernardino County to come together for fun with a positive drug-free lifestyle. CORPORATE SPONSORSHIP: We obtain assistance from agencies Company and So. CA Edison. have been able to such as GTE, So. CA Gas COMMUNITY RESOURCE with access to our as being accessible CENTER: We assist countywide resource to the community as the community center as well a resource. We strongly support the many programs provided by different agencies in the community by constant interaction and networking, such as the San Bernardino County Sheriff's Departments programs...Drug Use Is Life Abuse and the STAR program. PAGE 5 - I . o o RESOLUTION NO. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN CITY OF SAN BERNARDINO AND THE SAN BERNARDINO COMMUNITY AGAINST DRUGS WHEREBY THE CITY SHALL PROVIDE THE SAN BERNARDINO COMMUNITY AGAINST DRUGS THE SUM OF $44,500 FOR FISCAL YEAR 1991/92 FUNDING. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and directed to execute on behalf of said City an agreement with the San Bernardino Community Against Drugs whereby the City agrees to provide the sum of $44,500.00 for Fiscal Year 1991-1992 funding. A copy of said agreement is attached hereto marked Exhibit "A" and incorporated herein by this reference as fully as though set forth at length. SECTION 2. The agreement shall not take effect until fully signed and executed by both parties. The city shall not be obligated hereunder unless and until the Agreement is fully executed and no oral agreement relating thereto shall be implied or authorized. 17 18 19 the passage of this resolution. 20 21 22 23 24 25 26 27 28 SECTION 3. This resolution is parties rescinded if the to the agreement fail to execute it within sixty (60) days of I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a day of following vote, to wit: / / / / / / / / / / / / / / / / / / / / meeting thereof, held on the 1991, by the , ] 1 - RESOLUTION A~ORIZING AGREEMENT WITH CO~NITY AGAINST DRUGS, INC. FOR FY 1991/9'" 1 2 council Members: 3 ESTRADA 4 REILLY 5 HERNANDEZ 6 MAUDSLEY 7 MINOR 8 POPE-LUDLAM 9 MILLER 10 11 12 13 AYES NAYS ABSTAIN City Clerk , 1991. W. R. HOLCOMB, MAYOR City of San Bernardino day of The foregoing resolution is hereby approved this 14 15 16 17 Approved as to form and legal content: 18 19 20 21 22 23 24 25 26 27 JAMES F. PENMAN City torney By -,........ 7 U '2 ,~ Y'vn............ 28 - 4L - o o AGREEMENT (San Bernardino Community Against Drugs) THIS AGREEMENT is made and entered into this day of 1991, between the CITY OF SAN BERNARDINO, a municipal corporation, referred to as "City", the THE SAN BERNARDINO COMMUNITY AGAINST DRUGS, a non-profit organization, referred to as "Organization." City and organization agree as follows: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 JII( o o 3. Term. This agreement shall commence July 1, 1991, and terminate June 30, 1992. 4. Use of Funds . The funds paid to organization shall be used by it solely for the purpose set forth in Paragraph 1B of this agreement. At the end of the term, all unexpended City funds shall be returned to city by Organization. 5. Accountinq. Prior to the final payment under this agreement, and at such other times as may be requested by the City Administrator or Director of Finance of city, organization shall submit to the City Administrator, with a copy to the Director of Finance, an accounting of the proposed and actual expenditures of all revenues accruing to the organization for the fiscal year ending June 30, 1992. Financial records shall be maintained by Organization in accordance with generally accepted accounting principles, in a manner which permits city to trace the expenditures of the fund. All books and records of Organization are to be kept open for inspection at any time during the business day by the city or its officers or agents. 6. Reports. Quarterly, and at such other times as may be requested by the City Administrator, Organization shall submit to the City Administrator, an activity report. This report shall indicate what programs and/or activities have been supported by city funds. Where possible, the number of individuals impacted or using the services should be appropriately noted. Equipment or materials purchased with City funds should have justification -2- for the ex~itures. The summary of ~ese reports should be sUbmitted on an annual basis in concurrence with the financial accounting report for the fiscal year. 7. Temporarv withholdina. The City Administrator, with the concurrence of the Mayor and Common Council, is authorized to temporarily withhold or terminate the payment of funds to Organization when the City Administrator determines that any violation of the agreement has occurred. Funds shall be withheld until the violation is corrected to the satisfaction of the City Administrator and Mayor and Common Council. 8. Services Available to Residents. The services of Organization shall be made available to residents and inhabitants of the City of San Bernardino. No person shall be denied service because of race, color, creed or sex. Organization shall have and comply with Affirmative Action guidelines in its employment practices. 9. Hold Harmless. Organization agrees to indemnify and save harmless the City and its employees and agents from all liabilities and charges, expenses (including counsel fees), suits or losses however occurring, or damages arising or growing out of the use or receipt of funds paid under this agreement, and all operations under this agreement. Payments under this agreement are made with the understanding that the City is not involved in the performance of services or other activities of Organization. Organization and its employees and agents are independent 26 t . con ractors and not employees or agents of C1ty. 27 / / / / 28//// . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 -3- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 ~ 21 ~ ~ 24 ~ 26 27 28 L ~ . 10. IAC)rance. <:) Organization shall take out and maintain during the life of this agreement such public liability and property damage insurance as shall insure City, its elective and appointive boards, commissions, officers, agents and employees, from claims for damages for personal injury, including death, as well as from claims for property damage which may arise from organization's or its agents' operations hereunder, whether such operations be by Organization or its agents or by anyone directly or indirectly employed b either Organization or its agents, and the amounts of such insurance shall be as follows: a. Public Liability Insurance. In an amount not less than $500,000.00 for injuries, including, but not limited to, death, to anyone person and, subject to the same limit for each person, in an amount not less than $500,000.00 on account of any one occurrence; b. Property Damage Insurance. In an amount not less than $50,000 for damage to the property of each person on account of anyone occurrence. c. Organization shall provide proof of said insurance naming City as an additional insured, to the City Administrator or his/her agent within ten (10) days of the first date a payment is due to organization under the terms herein. 11. Termination for Cause. city reserves the right to terminate this agreement and any and all grants and future payments under this agreement in whole or in part at any time before the date of completion of this agreement whenever City determines that Organization has failed to comply with the conditions of this agreement. In the event City seeks to terminate this agreement for cause, City -4- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~ ~ 24 ~ 26 27 28 L . j . shall promp~ notify Organization in ~iting of the proposed effective date. Organization shall be given an opportunity to appear before the Mayor and Common Council at the time at which the Mayor and Common Council are to consider such recommended termination, and shall be given a reasonable opportunity to show cause why, if any exists, the agreement should not be terminated for cause. Upon termination by the Mayor and Common Council that the contract should be terminated for cause, notice thereof, including reasons for the determination, shall promptly be given to Organization, together with information as to the effective date of the termination. The determination of the Mayor and Common Council as to cause shall be final. 12. Termination for Convenience. city or Organization may terminate this agreement in whole or in part provided both parties agree that the continuation of the project would not produce beneficial results commensurate with further expenditure of funds. In such event, the parties shall agree upon the termination conditions, including the effective date, and, in the case of partial terminations, the portion to be terminated. Organization shall not incur new obligations for the terminated portion after the effective date and shall cancel as many outstanding obligations as possible. City shall allow Organization full credit for the city's share of the non-cancellable obligations properly incurred by Organization prior to termination. 13. Assiqnment. Organization shall not assign its interest in this agreement without the prior written approval of the city. 14. Notices. All notices relating to this agreement shall be in -5- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 IU 'W L. - SAN BERNARDINO COMMUNITY AGAINST DRUGS A~EEMENT writing and<:)livered in person or s~t by certified mail, postage prepaid, addressed as follows: city Administrator City of San Bernardino 300 North "D" Street San Bernardino, Ca 92418 Dated: ATTEST: City Clerk Approved as to legal form and legal content: By: -6- Jerilyn Simpson, Director The San Bernardino Community Against Drugs, Inc. 234 North Arrowhead Avenue San Bernardino, Ca 92408 CITY OF SAN BERNARDINO Mayor THE SAN BERNARDINO COMMUNITY AGAINST DRUGS, INC. BY: