HomeMy WebLinkAbout2008-078
1
RESOLUTION NO. 2008-78
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
3 ISSUANCE OF A PURCHASE ORDER TO PIXELPUSHERS, INC. FOR AN UPDATE TO
THE POLICE DEPARTMENT'S INTERNAL INTRANET WEB SITE AND A NEW CITY
4 INTRANET SITE IN AN AMOUNT NOT TO EXCEED $29,040.00
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
6 OF SAN BERNARDINO AS FOLLOWS:
7 SECTION 1. That the City Manager is authorized to execute on behalf of the City an
8 agreement between the City of San Bernardino and Pixelpushers, Inc., a copy of which is attached
9 hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at
10 length.
11 SECTION 2. The authorization to execute this agreement is rescinded if this agreement
12 is not fully executed within 60 days of the passage of this Resolution.
13 SECTION 3. That the Purchasing Manager is directed to issue a Purchase Order to
14 Pixelpushers, Inc. In an amount not to exceed $29,040.00. The Purchase Order shall reference
15 this Resolution No. 78 and shall read City and Police Department Intranet services, total not
16 to exceed $29,040.00
17 SECTION 4. The authorization to execute the above referenced Purchase Order is
18 rescinded if it is not issued within sixty (60) days of the passage of this resolution.
19 / / /
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F:\SIMMONS\Resolutions\Pixel Pushers 3. 13.08.nc.wpd 1
1
2
RESOLUTION NO. 2008-78
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
3 SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
ISSUANCE OF A PURCHASE ORDER TO PIXELPUSHERS, INC. FOR AN UPDATE TO
4 THE POLICE DEPARTMENT'S INTERNAL INTRANET WEBSITE AND A NEW CITY
INTRANET SITE IN AN AMOUNT NOT TO EXCEED $29,040.00
5
6
7
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a j oint regular
meeting thereof, held
8
on the 17th day of March
9
COUNCIL MEMBERS: AYES
10
ESTRADA -L-
11
BAXTER --X-.
12
BRINKER --X-.
13
DERRY X
14
KELLEY X
15
JOHNSON X
16
MCCAMMACK X
-
17
18
19
, 2008, by the following vote, to wit:
NAYS
ABSTAIN ABSENT
Q~~/tJ. ~JG
RaChel Clark, City Clerk
20
21
22
23
The foregoing Resolution is hereby approved this eLlsr day of MArC'n
, 2008.
24 Approved as to Form:
25
JAMES F. PENMAN,
26 City Attorney
27 By: l~ 7- ,f~
28 U
F:\SIMMONS\Resolutions\Pixel Pushers 3.13.08.nc.wpd 2
2008-78
EXHIBIT "A"
1 VENDOR SERVICE AGREEMENT
2 This Vendor Service Agreement is entered into this 17 th day of March 200-8 by and
3 etween Pixelpushers, Inc.("VENDOR") and the City of San Bernardino ("CITY").
4 WITNESSETH:
5 WHEREAS, the Mayor and Common Council has determined that it is advantageous and
6 in the best interest of the CITY to hire VENDOR to create a new intranet site for CITY based on the
7 standard CIVICA Intranet framework and guidelines.
8 NOW, THEREFORE, the parties hereto agree as follows:
9 1. SCOPE OF SERVICES.
10 For the remuneration stipulated, San Bernardino hereby engages the services of VENDOR
11 to provide those products and services as set forth in Exhibit "A" ,attached hereto and incorporated
12 herein by this reference.
13 2. COMPENSATION AND EXPENSES.
14 a. For the services delineated above, the CITY, upon presentation of an invoice, shall
15 ay the VENDOR the amount not to exceed $29,040.00.
16 b. No other expenditures made by VENDOR shall be reimbursed by CITY,
17 3. TERM; SEVERABILITY.
18 The services set forth in Exhibit "A" shall be completed, to the satisfaction of the CITY, no
19 later than June 15, 2008.
20 This Agreement may be terminated at any time by thirty (30) days written notice by either
21 arty.
22 4. INDEMNITY.
23 CITY agrees to indemnify and hold harmless VENDOR, its officers, agents and volunteers
24 from any and all claims, actions, or losses, damages and/or liability resulting from CITY's negligent
25 acts or omissions arising from the CITY's performance of its obligations under the Agreement.
26 VENDOR agrees to indemnify and hold harmless the CITY, its officers, agents, and
27 volunteers from any and all claims, actions, or losses, damages and/or liability resulting from
28 VENDOR's negligent acts or omissions arising from the VENDOR's performance of its obligations
F:\SIMMONS\Vendor Service Agmts\Pixelpushers Inc.3.12.08.nc.wpd 1
2008-78
1 under the Agreement.
2 In the event the CITY and/or the VENDOR is found to be comparatively at fault for any
3 claim, action, loss, or damage which results from their respective obligations under the Agreement,
4 the CITY and/or VENDOR shall indemnify the other to the extent of its comparative fault.
5 5. INSURANCE.
6 While not restricting or limiting the forgoing, during the term of this Agreement, VENDOR
7 shall maintain in effect policies of comprehensive public, general and automobile liability insurance,
8 in the amount of$1 ,000,000.00 combined single limit, and statutory worker's compensation coverage
9 in accordance with the laws of the State of California. VENDOR shall maintain professional
10 malpractice insurance for professional negligence, including errors, omissions, or other professional
11 acts in the amount of$100,000.00. VENDOR shall file Certificate(s) of Insurance with the CITY's
12 Risk Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an
13 additional named insured in each Certificate of Insurance provided hereunder. The Certificate(s)
14 of Insurance furnished to the CITY shall require the insurer to notify CITY of any change or
15 termination in the policy.
16 6. NON-DISCRIMINATION.
17 In the performance of this Agreement and in the hiring and recruitment of employees,
18 VENDOR shall not engage in, nor permit its officers, employees or agents to engage in,
19 discrimination in the employment of persons because of their race, religion, color, national origin,
20 ancestry, age, mental or physical disability, medical condition, martial status, sexual gender or sexual
21 orientation, or any other status protected by law, except as permitted pursuant to Section 12940 of
22 the California Government Code.
23
24 7. INDEPENDENT CONTRACTOR.
25 VENDOR shall perform work tasks provided by this Agreement, but for all intents and
26 purposes VENDOR shall be an independent contractor and not an agent or employee of the CITY.
27 VENDOR shall secure, at its expense, and be responsible for any and all payment of Income Tax,
28 Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other
F:\SIMMONS\Vendor Service Agmts\Pixelpushers Inc.3.12.08.nc.wpd 2
2008-78
1 payroll deductions for VENDOR and its officers, agents, and employees, and all business licenses,
2 if any are required, in connection with the services to be performed hereunder.
3 8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS.
4 VENDOR warrants that it possesses or shall obtain, and maintain a business registration
5 certificate pursuant to Chapter 5 of the Municipal Code, and any other licenses, permits,
6 qualifications, insurance and approval of whatever nature that are legally required of VENDOR to
7 ractice its business or profession.
8 9. NOTICES.
9 Any notice to be given pursuant to this Agreement shall be deposited with the United States
10 Postal Service, postage prepaid and addressed as follows:
11 TO THE CITY:
12
13
14 TO THE VENDOR:
15
16
City Manager
300 North "D" Street
San Bernardino, CA 92418
Telephone: (909) 384-5242
Pixelpushers, Inc.
20101 S.W. Birch St. Suite 250
Newport Beach, CA 92660
(949) 851-1600
Fax (949) 851-1930
1 7 10.
18
ATTORNEYS' FEES
In the event that litigation is brought by any party in connection with this Agreement, the
19 prevailing party shall be entitled to recover from the opposing party all costs and expenses, including
20 reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or
21 remedies hereunder or the enforcement of any of the terms, conditions or provisions hereof. The
22 costs, salary and expenses of the City Attorney and members of his office in enforcing this
23 Agreement on behalf of the CITY shall be considered as "attorneys' fees" for the purposes of this
24 paragraph.
25 11.
26
ASSIGNMENT.
VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or encumber
27 all or any part of the VENDOR's interest in this Agreement without CITY's prior written consent.
28 Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a
F:\SIMMONS\Vendor Service Agmts\Pixelpushers Inc.3.12.08.nc.wpd 3
2008- 78
1 reach of this Agreement and cause for the termination of this Agreement. Regardless of CITY's
2 consent, no subletting or assignment shall release VENDOR of VENDOR's obligation to perform
3 all other obligations to be performed by VENDOR hereunder for the'term of this Agreement.
4 12. VENUE.
5 The parties hereto agree that all actions or proceedings arising in connection with this
6 Agreement shall be tried and litigated either in the State courts located in the County of San
7 Bernardino, State of California or the U.S. District Court for the Central District of California,
8 Riverside Division. The aforementioned choice of venue is intended by the parties to be the
9 mandatory and not permissive in nature.
10 13. GOVERNING LAW.
11 This Agreement shall be governed by the laws of the State of California.
12 14. SUCCESSORS AND ASSIGNS.
13 This Agreement shall be binding on and inure to the benefit of the parties to this Agreement
14 and their respective heirs, representatives, successors, and assigns.
15 15. HEADINGS.
16 The subject headings of the sections of this Agreement are included for the purposes of
17 convenience only and shall not affect the construction or the interpretation of any of its provisions.
18 16. ENTIRE AGREEMENT; MODIFICATION.
19 This Agreement constitutes the entire agreement and the understanding between the parties,
20 and supercedes any prior agreements and understandings relating to the subject manner of this
21 Agreement. This Agreement may be modified or amended only by a written instrument executed
22 by all parties to this Agreement.
23 II
24 II
25
26
27
28
F:\SIMMONS\Vendor Service Agmts\Pixelpushers Inc.3.12.08.nc.wpd 4
2008- 78
1
2
3 IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and
4 date set forth below.
5 Dated: t{j' ~ -1
6
7
8
9 Date~dJ-/9, 2008
10
, 2008
VENDOR. A/ x:.
By: ~ /17
Its: '1~
11
12
13
Approved as to Form:
14
JAMES F. PENMAN,
15 City Attorney
16
17
18
19
20
21
22
23
24
25
By:
26
27
28
F:\SIMMONS\Vendor Service Agmts\Pixelpushers Inc.3.12.08.nc.wpd 5
2008- 78
~
PROJECT PROPOSAL
ci~a
CLIENT: City of San Bernardino
DATE: Oct 10, 2007
PROJECT ID: SB-INTRA-01d
CONTACTS: Glenn Cline
Project Definition
Create a new intranet site for the City of San Bernardino based on the standard Civica Intranet
framework and design guidelines. The new site will be managed using the Civica CMS system.
Feature Description
Estimated
Cost
Implementation of Public Safety I Police Intranet Site
$15,540*
Brand and deploy Civica CMS based Intranet framework for internal City Police
Department staff. The Intranet home page and navigation system that will
become the primary Web interface for the Police Dept's staff.
The following Civica Intranet modules will then be incorporated into the system
to provide the following functions:
· Calendar
· News and Announcements
. FileBank
· Phone Directory
. FAQs
· Dynamic Page / Content Editor
· E-Zines / e-Notify system
· Standard Search System / A-Z Index
With the exception of the Phone Directory Module, the other modules deliver
the same capabilities as those listed for the Web site. The online Phone
Directory can be searched by multiple categories. It also contains a feature that
allows for uploading images. Its display outputs are highly customizable to meet
the Client's needs.
* Price based on discount applied to existing client.
NOTE: Additional modules including Image Gallery, Contacts, Infoguide, etc.,
can also be added to the deployment as required. Each module will be
discounted by 200/0 if order during the initial installation.
Pixel pushers, Inc.
20101 S.W. Birch Street, Suite 250, Newport Beach, CA 92660
Tel: (949) 851-1600 Fax: (949) 851-1930
Page 1 of 6
2008- 78
CONFIDENTIAL
Project ID: 58-INTRA-Old
Design concepts for new Intranet site
$3,500
Create a series of designs based on the Civica standard intranet framework
design using client's preferred color schemes and palettes. Once the Client has
chosen a design, the new style will be implemented into the intranet '
framework. The design elements will also be supplied in Adobe Photoshop
Layer PSD file formats for City Staff to modify in the future.
Optional Services / Deployments
Secondary Deployment for City Staff
Building on the primary installation, a secondary license is made available for
use by the City Staff. This deployment would feature all the same options and
modules as the primary Intranet deployment. This would also allow for the City
staff to have a completely independent site for staff.
$5,000
Secondary Deployment for Police MOBILE systems
Building on the primary installation for the Police Department, an additional
license will be made available for use by the Police MOBILE systems. This
deployment would feature all the same options and modules as the primary
Intranet deployment but would be optimized for a MOBILE environment
$5,000
NOTE: Any changes or additions to the project scope may change the timeframe for deployment and
the overall price for this proposal's implementation. Customization and addition changes to the site
and deployed system will be billed at the rates stated in the Terms and Conditions page.
The Civica Standard Intranet framework is the layout specially designed for local government intranets. Below
are a few examples of the standard layout structure. The colors, design and overall look can be changed.
Additional Support Services
Any integration and secondary development beyond the standard installation will be bill on an hourly
basis. Specialized programming support and services will be billed at a blended rate of $138/hr. This
will include all programming, design, integration and project management.
Pixel pushers, Inc.
20101 S.W. Birch Street, Suite 250, Newport Beach, CA 92660
Tel: (949) 851-1600 Fax: (949) 851-1930
Page 2 of 6
CONFIDENTIAL
Intranet Deployment Examples
2008- 78
Project ID: SB-INTRA-Old
Homepaqe > Departments > Engineering
Dept Homepage
Mission Statement
710 - Administration
740 - Planning
750 - Project Management
760 - Engineering &
Construction
FAQs
Reports
Policies & Procedures
Project Updates
Reports
Standards
Useful Links
phone book
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Pixel pushers, Inc.
Orange County Sanitation District Intranet
20101 S.W. Birch Street, Suite 250, Newport Beach, CA 92660
Tel: (949) 851-1600 Fax: (949) 851-1930
Page 3 of 6
CONFIDENTIAL
rlltl'Zlllct
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5 - 10 miles
1- 10 - 30 miles
lOver 30 miles
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2008-78
Corne visit the new expansions located inside
The Irvine Spectrum. With more shops, more
restaurants, and state of the art movie theatres... the
fun starts here. Sales begin this weekend!
I
Learn the History of the City of Irvine today! Find out
about our great historic district and our famous past!
htf,rJl1et
CiLy
ftVifle
Wed., Oct 29, 2003
8:30 AM - 11 :30 AM
Information and Technology
Seminar
9:00 AM - 11:00 AM
Engineering Meeting
9:30 AM - 10:30 AM
Financial Presentation
Thu., Oct 30, 2003
10:00 AM - 11:00 AM
HI.Jman Resources Meeting
10/02/2004 -
Over the next two and a half
years the old town all will be
getting a f acelift
09i25/200.t -
At the September 24 City of
Irvine City Council Meeting
members will see what is in store
next for the City.
09iU/200.t -
UcI will host an upcoming City of
Irvine Fundraiser.
Project ID: 5B-INTRA-Old
AtmocJrlcemel1ts
Road Closures near
Irvine Plaza
Due to a mcwie shoot, the
Irvine Plaza will be closed for
the remainder of the week. .
filip' 0 yce
n Check Payd.~y'
~ PoliCies
.", Forms
" fl"y Benefits
~ r',,:.' Profile
Senr;ces
· TtaininlJ SchedlJles
Support Inform,~tion
. Internal Progr ams
. Hdnual~;
. How To Documents
. Local Courses
· Telephone System
Wca()lCI'
'...vine, CA
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Pixel pushers, Inc.
City of Irvine Staff Intranet
20101 S.W. Birch Street, Suite 250, Newport Beach, CA 92660
Tel: (949) 851-1600 Fax: (949) 851-1930
Page 4 of 6
CONFIDENTIAL
Internal City Calendar
Comments &. Suggestions
Pixel pushers, Inc.
2008- 78
The New IPO Intranet is now Live
'h',~I(el"(' tc, IPO Intranet... '{our Cliit? 5:00
sculce '01 InfOfmation an,j pCI relat.~!j
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tlli: '1'('':11 ') 1\11 till: a'lL1 P1ucrl. much 'nef'?
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City Launches new a Program,..
TIl'~ C',V I)UIK!1'2d ':1 n.?','.' ccncepl FOf ,.,
'?l1;),::-,.C(:, Transportation Pilot Program
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Benefits Planning Meetings...
'SI1.I', ')t.lf'I~,'..' :-..,Ie'.t plan no..... in pl.)n. U1C
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Bi rth day Celebrations...
Till, Ir.oml',. :',7 SI.,," IT"~I1:IJ('r5 (:,:le:orZlte
1.I1'1'f ':,rr',"<C,<',,: '~:"-"Jr()(uialI.Y<s (0 ("el-, ,lnd
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20101 S.W. Birch Street, Suite 250, Newport Beach, CA 92660
Tel: (949) 851-1600 Fax: (949) 851-1930
Project ID: SB-INTRA-Old
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Sun, Apr 21st 2002
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Page 5 of 6
CONFIDENTIAL
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InTRAnET HELP
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How Far do you drive
to work every morning?
, Less than 2 miles
2 to 5 miles
5 - 10 miles
10 - 30 miles
Over 30 miles
lID
Pixel pushers, Inc.
meetings and seminars
,/-.- I
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b=iI
61
Wed., Oct 29, 2003
2008- 78
\ 1" \-1
il . \
lntranct
!"
Come visit the new expansions located inside
The Block in Orange. With more shops, more
restaurants, and state of the art movie theatres".
the fun starts here, Sales begin this weekend!
Don't be Late I
Learn the History of the City of Orange today!
Find out about our great historic district and our
famous circle I
rtl(!~ ~ rlE:l,'..l). .
8:30 AM -11:30 AM
Information and Technology
Seminar
10..U2.'2003 .
Over the next two and a half
years the old town all will be
getting a facelift
9:00 AM - 11 :00 AM
Engineering Meeting
09/25,12003 .
At the September 24 City of
Orange City Council Meeting
members will see what is in
store next for the Circle.
9:30 AM -10:30 AM
Financial Presentation
Thu., Oct 30, 2003
10:00 AM - 11 :00 AM
Human Resources Meeting
09/17/2003 -
Chapman University will host an
upcoming City of Orange
Fundraiser.
City of Orange Staff Intranet
20101 S.W. Birch Street, Suite 250, Newport Beach, CA 92660
Tel: (949) 851-1600 Fax: (949) 851-1930
Project ID: SB-INTRA-01d
-kr
Road Closu..-es in
O..-ange Ci..-cle!
Due to a movie shoot 1 the
Orange Circle will be closed for
the remainder of the week..
. CIJ!;tomile my
options
~.
- ---"---'-
o Chec k Payday
~ Policies
~ For ms
~ My Benefits
A My Profit e
. Training Schedules
. Support Intor mati on
. Internal Programs
. Manual s
. How To Documents
. local Courses
. Telephone System
. Jobs
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Page 6 of 6