HomeMy WebLinkAboutR06-Economic Development Agency
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~ IEl'AR1HENl' OF THE 0
crrr OF DN IIi:RtmUmD
OFran:
RJ!X:nIl:ST POR n"MITmrrt'N/~. ~
RmlNEIH J. HmIERSCfi
E>oeooltive Direct:ar
SUbject: JY 1991/1992 am ~
JMli'.a.wma'l c:rrr AIlE) Or.a.".u.d
aNIIIii, DC., (-II'II!Il)
Date: JUne 20, 1991
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8}.~i. of PnriOlJll ~-iCIIVn."""'l/o:maittee k:t:iaD1
an FebruaIy 11, 1991, the Mayor and 00 ....."l o:uncil ~ and adqlted the FY
199]/1992 aB; P.&.~aw Mix and authcrized staff to solicit }'&o' ~...,....,.. far _.
an May 6, 1991, the Mayor and ..... ..... "1 o:uncil took an act.icm establ.ishin;I May 20,
1991 at 3: 00 p.m., for the date and tilIIe certain of the FY 199]/1992 aB; Public
HelIJ:'iD; .
an May 20, 1991, the Mayor and 0. ..... ". o:uncil reviewed No. .,..-rdat.iaw subaitted
by the 1"'roIoIo"lity Il8Yel~.t. Depar1:mInt: Citizen Mv1scny o:maittee and ~
- for aB; fIn1iD1 assistance for Fiscal. Year 1991/1992.
P4K ---..." Ibticru
0IIn0r mKI 1'\__.._41_ """~1)
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RBSOID1'ICB OF THE JIUOR >>lD CXHI:If ~. OF THE crrr OF 8DI BatlUDDO
Au-1_.JDT!Zl~. All) ~&~ 'J!IB ~.L'.u.a" A y.....ILII&I:.a..X IBVBIDBIBIr1' M'I'V'W GRMf1'
I'llIlDIlO ..-.,-.....,T ............ TJIB crrr OF 8DI BatlUDDO >>lD O.......~ BJOBB, DC.,
(f'IIIII!I'lI'I!D.) . .
~tor
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o:m:act P8rE1cn:
Ken ~ AOI'1Im! Flares
Hlcne:
5065: 5081
Project Area: All Proiect ..........
~ Data A1:tac:bec!: m-A~~ ...... w..L:
Ward(s) :
All wards
Resolution: A....&.-..-.aL: Exhibits
FtlNDllC RQJIRI!HENTS:
A1IDmt: S 20.000.00
scuroe:
FY 91/92 l"nIr. IDe
B.Iclget Authority:
nr-i ..iOll/"""'.......l IJotesI
~:ELF:lab:4409
CD'V~ ~
IIMtiDq 1lIlte: 07/01/i.m
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t'lI!lVBI.D!ME: b!:PARlHENr
rn!A'n ~
~an Hause. 1'ftt!.. fahA1+"')
Py 1991/1992 t'ftWl ~ -.
On May 20, 1991, the Mayor am 0....."'"1 o:uncil ClCI'Duct.ed the n 1991/1992 aB;
Public HearinJ an1 awarded n-o-"1ity Ileve1"1"-'lL Block Grant f\Jn:B to certain
pmlic 118tVice, capital inprc::Jv8ment am fair halSin;J projects. ~..........jls are
new requjred to bplement said projects.
'!he attadled Ao:l.............1L betwen the City am Option BaIse, Inc., includes a
"scr::pe of 118tVicee" am ''pt..."........ 1::ui;I8t", referred to in the ~_jL as
Exhibits "A" am "B", mspect:ively. 'lbeee Exhibits are ~Ated by
ref........_ as t:hcugh fully set forth at 1en;t:h.
1ldcptia'1 of the attadled Resol.utllXl by the Mayor am n ....... CtlI.n:U aut:harizes
am directs the Mayor to execute the ~..........t as deecribed herein. I reo ....-'ld
Ildcpt:ilXl of the attadled Resolut:.icn.
_~_.u__
~~t.
CXIIa8SJXIf ............
MIet:iJIq Date: 07/01/91
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RB8OIDl'IC>>I lltIIBER
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IlBllOID1'ICB OF 'BIB JIUCR MID CXIIDl 0"QW"'Il. OF 'BIB CITr OF aN BI!lRNQDDD
2 Au.us.P" .. ~ on MID ~.&:.uu 'BIB CiAI:Ul".&:.IAA'I OF A CXIIIlDI1TlC DE:VBIDPIII!2r1 BIDClt GRNfl'
~ "'-~....a!lIl'.l' __~......... 'BIB CITr OF aN _m\TV"l MID urn.... B:XlSB, DC.,
(SRELTBR) .
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BE IT RE:8OLVBD lilt' 'BIB JIUCR MID CXIIDl lYW1D"TI. OF '.DlI CITr OF SJ\N
~ as JOLUlI8:
s.cti.an 1.
(a) '1he Mayor of the City of San BernimiiJlO is hereby autharized am
cU.rected to 8XIlO1te, at l:lehalf of the City, an r."...........JL far ChnmI"'Iity
IlIlYel._.t Block Grant f\nting with OP!'ICI{ lUlSE. INC.. (-~\. ~
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$20.000.00.
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cimed if the parties to the ~__.t fail to 8XIlO1te it within sixty (60)
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seotian 2.
(a) '1he authcrizatia1& to execute the above refeuu.....d ~_jL is res-
sixty days of the P"-'!IgV of this Resolutiat.
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I HEREBY 1.UU".uri that the fCII:8gCiD1 resolutiat was duly adcpted by the
Mayor am 0..... n 0r:uIcil of the City of San Jlen'Iar&no at a
meet:1.rJ; thereof, held at the _ day of
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1991 by the follc:JWiD1
vote, to wit:
IIII
22 IIII
IIII
23 III
IIII
24 IIII
IIII
25 IIII
IIII
26 IIII
IIII
27 IIII
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lab: 3961
Rev. 6/13/91
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3 ES'mAtlA
4 JlIl!TT:T:II'
5 HERNANDEZ
6 IWlImEY
7 MIH:R
8 l'OPE-IDmAM
9 MIllER
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RI!:SOID1'IC.ti Of' ~ Of' SDJ BI!:RNARDDI) ~ '.l!IB ZilLIlU.I'r.u:B
Of' A am ~;;...wa5d c::rrr MID \Wr.JUll JDlBB, DI:.
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AlI!i!
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AIlSTADI
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City Clerk
~ faregoin;J Rssolutic:n is hereby ~ this _ day of
1991.
W.R. H:lUXIIB, Mayor
City of san Elemlm1ino
lab: 3961
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~gBIIBIIfi'
'lHIS ~ is ent:er8d into effective as of this _ day of
, 1991, at san BImlardino, califo:mia, ~ the CI'lY OF SAN
BERNARDINO, a lIUI'li.ciI"'l OCll~c:lt;iCl1, referred to as "city", lUIi 0Pl'ICJi/ BJOSE.
INC. (RRF.!"I1"I?R\. a ru.....ufit ........"\ity sezvice mganizaticn, referred to as
"SUbrecipient". city lUIi SUbrecipient agree as follows:
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(a) SUbrecipient has requested fi1'lancia1 assistance fraD city for
fiscal year 1991/1992 fraD funds llV"il"lble ~ the l'hmII"\ity Devel~.L
Block Grant P.i....".._ fraD the United states of ADmic:a to city.
(b) SUbrecipient..._ II _tUl that the experxU:b.Jres autharizeci by this
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A.;t.LSII;IIIII;;ItL are far 'the nn:wisian of shel+.,.. an::! ..'II"'rI..r L cu:novi,... 'to ba~.-n:an.
............. lUIi their c:bildren for UD to thirt;v (3D) davs. 1obia1 are valid lUIi
eligjble ........"\ity devel~.L pnJI:nlS', as defined in CPR F8rt 570 in
accordance with federal law lUIi regulaticns, lUIi that all funds granted under
this Ar"..._.L will be used for no puIpose other t:hlIn these pul.lXJIISS
liq"eCifically aut:harizeci. '!be llpeC'ific p.I1'pCSE lUIi scc:pe of services of this
psrt:iaWIr grant are set forth in 1I!vhihit "A", attactled hereto lUIi
iI.:::u..~..ted into this ~_d. as thcugh fUlly set forth herein.
(e) SUbrecipient will CXIIply with applicable unifom administrative
requirea&Jt:s, as described in 24 CPR, F8rt 570.502.
(d) SUbrecipient will earlY out each activity, pl....".._ am,tor project
in rroopliATlC8 with all federal laws lUIi regulaticns as set forth in 24 CPR,
F8rt 570, with the followin;J excepticns, (i) the SUbrecipient does not ............
the enviramIII!Inta respcllsibilities of the ~ as descrlbed. in 24 CPR,
F8rt 570.604, lUIif (il) the SUbrecipient does not ........... the Grantee's
respcnsibilities for init.iat.in;J the review jI.L....-B umer EXlecutive order
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1 Number 12372.
2 (e) SUbrecipient will CXIIply with the requirements set forth in the
3 uniform Relocat.icn Assistance mi Real. p..~ty Acquisit.icn POlicy Act of
4 1970, as BIIl8I'lCI8d, (URA), 49 CPR, Pllrt 24 in accordance wrth federal
5 ngulatia'lS When a'tteDpt.in:] to or acquiring any J"a,i1dm; or parcel of land.
6 SUbrecipient will be required to obtain written "WL...v'al fran the Executive
7 Direct:ar of the Devel~.l Department prior to any activity taJdn::J place
8 within the confines of tlRA 49 CPR, Pllrt 24, as BIIl8I'lCI8d.
9 2. --.
10 - City shall rei:Jd:mose SUbrecipient for allowable costs incuxred ~
11 the IIOCpl of this A"..--...L millRllicable Federal regul.at.ials, lIt1i.d1 have
12 not been paid for or reimI:m:sed in any at:her manner by any at:her Iq!rr::y or
13 private source of fImililq. Rehb.Jrsement will be made at least CI1 a lIa1t:hly
14 buis, with the total of all sud1 ~ not to emeed. $20.000.00
15 3. i'Jm..
16 'Ibis A".._ll shall (. ....-"1C8 JUlv 1. 1991. mi to-i'lllte JUne 30,
17 1992.
18 4. use of ~, .._, '.rrav8l T..1MbH_.
19 (a) 'DIe tIJI'DI paid to SUbrecipient shall be used by it solely for
20 the puII'JSBS set forth in Par_~ll(b) of this ~_.L, mi in acoordance
21 with the ~~_ h~ 8UbDitted by Subrecipient to the City of San Bemar-
22 tiino n-.m.11'\ity Devel~/t DBpertment, a copy of lIt1i.d1 is at:taciled to this
23 A"............/t as Exhibit "B". '1his lludget shall list all BCUJ:tlIlS of fImililq for
24 the ~....".._ ClClII8r8d by this ~--..IL, 1d1ether fran state, Federal, local or
25 private sa.zrces, mi shall identify lIt1i.d1 sa.zrces are paying for which speci-
26 fic portions of the ~~_, by line-item, to the extent pract:icabl.e.
27 (b) No trawl expenses for cm-of-state trawl shall be included in
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Rev. 6/11/91
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this .....""P-..... unless speC'ifically listed .in the bJdget lIS sul:lllitteci ani ap-
prtMld, ani all trawl expenses to !:Ie fl.In3d fran furm pralTideci hereunder
shall !:Ie speC'ifically identified lIS travel expeI_, \bich shall !:Ie negotiated
I:l8t:w8m1 the City of san 1lernaJ:dino Devel~.t ~ ani -SUbrec:ipient in
the ""?t. krf trawl expenses .incmTed by SUbrec:ipient above the I::iudgeted
aDDJnt or for cut-of-state trawl shall not !:Ie el1qJble for reDbJrsemBnt
unless the prior written ~ of the Executive Director of Devel.."..-.L
Dspert:mBnt of the City of san 1lernaJ:dino, or designee, has been obtained.
(e) P\mds shall !:Ie used for pJl1lCBeS authorized by the thnmInti.ty
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Devel~lt Block Grant P.L""P-..... cI1l.y, ani no particm of the furm granted
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hereby shall !:Ie used for any pmpose not speC'ifically authorized by this
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ani the City shall :reiJIbJrse SUbrec:ipient for such ci)ligation.
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23 (e) SUbrec:ipient shall !:Ie allowed, with the prior written ~u.raJ.
of the Devel~rt.. Department of the City of san Ilemardino, to make cilan;!es
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to the bJdget durinq the first three (3) quarters of the fiscal. year, so leD]
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lIS SUbrec:ipient is .in OCIIpliance with sect:icn "2" of this '-...........L at the
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time of ..,hlli....ian of the bJdget moc1ificaticm request. A variatiat in the
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itemizati.a'l of oosts, lIS II8t forth in the ........yJSed bJdget 8U1::111itteci to City,
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(d) trll.y net payroll shall !:Ie periodi......"y rebb.Irsed by City lIS an
allowable cost. krf amcunts withheld by SUbrec:ipient fran an eaplayee's pay
for taxes, ..,.".,i.., security, or other withhold!n; ani not i-'liateJ.y paid.
r:Nflr to another entity, shall not !:Ie included lIS wages or expeIlBss eligible
for ~ as an allowable cost until such time lIS the withheld taxes,
'""("i.., security, or other wit:hholc:U.n;s are actually paid r:Nflr to another
entity entitled to such payJIlIII'lt. t1pcI1 such payJIlIII'lt ani the ..,hili ....iat of
evidence of such payJIlIII'lt to the City of san Ilemardino Devel~.t
Devel~1t. Department, such expeI1Sss shall !:Ie regarded lIS an allowable cost,
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1 not. to 8Xl:'""""I ten pe1..,....L (lot) as to any particular line item, shall be
2 allowed, provided that the prior written ~u"lIl of the l!:xI8coItive Director
3 of the Devel~jL Devel~Jt of the City of san BemaJ:dino is obtained, it
4 I:leinq understocxi that the tat:al IlIIICUl1t of the grant shall not. be varied
5 thereby.
6 (f) '!be parties intend that grant :fl.lms be utilized within the tiJDe
7 period cx:JYered by this ~........,L, am entitlement to any :fl.lms not. expmded
8 ar obligated shall revert to the City. No reserve far the future shall be
9 established with the :fl.lms ~L as may be aut:hari.zed to meet CXIIIIIit!lents
10 III!Ide far services provided durin;J the period of this ~..........jL, bIt not. yet
11 paid far at the CXIlCl.usia\ of this Aql........d..
12 (q) SUbrecipient shall remain in CXIIpl.iance with all state, f@deral
13 am local laws prior to the %8C8ipt of any ~ llereurD!r. '!his
14 iJx:1udes, bIt is not. limited to, all laws am requlaticns relative to the
15 fam of organizaticn, localluUness licenses am any laws am regulaticns
16 'ilpeOific to the l::lusiness am activity cmried cut by SUbrecipient. Retml:urse-
17 ment shall not. be III!Ide to SUbrecipient ~ is not. cper&'t:izq in CXIIpl.1ance
18 with all awl i...."'18 laws. ~ may be subsequently paid, at the
19 cti.sc::r8t.ia1 of the Executive Dir8ctar of the DlMtl~,L DepIIrtment far
20 ~ CXlSts incurred durin;J the period when CXIIpliance is adUeved
21 before expiraticn of this ~_d..
22 5. J\cocIImt:i1ltfr .......it.
23 (a) Priar to the final payment \IrDIr this ~_,L, am at sucil
24 other times as may be requested by the Executive Dir8ctar of the DlMtl~Jt
25 DeparbIIent of the City of san BemaJ:dino, SUbrecipient shall sul:ait to the
26 Director an accamt:inq of the 1"-~ am actual. experllSitures of all
27 revenues fran ldlatever IIClU1'C8 acczuinq to the arqanizaticn for the fiscal
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lab: 4423
Rev. 6/13/91
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ti. ---- avanat.le to ---..-.oJ _it.......WY - -
ri-lfttl P...............-....
Perf~......
'!be services of SUbrecipient IIhall be IIIIIde ayai1at.1e to xesidents Ill1d
inhabitants of the City of san Bemard1no unless ot:hetw1se noted in Ellh1bit
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"A". No 1'=_' shall be denied service J--tJSe of race, color, nat1cnal ori-
qin, creed, sex, IIlIlrltal status, or phyBiaU Mmicap. SUbrecip1ent shall
CXIIply with Affhmative Act:ia1 guidelines in its eIIployment: pract:.1ces. SUb:re-
c1p1ent shall also m:I'li.tor the ....~CIIIl'S activities am suJ::m1t written re-
ports quarterly, or more otten if requested, to the Ex8cuti.ve Director of the
DeYel_lt DEparbIIent of the City of san BerMrd1no, in IICCOI:'dance with 24
CPR, Part 85.41(c) (d) am Part 85.21. Failure to prcv1de such quarterly
lab: 4423
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1 perfCXl:lllllnC8 ...~ IIIIlY prevent the ...............sin;J tJy City of SUbrecipient's
2 reqlaSts far rebD1::iursemen, and may justify t_,'l" ...a.ry withholdin;J as provided
3 far;in P8rIIgrap'1 nun hereof. City raerves the right to waive such breach,
4 without prejudice to any other of its rights hereunder, \ipcn a fin1i1q tJy the
5 Ex8cutive Director of the Devel........,..l. Department that such failure was due to
6 ext:ral:lrdiM%y ciramIStances and that such br8ad1 has been tiJIIely cured
7 without prejudice to the City.
8 7. l'rocIIr-"t -'*~-r nMIf'Hm, of Tftto_,
9 SUbrecipient shall CXIIply with procurement: ...... <-".... and guidelines
10 established tJy 24 CPR, Part 85.36(11) (1), SUbrecipient "Proc::unIDBnt
11 8taIDu:ds". In addit.ia1 to the sp8C'ific requir&Dents of 24 CPR, Part 85,
12 SUbrecipient shall maintain a code or standards of CXl'duct Wich BhaU gcvern
13 the pert..........oe of its officers, qlloye. or agents ;in ccntractin;J with and
14 expendin;r the federal qrant rums JIIlIde lIY"i 1..hJ.e to SUbrecipient urJ2r this
15 ~_tl.. SUbrecipient'. officers, tIIploy8es or agents shall neither solicit
16 nar aooept gratuities, fawrs, or anythin;J of mr:n!t:My value frail cxmt:ract:ors
17 or potential. a:I1tracI:ars. 'l'o the extent permi88~e tJy state law, rules, and
18 regulatialS, the standards adopted tJy SUbrecipient shall provide far
19 penalties, sanctia'IS or other r1iaciplinaly act:ials to be lIRllied far
20 v1.olatialS of such standards tJy either the SUbrecipient's officers, eapJ.oyees
21 or agents, or tJy a:I1tracI:ars or their agents. SUbrecipient shall provide a
22 ccpy of the code or standards edcpt:ed to City forthwith. All procurement:
23 transacticns without regard to do"..... value shall be cc:nmcted ;in a manner so
24 as to provide _Yi1ll"" ql8l1 and free ~t.ia1. '!be SUbrecipient shall be
25 alert to arqanizatianallXl1flicts of interest or ncr~tive practices
26 IIIIICllJ;J a:I1tracI:ars Wich IIIIlY n.oL....1ct or el.1minate ~t.ia1 or otherwise
27 1_L......i.n trade. SUbrecipient agl! IS to &dlere to lXI1flict of interest
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Arr:l ClCI'IS'tructi. ccntract:s awarcted by SUbrecipient us1n; fun:!s
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prcwided under this ~_rt. in ---- of $2,000.00 shall. include a prcwi-
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skn for CCIIpliance with the Davis-Bacon Act (40 U.S.C. 276(a) to 276 (a) (7))
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ani as supplemented by DepIrtmEInt of labar R8gu1at.ions (29 CPR). umer this
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Act, CXI'1tractars shall. I:le required to pay wages to labarers ani mec::hani.cs at
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a rate not less than the mini:aum wages specified in a wage deteJ:minatic:n made
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by the secretaJ:y of labar. In lldditial., cx:ntractars shall. I:le required to pay
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wages not less otten than Q'IC8 a loI8ek. SUI:lr8cipient shall. place a ccpy of
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the a.........il p:revail.inq wage deteJ:minatic:n i ....-'1 by the DepIrtmEInt of Iabor
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in each solicitatial. and the awm:l of a o...il..act shall. I:le cxmitiCUld upal
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the aoceptance of the wage deteJ:minatic:n. SUbrecipient shall. ..~ l all SlIS-
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pt'CIVisiaw set forth in 24 CPR Sec:ticn 570.611 ani to the procurement rules
specified in 24 CPR, Part 85.36, in its expeI'K1iture of all fun:!s received
und8r this ~_jl.
8. Anti-ltiak _,..1P PDwi_iftft.:
.....,., .....l""'"..-nt nrmoPhm:tb.
All cx:ntrac:ts for 0CI'IStructia'l or repair usinq fun:!s pt'CIVided under
this ~_d. shall. include a pt'CIViskn for CCIIpliance with the ~1an:1
"Anti-Kick Back" Act (18.U.S.C. 874) as supplemented in Deparbaent of Iabor
Regulat1aw (29 CPR, Part 3). 'lhis Act prcvides that each CDltractor or
subgrantee shalll:le prcbibited fran irIl:hIc:inq, by any means, any perscIt. em-
ployed in the cansttucticn, CCIIplet1an or repair of public lo'OIit, to give up
any part of the (. "1 <<18atial. to Wich hejshe is ot:h8lwi.se entitled. SUbrec:i-
pient shall. .I."t"""l all EIl1Sp9ct.ed or ..~Led violaticns to City. All CXI1-
tracts in.,- - of $10,000.00 entered int:o by SUI:lr8cipient us1n; fun:!s
prcwided under this ~_tt shall. CXll1tain a prcwisicn requirin; CCIIpl1an:le
with Equal DlpJ.ayment: ew.....t..unity pt'CIVisicns established.by Ex8cutive order
NuIIIber 11246, as 1IIIl8lded.
t. Pnrva:l.lilW'" -.m,of14l&._I\L.
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pected or ...~ tad violat.icl'ls to City.
10. ~W1f-1 or Cit:v or IDlY ~.......: use of ~ww..._ ~.
(a) City hereby requires SUbrecipient to notify the City, in writ.irq,
of its intent to dlarge a fee for any servioe, the prcviSicn of 141ich is
llSSisted pursuant to this ~-.-.Jt. City requires SUbrecipient to cbt:ain
the prior written ~uv'al of City for any cha%ges or fees to be charged by
SUbrecipient for such services, and of any lUles and regul.atialS ~
the provisicn of services hereurJ3er.
(b) P.&...."..._ incaae ..._ is .Its gross incaae received by the
10 _ SUl:lreclpient directly generated fraD the use of funds pmvided h8reI.1rDlr.
11 sucn eamin;ls include interest eamed c:n lldvllnclIs and may include, !:ut will
12 not be limited to, inoaDe fraD se.rvioe f_, sale of .. ..... dities, USllge and
13 rental f_ for real or per&a1al pl<+-ty \lSin] the funds pmvided by this
14 ~_d.. As to IlUch inoaDe, it shall be first: awlied to eliqible ~"':l.I.CIIII
15 activities, before requests for r-i.....:zrse.....uL and, in the use, shall be
16 subject to all awJ:l.ce.ble prcwisic:ns of this ~_d.. IncaIIe not 110
awJ.ied shall be J:8IIitted to City. sutnclpient shall J:8IIit all ~d.
!'.I."':l.I.- incaae to the City within thirty (30) days 8UbsequIlnt to the em of
the ~"':l.I.- year (JUne 30, 1992).
11. ~.--+rarv IdMtmldi1Yl'.
~ Executive Dir8c:tor of the DBYel_d. DeplIrtment of the City of
Ben !le%naJ:dino is authorized to t-'l <4.arily withhold the payment of rums to
SUbrecipient Wen the D1z8ctor det:etmines that any violatian of this
A"...-.-.IL has ClCOIn'ed. Fun:3s shall be withheld until the violatic:n is
00li......'ted to the satisfact.ic:n of the Ex8oI1I:ive DinIct:ar. SUbrecipient shall
have the right to "PP""" the c1ecisicn of the Ex8cutive Director to the Mayor
and n.....~ CCAmcil.. ~ 11018 ~ for IlUch "PP""" shall be that m
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violatia'1 of the Ao,.............t has occurred. SUbrecipient shall file such "R"""
within fitt:een (15) days atter such first wi1:hhoJ.cUn;J. '!be Mayor am l\ ..... '.
0c:Amci.l shall set a date for the hearirq of such ~, Wid1 is within
thirty (30) days followin;r the date of filirq.
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retained until all litigatia'1,. t'!'''~'''' am aucU.t findin;ls involvirq the re-
10 _
cords, have been fully resolved. Rr..u..ds for ncn-expendable ~q:lerty acqui-
11
red with federal funds pl'I:Wi.ded umer this Ao,............1t shall be retained for
12
three (3) years atter the final. "~~iticn of such ....~ty.
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..
u. -...... RAbm~~tm.
Financia11..,Q()1,()s, stIpp...l.irq doOI--zts, statistic:a11-...r.()s, am all
ather l-...r.()s perta.jnj.JJ1 to the use of the funds pz:cvided umer this Agree-
ment shalll:le retained by SUbrecipient for a period of three (3) years, at a
minhIml, am in the event of litigatia'1, claJm or aucU.t, the recmds shall I:le
13. Pl.--.&.Ly 1IaDI...-.-L.L ~~......
~e persa'Ial ....~ty, for the pm.pCIlIIl of this Ao,.............iL,
is defined as tan;Jible petlla1al ....~, purctlased in ldx)le or in part with
federal furr:B, Wid1 has usetul life of mare than cnI (1) Y8!l' am an acqui-
sitia'1 CXlSt of ale"'t:hoosand MlJ..... ($1,000.00) or mare per unit. R8al
lM-.........ty 1IIEIllnS lam, includin;r lam ~, IIb:uct:ures ani appJrten-
an:l8S ther8t:o, lIllCludin;r 1IICNllble mad1inmy ani equ1pIIIIl1t. Ncm-experldable
persalal .............Lr ani real .............ty purctlased with or bprcyed by funds pr0-
vided umer this Ao,.............iL shall be subject to the ....~ty management stan-
darc!s set forth in 24 aR, Part 85.32.
14. _....."...H.... for ....-.
(a) City rE8lWS the right to teminate this Ao,.............L in accardan:le
with 24 aR, Part 85.43, am any am all grants am future payIII8l1ts urDu:'
this Ao,...........iL, in ldx)le or in part, at any time I:lefore the date of
CCIIpl.etiCI1 of this A."...........it 10hlnBver City det:eJ:miMs that the SUbr8clpient
lab: 4423
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1 has lIIllterially failed to CCIIply with the tems am cx:rnitia'lS of this
2 A"...........d.. In the event seeks to teminate this A"...........lt far cause, City
3 shall ~'""'l'Lly notify the SUbrecipient in writin;J of the ~. ~ +-iYlllti.c:r1
4 am the r8llSCnI therefore, together with the ~. "oOSed effective date. SUbrec-
5 jpient shall ))e qiven an ~ tunity to "l1"""" ))afore the Mayor am (\ .....Ir\
6 CCiUD:il at the time at \hich the Mayor am (l....... CCiUD:il are to ClCrISider
7 suci1 r90....-ded +-i1'\llt.icn, an1 shall ))e qiven a 1'82ISa1abl.e ~tunity to
8 shew cause why, if any exists, the ~""""'IL. shaJld net ))e t:etmimted far
9 cause. Upcm det.eminati.cn 1:Iy the Mayor am n ..... .. CCiUD:il that the .......d....aet
10 _ shaJld ))e t.m:minated far cause, mtioe thereof, inc1udin;J r8llSCnI far the
11 det.eminati.cn, shall ~'""'l'Lly ))e mailed to the SUbrecipient, together with
12 infcmllllt.ia1 as to the effective date of the +-i1'\llt.icn. SUch mtioe_may be
13 given orally at that helIrinJ. '!he det:emination of the Mayor am n......,
14 CCiUD:il as to cause shall ))e final.
15 (b) In the event of any t.m:minati.c:r11dlether far cause ar far
16 CCIMII1ience, SUbrecipient shall forthwith prcwide to the Devel_lt DeplIrbn-
17 ent any am all ~-n:at.icn ~ 1:Iy the Devel_IL. IlepBrbIIBnt to
18 establish a full ~d of all mcnies received 1:Iy SUbrecipient am to ,.,.".,,_
19 nt the uses of _.
20 15. ...,....ftII4-.ftIII for n. 4.-,___""".
21 City ar SUbrecipient may terJlIinate this A".._IL. in whole ar in part
22 provided I:xlt:h parties agree that the cont.inJat.icn of the ptOject wculd net
23 prcduce 1:leneficla1 results <' """""lSUI:'ate with further 8XpeIditure of fl.njs. In
24 such event, the parties shall agree upon the t.m:minat.icn cx:rnitia'lS,
25 inc1udin;J the effective date am, in the case of partial. t.m:minatia'lS, the
26 portion to be tezminated. '!he SUbrecipient shall net :incur neli cbligatia'lS
27 far the t-iYlllted portion after the effective date am shall cancel as many
28
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RilIV. 6/11/91
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17. Bole! __1-.
SUDrecipient _ to 1rman1ty, save and hold hm:mlees the City am
the Devel._.L DepIIrtmBnt and their tIIploy8es am agents trail all
liabilities and c:barges, expensElS (inc11.l1:UD3 ccunsel fees), suits or losses,
hcwIEIver cccurrillq, or .....,""J8S, arising or grcwing cut of the use of or
receipt of fums paid under this Aq...aaIIl:II.L am all qlIUAtiCflS under this
~_.L. PaymI!nts under this Ag1._lt are made with the ~
that the City am the Devel._.L DepIIrtmBnt are not 1nvclved 1n the
performance of services or other activities of the SUbrecipient. SUbrecipient
and its eaployees am agents are ~ ccntractors am not eaployees or
agents of City am the Devel._d. DepIIrtmBnt.
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18. ~t.
'!his Ao"............lt my be IDIIII!n:B:i or modified CX'lly by written a."............/t
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8 prior written consent of City.
9
signed by !:loth parties, am failure an the part of either party to enforce
~
any pravisiat of this Ao".._lt shall not be CClh..L...\l8d as a waiver of the
right to 1'Y"Olp"'1 enfu....--Il. of any pravisiat or prcvJsialB.
11. Assi.....-.-"t.
'!his Ao:f.._.t shall not be assigned by SUbrecipient without the
20. IfotiClllB.
10 All notices herein required shall be jn writin;J am delivered in
11 per&a'1 or sent certified 1IIllll, postage prepaid,...:Jch. -ad as follows:
12
13
M to City:
M to sum.cd.piet::
!:Iliecutive Director
Devel.........lt IlBplIrt:ment
City Hall, Fittb Floor
300 North "D" SL...-t
san Bemard1no, Calif. 92418
Veleata SCCItt, EllBc. Director
Opt:icn HcwIe, Inc.
838 North I.ugo SL........t
san Bemard1no, Calif. 92412
21. 1I!vi "'""""" of Jmt:Mpf t:v.
SUbrecipient shall prcvi.de to City evidence jn the fam of a
certified ccpy of mim1tes of the gcvem1nq tlcdy of SUbrecipient, or other
adequate proof, that this A,j1._d. has been apprcl\IIld jn all its detai1 by
the gcverniJrJ tlcdy of the SUbrecipient, that the per&a'1(s) 8XIlCU1:i.rq it are
authorized to act an behalf of SUbrecipient, am that this Ao:fu.........l. is a
biDtin:] obligatian an SUbrecipient.
22. n.n+"ricaticm of b8l!rAl_.,..
SUbrecipient shall CCIIply with the t""..."..- ~ attaaled
hereto as Exhibit "e", 1d1ici1 are ir.......-.Ated by refi4........ as ~ fully
set forth at lerrath am lIIIlde a part of this Aq.L..........11. by 8X8Cl.%tian of all
certificatians am assurances of the am ~...".._.
lab: 4423
Rs\T. 6/11/91
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1 certiticaticns lUld assurm'IClIS of the am i"-...."..aw.
2 23. 1i!M."", ~1.AaI\IAtI\t..
3 '!his ~_~ lUld any dfv"I""""lt or :instJ:ument attac:tIsd hereto or
4 referred to herein integrates all teJ:ms lUld ccn1iticnl m&ntialIld herein or
5 incidIIntal hereto, lUld supersedes all1'18gOtiaticns lUld prior writ.in;J in
6 respect to the subject matter hereof. In the event of CCI1flict ~ the
7 teJ:ms, ccn1iticns or prcvisicn; of this JIr,j............L, lUld any such '''''''''''''"It or
8 :instJ:ument, the teJ:ms lUld ccn1iticns of this ~.........Il shall prevail.
9 24. No 'I'h~"" Partv _~~m.ri_.
10 _ No third party shall be .-......,. to have any rights hereunder against
11 any of the parties hereto as a result of this ~.........,L.
12 I I I I
13 IIII
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23 IIII
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25 IIII
26 IIII
27 IIII
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n 19111/111112 ~ __.L~ CITlC AND 0
0P'l'ICB 1LlUIiI5, DC., ('""""""""')
1
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5 M"l'BST1
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~ as to fam and
legal CXII'It8ntI
IN wnm:ss 1Iw<z=o, the parties her8t:o have executed this A"..--..l an
the day and }'8lIr first hereiMbc:Ive written.
-.
CITlC ag SUI """""\RDDD
BY:
CI'lY Cl:ERK
W.R. H:>I.CXI4B, Mayer
City of san Bemm:dino
IfUl:l&CJ:jlll..I'.LI:in'.L.
BY:
11
12
P.l:8sidsnt
JAMES F. e2II1lN,
13 City At:t.amey
BY: ~..__~~.~9Jo~ .J
./~
BY:
Secretary
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lab:4423
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O'7"/tJ:V Ho...sii
~'i'
SCOPE OF SERVICES
r.. . .
'. - '-
-
....-.
~ " ~." ;.' (U,.
T 1~.'~r 'j:' !'"""' r(~.
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-.
...:~ ~ ~..: :';
L'._ "';"t:'"
..- ...-...
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~ ,~...:..') :.3..:
t.e:
b. ":;c.,:'':..
~
......:..:....
...
~~~a:: fat" viCt~~;3
- "
i...:_
J.c,!:.~.::.,:,,_,
';':"=lc;~.:-'':::'
C:.;:"': :~r
= c:l~is ~i~~3:1c~:
. -
~ '-'
.!"(...,.. ide
4-.;..:.>
. ~ .. -." -. _ e. - : r.
...._i........ ""__
n.:i:>.viol:-_,r.t.
:..: :.c ~!i~ t:. ......,: s
v 1.,'"
. -
"':.J.':' _ ':';-.'::' -: t.". ,'_
tL~_::~'
r.,', ....... -.- . . ,- - - .",
'--'~-"""'~'-"'; .. .....-.....
,
...\. ~.....
cLi 2 ~l:e!: t;-.~..:,:..1f?,:-.
o:.:,.;.,:;.:,.-:..z:-.:E ~;
J.e.:"s. t,.:.
~ t..l :'G--.~ j r.[
a:: i:.:_..;-;,~d. 'i-=',..:i.:_::.; ',':::::';. ',:~;....:..
~;'.c 1:: of '.~.
...:... i!:CC.1','E'li'';:=-1".'... ::"~:'c:'"~.y~t.~
f.:"~E- c': vic":'t;.'~.::'.;.'
and c-.'.'':':'eI~e.:;.s ~G
.:.~ 1(: .:~ ;,:':.:., ~'- :
....() p~::::"'V~CE: educat3..on/i:-l~.:"::'=:i':.t:..c;:
pu:::lic re: domestic violcnc(:.
~~l :l:..: !'ti. 2
0ur pr'ogra:r. focuses on providin,r. ar: cn:r'o\"c~'i!".:g C:;,":l!'C:..;.l:~':'-r."..., :c.
b~tt,ered women and thei~ c~ildrcn. Wit~ 93% O~ a~!' cll~!~t~:~
~e::ei..ving Aid to FamiliE.'c with De~>ende":'"..t C}.ild:-(:n~ it .~, I::::
~!loi..:gh to offer: counsel ing/ ps:>~=holc.g:.cZ:.l !.:~;-.pcrt.
CU!"Y';n+..ly, C;.-:.ion H::'lU2~', .!.rl~'. '~perQ.t~.!:. "ti...'::': f,~c:i:it::',c=: r.:"':'..::
t:2c;.ocn: :h'.::lt.e~-' ~.n th.; ::-::.y cf :,:".l1 E':~;:l'::'!''''':'~~'~c ('::1=--'':'::''';':.: ___.;.:.l,..:;:~
:....:..:.:..:..cE-n-:i.:il); !.:.r:d c. I.!c..;;:f.:'F"~i._' \Jiu:~'=-.::,',:,: O;.:":-c';,.r;:. :~c:-.tc_~ ~'::'''~'L:! ~:-_
:f:9 !.l,)r.1.1: D" f.~r-=E-t i!: "-.. B~:::.'n,:::.rJ.i.:;,::,.
.~.:.:c
~;..:<;': ~ E-:
ff-iC::.i..:~ T;I
a :";:::!'!":n)(..:dc t-:r-
\.'.'- .,-,-
'.. ;:(..:. ~..
.':',Y
,..l!i.~
'.:'~:: ~ (:1-'.2:'.. ..._....:::::.:.::: (,5.VO::-l.'=.:';:'..-.;
.. " , ,~t- ~
-'.....:.- '-... - ...~ ,
......"
~.., -- - ".i ~
r:i:;;:2. :-:.'::.:. r'~,:-"r. ;~t.:;~"
...- fGr~y-~ive-d~y~
'::,:.r .:...t:.::12'!"J:.l~C€::'). A fu::'':'
::;.€:l :'c:r r ~.;:idE:rlt..Ei.
~ E':':~ ::=-..~:.:.:;:-..::
Cl ~,'-:.'~'~
€~.:t::..:~.....,:"~ ':':-;f.
;.-'::--:.:-.: c.::;,
~ az";gl? i";'! :l n-h::.....:3,:. r'Y'-:'Sl" ~l;.:2 ':d:~" c~f~';:'(~':,
~r-;:,:u~ii\;",:. cf ~~_':..:.-: !::):. Ji~.i-':::! ~.':.'.;
:ndi.li.id':.1a~/group cc~n::3~::.ng; l:...:tri..:ior~ C_uSSiZ:S; n..one:i' n-l~nage=.ent;
w,::rrienz h~c.lth issues; vict.i1ns ~.'i~r.ht.=:; cult..:';Y'a2 i~S:;'E'::; ~'~rl!::.~i::.r
... ';'bZ;;~S; career clevE :'cr.:r.e:;t; s:.:b~ta~c~ ...lS~/E.l:,J~:::-; aot::e=t.:.c
vi.:.\:€'~C!"; etc. (~f..'~ 6_'!..~._e.~.~i;:;'Z';'~7~) T~L( VLS~ ::::..:j(.:',it:; s: :;:;~
['1 :':!~l'.:::.~:L" ~;r~:. .r,s(:i:i:.~t..;.,..: by vc.'::.;.;.:ee~:' :,':"'Gf',::::~,':"(':::,~z t.",_" ::-:;'hc:
::'_::~.:;.=-~ :;'2r'vi(':=. f:.r:';".rid~'!~:' "d~t:-;:L "::1E- C'':'1L.:1:~l~:.it:\..
,:;;,..-~ :~:)l=lt(r ::::.:.:.f~. ::.':.~2:'.2""
('.f
e:.:-:
P3.::,,~.-: i!!'~:.:
( ~.-'-",
i. .~,.
Il:.I~.a;':e he",,- l=,..:; ...
t.';-.-C":'::l ~"~Y'
z::-~i~.. ; .
Co. ~..~:7~:r.E2.:.: ~~3.nag.;:r
'.1..:-.,":,. '
.. .........; I
Adminlz~rativ~ ~2~~~~~
:'::rE;,::t~r- ~ :",\::1. ~ i:;-,~)
'. , . - ~ l ''::''';'~':;'' '..:s.. i:.:-: ~ .'':
.:..... E~.: ''';''.. ~ _ _ .' _
~ 1.--' _ :-~.:. ".~,,=
i....,_
. ,.
~v.. _
:: :.C c '.' ;-,~
"".:::.:2:' 1
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"," "'__.A_
four
e:.:;den:.:=
c~:.: e '.].:.'c= ~-1 C:'. .'.l
1. ~..:..t. ...
,.
.. -.
_C-1>- .::L:''::'~
:~~ E~,~t. >=::::
;~~r;.:~:ir;.;-:
':;':~::'~~:": ::r-:,:; .
:'C ;:.....:_:.::.
.... "',...4
'",:~ ~~.: :
.....'.
:':-"::':'E:2
in.,; 1 t:d(~
..::-.: ~l.l.:l~ "
".:~:~
~:-2..'~.:V .:.. ;i.l2:~'.
. . .
.:';,;,,=!'l L'~_
.::.r.z....;~~: in:?
5U;.J:'O:-t. F':C.:-~~I.y.~ :i.~i:';."':.~:".;...!..,.::, ::. tc. ().;.-~ i:,:.
h;_)~t c::.gc.::(;J,. :O!~ t}~e S:rl'::;:!". Aid~. I'rc:gr~:~: e.1:."':.
Senior Cit~z~n twenty h0~r~ l'er ~eek.
..
~.: .-.~~ ~
~.:.:r.:.~c:-.~..':'~'
::-~~.p_;..~:"~' O.:1S'
Whereas families typically enter the Shel~er with
clothes on ~heir backs (after :leeing th~ir homcc in
cor.tinue to provide a safe haven. food. cl,:>thing,
necezsities to victims of domestic viclc~cc and their
only
the-
cri~i~), we
and basic
childrr.:n.
BDlIBIr "A"
am PR)POQL UPL1C ,..,.
ll8Y8lopDllDt ~..,
Jl8ge -3-
o
o
v. J>...- :8e4 P1'o1eot. 110- rPl-- n-,.... aZlDli-"'_ ,..- ~''''
a) MmWst:ratia'l
salaries and Fr11qe Ilenefits: $ 108-:800
S\lA)li..: $ ".'7n
ProfessiCNl Services: $ ~I~nn
Travel/Or:I1feleJlC8S/sendnlu:w: $
utilities: $ '''.I;nn
Insural1C8: $ 4QM
Office EqI.iP-tt: $ Vinn
other: 8uildina Maintenanc~ $ .100
b) o:mt:ruct.icn $
c:) !DJ1.neerirJ; and Design $
d) Ian1 qUsit1cn $
- .) PlaJln!n;J Activities $
f) ReMM' itat1cn Activities $
9) other: Rent $ 8.208
Total Project oaetl . 151,778
(Far ~, qineerin; and design, land q'i-i.tia'l and
0 reha))ilitat1cn activities CXlly.)
Estimatara Sylvia Kertawihardja
Estimatar1a oalific::at.ia18: M8A - 'Inam..c
h) ]'dooM.t t'v at:her fIl.....i_ ---I Identify CXIIIIi1:l81ta ar BHllica-
tiCIW far fun3s fraa other IICllmlI8 to bpllll8l'lt thia activity. If
other fUnds haIIa l:leen "'W"...-, attac:b IlVidance of CXIIIIitlllent.
IIom:'ce of J'\mds
IImI:1iJa ~
IlIlta _n.",_
FEMA $ 26,000 7-1-90 to 6-30-91
UWKA AUW SHELTER NOW $ :l",lI"'1 1-1-~O ~u /1-30-91
nllC:C: $ 28.457 7-1-90 to 6-3U-91
i) was thia project previausly furmd with am furd8? Yes X No
If !!S, inlli:at:e the year(a) in 1IIdc:h am fink wa noeiv.s-
and the grant.1Jlg entitya JUlY 1-;89 to June 30, !/U
j) If ya1 haV8 JVMIl' mceiwd am furllSiD1, prc:w1de widenca of any
previCIUS experie:nca with oth8r fecSerally fIIrI!ed ........,..- (use
aMitiCNl Ilheeta if M-:- -uy> a
o
EmIBIT "B"
o
o
DEVEID1'MEHl' IEPARDIENl' OF 'DIE
CITlC OF DN BERtO.RDIH)
o
CXIHlNITY IlIEVEI.OI'MENl BUX:1t GII>>ll'
PRXJlW( RI!lQOIRDIENl'S
for
-.
15~~J.UlIB
1. SUDDl-_1 Y1If'..........ticm for SUbreciDient
As a .......,....-tul awlicant of the City of san Be%nardino Fll1991/1992
Oc:mmmity Devel.........."L Block Grant: (as:;) P1.....,.._. ycu are not a'lly
~ to provide the &erVices as stated .in ycur awlicatien, tut also
to abide I::Iy the am P.l.....,.._ ~ and respa'IlIibilities. '1'0
further assist ycu .in ~ said requi.ra8nts and respalSibili-
ties, the followi.n;J 8U11111aries and attaamlents haw been prepared to
im:roduce to ar update ycu en each iteD. lldditia'lllJ.ly, this
instructia1al pllC'kage will1'W'll1i..... ycur gcverniJlq bcc!y designated
official to read and sign hisjher signature as part of the am
&:I.&.~L.
2. Mm1M11v -- for _illl"'~
J\Aa"'1h.., DuIt tbe fifth (5th) day after end of each calendar month
UIlless otbenIise stated in tbe am ~t.
o Include the followi.n;J:
a) em (1) CCIIpleted Request far Reimbu:sement fom.
b) em (1) cqJy of All dleclcs i....".... that are beiD1 reiDb.1rsed.
c) em (1) cqJy of All bills/receipts that supp u:t. dleck(s) iss".....
d) em (1) cqJy of All payroll dleck(s) that are beiD1 rebbJrsed.
e) em (1) cqJy of All dleck stubs, ~ ledgm:liI, am,tar ather
docum8ntatien that reflect gross sala%y and all deduct.icI1s far each
dleck(s) issued.
f) em (1) page narrative .o--cribiD} activities umertalam duriD} the
IIa'1th included far re:l:ml:msement.
In respal88 to its part of each .."............4., tbe City Oo,i.. .. to pay all
.invoices within tbirty (30) days after it receiV8S the .invoice provided
the City is satisfied all exp&I'WW have been incurred within the 8CClpe of
the executed --"..-.......t and that the su1mIcipient ClCII1t:inles to CCIIply with
the tams and CXIlditiCl1S of the as:; agl-...it. (Generally,.invoices are
ptOO99Hd within ten (10) days of receipt of ...) 'Ibe City rnarves
the right to defer pzocessiD} of invoices and withhold payments until all
required I~ts, statements, am,tar certificates have been suJ::m1tted
and, Were neoee'ary, apprcwed.
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lab: 3025
Rev. 6/11/91
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am PR:lGklIK ~.ucuIEN1'S
I'isca1 Year 1"1/1992
DIII.IT "e"
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g) All ~ recxn:()s am evidence pertainin; to all costs of ead1
subrecipient am all 00c01lftAt'\ts relatec1 to the am ..."...........t lIhall be
retained am BVJOi'~l. for three (3) years followin;J the CXIIplet.ia'l
of the fumed pt....jlCllll.
h) Each subrecipient agrees to allow the City of san Berna;dino-
CCInlIuni.ty Devel"i'".....t Department to a~t the fumed pt~CIIIl as part
of its annual a~t of all am f'ums p.IrSUant to federal regulations
set forth in Title 24 of the Q:lde of Federal Regulatia'lS.
3. ReDortslR8Dortina Rsaui -ts and ReoordslR8oord J{HDina R8aui I'W!IIMI'lts
ltUle staff realizes that "''''i'''.Lt writinq am r8CO%d-keepm;, are not the
lII:ISt desirable aspects of any ~"9lCllll, it is cne V8hicle that pravides a
measure of 14........... i4....jl... am &1'YY'Olp' i.shments. 'lhus, all subrecipients
participatinq in the am P<.~CIIIl are '''''nni tWI. to pravide the City of
san Bernardino Devel_.t Department with written "''''1N''' La of its
activities a'I or before the tenth (loth) day of oct:.ciler, JlU'AW:y, April
am JUly of any given ~~CIIIl year for the previo.Js three (3) IIICI1th
period in additia'l to a final rlllpOl"t ldlen the B9l.........1l teminates. All
""'i"'.Lts shall incl\XJe infcmDlltia'l a'llA~CIIIl activities, -rYYWlplishments,
new ~"""'''CIIIl infcmDlltia'l am a.........t pr.........CIIIl statistics a'I upellI1itures,
case loads am activities of the ~ period.
Each subrecipient is also required to maintain lIICI1thly n...u..()s of all
ethnic am racial statistics of perscI'lS am fllllli.1ies assisted Dy its
pnx;j"~I(S) . nus lIICI1thly recold lIhall include data a'I the 1"J1JII1:)er of low
am moderate inccme persons am hcuseholds assisted, (as detel:mined Dy
federal inccme limits), r.l1l1lho..... of femal- ....--...... hcuseholds, am 1'IJIIi)er of
senior citizens assisted. As Dentia'l8Cl earlier, ead1 subrecipient is
required to keep all llOClClUI1tin;J l'<oOuJ.()s am 8Vidence pertaininq to all
costs for t:hree (3) years foUowin;J CCIIpl.et.ia'I of the funded pr~CIIIl.
c. ".........lv~
DeadliJles: oct:aber 10 - for period coveriDq JUly 1, to 8IIpt;8mber 30, of
;11....,...- yur.
Jarmuy 10 - for period coveriDq Oct:aber 1, to """"-,... 31,
of 111....,...- yur.
~ 10 - for period ocwerirIq Jarmuy 1, to IIaJ:ch 31, of
~~..... year.
JUly 10 - for period COV*1.iDg' ~ 1 to .:JUne 30, of pxw.,..._
yur.
Include the followin;J:
a) one (1) CCIIpl.eted Activity Report (fO%lll l"wn!ow,r 802).
b) one (1) ~ted Direct Benefit Repo1:t. (fO%llll"~ 045 (a) .
lab: 3025
Rev. 6/11/91
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am P1lOORM RElQUIRDIEN'1'S
I'i8Cal Year 199111992
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e) One (1) CXIIpleted Oantract an:!. SUboantract Activity ~L (fOI1ll am
2506-006) . (For constructiCl'1 projects CI'1l.y.)
It is the respCI'1Sibility of the subrecipient to prepare an:!. su1:IIIit the
required leports by the ab::Ma stated delldliMs in order to keep City
staff infO%1ll8Cl of e:trj c::han;1es to the fumed p:t:"":I.L_(s) .
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5. Pl::ww.&..u& Monitorina
One of the City's respcrlSibilities is to IIlCll1itor each subrecipient at
least CI'1C8 a year. Not CI'1l.y are the IIICI'1itorin;J visits intended to ensure
each agency's Cll:I1tim.1ed CXIIpl!anoe with CDB3 requinaDents, tut also serve
as an ~tunity for City staff to t>eo:v- more kncwl~kle of each
agency's ......'"':I..._(s). '1he IIICI'1itorin;J visits also 88rVlI as an ~L.lnity
to pravide infomatiCl'1 to other City staff, the Mayar an:!. ('1....."1 ccuncil
an:!. other interested persalS.
Listed below is typical infomatiCl'1 City staff will be seeJd.rq,
d:lseJ:vatiCl'1S that might be 1IlIIde, an:!. items we may wish to review:
a) '1he al'YY'O'lplishment(s) of the pt"":l"'_(s) to date.
b) Whether or not iIlO9lalb cbjectives are bein;J met.
e) '!hat the intenl:led client 9X'CJUP is bein;J sexved.
d) '1he 1'IUIIIber of people CI'1 staff.
e) '1he existence ani maintenance of client files.
f) Assistance City staff can pravide.
In additiCl'1 to IIICI'1itorin;J each agency CI'1C8 a year, the City of San
Bernardino Devel~tt Department reserves the right to have its internal
a1.Ditor conduct an CI1Site a1.Dit of the p:t:"":I.L_ as part of the its annual
a1.Dit of all CDlG funds pJrSUant to Federal RBgulatiCl'1S.
Althalgh the teJ:ms "m:lnit:arin:f' an:!. "audit" may oq:p-'" -..lmt
forii'M...,., please be assured that yoz agency will be notified in
advance of e:trj ~ for a IIICI'1itorin;J visit. Also, please be aclv!sed
that .L~.dJlmtatives frail HDD IIICI'1itor the CDlG pl."":I"'_ every year. Dn'in;J
HDD visit(s), they may wish to IIlCll1itor cne (1) or more of the City'.
subrecipients. If yoz eqe-.'Cj shculd be selectec1, ycu will be notified in
advance in order to lIZTlSI'I98 a lIIJtually convenient the.
I. P...WW.&.SIUI 1lI!I~,
Another required element of yoz CDlG a."...--tt with the City is the
PI"":I"'- tu:iget. Please subDit an updated line item tu:iget reflectin;J
yoz ~ CDlG allocatiCl'1. Also, include a c:qJy of yoz overall
PI"":I"'..... tu:iget with a --yY of yoz fun:1in1 source(s) an:!. the total
agency tu:iget. '1he CDB3 port.iCI'1 of yoz total pl."":I"'_ or &98IlCY tu:iget
shc:W.d be identifiable.
In past years, several agencies have raised questiCI'1S ~ minor
tu:iget modificatiCl'1S or adj\aol.-4.s. staff realizes that the ~
bd;Jet may require minor adj\aol.-/ts during the life of the ~"":I"''O'' ani
request that ycu di"""lSS ~~ ~ with Devel..........tt Department
staff.
lab: 3025
Rev. 6/11/91
-3-
alIlG PROORllK RI!IgOIRI!:MEm'
Fiscal Yeer 1991/1912
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Aqain, please be l1lIIIimed that capital or nan-expen:Jable equipnent is not
to be pm::hased with am funds. If ytlU need to acquire such equipnent,
please ni.....,.... it with Devel."'i.._ut DepBrbIIent staff.
7. Purchase of PerI!Icmal ProDert:v or IlauitlMll1t (........ section "13" of the A'IRr.I
~ ...-
All tan;Jible persa1lll ~_ty havirq a useful life of more than ale (1)
year an:1 an aoquisitia1 ccst of three l1I.Inl:b:.s dollars ($300.00) or more
per unit shall be subject to the requirements of the Pl_ty Mare,. .......t
standa%ds specified in 24 CfR, Pert 85.32, IIO'......"'lI"\ R.1le".
8.~
a) All equipnent an:1 ~.........'ty p.u:'Cbased in ac:x:mdance with the a1xlYe
stamards shall be identified as "Federal Prqlert:y-HDD", (incllde
yaJr int:ema1 Identificatia1 Number). Identificatia1 7Il1!JY be ac:bieved
by taggirq or ......a..irq the ~_ty or by any I8thod that will
- result in property Identificatia1 Number I:lein1 NO......._1V affixed.
b) Ma.int:ain a separate re........:1 of all such equipnent an:1 ~_ty.
InfOImatia1 shall incllde:
-Name,lDesc:riptia1
-Serial Number
-Identificatia1 Number
-Date Purc:hased
-Purchase Price
-a:n1itia1 (i.e., ......, 1 ent,IgcocVfairfpoor)
-Q1aracterist.ics (i,e., oolor/f_tures, etc.)
-H1ysica1 I.ocatia1 (i.e., 6dch. e/offioejrcan, etc.)
c) SUl::lllit an i.nII8nt:my listinq to the City of San BemardiJlO DeIIel.........L
IleplIrt:ment _rt. .......... ......h... JUne 30. said listinq is to be 1lUtDitt:ed
by J\1lv 10 follawin;l the end of the year. 'lhe list sha.11d incllde all
the infOImatia1 listed urDlr item lib" a1xlYe.
d) A written request IIIBt be subDitted to the City of San Bemardino
Dsvel.........t:. DI!part:m&nt far any fIRlrCMld ~ that are not in the
originally fIRlrCMld bl~ (.. ~_d..). Written authari.zatia1
mst be cbtained frail the DeIIel.........L DlIparbDent by 8llbreclpient
prior to the pJrCMse of any equipnent, whether or not said equipnent
was incl1D!d in the agency's original J:u:!get.
e) It is the respcnsibility of the subr8cipient to maintain an:1 repair
all ~_ty an:1 equipnent pm:Ilased with am rums. It is also the
respc:II'lSibility of the subreclpient to identify all }mChased
equipnent an:1 property with tags or _.....a..irq, an:1 to lIIJR)1y _.
t. Pi-l ~ and It.,....it: """"'--UCIII.
'lhe City of San Bemardino DeIIel........lt DlIparbDent requires eacb rqIl'Df to
abserve an:1 CXIIply with all aoocunt:i.nq rules an:1 audit: ~. ~.... as set
lab: 3025
Rev. 6/ll/91
-4-
CDICJ m:lGlWI Rbolu.LNilGmS
I'i8Clll Year 1992/1992
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forth in the am ..,u........IL. 'Ihe follClidn;J is a brief desc::riptiCZ1 of the
JD:lSt praninent requirements:
a) As a participant in the City of san Bernardino am 1'1.0."......., eaci1
subr8c:ipient agr T- to keep all funds received frail the City """"'....te
fraD arrj ather SCII.lI'C8S of fumi.n;. -. -
b) Each subrecipient also agrees to keep records of all funds received
fraD the City of san Bernardino inacoardanoe with the pro 'tdures set
forth in the "Aglee.....L ~ and Administrative Hmd:xx:lk". A
cq:Jy of the Handbook is attac:tled.
10. ~~ fioatiOll. lUll! l\ssurImCII
Attac:bed is a cq:Jy of the oert1ficatiCZl and Assurance fClt'lll to be prepared
am signed by the designated ~ officia1(s) of the 8Ubrecipient
aqea:y. 'lh1s .........-.,t is to be attac:tled to the am agr.........1t am shall
~.... part of the ~ requirements.
l.ab:3025
Rev. 6/11/91
-s-
CDG~~
I'isoa1 Year 19'1/1"2
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IlI!:VEIDPMENl' IEPARDCE:Nr OF 'l'HB
CITlt OF fAN IIE:RllUDIR)
.'Oertifioat:icm and AlI8uraJIceI'
(To ~ a:IlG ~..~t)
...
I,
(Name arxl Title of Official)
of the
(Name of Agency/organizaticm)
located at
do hereby make the following oertificatiat arxl assurance to llO(' "'leJ"JY the
t'nmlI"1ity Devel_ll. Block Grant A,............d. be1:wen
(M1118 of organizatiat) arxl
the City of San Bemardino:
a) Certify that the infamatial boaklet far as; Pl.....,....... requiremBnts has
been reIId arxl understood: arxl
b) Assure that the (M1118 of Agency)
will OCIIply with all qavernin; requL........ls as stipllateci herewith in the
performnoe of the as:; A,..._It.
Dated:
(Signature of Official)
Dated:
Devel_1t ~t.._..1t ~ I uL4t1va
lab: 3025
Rev. 6/ll/91
lab: 3025
Rev. 6/11/91
-6-
a:IlG PIlOOrlM Ni\IU~
I'i8ca1 YelI1' 111111/1"2