HomeMy WebLinkAboutR06-Economic Development Agency
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r.t:VBID1'IIENl IEl'ARDIBNl' OF TJIB
CITY OF 8J\N III!lRNaRDDD
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Vllnf1'll!AT I'OR .......".lUITt...UlYVM'!TT. ~
Fran:
KENNEIH J. HENIlERSCfi
Executi va DiJ:ec::t:or
SUbject: n 1991/1992 am ~
1IIS.Lwa:;d CITY MID JII!!'IVI'........
B:lllSB, IH:., (-lI'I!Il >>I)
t1UJl'~ SBRI7ICBS)
Date:
June 11, 1991
8yDl:IpSis of PrwiOWl nr-Il'I..icm"t--........ l/OcIIIIIittee ~on:
on Febnla1y 11, 1991, the Mayor ani O....""l o:.mcil awroved ani adq*ed the FY
1991/1992 as; ~""","aw Mix ani authorized staff to solicit ~. ,........,.. far same.
on May 6, 1991, the Mayor ani O....LA'\ o:.mcil took an acticm establislUn;J May 20,
1991 at 3:00 p.m., far the date ani time certain of the FY 1991/1992 aD; l'Ublic
Hear~.
on May 20, 1991, the Mayor ani 0..... A'l o:.mcil re\l'iewed rec~ ....-'ldatians subDitted
by the~nU.ty Devel~,t Department citizen ~ Oamnittee ani awroved
same far as; :fI:niinJ assist:ance far Fisc:al Year 1991/1992.
R. ~ -........,.,. Motion:
Ofavor Aft" n -...-d\ CcP~ 1)
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RBSOIDl'ICS OF TJIB MDOR MID CXIIIIJN CXXH::IL OF TJIB CITY OF 8J\N """"""\RIDD
AD'l'JI)RIZDIJ MID II.L.lCI:lI.;r.LlG TJIB I!iAD.Nr.l.Cll OF A CDHJNITlC r.t:VBID1'IIENl BUICK GRaHl'
FIlNDIlG JGRBBICDl'r 1IIS.L'WJZIl TJIB CITY OF 8J\N BI!lRNMUmD MID JlFATmna( B:lUSE, IH:.,
(SIIBI4'BR MID t1UJl'~' SBRI7ICBS).
~tar
~, -ltive Director
DIMtlt't,"-.t DliplIrt:mmlt
contact Persall:
Ken ~/M Flores
All Proiect II........
:Alane:
5065: 5081
Project Area:
ward(s) :
All wards
SUpportin:J Data Attadled:
:FtJNDD<<; ~:
~"f Rl::uuLL: Resolution: AuLaclllcut: Exhibits
~: S 20.000.00
Source:
FY 91/92 I"'nIr. I.OC
aJdget Authority:
n-~."~cm,,t--.....u Ibtes:
o KJH:EIE:lab:4409
CXIICISSEII NmlD
M8etinq Date: JuDe 17, 1991
llq8Dda Itc No: ~
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IZVEIDPMI!:tfl' II!lPARDmNl'
STAFF R!lPUJa'
RA+."1.~ Hause. T1v!.. lahA1.""/SUDDort aa~.,....)
I'lC 1991/1992 t'nIlI2 ~t
Q1 May 20, 1991, the Mayor an:i n...,.~ 0CUlcll ccnduct:ed the I'lC 199Jj1992 CDEG
Public Hearing an:i awm:ded nr-nn."1ity D8vel_ll. Block Grant rums to certain
p.lblic service, capital inprovement an:i fair hcusin; projects. Ao".............ts are
new required to inplement said projects.
'lhe attached ~..........tt I:Iet\lMl'I the city an:i Bethlehem Halse, Inc., (Shelter an:!.
~L services), inclujes a "scc:pe of sevices" an:i ''PtCl9.L..... bJdgat", referred
to in the Ao"............tt as Exhibits "A" an:!. "B", respectively. n- Exhibits are
~ated by re!m:eno& as though tully set forth at 1en;th.
AdcpI:ian of the attached Reso1utian by the Mayor an:i n ..... '} 0CUlcll authorizes
an:i diz'ect:s the Mayor to execute the A/;l............ll. as described herein. I reo ..".-rd
adoptian of the attadled Resol~an.
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D8vel.....-uL
oxm:lab:4409
~ IIBElTIlO
MeetiJIq Date: 06/17/91
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RB8OID'rICti WMIII!lR
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RB8OID'rICti OF 'DIE D1CR MID CDIIDI ~ OF 'DIE C1'.lY OF SI'llf BBRNMUmD
2 Au"- 0D1'0Z'nn AND Ill.1w.:r.uG 'DIE .............L....... OF A CXIIMDNl'1Y IZ9BIDPIIIIIr.r IIUlCK GRl\N1'
~ ..._~~ I115".LWI5I5L'f 'DIE C1'.lY OF SI'llf JIBllllMlDDI) MID JlPlVl'JI!JIRI; JIJOBE, IH::.
(1'IARI'II'ftVI:lu,,~ 8I!lR\IICES).
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BB I'1' RBSOLVED Br 'DIE D1CR MID CDIIDI ~ OF 'DIE C1'.lY OF SI'llf
JIBllllMlDDI) lIS JnT.Tl'llllt
Secticm 1.
(a) 'DIe Mayor of the City of san Bemarcililo is hereby authorized ani
directed to exsc:ute, en behalf of the City, an a."..........IL for l'hnmI11'Iity
Devel~lL Block Grant furr:lln; with 1'lImlT-lUlSE. me.. CRRF.1"rrIl!R/llIlpEQRl'
~~l. 1otUc:h ClJ:I.L_w.."t is attac:hed hm8to as Exhibit "1", ani is
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ir...............Ated hereirt by ~exenoe as t:haJgh fIilly set forth at 1&n:1th. 'DIe
acp;-..,t; provides for the grantin;J of 1"I'omII11'Iity Devel~lt Block Grant furDs
in the following amount of $20.000.00.
Secticm 2.
(a) 'DIe authorizations to exsc:ute the llIxlve ref61........d a."...........d. is res-
cinded if the parties to the ClJ:I.L-1t fail to exscut:e it within sixty (60)
sixty days of the puSllge of this Resolutia't.
I HEREBY =.uy that the foregoirr:J resolutien was duly lldqlted by the
Mayor ani n .....11'1 COUncil of the City of san Bemarcililo at a
lIeBtinq thereof, held en the _ day of
3.991 by the followinq
vote, to wit:
lab: 3961
Rev. 6/11/91
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RI!:SOIDl'ICIl c:m .Q CITlC c:m .. -RDDI) ~ '.DIE .........u'r.LUlll
c:m A CDlG ~ .......w=n CITlC AND Jlrl'llTJI!IIIl!I( B:IUSE, IH:. (8BEII1'ElVbu~.t'UK1"
SBRVl:CBS) .
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(a) SUbrecipient has requested financial us!stance frail. City for
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fiscal year 1991/1992 fJ::.an 1'IJms available thrc:ugh. the I'nmo..uty Devel......-~L
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Bleck Grant ~~CIllI frail. the United states of America to City.
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(b) SUbrec:ipient l~ iSEIIIts that the expeOOitures authorized by this
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'!HIS AGREEMENl' is entered into effective as of this _ day of
, 1991, at san Benw:dino, ClI.l.ifonUa, bebieeh the CITl! OF SAN
BERNARIlIN:>, a DUnioipal CI01.~atian, referred to as "City", an:i 1'IImn"_
H:XJSE. INC.. (RRF.TIl'Il'lUstlPkJKJ.. SERI7J~). a r.........ufit lY'OIIIII"lity service
orqanizatian, referred to as "SUbrec:ipient". City an:i SUbrecipient agree as
follows:
1. v...-.....'8.
Agl-......tl. are for the mcvisiCl'l of Rlwo1+-_ an:i s".... ,,"t:. -..vi....... for UD to one
(1) """',. for MtT_ l<<lI\leI'I an:i their d'lildren. which are valid an:i eliqible
"""""""lity d8vel......-.t. pmp:I1lS, as defined in <:::fR Part 570 in lI.ClCO%dance with
federallllw an:i regulatiCl'ls, an:i that a111'lJms granted under this ~~tl.
will be used for J'X) ~ other thlIn these putpCses specifically
authorized. ~ specific pmp::S9S an:i sccpe of services of this particW.ar
grant are set forth in Exhibit "A", at:tac:bed hereto an:i :inc..u.~Clted into
this Agl....""'uL as thaJgh fully set forth herein.
(c) SUbrec:ipient will CXIIp1y with aa>J.icab1e unifom administrative
requirements, as described in 24 <:::fR, Part 570.502.
(d) SUbrecipient will carry cut each activity, iAL~CIllI am,tor project
in CXIlp1!ance with all federal laws an:i regulatiCl'lS as set forth in 24 em,
Part 570, with the follc:JWirq ~LiCl'lS, (i) the SUbrec:ipient does oot ...,,"'.....
the enviramIenta1 respCl'lSibilities of the Grantee as described in 24 em,
Part 570.604, an:i; (ii) the SUbrec:ipient does oot assume the Grantee's
1ab:4406
Rev. 6/11/91
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EDI1BIT "1"
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1 respalSibilities for initiatin;J the review pzooess under Executive order
2 Number 12372.
3 (e) SUbrec:ipient will CCIIply with the requirements set forth in the
4 unifOJ:ll\ Relocation Assistance and Real Prc:perty Acquisitiat Policy Act of
5 1970, as 8IIIE!OOed, (URA), 49 em, Part 24 in aocordlmce with federal
6 regulatians when atteaptin;J to or acquiriIq llny blildi1q or parcel of larxi.
7 SUbrec:ipient will be required to c:btain written ~<M!1 frail the Executive
8 Director of the Devel............t DeparbDent prior to llny activity 1:akin; place
9 within the confines of ORA 49 em, Part 24, as amended.
10 2. -ta.
11 City shall rehblrse SUbrec:ipient for allowable costs in::urred umer
12 the scope of this Agr.......lt and 8Rll ioab1e Federal regulations, Wid1 have
13 net been paid for or reimbursed in llny cthar IIl!lJ1IlBr by llny cthar 1qi1rcy or
14 private source of furxiin;J. Re.i.mb.Jr&emen will be IIIIlde at least a1 a 1Ia1th1y
15 basis, with the total of all such rehb.u:sements net to ~ $20.000.00.
16 3. ~
17 '1his Agr.........t shall (l......-'lC8 JUlv 1. 1991. and teminate JUne 30,
18 1992.
19 4. tJae of 1I'Un&o: 11I_, '1'rIlvtll. Mwntaticm.
20 (a) 'lhe fun:!s paid to SUbrec:ipient shall be used by it solely for
21 the purposes set forth in Parcoop.GIll l(b) of this ~..........lt, and in ac::comanoe
22 with the ~"""..aw bd3et sutlnitted by SUbrec:ipient to the City of San Bemar-
23 ctino Chmnn1ity Devel............L DeparbDent, a cx:py of Wid1 is attached to this
24 Agr&..u.l.t as Exhibit "B". '1his bd3et shall list all sources of fun:llig for
25 the ....""""aw cc:JVeJ:8d by this .l\glaalla.tL, Wether frail state, Federal, local or
26 private sources, and shall identify Wid1 sources are payiIq for which speci-
27 fic partialS of the pl."""..aw, by line-item, to the extent practicable.
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lab: 4406
Rev. 6/11/91
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(b) No travel expell"~1i for out-of-state travel shall be in::luded in
this px~..... unless specifically listed in the twget lIS sul:lnitted and ap-
proved, and all travel experlSBS to be fumed iran funds prcwided hereurxler
shall be specifically identified lIS travel expense, mien shall be negotiated
between the city of san Be.ma%liino Dsvel"'i-"......t Depart:ment and SUbrecipient in
the twget. Any travel experlSes inoD:red by SUbrecipient above the bldgeted
am::unt or for out-of-state travel shall net be eligible for rebtlursement
unless the prior written ~ of the Executive Director of Dsvel_1L
Depart:ment of the city of san Be.ma%liino, or designee, has been ciXained.
(e) Furxis shall be used for p1%ICsss authorized by the l'hmI1I1ity
Dsvel_tt Block Grant.~'"":l"aw ally, and tll)portian of the funds granted
hereby shall be used for any pJrpOSe net specifically authorized by this
J\o,j..-......tt.
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and the city shall remt:mse SUbrecipient for such obligaticm.
(e) SUbrecipient shall be allowed, with the prior written 4Wlaval
of the Dsvel_.t Depart:ment of the city of san Be.ma%liino, to 1IIBke c:tIlm3es
to the h~ durirJ;J the first three (3) quarters of the fiscal year, so lcn;J
lIS SUbrecipient is in CXIIpliance with Secticn "2" of this Agl.......tt at the
tiJIIe of ..nl"mi~i.cm of the twget m:xlification request. A variaticm in the
lab: 4406
Rev. 6/13/91
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1 i+-....io>,atia1 of CXlBts, as set forth in the ~. 'tJOS8d hJdget sutmitted to City,
2 not to ~ ten pel'o.,"L (10%) as to ert:I particular line item, shall be
3 allowed, provided that the prior written ~ of the Executive Di1'8ct:or
4 of the DIIvel_lt DIIvel_IL of the City of San Bemarc:llno is obtained, it
5 bein;J UJ'lCJerstood that the total lIIIDJl1t of the grant shall not be varied
6 thereby.
7 (f) ![he parties inten1 that grant turm be utilized within the time
8 period ccvered by this Ag1:......IL, am entitlement to ert:I turm not expended
9 or ooligated shall revert to the City. No reserve for the future shall be
10 established with the tums ~L as my be ~uthorized to meet CCIIIIIitments
11 made for services provided durin;J the period of this ~.........d., but not yet
12 paid for at the cxn::lusia1 of this Jlg1..........tt.
13 (q) Bubrecipient shall remain in CXIIpliance with all state, federal
14 am local laws prior to the receipt of ert:I reimJ:AJrsement !lereurDlr. 'Ibis
15 includes, but is not limited to, all laws am requlatials relative to the
16 fom of orgmUzatia1, local b.lsiness liOEl\~es am ert:Ilaws am regulaticrls
17 specific to the b.lsiness am activity carried a.rt: by Bubrecipient. ReimI::mse-
18 ment shall not be JII!Ide to SUbrecipient lot1ici1 is not cperatin;J in CCIIpliance
19 with all IlRllicab1e laws. p.oi~rt:s my be subeequent1y paid, at the
20 discretian of the Elcecutive Director of the DIIvel_.L Department; for
21 rebnbursement CXlBts incurred durin;J the period 1r4len CCIIpliance is adUeved
22 before expiration of this Agreement.
23 5. klcxNDtina: "',,"it.
24 (a) Prior to the final payment urDar this ~_...uL, am at sudl.
25 ather thles as my be requested by the Elcecutive Director of the DIIvel_tt
26 Department; of the City of San Bemarc:llno, Bubrecipient shall subDit to the
27 Director an accc:xmtinq of the ~.~ am actual expenditures of all
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lab: 4406
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revermes fran whatever EIQ.lJ:'08 ~ to the organizatia1 for the fiscal
year en:iin:J J\Jne 30, 1992.
(b) F:inancia1 ~ds shall be maintained by SUbr8cipient in accord-
ance with Generally Aa:Jept:ed A/:lccuntin;J Principles, and in a 1IBl'II'Ier t.hich
pemits City to trace the expenditures of funds to EIQ.lJ:'08 ~""'""'ltation. All
Ixloks and reocn:ds of SUbrec:ipient are to be kept c:pen for iJlSpElCI:ial at any
time durin; the tAmfness day by the City, its officers or agents, and by any
..._ nntative of the united states of 1lmeri.ca authorized to audit tnIInI..uty
deve1~rt. block grant i"'-"':j.L.......
(e) Stamards for financial. management systems and financial. ...~t-
in; requirements established by 24 CfR, PartS 85.20 and 85.22 shall be ful~y
CCIIplied with by SUbr8cipient. SUbr8cipient acknowledges that the funds
provided are federal funds.
(d) SUbr8cipient'. financial. management system shall provide for
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accurate, o..........at and CCIIplete disclosure of the financial. results of each
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~"':j.L- &palS01:ad by this Aop..........d.. It is the respalSJbi1ity of SUbrec:i-
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pient to adequately safeguard all assets of the i"'-"':j.L-, and SUbrec:ipient
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shall assure that they are used solely for authorized pnp:: laS.
6. Serv:i- Available to -~-"&InbI: _.....-41117 alii! ~i1ll7 P........._
Perl~.
'lbe services of SUbr8cipient shall be mde available to residents am
inhabitants of the City of san Bernardino unless otherwise noted in Exhibit
"A". No person shall be denied service because of race, color, national ori-
gin, creed, sex, mrital status, or Ji1yBica1 han:iicap. SUbrecipient shall
cc:mply with Affnmative Actial guidelines in its eapJ.oyment: practices. SUbre-
cipient shall also mnitor the ~"':I..._'s activities and su1:mit written re-
ports quarterly, or mre otten if requested, to the Executive Director of the
Devel~lt DeparbDsnt of the City of san Bernardino, in llCXllmWlce with 24
lab: 4406
Rev. 6/11/91
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1 CPR, Part 85.41(c) (d) an:i Part 85.21. Failure to provide SI.1Ci1 quarterly
2 perfOl:llllmCe l."'t"-'Lt..s may prevent: the p1:.........sin:] by City of SUbrecipient's
3 requests far reimt:m'sement, an:i may justify t-'l''''ary withhoJ.dinq as provided
4 far in ~ "11" hereof. City reserves the right to waive SI.1Ci1 bread1,
5 withcut prejudice to any other of its rights hereun:m', up:m a f~ by the
6 Executive D1rect:ar of the Devel_&t DeparbDent that SI.1Ci1 failure was due to
7 extraord1naJ:y c1rcumstanoes an:i that such bread1 has been timely cured
8 withcut prejudice to the City.
9 7. ~......t Practices: ~~i.ct of ID+-.
10 SUbrecip1ent shall CXIIply with proalI'E!I\IIlr p1:~1%'eS an:i guidelines
11 established by 24 CPR, Part 85.36(d) (1), SUbrecipient "Proalrement
12 stan:mras". In addit1cn to the "'l'9<"iflc requirements of 24 CPR, Part 85,
13 SUbrecip1ent shall IIIllintain a code ar stamards of CXIlduct whia1 shall govern
14 the perfOl:llllmCe of its officers, eaplayees ar agents in c:art:ract1n;r with an:i
15 8llplniin:] the federal grant fI.1ms IIIIIde lIV'Ii1"hle to SUbrecip1ent umer this
16 ~"""""it. SUbrecip1ent's officers, eaplayees ar agents shall neither solicit
17 nor accept gratuities, favcrs, ar ~ of IIICI'IetaIy value fran cantractors
18 ar patential ccntract.ors. '1b the extent P"'""i"'9lIble by state law, rules, ani
19 regulatia'lS, the stamards lldqJted by SUbrecip1ent shall provide far
20 penalties, sanct1cns ar other di"01plinary act1cns to be aJ:Pl1ed far
21 violatia'lS of such stamards by either the SUbrecip1ent's officers, eaplayees
22 ar agents, ar by ccntract.ors ar their agents. SUbrecip1ent shall provide a
23 copy of the code ar stamards lldqJted to City forthwith. All proalI'E!I\IIlr
24 transac:t1cns withcut regard to dollar value shall be cc:nmcted in a III!Illner so
25 as to provide _vi".,,,, open an:i rr. ~t1t1an. 'l!le SUbrecip1ent shall be
26 alert to organ!zatia1a1 canfl1cts of interest ar llCI'~tive practi.ces
27 lIIIa1g ccntract.ors whia1 may restrict ar elbdnats ~tiCl1 ar othetw1se
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1ab:4406
Rev. 6/11/91
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sian for CCIIpliance with the IlIlvis-Bacon Act (40 U.S.C. 276(a) to 276 (a) (7))
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am as supplemented by repartment of labor Regulations (29 CPR). under this
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Act, cantractors shall be required to pay wages to laI:xne1.. am medlanics at
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a rate not less than the mi.nim.Jm wages specified in a wage det:ezminaticn lIIBde
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by the secretary of labor. In adcU.ticn, ccntractors shall be required to pay
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wages not less otten than CI'ICll a welt. SUbrecipient shall place a copy of
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the c::m........t prevail.irq wage det:ezminatiCX1 i....I1-d by the Department of labor
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in each solicitaticn am the award of a CXI1tract shall be c:x:ntiticlled upon
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lab: 4406
Rev. 6/11/91
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rEtrain trade. SUbrecipient...".. - to adhere to CllXlflict of interest
provisiCX1S set forth in 24 CPR Sectia1 570.611 am to the ~ IUles
lilpeC'ified in 24 CPR, Pert 85.36, in its expellditum of all fun:Js received.
under this Aq,I............L.
8. Mtti-Kiak ",..1r Prmri.-IonR,
.....1 1I!Im\1l"1V1ft11ft+ CJl:Xx)1'"tnn"tv.
All cantracts for 0CI1StJ:uctiCX1 or repair usirq fun:Js provided under
this Agl........../t. shall include a pravisia1 for CCIIpliance with the ~'MCi
"Anti-Kick Back" Act (18.U.S.C. 874) as supplemented in Department of Labor
Regu].atiCX1S (29 CPR, Pert 3). 'lhis Act provides that each ocntractor or
subgrantse shall be prciUbited f1'an irr:!ucilq, by any EaIlS, any per&a1 811-
played in the CXll'lStJ:ucttCX1, CXIIpletian or rePair of pJblic work, to qive up
any part of the ~~'leJlSatia1 to Wicb hejshe is atheJ:w1se entitled. SUbreci-
pient shall repu...L all suspected or "'''i'U.L"ted violatiCX1S to City. All cx:n-
tracts in --.. of $10,000.00 entered into by SUbrecipient usirq fun:Js
provided under this Aq,I............t shall cantain a provisia1 requirirq CCIIpliance
with ~ ElIployment ~ Wnity pravisiCX1S establisheci by Ex8cutive order
Nl.mi:ler 11246, as amendecl.
9. Prevailincr waae 'RarIU41_._.L.
Arr:i CCIlStructiCX1 cantracts awarded by SUbrecipient usirq fun:Js
provided under this Ao;j1...........tt. in _::'T rr of $2,000.00 shall include II provi-
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1 the acceptance of the wage det.eminatien. SUbrecipient shall l........L all sus-
2 pected or l........Led vio1ati.cr1s to City.
3 10. ~.,.,....., of ci.t:v of II1'IY ~~: Use of Pl.___ ~.
4 (a) City hereby requires SUbrecipient to mtify the City, in writin:J,
5 of its intent to c::harqe a fee for any service, the prcwisien of 1I4U.c:h is
6 assisted pn'BUllr1t: to this Agx.......tt.. City requires SUbrecipient to Q,tain
7 the prior written llR;nl.l'lll1 of City for any c:ha%ges or fees to be charged by
8 SUbrecipient for such services, ani of any rules ani regulati.cr1s gcvemin;J
9 the prcwisian of services hereunder.
10 (b) P.l.'"":l'-aw incc:me ........ u.Ls gross incc:me received by the
11 SUbrecipient directly generated fran the use of fUnds provided hereunder.
12 SUch eamizgs inc:1\Xle interest: eamed en lldvm1ces ani my inc:1\Xle, bIt will
13 not be limited to, incc:me fran service fees, lIlll.e of .. ..... <1ities, usage and
14 rental fees for 19l11 or perscnal prcprty usin;J the fUnds provided by this
15 Al;jl.........iL. As to such incc:me, it shall be first BRllied to eligible pl'"":l'-aw
16 activities, before requests for J:'Ai'lllh.mlemelit ani, in the use, Bhallbe
17 subject to all BRllicable prcwisicns of this ~..........tt.. IncaIIe not 80
18 8Rllied Bhallbe remitted to City. SUbrecipient shall remit all unspeItt.
19 p1:~aw incc:me to the City within thirty (30) days subsequent: to the end of
20 the )"''-''j..aw year (JUne 30, 1992).
21 u. 'lWlrll\rarv WitbholdiJrr.
22 '!be Executive Director of the Devel~tt. DeplIrtment of the City of
23 San l!emardino is authorized to t'_nloOlarily withholc1 the payment of fUnds to
24 SUbrecipient when the Director deteJ:mines that any violaticn of this
25 Agl.........lt. has occurred. f\In::is shall be withheld until the violaticn is
26 ocn:.......1:eci to the satisfact:icn of the Executive Dimctar. SUbrecipient Bhall
27 have the right to "'W""'Il the decisicn of the Executive Dimctar to the Mayor
28
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and c....... O::amcil. '!be sole gramds for such ~] shall be that no
1
violation of the 1\g1:-....1t has occurred. SUbrecipient shall file such ~
2
within fi1'teen (15) days after such first withhol.di.n;J. '!be Mayor and ~
3
O::amcil shall set a date for the hearirg of such ~, whid1 is within
4
thirty (30) days follcwinq the date of filirg.
5
12. Reoords Rat8ntian.
6
Finarx:ia1 I'8OO1ds, ~ .vv..""'"'1ts, statisticaJ. reocn:ds, and all
7
other re.CI01.dt. pertainin;J to the use of the fun:Ss pravided umer this Agree-
8
ment shall be retained by SUb:recipient for a period of three (3) years, at a
9
miJWmml, and in the event of litigation, claim or audit, the ~ds shall be
10
retained W1ti1 all litigation, cl..i.... and audit f~ involvirg the re-.
11
cords, have been fully resolved. Rec..n.ds for l'ICI'HlXpendable property acqui_
12
red with federal fun:Ss provided umer this 1\g1:........rt. shall be retained for
13
three (3) ysars after the final t1i"V""ition of sucb ~~Ll'.
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13. PrDDertv Manaa~.-"'t JI+~~..
~e personal property, for the ~sas of this 1\g1:..........rt.,
is defined as tangible personal property, purc:Msed. in 1dIo1e or in part with
federal fun:Ss, whid1 has useful life of IlIOr8 than one (1) year and an acqui_
sition CXlSt of ~ dollars ($1,000.00) or IlIOr8 per unit. Real
p1:ot--ty D&UlS land, iJlc1uairr;r land iDprovements, structures and appIr1:en-
ances thereto, excluairr;r lIIClVable mad1inery and equiJilllEll'lt. ~le
personal ~~ and real property p1I"Chased with or hprcved by funds pr0-
vided umer this Ap............,L shall be subject to the p1:~ty management stan-
dards set forth in 24 em, Part 85.32.
14. _....h...+i"" for ""',_.
(a) City reserves the right to teminate this Ap._iL in accordaJx:e
with 24 em, Part 85.43, and any and all grants and future payments umer
this 1\g1:...........It, in 1ootlole or in part, at any time before the date of
1ab:4406
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1 CXIIpleticn of this Agr-""'Jl. 104lenever City deteJ:mines that the SUbrecipient
2 has lIIIlter1al1y failed to CXIIply with the texms and ccn:titialS of this
3 Ag1..........1.. In the event SMks to t-i1'1llte this A"............t far cause, City
4 shall pt......l.ly notify the SUbrecipient in writin:J of the ~~ tendnatial
5 and the rea&alS therefore, tor;Jet:her with the ~~ effective date. SUbrec-
6 ipient shall be qiven an ~t:uni.ty to "W"'''' before the Mayer and a....oCJI'I
7 ocunci1 at the time at 1otU.ch the Mayer and 0 ...... "l ocunci1 are to cansider
8 such:r.<' ....-I'lded tendnatial, and shall be qiven a rea&al!Ible ~'tunity to
9 shew cause Wrr:/, if any exists, the ~.........,t should not be to-i1'1llted far
10 cause. Upa1 deteminatia1 by the Mayer and ~.....I'} ocunci1 that the cantract
11 should be terminated far cause, notice thereof, iJx:1~ I"8Ua'IS far the .
12 deteminatial, shall ~......l.ly be lIIIliled to the SUbrecipient, tor;Jet:her with
13 infarmatia1 as to the effective date of the to-i1'1lltial. SUch notice lIIIlY be
14 qiven orally at that hearirq. '!be deteminatia1 of the Mayer and n...,.1'}
15 cnmcil as to cause shall be final.
16 (b) In the event of any to-i1'1lltia1 Wether far cause ar far
17 ccnvenience, SUbrecipient shal1 forthwith prcvide to the Devel..........,t Departm-
18 ent any and all .w""'""ltatia1 ~ by the Devel_Jl. Department to
19 establish a full recxn:d of all DaU.es received by SUbrecipient and to ,w,,_
20 nt the uses of El8IIIe.
21 15. _i....HOID for OC>hV_f_.
22 City ar SUbrecipient lIIIlY t-i1'1llte this A"............Jl. in 1o'hcle ar in part
23 provided both parties agre that the CCl'ItimJatial of the project wculd not
24 prcduce beneficial results 0 ""-'lSUI'ate with further expen:i!ture of funds. In
25 such event, the parties shall agree upon the t..,.,.i1'1lltia1 ccn:titialS,
26 iJx:1~ the effective date and, in the case of partial teminatiCllS, the
27 partial to be to-i1'1llted. '!be SUbrecipient shal1 not incur new oDligatiCllS
28
1ab:4406
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16. R8\rersian of Assets.
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SUbrecipient agrees that upc:n expiration of this Agl........./l, the
SUbrecipient shall transfer to the City any am all am films not used at
the tiJDe of expiratian am any aoccmtts receivable attri1:utab1e to the use of
am films. SUbrecipient agrees that any real prqlerty ~ its control,
1mic::h was acquired or hpraved, in ~e or in part, with am films in
.............. of $500.00 shall ,either, (i) be used to maet ane (1) of the three (3)
natianal objectives as set forth in 24 em, Pert 570.208 until five (5) years
after expiration of the ~__ul or BI.Id1 period of tiJDe as det:emined ~
priate by the City, or; (ll) is disposed of in a manner ~ results in the
City bein;J reimJ::msed in the 8IIDmt of the ew......./t fair market value of the
P1-_ty less any portion thereof attri1:utab1e to experditure of, or
~ to, the ...._lj' by SUbrecipient. SUch pimhlrMuoo&lL is not
required after the period of tiJDe "lp'"('ifisd in "i" above.
17. Bold _..., ess.
o
SUbrecipient agrees to imeDnify, save am hold hanDless the City am
the Devel~/t Department am their IlIIplcyees am aqent:s fl'an all
liabilities am charges, expenses (inc1udiJJ;J cnmsel fees), suits or losses,
however occurring, or damages, arising or growing cut of the use of or
receipt of fIms paid ~ this J\o;J.L__uL am all operations under this
Aglee.....uL. Payments under this Ag:t:eellauL are IIlIlde with the understandi.n;
that the City am the Devel~lt Department are not involved in the
perfOl'lllllllCe of services or other activities of the SUbrecipient. SUbrecipient
am its E!Ilp1oyees am aqent:s are imepement CXIIlt:ractors am not E!Ilp1cyees or
lllb:4406
Rev. 6/11/91
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hereto as Exhibit "e", Wic:h are irlOOl}.lCll.c:it.ad by refClI!lIlO$ as thalgh fully
27
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1 agents of city and the Devel_.L Department.
2 18. ~t.
3 'Ibis J'l.,j.............lt may I:le ~ or lIICdified only by written ...".............t
4 signed by both parties, and failure en the part of either party to enforce
5 any prcIITisian of this 1lgreement shall not I:le COI'IStzued as a waiver of the
6 right to ~, enfw.___.t of any prcwisian or prcIITisicns.
7 1'. ~siWl.-.""".
8 'Ibis ~...........rt. shall not I:le assigned by SUbrecipient withcut the
9 prior written consent of city.
10 -
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20. Notices.
All notices herein required shalll:le in writ.in;J and delivered in
person or sent certified mail, postage prepaid, o!ldch. ,,-,!Q as follows:
1UI to City:
1UI to 8ubnaipi8l1t:
Executive Director
Devel_rt.. Department
city Hall, Fifth Floor
300 North "D" SL..Mt
san Bemardino, calif.
Ma%y Beth Waddin], Qxmtinator
Bethlehem Hcuse, Inc.
P.O. Bale 8127
Bsdlands, calif. 92375
15
16
17
18
SUbrecipient shall provide to city eviden::le in the fom of a
19
certified cxpy of mirmtas of the ~ body of SUbrecipient, or other
20
21
22
23
92418
21. BYid8nce of ~rit.v.
adequate proof, that this ~...........rt. has been ~ in all its detail. by
the gcvemin; body of the Subrecipient, that the person(s) ElX80IItinq it are
authorized to act en behalf of Subrecipient, and that this ~.........../t is a
bi.rnin;J c:bligaticn en Subrecipient.
24
22. ,..,..+-4 ficatiOll of AssuraJICle.
Subrecipient shall CXIIply with the pt"",,"aw requinment:s attac:iled
set forth at length and mde a part of this Aql...........rt.. by executicn of all
lab: 4406
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1 certificatia1s an:! assurances of the CDlG 1-"-""''''''''.
2 23. ~..~ Aar~.....t.
3 '!his ~_.......t an:! any Mco""""'lt or instrument attamsd hereto or
4 referred to herein integrates all teJ:ms an:! ccn:titiaw menti.a'led herein or
5 incidental hereto, an:! supersedes all negatiatia1S an:! prior writin:J in
6 respect to the subject matter hereof. In the event of ocnflict between the
7 teJ:ms, ccn:titialS or pravisialS of this A.:l.._It, an:i any B1.Id1 '''''''''''''''''It or
8 instrument, the teJ:ms an:! ccn:titians of this Aq1:.........1t shall prevail.
9 24. No '!'hi.... Part -"'f'tciaries.
10 No third party shall be ........-1 to have any rights hereunder against
11 any of the parties herefo lIS a msult of this A"............/L.
12 IIII
13 IIII
14 IIII
15 IIII
16 IIII
17 IIII
18 IIII
19 IIII
20 IIII
21 I I I I
22 IIII
23 IIII
24 IIII
25 IIII
26 IIII
27 IIII
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lab: 4406
Rev. 6/11/91 -13-
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/- -~,
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'" C
IY 111111/1"2 ~ _.L'IUliIa'I CZTlC MID
BJ!!'I'IIT........u; BXIBB, DI:., (/III1'-I'.........Su..&YlQ:' SERVICES)
1
2 the day and year first hereinabove written.
3
4
5
6
7
IN Wl'lNESS WH&<wF, the parties hereto have exeo.tted this ~..........lt an
AT'l'I:8T:
CZTlC 01' SMl' BI!:RtmRDDI)
BY:
CI'lY CIERI<
W.R. HJI.CrMB, Mayor
City of San Bernardino
ti~.&JSI!Il'
BY:
President
JAMES F. PmlMAN,
City Attomey
~
BY:
8ecreta%y
lllb:4406
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SCOPE OF SERVICES /(
Established In August 1984, Bethlehem House Is the largest and most
comprehensive shelter In San Bernardino County for low Income women and their
children who are victims of domestic violence. The shelter Is located In
Highland, with one outreach office In San Bernardino and another to be
established In Rancho Cucamonga and serves clients from throughout San
Bernardino County without regard to race or creed. Clients are referred to
Bethlehem House through law enforcement agencies, social services, medical
providers, schools, public agencies and other shelters. A list of networking
and cooperating agencies Is appended to this application. Admission to the
programs of Bethlehem House Is not dependent upon the client's ability to pay
or quality for ald. Approximately 20-30 % of the clients are unable to
contribute financially.
Bethleheml A SO bed shelter for abused women and children staffed on
a 24-hour basis and accommodating 60-70 clients who are encouraged to
participate tor a minimum of three months and may remain for up to
two years. Services Include:
hotline, crisis Intervention, peer counseling, professional
therapy and counseling, education, transportation services,
medical services, an~ legal advocacy
Individually-tailored, prescriptlonal program of therapy and
counseling includes Individual and group psychoanalytic
psychotherapy, peer counseling, Twelve-Step programs (Alcoholics
Anonymous, Narcotics Anonymous, AI-Anon, Adult Children of
Alcoholics, Co-dependents Anonymous), Adults Molested as Children.
Parents Anonymous, Sexual Assault Recovery, Empowerment of Women,
Assertive Behavior Training, Substance Abuse Prevention, and
STD/AIDS Education
prevention program tor pregnant unwed teen-agers who have been
victims of family violence
transportation services for clients
according to research In Criteria for Determining the
Effectiveness of Shelter Programs for Battered Women ( Hughes,
1990, unpublished)
Bethlehem II the ~ Ihelter program in California with a
documented actual length of Itay (over 120 daYI) which exceeds
. therapeutic mini.un of three monthl and thereby accomplishel
lalting behavior ohange
Bethlehem serves a larger number of domestic violence victims than
any of the other six shelters In the County. Department of Public
Social S~rvlce. .t~tl.t!c. for fiscal year 1989-90 r~veal that
Bethlehem:
received 39% of the 11,867 hotllne calls to County-funded
domestic violence shelters
admitted 21% of the 1,734 victims sheltered In the County
EDIIllIT "A"
ATTACHMENT A
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provided 531 of the County's 1,045,962 shelter service hours
0 provided 901 of the 68,168 peer counseling contacts
provided 311 of the 2,424 drop-In services
provided 751 of the 5,265 transportation trips
provided services at a cost of $58.34 per person for the year
(compared to the overall cost to the County of '72.11)
provided services at a cost of $1.07 per shelter hour (compared
to the overall cost to the County of $1.53)
So..place illlL An Infant 1 toddler care program, preschool and day
care program for children In residence, children of women seeking
day-treatment, and children of graduates seeking follow-up support.
Services Include:
serves 15 to 20 Infants and toddlers per day
up to one-third are drug-addicted, drug-exposed or prenatally
compromised and require special nutrition, physical caretaking,
nursery setting and medical care
Infants and toddlers receive full-time nursery care
o
Individualized stimulation and play therapy program
group play and soclalJzatlon
Infant 1 toddler ccordlnator arranges services to meet speolal
needs: visiting nurses, physloal therapy, Regional Center
services, eto.
fully-functioning preschool for children ages 2-1/2 through pre-
kindergarten
Instruction Informal, Interactive, and Individualized
program content values soolal, emotional, and physical as well as
cognitive development
day care for elementary-age children takes place before and after
regular school hours and during vaoatlons
all sohool subjeots tutored
day care program emphasizes peer soolallzatlon and family
system restruoturlng
o
a therapeutic milieu Is created, both In preschool and In day
care, In which children's Interaction and talk prevails and
mothers are actively Involved
.
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Individual and group therapy provided weekly by professional
psychotherapists
~ Horizons, An individualized adult education program offering:
Nutrition, Health and Wellness (which Includes CPR and First Aid)
job skills development
Ceneral Education Diploma (CED) preparation, English as a Second
Language and literacy training Regional Occupational Programs
(ROP) In Child Care Occupations, and Commercial Florlstry
personal development courses in aerobics, sewing and crafts,
writing skills, reading skills, relaxation individual tutoring
child birth preparation for pregnant women
many of these courses received academic credit through Crafton
Hills College or the California State University at San Bernardino
Extension
Bethany, Drop-In counseling and business centers in two San
Bernardino County courthouses, Central Division and Foothill
Division. Services Include:
individual peer counseling by former victims
crisis intervention
referrals (to shelters, legal and medical services, homeless
programs, community services, DPSS, law enforcement, Housing
Authority, Legal Aid, District Attorney, etc.)
Tired of Being Abused (TOBA), a self-help peer-support group for
women who do not desire residential services; one group meets in
Redlands, another In San Bernardino
Convicted Women Against Abuse, a self-help peer-support group
conducted at the California Institution for Women for inmates
serving life sentences for killing their abusive partners
Sarah's Circle professional therapy groups conducted away from the
shelter site at locations and times convenient for women unable to
participate in shelter-based day-treatment; one group meets in
Redlands
en-site leg~1 ~..I.tance (Temporary Re.traln!ng Order., Orders to
Show Cause, Declarations, and dissolutions--all filed In pro ~
and assisted by a certified paralegal)
accompaniment of women and children to family court or mediation
meetings for child custody (a prototype program In the County for
Family Court Services' ~Support Persons~ under the guidelines
provided In California Senate Bill 28i2)
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ATTACHMENT'I~
Anger Diversion Program, a professional counseling program for
court-ordered perpetrators of domestic violence in lieu of
imprisonment
Domestic Violence Intervention Consortium; a coalition of fifteen
community-based therapist. Bethlehem House Project and the San
Bernardino County District Attorney's Office which coordinates
referrals, court mandates, and services to the clients of the
Anger Diversion Program
pre-release classes to inmates of California Institution for Men,
California Institution for Women, California Rehabilitation Center
and Reception Guidance Center, all conducted at the prisons
Bethany Is unique In California because It Is:
the only domestic violence outreach located within a County
justice adminstration center
__, the only private agency operating a referral program from a County
law and justice adminst!ation center
the only private agency directing a criminal offender diversion
program from a County law and justice administration center
the only private agency to place its own paralegal in the District
Attorney's office to serve domestic violence victims
the only private coordinating agency with priority mutual
services between the District Attorney, Bethany, and Family Court
Services
the only private agency coordinating a visitation program (CALMi
Children'. Advocate. 12L Lovin. Heetin.. ~ Parent. (CALHII A
community outreach program which trains and employs volunteers to
witness and monitor court-ordered supervised visitation for domestic
violence families at several locations throughout San Bernardino
County:
visits are not confined to a single room or office; monitors
accompany families to parks, malls, amusement centers, etc.
monitors follow guidelines set down by San Bernardino County
Family Court Services for training and use of volunteer .Support
Persons. (also as provided in California Senate Bill 2612)
.
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ATTACHMENT A
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~ lnnL student services provided by Bethlehem House Project, Inc.
to the San Bernardino County Sheriff's Training Center, Including
snack-bar food services, books, school supplies, and sundries:
meets the needs of SO to 100 trainees, In-service and staff
personnel during daytime hours and 150-200 community volunteers In
the Reserve Officer Corps during the evening
only student services available to the Training Center
provides an entry-level on-the-job training for Bethlehem House
Project clients; women are re-Introduced to the working world and
learn management, Inventory control, marketing, and retail sales,
and hospitality skills
most Important product of "The Inn" employment assistance program
(EAPl Is the marked Increase In self-esteem the women experience.
It Is e'Peoted that 2,600 to 3,000 persons will be served by Bethlehem House
Projeot, Inc. during the Ylar.
Bethlehem, New Horizons, and Someplace Else: 1,200 - 1,500
Bethany: 950 - 1,000
Anger Diversion Program: 300 - 400
TOBA I CWAA: 100 - 200
Day treatment: SO - 100
a:eo I'R:lrotN. ~~
D8Y8lq:ment
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o v. P..OOC!led Pro'1ect. Bu6::let (Please tw.r.lete aDDU....,,'. Tfo_ nnly)
a) Adndnistratiat
salaries an:! Fringe Benefits: $ 15.747
SUpplies: $ 0
ProfessiCNl services: $ 0
Travel/confele......../seminars: $ 0
utilities: $ 3.053
Insurance: $ 0
Office ~pnent: $ 0
other: Rent $ 1. 200
b) O:lnstruct:iat $ 0
c) ~ineering an:! Design $ 0
d) Ian:1 Acq.1isitia'l $ 0
e) Planning Activities $ 0
f) RehabUitatia'l Activities $ 0
9) other: $ 0
Total Project. Cost: . 20.000
(For CXl'lSb:uctia'l, ~ineerin3 an:! design, land acquisitia'l an:!
rehabUitatia'l activities a'Ily.)
o
Estimtor:
Estimtor's QJalificatia'lS:
h) ldentifv other "'mI1iyyy II1'II""'-: Identify CXIIIIlitment.. or awJ,ica-
tia'18 for fums frail other 8CIUl'C8II to hpleaent thiII activity. If
other furds have been apprtMld, attaa1 ev1dence of CXIIIIlitment.
IloUrc8 of FImds
bls'h... JmoImt:
Date I._Hable
$
$
$
i) Was this project previQJS],y furx5ed with a:m fums? Yes xx No_
If YES, inllcate the year(s) in Wic:h a:m fums were received
an:! the grantinr; entity: See Attached
See Attached
j) If you have never received a:m fundinq, proyide 8Iddence of any
prev1ClUlJ experience with other federally funcJed ~......._ (use
additiCNl sheets if !"<'(;Wsary):
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EDlIBIT "lift
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IZVEIDHIEN1' IEPARDIENl' or 'DIE
CITlC or IWI BEllIaRJ)DD
CX>>IMIlNITlC J:EVB1DBIENl' BIOC1t GRl\Nl'
PIlOGIWl -wu.u<dCE:Nl'B
for
~U'.U:il'i1'S
1. SUDDl_....l T1I~O"""tion for SUbrecitlient
As a S'.............ful awlicant of the City of san Bernardino Py 1991/1992
ChnInt1l1ity DBval........,...t Block Grant (a:.&;) ~"'\I"'CIIU, ya.t are J'X:lt anly
agreeing to prcwide the &e%Vices as stated in yo.lI' ~licatiCl'l, I:lut also
to ab1cJe by the as:; ~"'\I.L- ~ am respa'lSibilities. To
further assist ya.t in ~ said requirements am respoIsibili-
ties, the following SI.IIlIIIarles am attac:tlments have been prepared to
introduce to or update ya.t on each it:8ll. AdditiCl'lally, this
in&b:uctiCl'lal pacJcage wil1l'w~lIi,... yo.lI' gcvernin;J body &!signated
official to read am sign hisjher signature as part of the CDB;
A91~~L. ..
2. Manthlv 1hom_ for p.~",~
DeadliDe: n. the fifth (5th) day after 8IId of each calendar III011th
unless otheJ:wise stated in the as:; ~t.
o In::lude the following:
a) one (1) CXIIpleted Request for ReiJd::ursement fom.
b) one (1) oopy of All dlecks i-- that are beinq rei:atlursed.
c) One (1) oopy of All bills/receipts that SURJOrt dleck(s) i-.......
d) one (1) oopy of All payroll c:tleck(s) that are beinq ~.
e) one (1) oopy of All ctleck stubs, acxamti.ng ledgers, am,Ior other
documentatiCll'l that reflect gross sala%y am all -'-votialS for each
check(s) issued.
f) One (1) page narrative describin; activities ~ durin; the
mnt:h included for reimbJrsement.
In response to its part of eaen ~..........,t, the City ~ !E' to pay all
invoices within thirty (30) days after it receives the invoice provided
the City is satisfied all expenses have been irx:urred within the sccpe of
the executed 691...........t am that the subrecipient ClClI1tinJes to CCIIply with
the texms am ccn:U.tia1S of the as:; ~..e.u...tt.. (Gen8rall.y, invoices are
pt. -':'l'S'E'9d within ten (10) days of receipt of same.) 'DIe City reserves
the right to defer ploo....sin; of invoices am withhold payments until all
required l~'ts, statements, am,Ior certificates have been sul:mitted
am, where JleOesS'aJ:y, awroved.
o
lab: 3025
Rev. 6/11/91
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CDlG PIlOGIWl REQUIRDIEN1'S
Fisca1 Year 1991/1"2
UllIBn "e"
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g) All accnmtinq recoJ:\ls ard evidence pertainin;J to all costs of each
subrecipient ard all dooI"""'1ts related to the as:; ~}._It shall be
retained ard available for three (3) years followinq the CCIlpletian
of the funded pro.,ju.....
h) Each subrecipient agrees to allCM the City of san Bemardino
o:mmmity Devel'+"""'lt Department to audit the funded ~}.a.u as part
of its annual audit of all CDEG funds pmruant to federal regulations
set forth in Title 24 of the Code of Federal Regulations.
3. RsDortslRsDort:iJKJ Rsauir8lllmts and Reoo~/R800rd 1teeDina Reaui .........ts
~e staff realizes that l~ writing ard record-keepin;r are not the
lIXlSt desirable aspects of arrj ~"",......., it is CIl8 vehicle that provides a
_mire of pz"""'..... progr -8 ard """"""'Plishments. 'lhus, all subrecipients
participating in the CDEG P.."""'..... are '...."ni...... to provide the City of
san Bemardino Devel~1t Department with written !:eports of its
activities CIl or before the tenth (10th) day of October, Janum:y, April
ard JUly of arrj given pro.,j........ year for the previcus three (3) IIa1t:h
period in additiCll to a final J::EpQl:t loMn the ll91....tt. teJ:m1nates. All
:a:eports shall :include infOI1lllltiCll CIl 1"''''''....... activities, "1'YY'Olt" ishments,
new progralll infOI1lllltiCll ard Q.U......1t pz"""'..... statistics CIl expenctitures,
case loads ard activities of the reporting period.
Each subrecipient is also required to maintain Dart:hly recoJ:ds of all
ethnic ard racial statistics of persons ard families assisted by its
pl....glam(s). 'Ibis Dart:hly reoo:a:d shall include data CIl-the number of lCM
an:i 1lW:lderate inoane persons ard hcuseholds assisted, (as detemined by
federal inoane limits), TP- of female-l><""'I.... hcuseholds, ard J'111IIlhI9r of
senior citizens assisted. As ment:ia'llld earlier, each subrecipient is
required to keep all acoountinq re........ds ard evidence pertainin;J to all
costs for three (3) years followinq CXIlpletiCl1 of the funded pz""'........
4. n...Y+....lv..... Ijrts
DeadliMs: ClcltobE 10 - for period cxweriDrJ JUly 1, to Sept:&Dber 30, of
~~-- year.
Januazy 10 - for period 0CII78ri.Dq October 1, to '--'-r 31,
of pz"",.._ year.
~ri1 10 - for period cxweriDrJ Januazy 1, to March 31, of
PJ:~~CUII year.
JUly 10 - for period cxweriDrJ ~1 1 to JUDe 30, of pl""'.......
year.
IncllDa the follCMin;r:
a) Qle (1) CXIIpl.eted Activity Report (fcmn J'111IIlhI9r 802).
b) Qle (1) .......~ Direct Benefit Report (fcmn number 045 (a) .
lab: 3025
Rev. 6/13/91
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e) One (1) CCIIpleted 0Crrt:ract am SUboontract Activity Re~.l.L (fcmn CJoIB
2506-006). (For ccnstructiQ'1 projects a1ly.)
It is the respalSibility of the subrecipient to prepare am sul::nit the
required :t:~1:s by the above stated deadlines in order to keep City
staff infomed of arrt c:tlanqes to the funded p:t:'"":l.l.atD(s).
5. P.&.WIl.I.Law Mord.'to,..;~
One of the City's responsibilities is to monitor each subrec1pient at
least CXlO8 a year. Not a1ly are the monitorin;J visits 1nterxJed to ensure
each agency's cant.inued CCIIp11anoe with as:; requirements, bIt also serve
as an ~t:unity for City staff to ]:)A.. .... mre kncwledqeable of each
agency's 1""...".._(s). '!he monitorin;J visits also serve as an ~"t:unity
to provide infcmnatiQ'1 to other City staff, the Mayor am 0....... Chlncil
am other interested petsons.
Listed l:lel0li is typical infcmnatiQ'1 City staff will be seeJdrq,
observat1a'lS that might be 1IIBde, am items we may wish to review:
a) '!he lP~l ishment(s) of the pl...".l._(s) to date.
b) lilether or not ~""::I.l._ 'Wjectives are bein;J met.
e) '!hat the 1nterxJed client group is bein;J served.
d) 'lhe number of pec:ple Q'1 staff.
e) '!he existence am maintenance of client files.
f) Assistance City staff can provide.
In addition to monitorin;J each agency CXlO8 a year, the City of San
Ilernardino Devel_1t llepartment reseIVeS the right to have its intema1
a1.Xlitor ccn::hIct an a'lSite a1.Xlit of the pr...".._ as part of the its annual
a1.Xlit of all as:; funds pn:suant to Federal Regu].atia'lS.
Althcugh the teDlS "DaUtorin;t, am "a1.Xlit" may "m""'''" BaIIl!IItIat
fomi"'Ahle, please be assured that your agency will be notified in
advance of arrt request for a monitorin;J visit. Also, please be advised
that l.~lsentatives fraD HUD monitor the as:; plo.".l._ every year. Imin:1
HUD visit(s), they may wish to monitor ale (1) or mre of the City's
subrecipients. If your agency shcW.d be selected, ycu will be notified in
advance in order to &:ran;1e a mtually convenient tilIIe.
6. P.&.'""""-II.l.aw ..~
Another required element of your as:; &o,ll_1l. with the City is the
pt""'.l.CIIIl b1~. Please sul::nit an updated line item I:Judget reflectinjJ
your ~ as:; allocatia1. Also, i11c1ude a ccpy of your overall
pt..."..CIIIl h~ with a SUIIIImy of your furldin;J souroe(s) am the total
agency h~. '!he as:; portiQ'1 of your total p:o.".l.- or agency I:Judget
shcW.d be identifiable.
In past years, IMMlt'al agencies have raised quest1a'lS regardin;J m1110r
I:Judget IIICdi.f1c::atia'lS or 1Idju..t-..La. staff malizes that the ~....Jed
I:Judget may require minor adju..t-.1l.s durin;J the life of the )Uo..."L_ am
request that ycu di.....,..s plV}JOSed c:tlanqes with Devel~.t. Department
staff.
lab: 3025
Rev. 6/11/91
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am PR:)GlWI R!lQOIREMEN1'S
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llgain, please be reminded that capital or ~le equipDBnt is not
to be ~ with alBG fUnds. If Ya1 need to acquire sucb equipDBnt,
please "......1... it with Devel...........t Deparbnent staff.
7. Purchase of Perscmal ProDert:v or Imlfnnomt (D.... Section "13" of the ,....,.,..
~"':...lM"t
All tan;ible personal property havin;J a useful life of more than CI'Ie (1)
year and an aoquisitiat cost of three huncSred dollars ($300.00) or more
per unit shall be subject to the requirements of the ~"""",ty Manaqement
standards specified in 24 CPR, Part 85.32, "o.......:lIl Rule".
8. Pmoe"o,.....
a) All equipDBnt and pr"""",ty ~ in aocordance with the abc:IYe
standards shall be identified as "Federal Prcperty-HUD", (in:1ude
yaIr internal Identificatiat NuIIIber). Identificatiat may be achieved
by taggin;J or en,j",,"in;J the property or by any methcd that will
- result in property Identificatiat NuIIIber bein;J cennanent1v affixed.
b) Maintain a separate ream! of all such equipllSl1t and property.
InfOl:llllltiat shall in:1ude:
-Name/DesCrlptiat
-serial Number
- Identificatiat Number
-DeIte Pw:c:hased
-Purc:hase Price
-caxiitiat (1. e., """"'"', 1 entjgood,lfair/poor)
-Qlamcteristics (i,e., color/features, etc.)
-HIysical IDcatiat (i..., address/office/roan, etc.)
c) SUbnit an inventmy lis1:in3 to the City of San Bernardino Devel............l.
Department each VIUl1" .......i"'" JUne 30. said lis1:in3 is to be sul:Ditted
by JUlv 10 following the end of the year. '!he list should in:1ude all
the infOl:llllltiat listed umer item 'Ib" al:love.
d) A written request 1lLISt be subllitted to the City of San Bernardino
Devel..........tt Department for any approved p.l%'Chases that are not in the
originally approved :budget (see .".._tt). Written autborizatiat
must be c:btaineci fran the Devel...........t Deparbnent by subrecipient
prior to the pu:chase of any equipDBnt, whether or not said equipllSl1t
was 1ncluded in the agency's oriqinal :budget.
e) It is the respollsibility of the subrecipient to maintain and repair
all ~""""'ty and equipDent pn:t:hasecl with alBG fUnds. It is also the
1'espa'ISibility of the subrecipient to identity all ~
equipDBnt and property with tags or er."....vin;J, and to IIURllY same.
t. Pi-1 ~""""Untina and .,"'ft nr--+-tiOll
'!he City of San Bernardino Devel...........t Department l1lqUires each agenoy to
cbserv8 and CCIIply with all llClCCU'1tin;J rules and audit }"" ,~.... as set
lab: 3025
Rev. 6/11/91
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alBG PR:QW( ~~
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forth in the CDEG agl.....lellt. '!he follcwin; is a brief descriptic:n of the
meet praninent requirements:
a) As a participmt in the City of San Bemardino CDEG PL...."..am, eac:b
subrecipient agrees to keep all funds received fran the City ........,."te
!ran art:! other BCW:'C8S of fUndin;J.
b) Each subrecipient also agrees to keep records of all funds received
!ran the City of San Bernardino in accordance with the }n.' ('A'h1res set
forth in the "AgIeelllllht Aooalntin;J and Administrative Handbook". A
cx:py of the Han:nxlok is att.achsd.
10. oertifioation and AsIllJ1'lmtllA
Attached is a cx:py of the Certifloatic:n and AssurIInoe fODll to be prepared
and signeQ by the designated gcverninq officia1(s) of the subrecipient
agellcy. 'lhis .w..-...t is to be attached to the CDEG ~.........d.. and shall
~ part of the gcvernirq requirements.
lab: 3025
Rev. 6/11/91
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CDIG mxmNI RBQUIRDIEN'l'S
Fiscal Year 1"111"2
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IEVELOPMENr DEPARDIENl' OF 'mE
CITlC OF IWf JIERNMDIH)
''Certification lIJld Assuranoe"
(To ~ny am l.9X-t)
I,
(Name and Title of Official)
I
of the
(Name of Agency/organization)
located at
do her8by make the followin; certification and assurance to 2'~11Y the
CaIm.lnity Devel~lt Block Grant A/;j1;eenleht bet:wen
(name of ozganization) and
the City of san Bernardino:
a) certify that the infOJ:llllltion booklet for COB:; Pi.......aw requirements has
been read and understood: ah:i
b) Assure that the (name of Agency)
will CXIIply with all gcvem1n;J requil........lts as stip.llated herewith in the
perfomance of the as; ~lee.ue:.jt.
Dated:
(Signature of Official)
Dated:
Devel~lt Depa..1,,-lt RepuLd.ative
lab: 3025
Rev. 6/11/91
lab: 3025
Rev. 6/11/91
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am JilR:lGlWI RElQtJIRI!lICEN
Piscal Year 1991/111112