HomeMy WebLinkAboutR11-Economic Development Agency
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DEVEIDBIBN.r IlBPARDII!lNl' or TJII!:
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RI!lOOEST lOR tT'lMMT_IClN/n'"nM"TT, JlC1'I:ON
F%an: :KENNEIH J. ~
Executive Director
Subject: J'lC 1991/1992 am ~
l:u:i.a.wm:ilf crrr .1m D'W3'.~
STARr, IK:., lEU' si:RvxcEs
Date: June 11, 1991
sywrpaf" of Pr8rious nrwm.4 -1011/............t 1/OCIIIIIittee kltiClIU
on Februa%y 11, 1991, the Mayor am ('> ..... " ClaJncil ~ am adopted the py
1991/1992 as:; Pl.~aw Mix am autharized staff to solicit 1:"-' t^""""" for same.
on May 6, 1991, the Mayor am r. ....... ClaJncil took an acticn establishinq May 20,
1991 at 3:00 p.m., for the date am time certain of the py 1991/1992 as:; Public
Hearirq .
on May _20, 1991, the Mayor am 0..... 'l'l ClaJncil reviewed reo ....-rmt1ans sul::mi.tted
by the l"nmn111'\1ty Devel~lt DepIlrtment citizen MvisOIy OCIIIIIittee am awroved
same for as:; turoin;J assistance for Fiscal Year 1991/1992.
Rat: ._..4........ Motion:
IMllvor an4 1\....-.--11 ~l)
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RESOIDl'ION or TJII!: JQ10R A1lD CXIIIDJ <lClOK'IL or TJII!: crrr or DN JIBRNl\RDDD
J\D'lBJRIZDIi A1lD uuuoo.:.....uG TJII!: ~.....I.UL'f or A CXIIIJN1'.l'lC DEVEIDBIBN.r m",... GR1lN1'
ItIIlDIH3 ~ m;...---r TJII!: crrr or DN JIBRNl\RDDD A1lD JnT:r.nn STARr, IK:. (DEN'
SERVICBS)
~tor
........~ -.....-
DlIY8l~l t;
cantact Ferson:
Ken ~IIM Flores
Phane:
5065: 5081
Project Area:
All Proiect 11..........
Ward(s) :
All Wards
S\J.RXlrtin;J Data Attached:
PUNDIN;; ~:
~)I!II"f' ~.. L: ~'ution: Aal'Cl&6cLtL: Exhibits
~: S 20.000.00
Source:
py 91/92 t"I"lIr. IDe
~ Authcrity:
OCIIIIIissiOll/............t 1 NoUs:
Qxm:EIF:lab:4409
CXIIMISSION llGBNDA
Meet:iDq Date: JulIe 17, 1991
~ Ita No: / /
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DIM:IDPMI!:Nl' Im'ARlHE:Nl'
8'mFF l<I:a'UlCI:
Roll oiltn' _...-.. Tftr.!.. fn..f' Servi.....)
ft 1991/1992 I"I"lIOf2 _+.
on May 20, 1991, the Mayor en:! C'1...... "1 camcil cxn:luct:ed the Py 1991/1992 CDB3
FI.1blic Hearin; en:! awarded tnmo"'lity Devel.."......it Bleck Grant funds to certain
public seJ:Vice, capital ~ en:! fair halSin; projects. A".._lIIallts are
new required to iDplement said projects.
'!he attad1ed A"..--it between the City en:! Rollin; start, Inc., (Deaf
Be%vices), i1'Icludes a "scope of seJ:Vices" en:! '....."":1..."'" ~", referred to in
the ~.........l. as Exhibits "A" en:! liB", respectively. 'lbese Exhibits are
i1XX)l:pCll~ted by reflllL......... as though fully set forth at 1en;Jth.
Adqltion of the attad1ed Resolution by the Mayor en:! (I....... camcil authorizes
en:! directs the Mayor to execute the A"..........it as described herein. I :reo ....~d
adqItion of the attad1ed Reso1Qtion.
~, -utive DireCltor
Devel~ ~
CXIIIIS8ICIf 1Vi&'iJ:.uu
IIMtiJIq llatal 06/17/91
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RI!lIlOIDl'ICB NlIMBBR
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RI!lIlOIDl'ICB OP '1'JIB IIUOR >>lD CDHI( ~ OP '1'JIB CITY OP aN IIEIlImRDIH)
2 AIl'.lBJRIZDIJ All) DI!lb.;,L".LLG '1'JIB ............J:.IUl OP A CXHDll'1'Y IEVEIDPIIBNr BUlCIt GlWl1'
ftJI.G)DIJ 1L..-..,---ar m:i',I:W.r;mf DIB CITr OP SIB JIBRtaRDDI:) mID P"'T.T.nn Sl'ARl', DI::.,
3 (DIm!' SERVICBS).
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BE IT RESOLVED BY '1'JIB IIUOR >>lD CDHI( CXltIK::IL OP '1'JIB CITY OP aN
JIBRtaRDDI:) JlS 1OLUllIB:
Section 1.
(a) '!be Mayer of the City of san !leJ:narc:lln) is hereI:ly authorized and
directed to execute, an behalf of the City, an 1191.-......tL farChnrnl"lity
Devel''''i...cuL Bl~ Grant fIJndiD;J with 1nr:r:nr- STARr. INC.. (DE'AF RF.WTl"'F..Cl,l
which ~--=<lt is attached hereto as Exhibit "1", and is incxn;pcn:..ted herein
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by reference as though Mly set forth at leR3th. '!be llql:e...u.:.tL provides ~ar
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the grantin; of lhnrm"lity Devel~lt Bl~ Grant fun:is in the followinq
amount of $20.000.00.
Section 2.
(a) '!be authorizatiCI'IB to execute the abcve referenoed agl.-......tL is :res-
cinded if the parties to the ___tL fail to execute it within sixty (60)
sixty days of the P"Ill'sBI]e of this Rssoluti.cn.
I HEREBY u::KJ.'.ll'"i that the faL.."....ln;r :resoluti.cn was duly adcpted by the
Mayer and 0. ..... n O:luncil of the City of san !leJ:narc:lln) at a
~ thereof, held on the _ day of
1991 by the followinq
vote, to wit:
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IIII
22 IIII
IIII
23 III
IIII
24 IIII
IIII
25 IIII
IIII
26 IIII
0 IIII
27 IIII
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RI!:SOIDl'ICM 01' .R ern 01' DN ..........RDDD ~ TJIEl ZilUlUl'.a:.I.I.ILf
01' A am ~ D.L'UiI5l'/ ern AND RlLLIN3 8TARl', DI:l., (DElU' SIlRVICZS).
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2 (lgI......f 1 -ns ~ mD ABSTAIN
3 :E!:S'nW:lA
4 }IF.TTJ'Y
5 HERNANDEZ
6 MlWImEl(
7 MIN:lR
8 POPE-IDDIAM
9 MIllER
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City Clerk
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0 14 '!be fOl1lgOin;J Resolution is hereby ~ this _ day of ,
15 1991.
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W.R. IfJLCXJm, Mayor
18 City of san Bemardino
~ as to fCll1ll am
19 legal ocnt:ent::
20 JllMBS 1'. l'I!HmN,
City Attorney
21 By:~
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lab: 3961
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~~BIIKIB!
'!HIS JlGREDIENl' is entered into effective as of this _ day of
, 1991, at san Bemardino, California, 1::Ie.t:W.n the CI'lY OF SAN
BERNARDIN:), a IIlII'1icipal 0CIl~..tia1, referred to as "City", am R::\T:r:n.r.
STARr. INC.. IlE1IF l':F.RUT1"'F..C: PR:lGRAM. a b........ufit l'Y'I'III'III"'Iity service
organizaticn, referred to as "SUbrecipient". City am SUbrecipient agree as
follows:
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(a) SUbrecipient has requested financial assistance fran City for
fiscal yellr 1991/1992 f1'an funds av>oi1ab1e thrc::u;h the t'hmn.u.ty DevelU}&lll:'lIL
Block Grant P.l.~CIIIl fra!! the united states of America to City.
(b) SUbrecipient ""'i'L L.t..; that the expen:1itures aut:hcri.zed I:Jy this
Ag1:_tt are for the tll'OITisian of smvi...... to be used with ~A1echcne devj......
for the .......~ am ....",.i",.. i_i....... in JOMiticn to ma:int:enance "",",ilJllS when
reanhwl. \tUc:il. are valid am eligible l'Y'I'III'III"'Iity develU}&lll:'lJL ~:pases, as de-
fined in CPR Pert 570 in aclCXltdance with federal law am regulatiCl1S, an:!
that all funds granted under this Ao"............,t will be used for J'X) pu:pase ather
than those pJ%ptlsss specifically authorized. ~ specific pnpc:SIlS am scope
of services of this particular grant are set forth in ExtUbit "A", attadled
hereto an:! inc..A!""'..ted into this Ao"............d. as thcugh fully set forth herebt..
(c) SUbrecipient will CXIIply with a);plicable unifOJ:lll lIdministrative
requirements, as described in 24 CPR, Pert 570.502.
(d) SUbrecipient will carry cut eacb activity, ~~CIIIl am,tor project
in CXIIpliance with all federal laws am regulatians as set forth in 24 CPR,
Part 570, with the followin;J excepticxIs, (i) the SUbrecipient does not assume
the envira1menta1 responsibilities of the GrantE as described in 24 CPR,
Part 570.604, am; (11) the SUbrecipient does not ~.....- the GrantE's
respa'lSibilities for initiatin;J the review ~..........s under Exeo.rtive order
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BDIBIT "1"
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17 1992.
18 4. Use of 1'Imds: ,..........: Trav8l T,4...4tation.
19 (a) 'lhe films paid to SUbrecipient shall be used by it solely for
20 the pll%pOses set forth in ParagraJill(b) of this Agreelll=..t, and in accortlance
21 with the ~"':jLC:UU b.Idget suI:IIlitted by SUbrecipient to the City of San Bernar-
22 cilixl CCII'Inuni.ty Devel~lt DeparbDent, a cx:py of whici1 is attached to this
23 Agl...........t as Exhibit "B". '!his b.Idget shall list all sources of fIlrxtin;J for
24 the p%~c:uu ccvered by this Agr........,t, Wether !ran state, Federal, local or
25 private sources, and shall identify whici1 sources are payin; for whici1 spec!-
26 fic portions of the p%oqlc:uu, by line-item, to the extent practicable.
27 (b) No travel expenses for out-of-state travel shall be included in
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Number 12372.
(e) SUbrecipient will CXIIply with the ~ set forth in the
Unifom Relocation Assistance and Real P1.~ty Acquisition Pblicy Act of
1970, as llIIIeI'r:1ed, (URA), 49 CfR, Part 24 in aooordanoe with federal
regulations t4len a~ to or ac:quirin;J any I:W.1dinJ or paroel of llUl:l..
SUbrecipient will be required to obtain written az:praval !ran the Executive
Director of the Devel~lt DeparbDent prior to any activity takin:J place
within the CXlnfines of ORA 49 CfR, Part 24, as llIIIeI'r:1ed.
2. -ts.
City shall rehlbu:ae SUbrecipient for allowable costs incurred umer
the socpe of this Aq..""';;"'/L lUl:l. llW1icable Federal regulations, whici1 have'
not been paid for or reb!ilursed in any other IIl!lnll8r by any other Jqen:j or
private source of furldin;J. Reimbursement will be IIIllde at least on a mcnthly
basis, with the total of all such rehbn:sements not to elOC-'l $20.000.00.
3. 1'Im..
'!his ~.L_IMII;:dt shall (" _oa._'X8 Ju1,v 1.
1991. and t-i'lllte JUne 30,
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this ..."":l........ unless specifically listed in the I::Iudget as sul::mitted and ap-
proved, and all travel expenses to be funded fran funds provided llereui'Der
shall be specifically identified as travel expense, wh!c:h shall be negotiated
between the City of San Bemardino Devel.............iL Department and SUbrecipient in
the lWget. kry travel expenses irx:urred by SUbrecipient aIxlve the b.D:Jeted
amr::unt or for c:ut-of-state travel shall not be eliqible for re.1mb.1rsement
unless the prior written ~wal of the Exea1tive Director of Devel..............t
Department of the City of San Bemardino, or designee, has been obtained.
(e) F\mds shall be used for puIpCses authorized by the I'hmrIlT1i.ty
Devel.............iL Block Grant ~"":l.L"'" ally, and no portion of the funds qranted
hereby shall be used f~ any p.lZpCEle not speCifically authorized by this
Aqr-.....alL.
(d) only net payroll shall be periocU.cally reJJa1:ursecl by City as an
allowable cost. kry amr::unts withheld by SUbrecipient fran an enployee's pay
for taxes, social security, or ather withholdinq and not i......niootely paid
aver to another entity, shall not be included as waqes or expenses eliqible
for reiDblrsement as an allowable cost until such time as the withheld taxes,
"'OC'i.., security, or ather withhol.din;ls lIJ:e actually paid aver to another
entity entitled to such payment. Upon such payment and the sn_i....icn of
evidence of suc:h payment to the City of San Bernami.no Devel............iL
Devel..............t Department, such expens9S shall be regarded as an allowable cost,
and the City shall rtilinburse SUbrecipient for such obligaticn.
(e) SUbrecipient shall be allowed, with the prior written ~
of the Devel..............t Department of the City of San Bemardino, to IIl!lke dIarxJes
to the lWget durirg the first three (3) quarters of the fiscal year, so lorq
as SUbrecipient is in ClaIplianoe with section "2" of this Al;ll..e.....ut at the
time of sl1hni ....ion of the lWget modificaticn request. A variaticn in the
itemization of costs, as set forth in the )a~ lWget sul::mitted to City,
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1 not to mr-'I ten ~"",,;t (lot) as to any p!Irticular line item, shall be
2 allowed, provided that the prior written COWLu\Tal of the Executive Direct:or
3 of the Devel~jt. Devel~;t of the City of san Bemardino is obtained, it
4 bein; understood that the total lIIlaII'It of the grant shall not be varied
5 thereby.
6 (f) 'lhe parties :inten:i that grant funds be utilized within the tilI1e
7 pericxi ccvered by this A.::l......w=ut., lUld entitlement to any funds not experx3ed
8 or obligated shall revert to the City. No reserve for the future shall be
9 established with the funds ~ as my be authorized to DBet: oc:mnitments
10 made for sezvioes provided durin;J the pericxi of this A.::l............d., l::ut not yet
11 paid for at the oonclus!cm of this A.::l............Jt.
12 (q) SUbrecipient shall remain in CCIIpliance with all state, federal
13 lUld local laws prior to the receipt of any re~ he1:eurDtr. 'Ibis
14 in:::J.udss, l::ut is not limited to, all laws lUld regulatiCl1s relative to the
15 f()J:ll1 of orqanizaticm, local tusiness licenses lUld any laws lUld regulatialS
16 specific to the tusiness lUld activity carried cut by sum.cipient. ReUblrse-
17 ment shall not be made to sum.cipient \t1id1 is not cperatinq in CXIIpliance
18 with all ~licable laws. ~ may be subsequently paid, at the
19 discreticm of the Executive Direct:ar of the Devel~;t Department for
20 reimI:lursement costs incurred durin;J the pericxi Wen CCIIpliance is achieved
21 before expiraticm of this ~...........t.
22 s. 1lccoUntina: ...,...~t.
23 (a) Prior to the final payment umer this ~~jt., lUld at such
24 other times as may be requested by the Executive Direct:ar of the Devel~;t
25 Department of the City of san Bemardino, SUbrecipient shall sul:mit to the
26 Direct:ar an aoxA.1I'1tinq of the ~. vJSed lUld actual expelditures of all
27 revenues fran whatever source acc::ruinq to the organizaticm for the fiscal
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I. services Avai 1.,..'_ to RMid8nts: ......"t--^pfft"l '""" lkmort.4wy P1.-.....SiIIII
PerfO"",,~.
'Ihe services of SUbrecipient shall be made available to residents and
inhabitants of the City of San Bernardino unless athmwise noted in Exhibit
"A". No person shall be denied service "-'al1se of race, color, natiCMl ori-
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gin, creed, sex, marital status, or ~ical han:ticap. SUbrecipient shall
CX'IIply with AfflnBtive ActiCl'l guidelines in its enployment practices. SUbre-
cipient shall also IIICI'litor the ~~aw'S activities an:! subnit written re-
ports quarterly, or Dm'e often if requested, to the ~1tive Director of the
Devel~,t Department of the City of San Bernardino, in accordlmce with 24
aR, Part 85.41(c) (d) an:! Part 85.21. Failure to provide such quarterly
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1 perfOl:lll!ll1Oe l.........ts my prevent the ~o..-.sin1 by City of SUbrecipient's
2 requests for re1JJbJrsement, and my justify t-"lOl.ary withholdin;J as provided
3 for in ~ "11" hereof. City reserves the right to waive sud1 breac:b,
4 withcut prejudice to Mrj ather of its rights hereunder, upcn a finclin] by the
5 Executive Director of the Devel~jl Department that sud1 failure was due to
6 ext:raordinaIy circumst:ances and that sud1 breach has bMn tiJDeJ.y cured
7 withcut prejudice to the City.
8 7. 1>rtv!I,.........t Praati......: eannict of In~~-.
9 SUbrecipient shall CCIIply with prccurement proo<"'hmes and guidelines
10 established by 24 CPR, Part 85.36(d) (1), SUbrecipient "Procurement
11 standards". In additicn to the specific requirements of 24 CPR, Part 85,
12 SUbrecipient shall maintain a code or standards of CXllldI.Ict \d1ic:h shall govem
13 the perfOl:lll!ll1Oe of its officers, eaployes or agents in CCll1tractin;J with and
14 expen:tin] the federal grant fllrr3 IIIllde available to SUbrecipient urxJer this
15 Agb.."....llt. SUbrecipient's officers, eaployes or agents shall neither solicit
16 nor accept gratuities, favors, or Mrjthin] of IIICCl8taJ:y value fran cantractors
17 or potential CXIttractors. To the extent pet"'i....-u,le by state law, rules, and
18 regulations, the standards adqlted by SUbrecipient shall provide for
19 penalties, sanctions or ather disciplinazy actialS to be awlied for
20 violations of such standards by either the SUbrecipient's officers, eaplayees
21 or agents, or by contractors or their agents. SUbrecipient shall provide a
22 CXlpy of the code or standards Bdqlted to City forthwith. All procurement
23 tmnsactians withcut regard to dollar value shall be c:x:nhlcted in a manner so
24 as to provide 1Mvi"..m open an:! free ~tition. ihe SUbrecipient shall be
25 alert to organizational conflicts of interest or ~tive practices
26 2lIIICn1 cantract:ors whicb IIIlly restrict or el:lminate ~tia1 or othmwise
27 restrain trade. SUbrecipient agrees to adhere to conflict of interest
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provisions set forth in 24 CFR sectiCll 570.611 and to the ~ rules
specified in 24 CFR, Part 85.36, in its expen:iiture of all funds received
under this ~_it.
8. Anti-Kick _to" PmvisiCIIISf
_..1 -.l_t ClmIortunitv.
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NlmiJer 11246, as emended.
9. Pnlvailina Waae >>-ruf,......,.t.
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Any canstruct:iCll contracts awarded by SUl:xr8cipient usirq funds
provided under this Al;l..........,t in <<XOeSS of $2,000.00 shall i1'Ic1ude a provi-
siCll for CXIIpliance with the D!lvis-1!aoc:I'l Act (40 U.S.C. 276(a) to 276(a) (7)) .
and as 8IJI:Plement:ed by Department of I.aI:lor Regulations (29 CFR). umer this
Act, oontractors shall be required to pay wages to lllborers and medlani.cs at
a rats not less than the minimum wages specified in a wage detsJ:minatiCll made
by the secretary of I.aI:lor. In lIdditiCll, contractors shall be required to pay
wages not less often than CIlC8 a week. SUbrecipient shall place a ocpy of
the a.u...alit prevailirq wage detsJ:minatiCll issued by the Department of labor
in each solicitatiCll and the award of a oc:ntract: shall be cxn:1itianed upon
the acceptance of the wage determi.natiCIl. SUbrecipient shall l~1; all sus-
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1 pected ar l~Led violatials to City.
2 10. ~ of Cib of BY AuI~, USe of PJ::WW~&IK ~.
3 (a) City hereby requires SUbr8cipient to notify the City, in writin;J,
4 of its intent to charge a fee far any SElNioe, the prcvisiat of which is
5 assisted p.u:suant to this A".............L. City requires SUbr8cipient to a,tajn
6 the priar written ~ of City far any charges ar fees to be c::ha%ged by
7 SUbrecipient far such SElNioes, en:i of any tules en:i regulatiCllS ~
8 the provision of SElNioes hereunjer.
9 (b) Pl~.... incaDe l_ IHllls gross incaDe received by the
10 SUbrecipient directly generated fran the use of fun::!s provided hereunjer.
11 SUch eamin:ls illc1ude irit:erest earned at advances en:i JIIIlY illc1ude, l:IUt will
12 not be lhdted to, incaDe fran SElNioe fees, sale of (u..... dities, usage en:i
13 rental fees far real ar perBallll pr_ty usin] the fun::!s provided by this
14 A"............It. As to such incaDe, it shall be first llRllied to eliqible iu-~....
15 activities, before requests far reimJ:m:sement en:i, in the use, shall be
16 subject to all llRllicable prcvisicnJ of this A".............t. IncaIIe not so
17 llRllied shall be remitted to City. SUbrecipient shall remit all UI'lSpeht
18 i"o""'...... incaDe to the City within thirty (30) days subsequent to the end of
19 the p1:..."...... year (JUne 30, 1992).
20 11. .................. Withbolt'lhVY,
21 'lbe Executive Director of the Devel.........t Department of the City of
22 San Beznard.ino is autborized to t-.I.:.rArl1y withhold the payment of fun::!s to
23 SUbrecipient when the Director det:emines that any violatiat of this
24 AgJ:-...1t has cxx:urrecl. PUms shall be withheld until the violation is
25 oou:.....-ted to the satisfaction of the Executive Director. SUbrecipient shall
26 have the right to "llP""" the decision of the Executive Director to the Mayor
27 en:i () ..... h camci1. 'lbe sole grcunds far such "llP""" shall be that no
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violaticm of the ~..........,t has occurred. SUbrecipient shall file such "ll"""l
within fiftMn (15) days after such first withholdin;J. '!be Mayor am ChmInn
Calncil shall set a date for the hearin;J of such "11""'" ~ is within
thirty (30) days follClWin;J the date of filin;J.
12. Records R8Umt:ian.
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13. ProDertv. ...".....-.-..t _.................
Nc:n-expendable pet'BCIlal pl.~1:.1', for the Pl11l>:!SS of this ~............lt,
is defUled as taD}ible pet'BCIlal prcperty, pndlased in whole or in part with
federal fUnds, mich has useful life of mare than ale (1) year am an aoqui_
siticm CXlSt of cme-thcusand dnllars ($1,000.00) or mare per unit. Real
prcperty means lam, inc1udirg lam hprayemente, structures am app1rt.en-
IlJ'ICeS thereto, excludirg lIICIVable machinery am equipoent. Nan-expeudable
perscmal prcperty am real ~~t.y pndlased with or ilIproved by fUnds pr0-
vided UOOer this ~............lt shall be subject to the property IIlIU'lageIlIel stan-
dards set forth in 24 aR, Part 85.32.
14. .........f...ti01l for t"Ju.....
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(a) City reserves the right to h.,.mil'lllte this Ag1..........d. in acoordance
with 24 aR, Part 85.43, am lln.Y am all grants am fUture payments umer
this Ag1.-....d., in whole or in part, at lln.Y the before the date of
ClCIIpleticm of this AqI.......d. whenever City det:eJ:mines that the SUbrecipient
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Rev. 6/11/91
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1 has materially failed to CCIIIp1y with the teJ:ms em cxnll.ticrlS of this
2 Ag1.~/t. In the event seeks to h.,.lIIil'\ll.te this ~...........It for cause, City
3 shall 1-"-~L1y notify the SUbrecipient in writin; of the 1-"-' 'lJOSed termination
4 em the reasons therefore, together with the 1-"-~ effective date. SUbrec-
5 ipient shall be given lIJ1 ""M-"'" t..Jnity to ~r before the Mayor lIJ1d (1....ol'lI1
6 CCluncil at the time at which the Mayor lIJ1d n ...... "1 CD.ln:::i1 are to cansider
7 such reo ....._~ termination, lIJ1d shall be given a reasonable ""M-""'l..Jnity to
8 show cause WIr:/, if any exists, the Ag1.~jL shculd not be ~,.,..",il'\ll.ted for
9 cause. Upon det:etmi.nation by the Mayor lIJ1d (1...... "1 CD.ln:::i1 that the CXI1tract
10 shculd be terminated for cause, notice thereof, in::J.udin:] reasons for the
11 detemination, shall 1-"-~L1y be mailed to the SUbrecipient, together with.
12 infomation as to the effective date of the termination. SUCh notice may be
13 given orally at that hearin;J. 'DIe det:etmi.nation of the Mayor em lhIuIa\
14 CCluncil as to cause shall be final.
15 (b) In the event of any termination \b!ther for cause or for
16 canvenienoe, SUbrecipient shall fortmdth provide to the DlIvel"'......uL Departm-
17 ent any lIJ1d all documentation ~ by the DlIvel~1t DEIpart:ment to
18 establish a full recc>>:d of all mcnies received by SUbrecipient lIJ1d to 0000-
19 nt the uses of same.
20 15. _....i....~.i..... for CMtvmIf_.
21 City or SUbrecipient may ~,.,..",il'\ll.te this ~........./t in Whole or in part
22 provided both parties agree that the continuation of the project tQ.11d not
23 prcduce beneficial results Co ....-l'lSU%'ate with further expenditure of fuOOs. In
24 such event, the parties shall agree upon the termination cxnll.ticrIS,
25 in::J.udin:] the effective date lIJ1d, in the case of partial teJ:minaticrlS, the
26 portion to be teJ:minated. 'DIe SUbrecipient shall not inl::m' new ab1igaticrlS
27 for the teJ:minated portion after the effective date lIJ1d shall cancel as many
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lab: 4400
Rev. 6/11/91
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ClI1t:staminq cbligatiCllS as poss.ible. City shall allow SUbrecipient full
1
credit for the City's share of the nan-c:arx:lellable obligatiCllS cbligatiCllS
2
prq:lerly incurred by the SUbrecipient prior to teDdnatiat.
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115. ~CIft of :a..-_.
SUbrecipient agrees that upon expiratiat of this A.".._It, the
SUbrecipient shall transfer to the City any am all CDB; funds not used at
the tiJDe of expiration am any "0C00I'Its receivable attrib.1table to the use of
CDB; funds. SUbrecipient agrees that any real property umer its cantrol,
which was acquired or iDproved, .in whole or .in part, with CDB; funds .in
~ft of $500.00 shall either, (i) be used to meet ale (1) of the three (3)
natiCllal objectives as set forth .in 24 CfR, Part 570.208 until five (5) ~
after expiration of the Ag..._d. or such period of tiJDe as deteJ:mined ~
priats by the City, or; (!!) is disposed of .in a manner which results .in the
City beirr;J ~ .in the aJIDJI1t of the o...........1t fair IIIB%Xet value of the
1'.L'"I"".Lty less any portion thereof attrib.1table to expen:tit:ure of, or
iJIpray&Dent to, the ~~ by SUbrecipient. SUCh reimJ:msement is not
required after the period of tiJDe specified .in "i" al:laY8.
17. Bold lfA....l_.
SUbrecipient a."j:.. I. to in3emnity, save am hold hamless the City and
the 0evel___1t Department am their 8Iployees am agents fran all
liabilities am cilarges, apeuses (i.ncludinq ccunsel fees), suits or losses,
however OOCUIrin;, or damages, arisin; or growj.n;r art; of the use of or
receipt of funds paid umer this ~_It am all qleratiats umer this
A/;I1.-d... Payments umer this ~_jL are made with the ~
that the City am the 0evel___1t Department are not inYclved .in the
perfomanoe of services or other activities of the SUbrecipient. SUbrecipient
am its e51ployees am agents are ~jL CXlI'1't:ractcm am not eaployees or
agents of City am the 0evel___1t Ileparbnent.
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Rev. 6/11/91
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1 agents of City and the Devel"~I.....L Department.
2 18. ~t.
3 '!his Ap..........,L may be amended er m:x1ified all.y by written.6gl.........IL
4 signed by bath parties, and failure CX'l the part of either party to enforce
5 any provisiCX'l of this 1v:l.............t. shall not be 00I...L...1.l8d as a waiver of the
6 right to troIp"' enfOJ:..........IL of any provisiCX'l er provisions.
7 19. _4~t.
8 '!his 1v".............t. shall not be assigned by SUbrecipient withcut the
9 prier written oc:asent of City.
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12 person er sent certified mail, postage prepaid, addressed as follows:
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20. Notices.
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All notices herein required shall be in writin;J and delivered in
J\s to City:
J\s to SUbrec:ipi.m::
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Ex8cutive Directar
Devel_IL Department
City Hall, Firth Flear
300 North "D" SL.......rt
san Bemardino, calif.
92418
Da1 vigil, Elailc\11:ive Director
Rollin; start, Inc. Dsaf servioes
443 West 4th St.....-t
san Bemllrdino, calif 92401
21. BYi""""""' of ~ritv.
SUbrecipient shall provide to City evidence in the fom of a
certified ocpy of IIIiru1tes of the gcvernin;J body of SUbrecipient, er other
adequate proof, that this J\g1;-......t. has been apprcved in all its detail by
the goveminJ body of the SUbrecipient, that the person(s) executin;J it are
authorized to act an behalf of SUbrecipient, and that this J\g1;.........tt is a
b:in:lln; ci>ligatiCX'l CX'l SUbrecipient.
22. Certification of bsurAl_..,..
SUbrecipient shall CXIIply with the ~...."...aw requirements attached
hereto as ExiUbit "e", tmlc::h are ~..t:ed by referenoe as thcugh fully
set forth at length and IIl8de a part of this A;p..........ll. by execution of all
lab: 4400
Rev. 6/11/91
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1 23. _f... ~t.
2 'Ibis Al;l..............Jt am any ""'""1InD>1t or instrument attached hereto or
3 referred to herein integrates all tel:ms am conditions mentialed herein or
4 incidental hereto, am supersedes all negotiations am prior writin; in
5 respect to the subject matter hereof. In the event of oanflict batt.leen the
6 tel:ms, cxn:titians or provisions of this Agl...........Jt, am any such nnc:,1!IIAI'\t or
7 instrument, the tel:ms am cxn:titians of this A"..............t shall prevail.
8 24. No '11liJ:d Part B8nefit!faries.
9 No third party shall be -:11 -..., to have any rights hereurxler against
10 any of the parties hereto as a result of this A".............Jt.
11 IIII
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16 IIII
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19 IIII
20 IIII
21 I I I I
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26 IIII
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l8b:4400
Rev. 6/11/91
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FY 1991/1!1t2 CDlG ~ ................ C1'l'lr AND
JnI'.T.T"'lJ STARl', DC., (II!lD' SBRVICBS)
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SCOPE OF SERVICES
Rolling Start Deaf Services offers a full range of services
for the HearinQ Impaired community of San 8ernardino. It is
the only community based orQanization that provides services
to the disabled and elderly, while also making available
interpreter services, employment preparation, advocacy,
independent livinQ skills training, and information and
referral for the deaf. Deaf Services also provides Deaf
Awareness and Sign Language classes.
There are an estimated 15,000 profoundly deaf individuals in
the county of San Bernardino. Most of these individuals rely
on some form of communication assistance, whether it is using
a telecommunication device for the deaf (TDD), interpreters,
or closed caption devices for the television.
Utilizing an interpreter allows deaf people to function
independently while conducting business with the public.
Consdder in the absence of a professional, most deaf
individuals use their hearing child as their interpreter.
This results in a loss of confidentiality for the deaf
parent, as well as placing the child in a position of
responsibility he or she is not mature or experienced enough
to deal with adequately. Take, for example, the parent
teacher conference in which the child's progress is
discussed, or a doctor telling the child's mother she has
cancer.
People who communicate using American Sign Language (ASL)
frequently have gnpat difficulty understanding written
English. ASL is a language which differs greatly from
EnQlish, therefore written communication necessary for day-
to-day business becomes next to impossible to deal with.
RollinQ Start provides a resource in which to have business
forms and other written communication interpreted.
Deaf people use telecommunication devices or TDD's with which
to use the phone. The California Relay Service assists in
calls to hearing people who do not have TDD's. Rolling Start
provides services which the Cal i fornia Relay Service
currently cannot. These include placing out-of-state calls,
and calls interpreted in sign language (in office) for those
who do not feel able to communicate well enough in written
English to adequately use the TDD themselves.
A majority of profoundly deaf individuals experience little
success in education and in the job market due to
communication problems. For this reason, 90'l. of this
population fall in the low income level. RollinQ Start Deaf
Services provides services for this population.
DllIBIT "A"
u..uo U4JW6l\L APPl.olCl\Tl~
DsvelClplllll1t Department '..,)
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o v. Prooosed Pro1eat Bul5aet: 'PI..... ~'eta klDU"""le 7.- ~,,)
a) Mministratia)
Salaries ani Frirqe Benefits: $ 15,000.00
SUWlies: $ 440.00
Professialal Sexvioes: $ 1,2UU.UU
Travel/Calferenoes/Seminara: $ ~60.00
utilities: Phone $ uu.uu
lnsuran:le : $ ,juu.uu
Office Equipnent: $ i.,'f.uu.uv
other: Office Space $
b) Oxlstructiaa $
c) ~ineerirq ani Design $
d) Land Acquisitiaa $
e) Pl~ ktivities $
f) - Rehabilitetiaa ktivities $
9) other: $
Total P:tojeat Clost: . 20,000.00
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(For CCIlStructiaa, en;rineerirq an:! design, lard AnJ.faiticrt and
rehabilitaticrt activities a'Ily,)
Estimator:
Estimator'. ~ificatiCllS:
h) IdentifY other f.\I....f"'? ...............: Identify CCIIIIdt:lllents ar awlica-
tiCllS far fUrx)s fl'Clll other ~ to hplf!lEl1t this activity. If
other funds have been ~, attacb evidence of CCIIIIdtment.
Source of FIInds
1'Imc~ Imolmt:
. 30,000.00
$ 11,llo.vO
. 5.000.00
Date Available
Dept, of Rehab
Lounty 0 I :san DOO
Arrowhead United Way
Pending Approval
PelldluK AVJH uval
Pending Approval
i) Was this project previcuslY fUndetS with am turds? Yes X No
If Ym, imicate the year(s) in MIlch am turds were reoe1ved-
and the gnmt.in;J entity: 1986, 1987, 1989, 1990, 1991
City of San Bernardino
j) If Ya1 have never received am f'Un:liIrJ, prcwide evidence of any
previCAJS experience with other federally fUmed .....""'LaIIIS (use
additiaaal sheets if r-"eE'''ary):
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DEVEIOPMENl' IEPARlHENl' OF '.l'HB
CITr OF DN BERNMmIH:l
CXHCmll'1'lC DEVEL01'MENT BWCJt GMNl'
lmGIWC RBQtlDEMENl'S
for
I:IUDKl:l'.;.L~ lJ:irI1'8
1. BuDD]_+-l T1lf'O......UOD for SUbrecipient
As a El'1OOeSsful awlicant of the City of san Bernardino Py 1991/1992
ChnnI"1ity Cevel_/t Block Grant (am) P.l.~_, you are not ally
~ to provide the services as stated in your awlicatial, b1t also
to abide by the am Pl~_ requirements and respalSibilities. 'I'o
further assist you in undel:st.amin1 said requirements and responsibili-
ties, the follCMin:J SUIIIIla%'ies and attachments have been prepared to
introduce to ar upcIate you al each item. AdditiCllally, this
instructiCllal package will r801111"A your gcvemin:J body designated
official to read and sign hisjher signature as part of the am
&:t.LaI:IIIaI1L. ..
2. ~lv Raat- for ~~lIlh~t
Deadlille: Du8 tbe fifth (5th) day after tm4 of each calendar IDODth
UDless otherwise stated in tbe am ~t.
o IncllX!e the follCMin:J:
a) One (1) OCIIpl.eted Request: far Reimb.1rsement f01'lll.
b) One (1) ccpy of Al1 c::hecks issued that are bein; rebnh1rsed.
c) One (1) ccpy of Al1 bills/receipts that SURJOrt dleck(s) issued.
d) one (1) ccpy of Al1 payroll dleck(s) that are bein;J rebnh1rsed.
e) One (1) ccpy of Al1 check stubs, ao:xlUnti.rq ledgm:.., and/or other
n"C'1INOTJtatial that reflect gross salll%y and all deductic:z1s far each
dleck(s) issued.
f) one (1) page narrative desc:ribinq activities undertaken durinq the
mnth included for reiml:ursement.
In respa_ to its part of each ~........../t, the City agrees to pay all
invoices within thirty (30) days after it receives the invoice provided
the City is satisfied all exp811S9S have been incurred within the SClClp8 of
the executed agr......../l and that the aJbrecipient cx:I'ltimJes to OCIIpl.y with
the tems and IXI1ditialS of the am eq............/t. (Generally, invoices are
proc-Md within ten (10) days of receipt of same.) 'lhe City reserves
the right to defer pl~inq of invoices and withhold payments until all
required leports, statements, and/ar certificates have been subnittec1
and, where neoessazy, approved.
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lab: 3025
Rev. 6/11/91
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am PA:)GlW( REQUIREMEN1'S
Fiscal Year 1991/19l1Z
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g) All accountin; records am evidence pertaining to all costs of each
subrecipient am all documBnt:s related to the as:; agr_1t shall be
retained am available for three (3) years following the catpletien
of the funded PJ::"':I......n.
h) Each subrecipient agrees to alla.r the city of san Bernardino
OC:InnLlnity Develcpnent Ileparbnent to audit the funded PJ::og..CIIIl as part
of its annual audit of all a:a; fun:is p.lrsuant to federal regulations
set forth in Title 24 of the Code of Federal Regulations.
3. ReI:lortslR8DortiDa Raaui.1'8II8J1ts and RecordslR8oord beDiJIa Rsaui ..........ts
~e staff realizes that l"'1-"'" L writin; am rec...ad-keepin; are not the
JI'alt desirable aspects of any 14-"\j......., it is CII'le vehicle that provides a
measure of ....."\jI...... pl::"\j......s am alYY'Olplishments. 'lhus, all subrecipients
participatin; in the a:a; P.&:"':!..CIIIl are 1'W'J\li~ to provide the City of
san Bernardino Devel~1t Department with written l"'1-"'" ts of its
activities en or before the tenth (10th) day of oct:cber, Januazy, April
am JUly of any given ....."\j....... year for the previCll.lS three (3) lIalth
period in addition to a final ""'1-""'t \1otIen the agz_.t tenninates. All
reports shall include infomation en ~CIIIl activities, alYY'Olpl!shments,
new p%"\jI...... infomatien am CUl....nt pl::"\j"CIIIl statistics cn expen:iitures,
case loads am activities of the reporting period.
Each subrecipient is also required to maintain lIalthly records of all
ethnic am racial statistics of persons am families assisted by its
pl"\j"CIIIl(S) . 'lhis lIalthly re.ocnd shall include data cn the mmber of la.r
am moderate incane perscns am hcwIeholds assisted, (as detemined by
federal incane limits), number of female"'h....-... haJseho1ds, am number of
senior citizens assisted. As ment!a1ed earlier, each suI:lrecipient is
required to keep all acccuIting reoo1.ds am evidence pertaining to all
costs for three (3) years following CCIlpleticn of the funded ~"\j""""
4. ()I,.........,.'v ReDorts
DeacUu-: Octaber 10 - for period ClCI'I8riJIq J\I1y 1, to september 30, of
111""""- year.
JBJJUaJ:y 10 - for period 0ClV8l'i.DI] Octaber 1, to "'---1:' 31,
of pl."",.._ year.
~ 10 - for period ClCI'I8riJIq JBJJUaJ:y 1, to March 31, of
pt..,c;;..- year.
J\I1y 10 - for period ClCI'I8riJIq ~1 1 to J\me 30, of pt"\j"_
year.
Include the folla.rin;:
a) one (1) CCIlpleted Activity ~L (fcmn "Ym_ 802).
b) one (1) ~ted Direct Benefit Report (fcmn J1lllllh1or 045(a).
lab: 3025
:Rev. 6/11/91
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CDBG PRXJRl\H RBQUIREIIENl'S
Fiscal Y8lI1' 1l1!11/111112
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e) one (1) CX1lplet:ecl Contract and SUI:xxlntract Activity Report (fom ae
2506-006) . (For CCIlStIuc:tiem projects a1l.y.)
It is the re&palSlbility of the subrecipient to prepare and subnit the
required 1.-..rts by the above stated deadlines in O%der to keep City
staff infomed of ll1'Iy changes to the funded p:t:~L...n(s).
5. P~\AoI"'CIW Monim1"'l~
one of the City's respalSlbilities is to monitor each subrecipient at
least CIlOe a year. Not a1l.y are the monitorinq visits intended to ensure
each agency's oc:rU:iruIed <XIIp11anoe with as; requirements, b.1t also BeIVe
as an ~ Lunity for City staff to bee. '.- I'Im'8 knowledgeable of each
agency's p:t:~aw(s). n. mnitorinq visits also setV8 as an "'M"'Ltunity
to prtWide infcmnatiem to other City staff, the Mayor and ('0,....." COJncil
and other interested persalS.
Listed below is typical infcmnaticm City staff will be seekinq,
observaticms that might be lIBde, and items we may wish to review:
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a) n. ~1"YY'OOp' ishment(s) of the p:t:~aw(s) to date.
b) Whether or not p:t:oglAm Objectives are beinq met.
e) 'lbat the intended client graJp is beinq served.
d) n. number of pec:ple em staff.
e) 'Ihe existence and maintenance of client files.
f) Assistance City staff can prtWide.
In addition to mnitorinq eaen agency CX1Cll a year, the City of San
Elernamino Develq:anent Deparbnent reserves the right to have its int:ema1
auditor con::!uct an cmsite audit of the p:t:"':jLaw as part of the its annual
audit of all as; tums p.lrSI.lant to Federal. Regulaticms.
Although the terms "DaUtorinq" and "audit" may ~,. ...--.mat
fcmnidable, please be assured that ycur agency will be notified in
advance of ll1'Iy request for a monitorinq visit. Also, please be advised
that J:'e1.4. eBentatives fran HUD monitor the as; 1J1."'olLaw every year. D.lrinq
HUD visit(s), they may wish to mnitor <me (1) or mre of the City's
subrecipients. If ycur agency shcu1d be selected, you will be notified in
advance in order to ~ a III1tua1ly ocnvenient time.
,. P.&.\AI.l.CUU BudcJet:
Another required element of ycur CDBG agl.""""e.d.. with the City is the
program b.Idget. Please subnit an updated line item J:u:Jget reflectinq
ycur awroved as; allocatiem. Also, include a ocpy of ycur overall
f,IL...,.Law J:u:Jget with a SUIIIIIIary of ycur f'un1inq SClUI'tl8(s) and the total
agency b1~. n. CDBG portion of ycur total PL"'olLaw or agency \:lI~
shcmd be identifiable.
In past years, several agencies have raised questicms reqardinq m1nor
b.Idget modificaticms or adju.t.-..its. staff realizes that the awroved
bJQ;et may ~ m1nor adj""'t.-..,ls durinq the life of the progl:Am and
request that you ..1.....",$ pl~ c::.han3es with Dsvel""l-"......t Department
staff.
lab: 3025
Rev. 6/11/91
-3-
am l'klGlW( ~..........a!:Nl
I'iaca1 Year 1991/1992
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Aqain, please be r8IIIin3d that capital or ~e equipnent is not
to be ~ with am fUnds. If ycu need to acquire suc:hequipDent,
please di.....'aa it with Devel~_d; Department staff.
7. Purchase of Persona1 PnlDert:v or EauirlllllDt ("...... Secticm "13" of t:hA ,....".
~.ent
All ~ible perscmal pt'qleI'ty having a useful life of more than ale (1)
year and an acquisitial cost of three hunclr8ci dollars ($300.00) or more
per unit shall be subject to the requirements of the Property Manaqement
standards specified in 24 aR, Part 85.32, "ll........n RJle".
8. PJ;" ~.......
a) All equipnent and pt'qleI'ty ~ in aooordanoe with the abave
stamards shall be identified as "Federal ~ct.-ty-HUD", (include
ycur intema1 Identificatia1 Number). Ident!ficatia1 may be achieved
by tagging or &n(l..aving the pt'qleI'ty or by any IIIBthod that will
_ result in pt'qleI'ty Identificatial Number being ..........-'v affixed.
b) Maintain a separate ream! of all suc:h equipnent and pt'qleI'ty.
Informatial shall include:
-NamejDescriptial
-Serial Number
-Identificatial Number
-rate Furc:hased
-!>.lrchase Price
~tial (i.e., excellent:jgcodlfair/poor)
-Qlaracteristics (i,e., color/features, etc.)
-~ica1 I.ocatial (i.e., a&h::.../office/roan, etc.)
c) SUl:IlIit an 1nvent:cny listin;J to the City of San !lerrlIIMinc Devel_1t
Department _m "..,... iI!I'ldi1Yf JUns 30. Said listin;J is to be subDitted
by J\1l v 10 folladn:3 the em of the year. '!be list shcu1d include all
the informatial listed umer item ''b'' abave.
el) A written request DUSt be subDitted to the City of San Bemardino
Devel~1t Department for any approved pm::hases that are not in the
originally approved budget (see agI........t). written authorization
JmJSt be ciJta:ined fl'aD the Devel_1t DeparblIent by subrecipient
prior to the pll"Chase of any equipnent, lmether or not said equipoent
was included in the agency's original bJdqet.
e) It is the respcllsibility of the subrecipient to maintain and repair
all property and equipnent ~ with CDEG funds. It is also the
respal&ibility of the subrecipient to identify all ~
equipnent and pl..,.......t;y with tags or m."..aving, and to SURlly same.
9. Fi-' ~tiJla llftd Jb...it nr-_-Ucm
'!be City of San Bemardino Devel_1t Dllpartment requires each aqela..-y to
d:lserve and CCIlply with all llCXlI::A.1I'1t roles and audit pl' ~1?'8S as set
lab: 3025
Rev. 6/11/91
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am PRNr...<< RElgUIRBMBNrS
FiIlClal Year 1991/19!12
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forth in the am ~..............lt. '!he follCMin;J is a brief description of the
1Ialt praninent requirements:
a) As a participllJ1t in the City of San Bernaxdino am &"":1........, each
subrecipient agrMS to keep all funds received frcm the City """"",..,.,te
frcm any other sources of fI.1ndin:;J.
b) Each subrecipient also agrMS to keep records of all funds received
frcm the City of San Bernaxdino in accordance with the pro..."'&'ures set
forth in the "A:t..............lt Acc:lo.1ntin; am Administrative Hambook". A
copy of the Hambook is attadled.
10. certification and AssuraJKle
Attached is a copy of the certificatia1 am Assurance fOJ:lll to be prepared
am signed by the designated ~ offic1al(s) of the subrecipient
agency. 'lbis c:'I,..,..,"""''1t is to be attac:tled to the am:; &,j............1t am shall
lle::Y'- part of the ~ requirements.
lab: 3025
Rev. 6/11/91
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CDlG lWXJIW( RElQtJIRDIE:Nl'
J'i8cal Year 1991/1912
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IlE:VEIDPMEtf1' IZPA1mIE:Nr OF '1m:
CITY OF 81lN BERNUDDD
.'Oertificaticm lUId AssuraJIceI'
(To ~ am ~_.t)
I,
(Name am Title of Official)
of the
(Name of Agency/organization)
located at
do hereby make the foll~ certification am assurance to "~ the
CaIlIIamity Dsvel~&t Block Grant Agreen.el&t between
(name of organization) am
the City of San Beznardino:
a) certify that the infor.matiC!1 booklet for a:e; Pi'"':l.l._ requirEments has
been read and umerst.ood; and
b) Assure that the (name of Agency)
will CXIIply with all ~ requil.......tts as stipulated herewith in the
perfcmnance of the a:e; J\9l..........L.
Dated:
(Signature of Official)
Devel~&t DepluLu.:.lt RepI; Uld.ative
D!lted:
lab: 3025
Rev. 6/11/91
lab: 3025
Rev. 6/11/91
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am l'R:)QIW( RIilQUIREMEIfl'
l'isoal Year 1!I'l/l!1ll2