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CiTY OF SAN BERN.DINO - REQUEST Fat COUNCIL ACTION
From: Dean R. Meech, Purchasing Agent
Dept: Purchas i ng
Subject: Annual - Uniform Rental Service
Date:
May 17, 1991
Bid: F-92-04
Synopsis of Previous Council action:
None
Recommended motion:
Adopt Resolutions
Dean R. Meech
t:! ~~~~
Signature
Supporting data attached:
Yes
Phone: 384-5085
Ward: tUA
Contact person:
Dean R. Meech, Purchasing Agent
FUNDING REQUIREMENTS:
Amount: $154,003.05
Source: (Acct. No.! per department
(Acct. DescriDtionl Uni form Rental
Finance:
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Council Notes:
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Agenda Item No J/ 0- " I
CiTY OF SAN BERN.DINO - REQUEST FOI COUNCIL ACTION
STAFF REPORT
F-92-04
The proposed contract is for uniform servi ce for approximately 295
desi gnated Ci ty employees. In addi ti on, the proposed contract i ncl udes
service for shop towels, dust cloths, seat covers and fender covers.
Specifications were published and furnished to area uniform service
companies. Bids were publicly opened and declared May 7, 1991. The
following is a detailed summary of bids received.
Note: Total price of contract is based on the following requirements.
295 Employees (pants & shirt) - 5 changes per week
20 Employees (coveralls) - 5 changes per week
320 Shop towels per week
10 Dust cloths per week
2 Seat covers per week
3 Fender covers per week
Company
Total Contract Amount
Blue Sky Designs
Dickies Industrial
No Bid
No Bid
Welchs Industrial Towel
1. Shirt & Pants
2. Coveralls
3. Shop Towels
4. Dust Cloths
5. Seat Covers
6. Fender Covers
Gross Bid
Absence Factor
Net Bid
$207,090.00
10,140.00
1,996.80
546.00
109.26
163.80
$220,045.80
(12,532.50)
$207,513.36
Prudential Overall Supply
1. Shirt & Pants
2. Coveralls
3. Shop Towels
4. Dust Cloths
5. Seat Covers
6. Fender Covers
Gross Bid
Absence Factor
Net Bid
$147,264.00
10,920.00
1,497.60
156.00
124.80
187.20
$160,149.60
(9,126.00)
$151,023.60
75-0264
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STAFF REPORT: Annual/Uniform Rental
Specification F-92-04
May 17, 1991
Page 2
Angelica Uniform Western Rental Group
1. Shirt & Pants
2. Coveralls
3. Shop Towels
4. Dust Cloths
5. Seat Covers
6. Fender Covers
Gross Bid
Absence Factor
Net Bid
$149,234.00
10,920.00
1,996.80
468.00
124.80
187.20
$163,261.80
(9,258.75)
$154,003.05
Specifications as bid were reviewed with a view toward obtaining the
best possible uniform service at the lowest possible cost. The bid of
Prudential Overall Supply meets the specifications and requirements. It
should be noted that this company will serve the City for the first
time. The existing contract vendor (Angelica Rental Group) has provided
the City with uniform service over the past sh years and the service
has been excellent.
There will be termination costs in changing vendors. There is the cost
of all losses of clothes plus damage to merchandise. Other costs in the
transition from one vendor to another involve a possible contract
extension for several weeks period to allow the new vendor to measure
and fit all employees. The extension will most certainly occur so as not
to inconvenience the City operations in the transition.
City logo patches must be provided for the compliment of new uniforms.
The leadtime on this particular item is usually six weeks. A new vendor
will, of course, not order patches until after receipt of the contract.
All recoverable patches must be returned from the old vendor.
Changing vendors periodicly is healthy but in this time of austerity the
transition costs, both tangible and intangible, the City doesn't really
gain any advantages.
The overall dollar difference between the two best bids is $2980.00 over
three years which equates to about $993.00 a year. To interrupt the
existing familiar effectiveness of the account which now exists surly
has value. Add that against the added transition costs, both tangible
and intangible to the continuity of operations plus the extraordinary
nuisance of the City patches availability and retrieval, it is
recolllllended the City continue a working efficient contract with the
existing vendor and avoid any additional cost or the need to incur any
other extraordinary costs.
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STAFF REPORT: Annual/Uniform Rental
Specification F-92-04
May 17. 1991
Page 3
Specifications as bid have been reviewed and both vendors meet
requirements.
The Purchasing Agent recommends the bid of Angelica Uniform Western
Rental Group be accepted for purchase contract.
The funding is in the 1991/92 budget per department.
D~1t~'"t
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO
PRUDENTIAL OVERALL SUPPLY FOR THE FURNISHING AND DELIVERY OF A THREE YEAR
3 CONTRACT FOR UNIFORM RENTAL SERVICE, TO BE UTILIZED CITY WIDE IN ACCORDANCE
WITH BID SPECIFICATION F-92-04.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
SECTION 1. That Prudential Overall Supply is the lowest and best
responsible bidder for the furnishin9 and delivery of a three year contract
for uniform rental service in accordance with Bid Specification F-92-04 for
the total amount of one hundred fifty-one thousand, twenty-three dollars and
sixty cents ($151,023.60); pursuant to this determination, the Purchasing
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Agent is hereby authorized and directed to issue a purchase order for said
three year contract for uniform rental service to said lowest and best
responsible bidder; such award shall only be effective upon the issuance of a
Purchase Order by the Purchasing Agent; and all other quotations therefor are
hereby rejected.
SECTION 2. The authorization to execute the above referenced agreement is
rescinded if the parties to the agreement fail to execute it within sixty (60)
days of the passage of this resolution.
I HEREBY CERTIFY that the foregoin9 resolution was duly adopted by
the Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day
of
,199___, by the following vote,
to wit:
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05-17-91
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RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE
ORDER TO PRUDENTIAL OVERALL SUPPLY FOR THE FURNISHING AND
DELIVERY OF A THREE YEAR CONTRACT FOR UNIFORM RENTAL SERVICE, TO
BE UTILIZED CITY WIDE IN ACCORDANCE WITH BID SPECIFICATION
F-92-04.
Council Members:
AYES
NAYS
ABSTAIN
ESTRADA
REILLY
HERNANDEZ
MAUDSLEY
MINOR
POPE-LUDLAM
MILLER
City Clerk
The foregoing resolution is hereby approved this
day
of
, 1991.
w. R. Holcomb, Mayor
City of San Bernardino
Approved as to
form and legal content:
JAMES F. PENMAN,
City Attorney
By:L7./~
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05-17-91
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