HomeMy WebLinkAbout53-Animal Control
CITY. OF SAN BER~RDINO - REQUESTOoR COUNCIL ACTION
From: Deborah L. Bi 99S, Di rector of Anima 1 Cont~lfbject: Reso 1 uti on- Destructi on of Certain Records
by the Animal Control Dept.
Dept: Animal Control
Date: March 29, 1991
Synopsis of Previous Council action:
2-19-90: Resolution 90-50, Approved destruction of certain records by the Fire Department
3-19-90: Resolution 90-83, Approved destruction of certain records by the City Clerk's
Office
Recommended motion:
Adopt resolution
0~, il~~
Signature
Contact person: Deborah L. B i 99s
Phone: 384-5275
Supporting data attached:
Yes
Ward:
FUNDING REQUIREMENTS:
Amount:
Sou ree:
Finance:
Council Notes:
75-0262
Agenda Item No.
53
CITY, OF SAN BER~RDINO - REQUEST<;OR COUNCIL ACTION
STAFF REPORT
The Animal Control Department has, in some cases, records that date back over twenty
years. Many of the records are kept in storage in a room at the City Yards. While a
fire a few years ago destroyed many of the documents, many unnecessary records are
still there. Approximately six (6) years of records are stored at the Animal Shelter.
Because storage space is at minimum, we would like to be able to destroy records that are
no longer necessary. We also would like to be able to destroy records on a yearly
basis, depending on the type of records kept.
75-0264
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO APPRO-
VING THE DESTRUCTION OF CERTAIN RECORDS BY THE ANIMAL
CONTROL DEPARTMENT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
5 THE CITY OF SAN BERNARDINO AS FOLLOWS:
6 SECTION 1. The Mayor and Common Council of the
7 city of San Bernardino do hereby approve the destruction by
8 the Animal Control Department of all bite case reports,
9 complaint reports, animal impound cards, truck and radio
10 logs, general correspondence and dog license receipts dated
11 prior to January 1, 1986.
12 SECTION 2. Approval is hereby granted to destroy
13 certain records on a yearly basis in the timeframe set
14 forth, a list of which is attached hereto as Exhibit "A",
15 and incorporated herein by reference as though fully set
16 forth at length.
17 SECTION 3. It is hereby found and determined that
18 the records are no longer needed, and they may be destroyed
19 pursuant to Government Code Section 34090, upon written
20 consent of the City Attorney.
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I HEREBY CERTIFY that the foregoing resolution
was duly adopted by the Mayor and Common
council of the
City of San Bernardino at a
meeting
thereof, held on the
day of
, 1991,
by the following vote, to wit:
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RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING THE
DESTRUCTION OF CERTAIN RECORDS BY THE ANIMAL CONTROL
DEPARTMENT.
Council Members
AYES
NAYS
ABSTAIN
ESTRADA
REILLY
FLORES
MAUDSLEY
MINOR
POPE-LUDLAM
MILLER
City Clerk
The foregoing resolution is hereby approved this
day of , 1991.
w. R. Holcomb, Mayor
city of San Bernardino
Approved as to form
and legal content:
JAMES F. PENMAN
city yt::~j//2~
BY~)
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FILE DESTRUCTION RECORD
Animal Control Department
File
Kennel Cards
Bite Case Reports
General Complaints
Barking Dog Complaints
Cash Receipts
Deposit Slips
Truck/Radio Logs
General correspondence
Inter Departmental Correspondence
Requests for Payment
Billing Advices
Dog License Receipts
Dog License Computer Printouts
Minimum Number of Years
to Be Retained
Three (3) years
Five (5) years
Three (3) years
Three (3) years
Five (5) years
Five (5) years
Three (3) years
Three (3) years
Three (3) years
Five (5) years
Five (5) years
Three (3) years
Five (5) years
Exhibit "A"