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CITY OF SAN BER.aRDINO - REQUEST GR COUNCIL ACTION
From: Thelma Press, Liaison, tlayor and Council Subject:
Recommendation from the Fine Arts Commissio
to grant $2,500 to the Inland Master
Chora 1 e
Dept:
Date: 10/17/90
Synopsis of Previous Council action:
Recommended motion:
Adopt resolution.
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Signature
Contact person:
Thelma Press
Phone: .
~xt 5114
Supporting date attached: Yes
Ward:
FUNDING REQUIREMENTS:
Amount: $2.500
Source: (Acct. No.)
OO/-091-5'3t.~-)~
(Acct. Descriotionl Art Fundi ng
Finance:
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Council Notes:
4.naonrl.:::. Itpm Nn Iq
CITY 0F SAN BERroRDINO - REQUEST OR COUNCIL ACTION
STAFF REPORT
The Inland Master Chorale a San Bernardino group organized in
1980 consists of 80 mixed voices from throughout the Inland
Empire.
In July of 1989, the chorale represented the United States at
an international festival in England and Wales, capturing
"Choir of the World" title at Bournemouth, England.
The Inland Master Chorale provides this community with high
quality chorale music which is considered to be a very
valuable part of the performing arts and presents an average
of five performances per year.
Applicants are accepted regardless of age, sex, race, creed
or physical handicap, as long as they successfully pass a
vocal audition.
I would venture to state they are as good as the Roger Wagner
Chorale.
The $2,500 grant request is
November 3, 1990, concert
Center for the Fine Arts.
for partial funding of their
of "Jubilant Songs" at Sturges
The Grant request was approved by the Fine Arts Commission on
September 21, 1990.
15.0264
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FINE ARTS COMMISSION
Friday, SeptUlber 21, 1990
Water Department Board Rooll
5th Floor of city Hall
San Bernardino, CA
MEMBERS PRESENT
Dorri. Ballard
Erne.t Garcia
C. Dale Jenks
Harry Murray
Barry Silver
Richard Sillon
MEMBERS ABSENT
sylvia Cichocki
Frank Lindqren (Excu.ed)
Esther Mata
OTHERS ABSENT
Thelma Pre.. (Excu.ed)
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I"lt..T.T.....O TO ORDER
Chairman Barry Silver called the lIeetinq to order at 4:15
p.lI.
GRANT INTERVIEWS
The Fine Art. Commi..ion lIet with the followinq
orqanization'. repre.entative. (San Bernardino Art
A..ociation, Inland Dance Theatre., Inc., San Bernardino
Valley Community Concert A..ociation, Friend. of the San
Bernardino Public IJj:)rary, and Broadway Celebrity Play
Serie.) to di.cu../review their qrant application. in further
detail and for clarification on' certain ite.. on the
application.
San Bernardino A~ A..ocia~ion
SECOND:
By Richard Sillon to deny the San Bernardino
Art Ae.ociation qrant application becau.e the
application was not complete. The
comai..ioner. .hould allow the orqanization to
correct the application and re.ubllit it at a
later date.
By Erne.t Garcia, and approved by the
commi..ion.
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MOTION:
Inland Danca Th.a~res. Inc.
SECOND:
By RichareS Sillon to approve the Inland Dance
Theatre., Inc. qrant application for the
allount of $20,000.
By Ernest Garcia and approved by the
commission.
MOTION:
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s:n Bernardino va~v Communi tv Concert A..O~tion
SECOND:
By Richard Simon to approve the qrant
application tor the amount ot $15,000.
By Ernest Garcia and approved by the
cOllllllission.
MOTION:
Friends ot the San Bernardino Public Librarv
SECOND:
By Richard Simon tor the commis.ion to approve
the qrant application tor the amount ot
$5,000. However the commission will monitor
the Friends ot the San Bernardino Public
Library's advertisinq system, proqramminq, and
public attendance tor tuture reterence.
Ernest Garcia and approved by the commission
with C. Dale Jenks abstaininq.
MOTION:
Broadwav Celebrity Play Series
SECOND:
By Richard Simon tor the cOlllllli.sion to approve
the Broadway Celebrity Play Series qrant
application tor the amount ot $25,000.
By Ernest Garcia and approved by the
commission with C. Dale Jenks abstaininq.
MOTION:
OTHER BUSINESS
The cOllllllissioners tinalized their tentative recOllllllendations
made at the meetinq held on Tuesday, September 11, 1990:
METROPOLITAN OPERA AUDITIONS: Recommend approval ot qrant
application in the amount.ot $3,500.
STURGES THEATRE GROUP: Deny approval ot qrant application as
reque.ted tor the amount ot $16,150.
PRIME TIME CHORALIERS: Recommend approval
application in the amount ot $2,200.
STURGES FOUNDATION: Deny approval ot qrant application as
reque.ted for the amount ot $21,000.
ot qrant
INLAND MASTER CHORALE: Recommend approval
application in the amount of $2,500.
NATIONAL COUNCIL OF NEGRO WOMEN, INC.: RecOllllllend approval ot
grant application in the amount of $4,000.
ot qrant
SINFONIA MEXICANA, INLAND EMPIRE OPERA ALLIANCE, and INLAND
EMPIRE SYMPHONY ASSOCIATION: RecOlIllIlend to approve a total
sum in the amount of $70,000 to the Symphony'. qeneral fund
for distribution of the monies to the atorementioned qroups
by the symphony's. Board of Directors. '
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J(O'1'ION:
By Richard Simon to approve the aforementioned
recommendations as stated by the commission.
SECOND:
By Ernest
commission.
Garcia
and approved
by the
ADJOURNMENT
The meeting adjourned at 6:15 p.m. The next Fine Arts
Commission meeting will be held .ri4ay, October 12, 1"0,
..00 p..., iD tbe lCuaq..eDt IDfonaatioD CeDter (ICIC Room),
10cate4 OD tbe sixtb floor of City .all, su .erDar4iDo, Cl.
:gjr
9/27/90
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c:> RESOLUTION NO.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH INLAND MASTER CHORALE FOR THE
PROMOTION OF ARTS AND CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the city of San Bernardino is
hereby authorized and directed to execute on behalf of said
City an Agreement with Inland Master Chorale a copy of which is
attached hereto, marked Exhibit "An and incorporated herein by
reference as fully as though set forth at length.
SECTION 2.
The authorization to execute the above-
referenced agreement is rescinded if the parties to the
agreement fail to execute it within sixty (60) days of the
passage of this resolution.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on the
, 1990, by the following vote,
day of
to wit:
COUNCIL MEMBERS:
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HAm
ABSTAIN
ESTRADA
REILLY
HERNANDEZ
MAUDSLEY
MINOR
POPE-LUDLAM
MILLER
City Clerk
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RESOLUTION ~ THE CITY OF SAN BE~DINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH INLAND MASTERS CHORALE FOR THE
PROMOTION OF ARTS AND CULTURE.
The foregoing resolution is hereby approved this
day of
, 1990.
w. R. Holcomb, Mayor
city of San Bernardino
Approved as to form
and legal content:
JAMES F. PENMAN,
City Attorney
By:
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AGREEMENT
Fine Arts Fundinq
THIS AGREEMENT is entered into between the CITY OF SAN
BERNARDINO, a municipal corporation, referred to as "city",
and Inland Master Chorale a non-profit organization, referred
to as "Organization".
The parties agree as follows:
1. Recitals.
A. Organization has requested financial assistance
from city for the fiscal year 1990-91, in order to assist in
defraying the expense of certain concerts, shows, festivals or
events or activities sponsored by Organization as set forth in
Organization's grant proposal (hereinafter "the proposal")
approved by the Fine Arts Commission of the city, a copy of
which proposal is on file in the Office of CUltural Affairs.
The terms of the proposal are incorporated herein by reference
and shall govern the uses of the funds provided herein. The
financial assistance provided for in this agreement is made on
a one-time only basis, and receipt of said funds shall not
imply a continuing obligation of the City beyond the terms of
this Agreement.
B. The expenditure is for a valid municipal public
purpose, to wit: for the promotion of music appreciation in
San Bernardino, as more fully set forth in the proposal
submitted by Organization.
2. Pavment. Upon presentation of a claim to the City
Finance Director, City shall pay to organization from the
budget for the 1990-91 fiscal year, the total sum of two
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thousand five hundred dollars, to cover the costs per the Fine
Arts grant application agreement.
3. Use of Funds. The funds paid to Organization shall
be used soley for the purposes set forth in Paragraph 1 and in
strict compliance with the provisions set forth in the
proposal. No deviation from the proposal shall be made without
the express approval of the City of San Bernardino. Said funds
shall be expended by June 30, 1991, and any unexpended funds
shall be returned to city by Organization.
4. Accountinq. At such time or times as may be
requested by the City Administrator or Director of Finance of
city, Organization shall submit to the City Administrator, with
a copy to the Director of Finance and the San Bernardino Fine
Arts Commission, an accounting of the proposed and actual
expenditures of all revenues accruing to the Organization for
the fiscal year ending June 30, 1991. Financial records shall
be maintained in accordance with generally accepting accounting
principles by Organization in such a manner as to permit city
to easily trace the expenditures of the funds. All books and
records of Organization are to be kept open for inspection at
any time during the business day by the City or its officers or
agents.
5. Hold Harmless. Organization covenants and agrees to
defend, indemnify, and hold harmless the City and its employees
and agents from all liabilities and charges, expenses
(including counsel fees), suits or losses however occuring, or
damages arising or growing out of the use or receipt of the
funds paid hereunder and all operations under this agreement.
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Payments hereunder are made with the understanding that the
City is not involved in the performance of services or other
activities of Organization. Organization and its employees and
agents are independent contractors and are not employees or
agents of the City in performing said services.
6. Termination. City shall have the right to terminate
this Agreement and any funding remaining unpaid hereunder for
any reason by mailing a ten-day written notice to Organization
and this agreement shall terminate ten days after the mailing
of such notice. In the event this Agreement is terminated for
reasons of improper use of funds or use of funds for any
purpose other than those authorized, any unexpended portion of
the funds provided by City shall be returned to City. In
addition, Organization shall reimburse to City any funds
expended which were used for any purposes other than those
authorized under this Agreement.
7. Assianment. Organization shall not assign its
interest in this Agreement without the prior written approval
of City.
8. Insurance. Organization shall take out and maintain
during the life of this Agreement such public liability and
property damage insurance as shall insure City, its elective
and appointive boards, commissions, officers, agents and
employees, permittee and its agents performing acts covered by
this Agreement from claims for damages for personal injury,
including death, as well as from claims for property damage
which may arise from Organization's or its agents' operations
hereunder, whether such operations be by organization or its
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agents or by anyone directly or indirectly employed by either
Organization or its agents, and the amounts of such insurance
shall be as follows:
(a) Public Liability Insurance.
In an amount not
less than $100,000 for injuries, including, but not limited to,
death, to anyone person and, subject to the same limit for
each person, in an amount not less .than $100,000 on account of
anyone occurrence;
(b)
Property Damage Insurance. In an amount of not
less than $50,000 for damage to the property of each person on
account of anyone occurrence.
(c)
Workers
Compensation.
Organization
shall
provide workers compensation insurance in the amount required
by state law if the funds provided hereunder are to be paid as
salary to any employee of organization. Organization shall
require that all rights of subrogation under such policy of
workers compensation insurance shall be waived as to city.
City shall be set forth as an additional named
insured in each policy of insurance provided hereunder.
9.
Organization hereby convenants that it has taken all
actions necessary to make the adherence to the obligations
imposed by
organization.
this agreement a binding
obligation of the
10.
Notices.
All notices herein required shall be in
writing and delivered in person or sent by certified mail,
postage prepaid, addressed as follows:
As to City:
City Administrator
city of San Bernardino
As to Organization:
Inland Master Chorale
Attn: John Biddick
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300 North "0" street P. O. Box 8191
San Bernardino, CA 92418 San Bernardino, CA 92412
ll.
Entire A~reement.
This Agreement and any documents
or instruments attached hereto or referred to herein integrate
all terms and conditions mentioned herein or incidental hereto,
and supersede all negotiations and prior writing in respect to
the subject matter hereof.
In the event of conflict between
the terms, conditions or provisions of this Agreement, and any
such document or instrument, the terms and conditions of this
Agreement shall prevail.
DATED:
CITY OF SAN BERNARDINO
ATTEST:
City Clerk
Organization
Approved as to form
and legal content:
JAMES F. PENMAN,
City Attorney