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Home My WebLink About38-Purchasing CiTY OF SAN BERQRDINO - REQUEST QR COUNCIL ACTION From: Dean R. Meech, Purchasing Agent Dept: Purchasi ng Date: May 6, 1991 Subjact: Annual/Board-up & Cl ean-Up Servi ces Bid: F-92-02 Synopsis of Previous Council action: None Recommendad motion: Adopt Resolution Dean R. Meech Yes Phone: Ward: 384-5085 N/A Contect person: Dean R. Meech, Purchasing Agent Supporting date atteched: FUNDING REQUIREMENTS: Amount: $192,000.00 Source: (Acct. No.! 001-181-53156 (Acct. DescriDtionl Board-ups Finance: ~\J)~ Council Notes: Agenda Item No. 37, ra CiTY OF SAN BER.clRDINO - REQUEST OR COUNCIL ACTION STAFF REPORT F-92-02 The proposed purchase is for board-up services and clean-up services to be utilized in daily operations by the Building and Planning Department. At the request of the department, appropriate specifications were prepared, published and furnished to area suppliers. Bids were publicly opened and declared on April 24, 1991. There is no total bid amount. There is an amount for certain tasks to per performed (see letters attached). Upon weighing of the bids it was observed again this year an industry range of dollars was set for these tasks. The purchasing agent, as before, set a leveling cap on the amount the City would pay for these tasks. Although the bid calls for a minimum of three vendors, four vendors are capable of meeting the City's requirements and a broader source availability is to the City's best advantage. The resolution allowed "draw-down" amount to these contractors for board-up and clean-up sources. The maximum amount to be paid to any individual contractor would be $40,000.00. Planning and Building Services will issue instructions to proceed for problem locations as needed and verify billings prior to sending to Finance for payment. The functions listed on the letters to Brett Carlson, Ewing Management, Interstate Field Services Inc. and Collateral Update indicate the component functions which are normally performed during board-up operations. The dollar amounts indicted are the "bid" which the contractors will bill for appropriate work at specific locations. Use of the contractors will be on a rotating basis and four contractors should be able to meet the needs of the City. In the event board-up activity should exceed the $192,000.00 estimated at this time, further action by the Mayor and Council will be required at that time. The majori ty of costs incurred by the Ci ty will be passed on to the responsible property owner via the lien process. The following is a summary of bids received: COMPANY TOTAL .!!!Q (INCLUDING ~ See Letters Attached See Letters Attached See Letters Attached See Letters Attached *Interstate Field Service *Ewing Management *Brett Carlson *Collateral Update It is therefore recommended that the bid be accepted for contract. The funding is in the 1991/92 budget. Account Number: 001-181-53156 Total Amount: $192,000.00 ,I o o o F l)ernardino PURCHASING. ITOIIII. DIVII.ON DEAN R. MEECH PURCHAIING AGENT April 19, 1991 Interstate Field Services, Inc. 4734 N. Grand Avenue Covina, CA 91724 Dear Mr. Robert G. Gomez, Your bid 0 F-92-02 (Board Up Services) was valid and acceptable in most all areas. However, the City of San Bernardino will pay no more than the set fees listed for the following items: Page 2 & 3, Technical Specifications #11 Boarding of Openings: Windows: 1. Size A (34" x 46" & down)...................$35.50 2. Size B (4B" x 56" down to size A)...........$3B.75 3. Size C (80" x 66" down to size B)...........$62.50 Doors: 1. Security Door (one side on1y)...............$76.25 includes all hardware 2. Security Door (double).....................$137.50 includes all hardware 3. Stationary (no hardware)....................$48.00 flat rate standard door 4. Station united inch method system............$1.65 per sq ft non-standard door 5. Sliders, each panel (flat rate)........... ..$38.00 per panel... ". :;[) . f~ fil ,,-r. .-~ (...) -< 'iF -. "'-, r;J t:1 r::.'? ~~ ~ :n-':f ~~-: i:;;9 C/) .. -"u, :>:):0. '. ,,')=- " ,....,. ..., ." "'":'1 tY';r:t-) ,-' _"::. . ~r." -=- )..'::'2 "17 ~S;; :::J;:o f; r;'~ ;r:? ::-:-,.":' PRIDE -f 2 . 0 ,w EST C L U S T E" S T " E E T. SAN 8 E " N A " 0 I NO. ~~E55 CA.lIFORNIA '2401 714'11..-IDI. ~ . () o F-92-02 Board Up Services Bid April 30. 1990 Page 2 #13 Miscellaneous Items: 1. Padlocks IA-112 Master 15...................$12.75 2. Hasp (Sheds/Garage Each)....................$12.00 3. Photos.......................................S1.SO 4. Lawn Maintenance (Mow/Cut) 500-1550 Square Feet...........$40.00 1500-2500 Square Feet..........$75.00 2500-3500 Square Feet.........$110.00 5. Trash removal per load (3/4 ton pick up)....$95.00 (100 cubic feet) 6. Car Removal.................................$75.00 7. Swimming Pool Draining.....................$112.00 If you consider this fee schedule acceptable I would like to move forward in accepting the bid for contract. Please acknowledge your acceptance of the San Bernardino fee rates by signing below and returning this memo as soon as possible. Thank you. Vendor Acknowledgement and Acceptance: <2J~~ ame { fa!;;. <:: (ou ate o F o , ." ;' L:;= ~:~',~.i1~~~h?i\~i~:.'" - ..(' "'I' I,.......I,..T ',\r.." ;-. ...:''.;..~...::;i1101 ..1..-' -." . , . o !,:.;{ 'ie:, ;:',1\: 24 R ernardirio.~:. 'IV;:'O U 1o'~._;.J--- PURCHAIING . 1'01111 DIYII.ON DEAN A. MEECH PURCHASING ,lOINT April 19, 1991 Ewing Management 617 North Place, Red1ands, CA 92373 Dear Mr. James T. Ewing, Your bid 0 F-92-02 (Board Up Services) was valid and acceptable in most all areas. However, the City of San Bernardino will pay no more than the set fees listed for the following items: Page 2 & 3, Technical Specifications '11 Boarding of Openings: Windows: 1. Size A (34" x 46" & down)...................$35.50 2. Size B (48" x 56" d t . A) $38 75 own 0 Slze ........... . 3. Size C (80" x 66" d t i B) $62 50 own 0 s ze ........... . Doors: 1. S~curity Door (one side on1y)...............$76.25 includes all hardware 2. Security Door (doub1e).....................$137.S0 includes all hardware 3. Stationary (no hardware)....................$48.00 flat rate standard door 4. Station united inch method system............$1.65 per sq ft non-standard door 5. Sliders, each panel (flat rate).............$38.00 per panel PRIDE ~ . .. w EST C L U S TEA S T A E E T. S' N . E AN' A DIN D. ~~ESS CALI.DANI. "'4'8 ...,........ ~ . . o o F-92-02 Board Up Services Bid April 30, 1990 Page 2 113 Miscellaneous Items: 1. Padlocks 'A-112 Master '5...................$12.75 2. Hasp (Sheds/Garage Each)....................$12.00 3. PhotoS.......................................$1.S0 4. Lawn Maintenance (Mow/Cut) 500-1550 Square Feet...........$40.00 1500-2500 Square Feet..........$75.00 2500-3500 Square Feet.........$110.00 5. Trash removal per load (3/4 ton pick up)....$95.00 (100 cubic feet) 6. Car Removal.................................$7S.00 7. Swimming Pool Draining.....................$112.00 If you consider this fee schedule acceptable 1 would like to move forward in accepting the bid for contract. Please acknowledge your acceptance of the San Bernardino fee rates by signing below and returning this memo as soon as possible. Thank you. Vendor Acknowledgement and Acceptance: 4/-~~-?/ Da t'e r . . o o o F Bernardino PURCHASING. STORE' DIVIIION DEAN A, MEECH PURCHASING AGINT April 19. 1991 Brett Carlson 243 E. 47th Street. San Bernardino. CA 92404 Dear Mr. Carlson. Your bid 0 F-92-02 (Board Up Services) was valid and acceptable in most all areas. However. the City of San Bernardino will pay no more than the set fees listed for the followin9 items: Page 2 & 3. Technical Specifications '11 Boarding of Openings: Windows: 1. Size A (34" x 46" & down)................. ..$35.50 2. Size B (48" x 56" down to size A)...........$38.75 3. Size C (80" x 66" down to size B).......... .$62.50 Doors: 1. Security Door (one side only)...............$76.25 includes all hardware 2. ' $ecurity Door (double)................... ..$137.50 includes all hardware 3. Stationary (no hardwarel....................$48.00 flat rate standard door 4. Station united inch method system............$1.65 per sq ft non-standard door 5. Sliders. each panel (flat ratel.............$38.00 per panel " ~ 0, o . '\ .. \.~, .~~~.:;;... ::s ....~ "'.~' ...(.',.. ','" ;'~;,j~~1. "~:l-" . \') ." :' ,,,;, (~ ( ') "\~":'} ,~ ... \ \7.l~"'-. .. \'. ~.;... o\.~~. c,!.. ,",I ..~ ..";..... c.-:. (' - ., ...........,~ ~ .' ,p",,.;1,. \.~-:.....,.. .':=' '-- \..... -." \. . 250 WEST CLUSTER STREET. SAN BERNARDINO. CALIFORNIA 12408 714/,....10.' PRIDE -I ~ESS , o o F-92-02 Board Up Services Bid April 30, 1990 Page 2 113 Miscellaneous Items: 1. Padlocks IA-112 Master '5...................$12.75 2. Hasp (Sheds/Garage Each)....................$12.00 3. PhotoS.......................................S1.SO 4. Lawn Maintenance (Mow/Cut) 500-1550 Square Feet...........$40.00 1500-2500 Square Feet..........$75.00 2500-3500 Square Feet.........$110.00 5. Trash removal per load (3/4 ton pick up)....$95.00 (100 cubic feet) 6. Car Removal.................................$7S.00 7. Swimming Pool Draining.....................$112.00 If you consider this fee schedule acceptable I would like to move forward in accepting the bid for contract. Please acknowledge your acceptance of the San Bernardino fee rates by signing below and returning this memo as soon as possible. Thank you. Vendor Acknowledgement and Acceptance: f],,~L;C C/1/1/.~/ Name ~-24-q/ Da e . . co (:) " o F 'URCHASING. ITOIII. DIVIIION DEAN R. MEECH PURCHAIING AGENT April 19. 1991 Collateral Update 441 N. Newport Blvd. Suite 102 Newport Beach. CA 92663 Dear Mr. Luis Del Rosario. Your bid 0 F-92-02 (Board Up Services) was valid and acceptable in most all areas. However. the City of San Bernardino will pay no more than the set fees listed for the following items: Page 2 & 3. Technical Specifications #11 Boarding of Openings: Windows: 1. Size A (34" x 46" & down)...................$35.50 2. Sl'ze B (48" x 56" d w t s ze A) $38 75 o n 0 i........... . 3. Sl'ze C (80" x 66" d to' B) $62 50 own Slze ........... . Doors: 1. Security Door (one side on1y)...............$76.25 . includes all hardware 2. Security Door (doub1e).....................$137.50 includes all hardware 3. Stationary (no hardware)....................$48.00 flat rate standard door 4. Station united inch method system............$1.65 per sq ft non-standard door 5. Sliders. each panel (flat rate).............$38.00 per panel ",.'.-. t. . -- -. I ~ ..' '.' ..j~'~1" ....._ ... _...r.:_.. 87,,,) f.',' '. )..... '01 ''': r:t ,':- .,., . . .1.. ':)~.;ik1Xff?ir?;:~ ::: . -... "'- . "-"" PRIDE .J ~E55 250 WEST CLUSTER STREET. SAN BERNARDINO. CALIFORNIA 12'08 f1.'.I.-IOI. . . co o . .. . F-92-02 Board Up Services Bid April 30, 1990 Page 2 113 Miscellaneous Items: 1. Padlocks IA-112 Master #5...................$12.75 2. Hasp (Sheds/Garage Each)....................$12.00 3. Photos.......................................$1.50 4. Lawn Maintenance (Mow/Cut) 500-1550 Square Feet...........$40.00 1500-2500 Square Feet..........$75.00 2500-3500 Square Feet.........$110.00 5. Trash removal per load (3/4 ton pick up)....$95.00 (100 cubic feet) 6. Car Removal.................................$75.00 7. Swimming Pool Draining.....................$112.00 If you consider this fee schedule acceptable I would like to move forward in accepting the bid for contract. Please acknowledge your acceptance of the San Bernardino fee rates by signing below and returning this memo as soon as possible. Thank you. ~ ~~~P-f Dean R. Meech, purchasing Agent Vendor Acknowledgement and Acceptance: J~ ~ ;e,~...--:-. I ~. ~,/11/ Date Name collateral update hereby signifies its acceptance of contract number F-92-02 along with this schedule of fees addendum upon the condition that the value of the required performance bond shall be 10\ of the purchase Order pursuant thereto that will be issued to collateral Update. , . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 o o RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO EWING MANAGEMENT FOR THE FURNISHING OF BOARD-UP AND CLEAN-UP SERVICES, TO BE UTILIZED BY THE CITY OF SAN BERNARDINO IN ACCORDANCE WITH BID SPECIFICATION F-92-02. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Ewing Management is the lowest and best responsible bidder for the furnishing and delivery of Board-Up and Clean-Up Services in accordance with Bid Specification F-92-02 for the total amount of $40,000.00; pursuant to this determination, the purchasing Agent is hereby authorized and directed to issue a purchase order for said Board-up and Clean-up Services to said lowest and best responsible bidder; such award shall only be effective upon the issuance of a purchase Order by the Purchasing Agent; and all other quotations therefor are hereby rejected. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day ,199_, by the following vote, of to wit: / / / / / / / / / / / / / / / / / / / / / / / / / / / / 05-06-91 / / / / / / / / / / / / / / / / / / / / / / / / / / / / -1- 3R . 1 RESOLUTION OF THE CITY OF SAN BERNAROINO AWAROING A PURCHASE OROER TO EWING MANAGEMENT FOR THE FURNISHING OF BOARD-UP AND CLEAN-UP SERVICES, TO BE 2 UTILIZED BY THE CITY OF SAN BERNAROINO IN ACCORDANCE WITH BID SPECIFICATION F-92-02. 3 4 5 6 7 8 9 10 11 12 13 14 15 of 16 17 18 19 20 21 22 23 24 25 26 27 28 . o o Council Members: ~ NAYS ABSTAIN ESTRADA REI LL Y HERNANDEZ MAUDSLEY MINOR POPE-LUDLAM MILLER Clty Cleric The foregoing resolution is hereby approved this day ,199_. W. R. Holcomb, Mayor City of San Bernardino Approved as to form and legal content: James F. Penman, City A orney 7 ,fJ. -~ 05-06-91 -2-