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Home My WebLink About18-Public Services .A ~ J 1 CI"'Y 'OF SAN BERNAO>>INO - REQUEST FCC COUNCIL ACTION From: Manuel Moreno, Jr. Subject: Destruction of Certain Department of Public Services Files. Dept: Public Services Date: 4/22/91 Synopsis of Previous Council ection: None Recommended motion: Adopt resolution. M~~1:ltu~ C- Contact person: Lori B\lQum Phone: 384-5140 N/A Supporting data lIttIIChed: N/A FUNDING REQUIREMENTS: Ward: Amount: N/A Source: (Acct. No.1 (Acct. Descriotionl Finance: Council Notes: Agenda Item No IV ;G JlI - Jl III o o RESOLUTION NO. 1 2 3 4 5 6 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN RECORDS BY THE PUBLIC SERVICES DEPARTMENT. COMMON COUNCIL OF THE BElT RESOLVED BY THE MAYOR AND CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor and Common Council of the City of certain 7 San Bernardino do hereby approve the destruction of records by the Department of Public Services, a list of which is 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 4/22/91 attached hereto as Exhibit RA-, and incorporated herein by reference as though fully set forth at length. SECTION 2. It is hereby found and determined that the records are no longer needed, and that they may be destroyed pursuant to Government Code Section 34090, upon written consent of the City Attorney. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the 1991, by the following day of , vote, to wit: IIII PAGE 1 .-" JJ. JIf 1 o o 1 2 RESOLUTION...APPROVING THE DESTRUCTION OF CERTAIN RECORDS BY THE PUBLIC SERVICES DEPARTMENT...IN ACCORDANCE WITH GOVERNMENT CODE SECTION 34090, UPON WRITTEN CONSENT OF THE CITY ATTORNEY. 3 Council M~PP~f~; 4 ESTRADA 5 REILLY 6 FLORES ~n:$ ~~Y$ ~Pfl1l>.n1 7 MAUDSLEY 8 MINOR 9 POPE-LUDLAM 10 MILLER 11 12 ------- .--.- - - - . - - . - - - - - ~ -.... . - City Clerk 13 14 15 16 17 The foregoing resolution is hereby approved this , 1991. day of -.--.-------- -_._--- W. R. HOLCOMB, Mayor City of San Bernardino 18 Approved as to form and legal content: 19 JAMES F. PENMAN, 20 City Attorney 21 22 23 24 25 26 27 28 4/22/91 1._R0~_ PAGE 2 ~>> Box I D-1 D-2 D-3 D-4 D-5 D-6 D-7 D-8 D-9 D-10 D-11 5-13-91 o o EXHIBIT "A" Department of Public Services Records to be Destroyed Q!ll 1980-82 1978-80 1979 1979-81 1970's-82 1974 12-81/5-82 12-81/3-82 1981-82 1982 1975-82 8-75/10-75 1979 7-12-81 1982-83 1974-76 1-80/6-83 1980-82 80-82-83 1980-83 1981 Contents Tree Requests Completed Work Orders Street Tree Work Orders Tree Crew Work Location & Vehicle I Tree Requests Time Cards Residential Refuse Pays tubs Commercial Refuse Pays tubs Water Slips Weed Abatement Invoices Abatement Assessment Roll Safety Equipment Check Department List Street Depositions & Related information re: Templeton vs J.C. Penney Payroll Printout Street/Trees Payroll Printout Street/Trees Cash Receipts Misc. Cash Receipts Street Dept. Street Tree Request Street Request, Blacktop, Pothole, Street Signs Trusts Refunds Street Cut Permits PAGE 1 EXHIBIT "A" 1<>>0... D-12 D-13 D-14 D-15 D-16 D-17 5-13-91 o 1-79/6-82 12-81/5-82 11-81 4-79/12-79 1982-83 1982-83 1982 1967-73 1974-79 1976-77 1980 1975-76 1978-79 1973 1977 1976-77 6-30-79 4-78 1972 1978-86 1981-82 1979-82 1971-72 1981 1976 o Refuse Commercial Contracts, Specials, & Modifications Refuse Flat Rate Memos & Schools Daily Summary Trust Deposit Refunds Weed Abatement Notices Weed Abatement Notices Time Sheets - Street Annual Budgets Annual Budgets Program Performance Budget Supplement Annual Report Proposed Capital Improvement Program Proposed Capital Improvement Program Public vs. Private Refuse Collection Survey of Garbage Wages Annual Financial Report Annual Financial Report Loss Control Bin Sheet 3yd & 4yd Bins Monthly Log Commercial & Residential Tonage & Mileage Report of Departmental Receipts Postal Mailing Rate Authorization, Commercial & Residential Refuse Cash Receipt for Commercial Residential, wCheck TransmittalW & Weight Tickets Commercial & Residential Craig Graves - Property Liens Info. PAGE 2 EXHIBIT wAw -< ",", -~- D-18 D-19 D-20 D-21 D-22 D-23 D-24 5-13-91 o 1980 1980 1973 1-77/82 1982 1980 1981 1981 5-30-80 1979-78 1982 1981-82 1980-81 1982 1982 1980-81 1981-82 1-81/12-87 7-80/6-81 12-81/12-82 12-81/12-82 1969-70 1972 1968 1981 1982 t o Craig Graves - Property Liens Info. Lien Process Instruction per b~ Jones Receipts for Refuse from Water Dept. Appropriation Printout Report Deferred Compensation Meeting/Minutes Regulation Relating to State Printout of nBn Accounts by Address Printout of Vacant Service Address Liens Residential "Bn Accounts Receipts Residential & Commercial; also Refunds Dino Sheets - Commercial Refuse Specials & Modifications Weed Abatement Pictures Bk 139-154 Residential Payment Stubs Weed Abatement Pictures Bk 141-1199 Weed Abatement Pictures Bk 154 & One Without Parcel Numbers Weed Abatement Pictures Bk 134-140 Absentee Lists Overtime Reports Overtime Reports Absentee Lists Street Cuts Time Cards Street Cuts Payroll Payroll - Street & Refuse PAGE 3 EXHIBIT "An 0 1981-82 7-78/6-80 1979-82 10-30-72 9-82 9-82 1974-75 1975-76 10-21-82 1981-82 D-25 1975-79 D-26 5-79/12-79 D-27 1982 D-28 1-78/3-78 D-29 4-78/6-78 D-30 9-78/10-78 D-31 11-78/12-78 D-32 2-19-84 4-84 4-85 12-84 1984-86 10-84/7-85 1-83/2-85 2-84/10-84 10-84/7-85 5-13-91 A.. o Bin Sheets Dump Fee Charges/Requests for" "Payment Water Dept. Requests for Payment Central City Mall Refuse Survey Refuse Equipment Report Street Equipment Report Annual Financial Report Annual Financial Report Employee Garret Grievance Memo from Willie Statement of Expenditures - Refuse Street Cuts Commercial & Residential Printout Mods Weed Abatement Notices Commercial Billing Registers Commercial Billing Registers Commercial Billing Registers Commercial Billing Registers Request for Payment Asphalt Tech Course Registration for Budget Transfer Arthur Monzer Deposition MPM Deposition - Wales Vs City Refuse Purchase Orders 1985 Uniform -Requests for Payment- Central Stores Requisitions 1984 Uniform nRequests for Paymentn Uniforms Request for Payment PAGE 4 EXHIBIT -An "" L . I o 2-84/10-84 1976-79 1978 1978 1965 1970 1978 12-83 0-33 0-34 0-35 0-36 6-83 6-73 1977-78 1973-74 1-79/2-79 3-79/5-79 1982 1981 0-37 1980-81 0-38 8-79/10-79 0-39 10-79/12-79 0-40 1980 0-41 1-80/3-80 0-42 4-80/6-80 0-43 7-80/9-80 0-44 10-80/12-80 0-45 1-81/3-81 0-46 4-81/6-81 0-47 7-81/9-81 5-13-91 o Uniforms Request for Payment Sewer Cap Permits Sewer Lateral Permits Encroachment Permits Parking Permits Parking Permits OVersize/Moving Permits Affirmative Action Report Confined Space Report Systems Engr. Analysis Financial Report Budget Book Commercial Billing Registers Commercial Billing Registers Street Cash Receipts Printouts Weed Abatement Notices Weed Abatement Notices Commercial Bill ing Registers Commercial Billing Registers Misc. Correspondence, Abatement & Invoice Copy Commercial Billing Registers Commercial Billing Registers Commercial Billing Registers Commercial Billing Registers Commercial Billing Registers Commercial Billing Registers Commercial Billing Registers PAGE 5 EXHIBIT wAw -" II D-48 D-49 D-50 D-51 D-52 D-53 D-54 D-55 D-56 D-57 D-58 D-59 D-60 D-61 D-62 D-63 D-64 D-66 D-67 D-68 D-69 D-70 5-13-91 JJ o 10-81/12-81 1-82/3-82 4-82/6-82 7-82/9-82 7-81/3-82 5-83 7-81/1-83 10-82/12-82 1970-83 1979 1976-80 1982-83 1980-81 1980 1976-79 1979 1979 1978-80 1982 1982-83 1978-80 1973-80 1978-79 1980-81 1978-81 1978-80 ~ o Commercial Billing Registers Commercial Billing Registers Commercial Billing Registers Commercial Billing Registers Residential Billing Registers Commercial Billing Registers Trust Deposits Commercial Billing Registers Street Personnel Files Street Cuts street Service Requests Weed Abatement Misc. Counter Permits Paid Bills Misc. Cash Receipts Sewer Fee Receipts Work Orders Emergency Sewer , Rodding Reports Dead Old Compo Files A-Z Weed Abatement Inactive Personnel Files - Street Weed Abatement Records Annual Purchase Orders - Street Weed Abatement Pictures Annual Street Work Orders Street Work Orders Accidents Highway , St. PAGE 6 EXHIBIT -A- _"lJ[,m, ; D-71 D-72 D-73 D-74 D-75 D-76 D-77 D-78 D-79 D-80 D-90 D-91 D-92 D-93 1 5-13-91 o 1979-82 1978-81 1980-81 1981-82 1982 1979-80 1977 1977 1982 1982-83 1978-82 1975-77 1970-76 1981 1982 1982-83 1982-83 1-78/6-81 1980-83 1982-84 1967 11-23-76 1-20-78 12-30-76 8-17-77 o Purchase Orders/Accounts Payable Misc. Street Work Orders Purchase Orders - Street Department Street P/R Weed Abatement Check List Summer Youth Site Reports Weed Abatement Lunch Program Weed Abatement Lunch Program Weed Abatement Numeric Listings Street Cuts Commercial & Residential Batch Sheets Ca1 Osha Budgets Christmas Youth Applications Excavation Permits Pinks Street Daily Work Sheets & Spot Cleaning Forms Concrete Crew Daily Worksheets Claims Filed Through Risk Management Potential Claims Filed Through Risk Management Claims Filed Through Risk Management Town Creek Storm Structure 9th Street & Waterman Flood Damage 3500-3600 Blk Sierra, Riggs & Hauser Dispatch Records & Locations - 1976 Flood Damage Dispatch Records & Locations - Flood Damage PAGE 7 EXHIBIT "Aft p JIIIL LiIl JlI:I 2 3 4 5-13-91 o 12-18-78 1-79/3-79 1980 12-22-82 2-27-83 1983 7-81/6-82 1984 7-75/6-84 1-69/12-84 7-80/6-81 1-82/6-82 7-80/12-81 1984 1982 1984 8-76/12-84 6-9-76 6-75/12-84 10-8-81 6-79/12-84 12-75/12-84 6-76/12-84 11-75/12-84 o Dispatch Records & Locations Damage Dispatch Records & Locations Storm Damage Report Made for Federal Disaster Assistance Storm Dispatch Records & Locations Records & Pictures of 1983 Flood 735 N. nGn Street Storm Damage Sewer Rodding Reports Sewer Rodding Reports Application Sign Permits & Maintain Sign Permits Right of Entry Emergency Sewer Reports Emergency Sewer Reports Daily Rodding Reports Engineering Correspondence Public Services Related to The Most Program - June City Yards Committee Meeting - January Community Development, Progress Planning Activities, Monthly Reports Convention Center, No Parking, Special Bus Zone on Civil Service/Personnel Correspondence Bonadiman-McCain, Inc. Mill Street Storm Drain Job t33.244, Affirmative Action Redevelopment Agency Correspondence 1st Ward Correspondence 2nd Ward Correspondence PAGE 8 EXHIBIT nAn - 5 6 7 5-13-91 - - 0 12-75/12-84 4-74/12-84 12-79/12-84 6-81/12-84 9-75/12-84 12-78/12-84 1979 1980 1983 7-75/12-84 10-80/3-81 2-17-84 2-82/12-84 3-72/9-80 7-76/12-77 1977 1977-84 1978 1982 1980 1979 1984 o 3rd Ward Correspondence 4th Ward Correspondence Public Building Correspondence Planning Correspondence Personnel & Civil Service Correspondence Park & Rec. Dept. Correspondence Relating to Public Services statements of Economic Interest - Street Department (copy) Statements of Economic Interest - Street Department (copy) Statements of Economic Interest - Street Department (copy) Council Correspondence; Council Actions & Memos Garden State Enforcement of Municipal Code Deferred Com. File Southern pacific Railroad Correspondence Claims - Public Services/Streets Agreement Interclub Council for Interclub Sign Correspondence from Risk Management Christmas Youth Work Program Information Group MTM Program North Fork Water Company Flood Control Permit, Little Sand Creek, Citrus & Sterling Department Transportation; Flood Control, Airports PAGE 9 EXHIBIT RAn ;"",--<<,.. o 1982 1974-84 1970 1973 1980 1965 1976 1964 1970-73 1981 1978 1969 1978 1968 1979-83 1983-84 1984 1984 1982-84 1982-84 1983 1982 1981 5-13-91 o San Bernardino County Flood Control Permit, Ingress & Egress Permit & Selected Disposal Permit County of San Bernardino Flood Control Correspondence Sewer Connection - 1623 W. 23ro Street Sweeper 474-475 Registration State Encroachment Permit - 27th Street Construct Temporary Oil Surface on Campus Abandonment of Citrus Street East San Bernardino County Water Dept., Joint Power Agreement Metropolitan Water District Corresp. National Orange Show - Work Done Patton Hospital, Sweeping Agreement County Air Pollution Burning Control Disrict Alabama & 3rd Street By-pass Relocation of Radio Transmitter on Lt. Mountain 20th Street & -D- Street Sweepers Scarification Info. Labor & Management Committee Training Committee Meeting, Agendas County of San Bernardino Waste-to-Energy Feasibility Study Refuse Transfer Station Task Force 1 Closure of Kendall & Arrowhead Public Hearing Southern Pacific pipeline Franchise Resolution Underground Utility Project - Mt. Vernon, PAGE 10 EXHIBIT -A- - , Ul J o 1970-81 1982 1981 1969-83 1982-84 1983 1943-60 1955-72 1983 1984 1981 1978 1978 1982-84 1982-84 1978-84 8 1976-83 1983-84 1975-84 1975-83 3-79/10-83 5-13-91 o Kingman to 9th Street Permit to Operate Air Pressure' Tank Edgehi11 Road - West of ftIft Street, Larry South Street Cut Legal Opinion; Bond or Cash to Resurface After Excavation; Exemption Correspondence Dept. Resources, State of Calif. of Water State of Calif. Dept. Transportation, Supplementary Bridge Report Norton Air Force Base; Request for Use of Central Avenue Ditch Rubbish Ordinances Correspondence Haulers Rubbish Private & Clean Up Complaints from the Board of Supervisors. Patton State Hospital Sweeping SANBAG, S.B. Association Governments U.S. Navy - Elk Hill Pipeline Basketball Pole & Basket - 1794 Sonora - Donald E. Foss Equal Emp10Ylllent Opportunity Committee Meeting City Mgmt. Association, Negotiations Monthly Status Report - Public Svcs. Engineering Corespondence Police Dept. Correspondence Correspondence Communication. Emergency Services & Administration Correspondence Utility Companies Notification of Paving PAGE 11 EXHIBIT ftAft 0- o 8-75/7-84 9 8-82/12-84 7-75/12-84 1986 1979-84 12-73/12-84 1981-84 9-81/12-84 3-83/12-84 1984 4-83/84 1966 1966 1984 5-13-91 o Schedule Correspondence - Mayor's Office Copies of Request for Cement from Central Stores Council Action Correspondence Complaint of Mr. Ca11han Kenwood, S. 21st Street Minutes of Safety Committee Meetings Budget Transfer Requests Central Services Requests Reports of Vandalism & Intentional Destruction or Property Underground Service Alert Teletype Theft, Loss, Abuse of City Memo to Mayor Regarding Tiger System Refuse Bau1er Waste to Energy Draft Proposal San Bernardino Downtown Assn., Complaints Community T.V., February Employee Assistance Program, May PAGE 12 EXHIBIT "A"