HomeMy WebLinkAbout12-Public Works
- -
~
JIll
u _
Fil.e No. 6.51-4
CITY OF ~AN BERN~INO - REQUEST FCC COUNCIL ACTION
Extension of Contract - Maintenance
From: ROGER G. HARDGRAVE P.[C'D.-AllN~rP'f Landscaping at. Central City
Mall, City Hall, parking District
Dept: Public Works/Engineering :gj; 1';\1 -9 ~H 4= (HOts 1, 2 & 3, Central City West
& Various other Facilities, per
Dete: 4-30-91 Plan No. 6735 (1991-92)
MEN'fONE TURF SUPPLY
Synopsis of Previous Council action:
08-05-85
06-02-B6
06-01-87
06-06-88
Resolution No. 85-315 adopted awarding a contract to
Toyo Landscaping Co. for the low bid price of
$71,760.00.
Resolution No. 86-211 adopted awarding contract to J &
R Landscaping Maintenance Co. .for the low bid price of
$76,500.00.
Resolution No. 87-181 adooted awarding a contract to
Mentone Turf Suppl~ for th~ bid price of $87,600.00.
Resolution No. BB-1BO adopted awarding a contract to
Mentone Turf Supply for the low bid price of $94,000.
(Continued on second page)
Recommended motion:
That Change Order No. Four to the contract with Mentone Turf
Supply, for maintenance of landscaping for Central City Mall, City
Hall, and various other facilities, in accordance with Plan No.
6735 (1990-91), be approvedl to extend the term of the contract for
a one-year period, from 7-1-91 to 6-30-92, at no change in the
contract unit prices, and to incorporate the maintenance of
landscaping for City Hall Annex to the contract, at an itional
annual cost of $2,100.00.
cc: Shauna Edwins
Andy Green
Wayne OVerstreet
Contllct person:
Supporting dete .tblChed:
Phone:
5025
Roaer G. Hardarave
Staff Report,
C.C.O. U
Ward: 1 & 3
(General, Animal Control, Library
Amount: $91.931 .. "....king Dist. Funds I
001-218,322,323,328,367,389-53110,
Source: (Acct. No.! 105-471-53110,110-352-53110,
124-233-53110
(Acct. DescriDtion) Landscape Maintenance
FUNDING REQUIREMENTS:
Finence:
l~~. ') tJ/1-
Council Notes:
'7~_n.,IIO"
Agenda Item No
I~
-
J ~
o
o
File No.
6.51-4
SYNOPSIS OF PREVIOUS COUNCIL ACTION Cont:
06-19-89
Change Order No. 3 adopted to extend the
one year, adjust the bid prices, and
Supplemental Items of, for an increase
price from $94,000 to $109,551.
contract for
incorporate
in contract
06-18-90 -- Resolution No.
Mentone Turf
$89,831. 00.
90-237 adopted awarding a contract to
Supply for the low bid price of
4-30-91
-
-
_ 4
CiTY 'OF SAN BERNAttDINO - REQUEST FcQ COUNCIL ACTION
STAFF REPORT
Page 1 of 2
The Special Provisions provide that the contract may be
extended for up to two (2) one-year periods, by mutual consent of
the City and Contractor. Adjustments in the contract prices are
to be negotiated at the time of each such renewal.
Contract Change Order No. Q extends the term of the
contract for a one-year period, f~ 7-1-91 to 6-30-92, at no
increase to the contract unit prices; and incorporates the
maintenance of City Hall Annex in the.. contract, at an annual
increase in the contract price of $2,100.00.
Maintenance Contract:
Bid
Item
~
2.
3.
4.
5.
6.
7.
8.
9.
10.
ll.
12.
13.
14.
15.
16.
CCO#!
4-30-91
7~_O'fi4
Description
Police Station
City Hall
Central City Mall (inside)
Central. City Mall (outside)
Third & Fourth Sts. Median
nEn Street Median
nEn Street Beautification
Second Street
Central City West
Senior Citizen Center
Sturges Auditorium
Central Library
Central City Parking Dist. Lot No. 1
Central City Parking Dist. Lot No. 2
Central City Parking Dist. Lot No. 3
Animal Shelter
City Hall Annex
TOTAL UNIT PRICE COSTS
Unit Price
$ 1,200
18,000
7,200
15,000
1,200
1,200
1,200
1,500
6,000
3,600
7,800
12,000
1,200
1,200
1,200
6,800
2,100
$ 88,400
CITY'OF SAN BERN~DINO - REQUEST FQ COUNCIL ACTION
STAFF REPORT
Page 2 of 2
Suppmental Items:
Bid unit
Item Quantity Description Price Total
r- 5 Replacement of Trees $45.00 $ 225.00
2 200 Replacement of 0.38 76.00
Sodded Turf
3 200 Replacement of 0.15 30.00
Seeded Turf
4 30 Replacement of 45.00 1,350.00
Shrubs (interior)
5 10 Replacement of 12.50 125.00
Shrubs (exterior)
6 5 Replacement of Ground 15.00 75.00
Cover
7 25 Replacement Impact 24.00 600.00
Sprinklers
8 75 Replacement of Shrub 12.00 900.00
Pop-Up Sprinklers
9 10 Replacement of Plant 15.00 150.00
Material
TOTAL SUPPLEMENTAL ITEMS $ 3,531.00
TOTAL BSTlMA'l'BD AlINUAL COSTS $91,931.00
Inspection of the Contractor's work will be provided by
the Department of Parks, Recreation and Community Services. The
costs for these services will be added to the contract costs.
We recommend that Contract Change Order No. One be
approved.
4-30-91
-
]I _
o
o
Projec t:
MAINTENANCE OF LANDSCAPING IN
ASSESSMENT DISTRICT & DOWNTOWN!
CENTRAL CITY MALL
Date:
4-30-91
6.51-4
Plan No. 6735
File No.
ENGINEERING DIVISION
DEPARTMENT OF PUBLIC WORKS
CITY OF SAN BERNARDINO. CALIFORNIA
CONTRACT CHANGE ORDER NO. FOUR
(Change necessitated because of field conditions)
MENTORE TURF SUPPLY
To: P. O. Box 592
Mentone, CA 92359
Gentlemen:
1. The term of the contract is hereby extended for a one year
period, from 7-1-91 to 6-30-92, at no change in the
contract unit prices.
2. Maintenance of the landscaping for City Hall Annex is in-
corporated into the contract at an annual cost of
$2,100.00.
Total extra work cost added to contract..........$ 2,100.00
Previous Contract price..........~.;~............$ 89,831.00
Amended Cost pr1ce...............................S 91,931.00
Additional the to complete contract due to
Change Order..................................... 365 Days
CONTRACTOR
CITY OF SAN BERNARDINO
By:
Title:
By:
ROGER G. HARDGRAVE
Director of Public Worksl
City Engineer
Accepted Da te:
Approved Da te: