HomeMy WebLinkAbout11-Public Works
~...
CITY OF SAN BERNAO>>INO
Files Nos. 2.100 & 2.101
- REQUEST FCC) COUNCIL ACTION
From:
_ Extension of Contract - Mainten-
ROGER G. HARDGRAVE IV'C'D.-Mll4$\lbjei:r. ance of Landscaping. in Assess-
. ., ~ _..ment Districts Hos. 951 & 952 -
PublJ.c Works/EngJ.neerJ.ng Inl 1<'" -8 1'.1. rl' ';)~NE TURF SUPPLY
..,;.Ji .".1
4-29-91
Dept:
Date:
Synopsis of Previous Council ection:
06-03-85 Resolution No. 85-200 adopted a\'7arding a contract for
Assessment District No. 952 to J & R Landscape for the
low bid price of $16,800.00.
06-03-85 Resolution No. 85- adopted awarding contract for
Assessment District No. 951 to Sandahl's Landscape for
the low bid price of $1,440.00~
06-02-86 Resolution No. 86-200 adopted awarding a contract for
Assessment District No. 952 to J & R Landscape Mainten-
ance Co. for the low bid price of $16,800.00.
06-02-1)6 -- Resolution No. 86-232 adopted awarding a contract for
Assessment District No. 951 to Mentone Turf Supply for
the low bid price of $2,698.00. (Cont. on 2nd page)
Recommended motion:
That Change Order No. 6 to the contract with Mentone Turf Supply,
for maintenance of landscaping in Assessment Districts Nos. 951 and
952, in accordance with Plan No. 6192-A and 6056-A, be approved, to
extend the contract for a period of one year, from 7-1-91 to 6-30-
92, at no increase to the contract unit prices, for a total annual
contract price of $89,811.22.
CC: Shauna Edwins
Andy Green
Verne Nadeau
e
Contact person:
Supporting date at1lIChed:
Roger G. Hardgrave
Staff Report &
c.c.o. .6
Phone:
5025
Ward:
"
FUNDING REQUIREMENTS:
Amount: $114.657.00 IAssessme.nt Districts)
Source: (Acct. No,) 251-621-53925 & 251-622-53925
Acct. Descri tion Assessment
No 951
tJ,
952 --Kendall Dr. & University Parkway
Finance:
Council Notes:
.,1I:;_n.,,..,
Agenda Item No
II
-
o
o
Files 2.100/2.101
SYNOPSIS OF PREVIOUS COUNCIL ACTION Continued:
06-02-87
Resolution No. 87-176 adopted awarding a contract for
Assessment No. 952 to Mentone Turf Supply for the low
bid price of $19,800.00.
06-01-87 -- Resolution No. 87-179 adopted awarding a contract for
Assessment District No. 951 to Mentone Turf Supply for
the low bid price of $3,228.00.
06-06-88 -- Resolution No. 88-176 adopted awarding a contract to
Cherokee Landscape Services for the low bid price of
$41,623.00.
01-03-89 -- Change Order No. One approved to authorize an increase
in the contract price of $5,945.
06-19-89 -- Change Order No. Two approved to authorize an extension
of one year, adjust the contract prices, for an
increase in the contract price to $62,353.
06-04-90 -- Resolution No.
Mentone Turf
$89.811.22.
90-194 adopted awarding a contract to
Supply for the low bid price of
4-29-91
CITY 'OF SAN BERNA~INO - REQUEST FQ COUNCIL ACTION
STAFF REPORT
The Special Provisions provide that the contract may be
extended for up to two (2) one-year periods, by mutual consent of
the City and Contractor. Adjustments in the contract prices are
to be negotiated at the time of each such renewal.
Contract Change Order No. Six
contract for a one year period, from
increase to the contract price.
extends the term of the
7-1-91 to 6-30-92, at no
Listed below is an estimate
providing these landscaping maintenance
6-30-92.
of the total cost for
services, from 7-01-91 to
Maintenance Contract:
Assessment District No. 951 (Kendall Dr.)
Assessment District No. 952 (University
Parkway)
Incidental Costs (Assessment Engineering,
Publishing and Recording Fees, Inspection
by Dept. of Parks & Recreation, and
Advertising for Bids)
$ 5,010.00
84,801. 22
$ 89,811.22
TOTAL ESTDlATBD ARI10AL COST
24,846.00
$114,657.22
Funding for the costs, incurred on this project will be
provided pursuant to Resolution No. 81-482, adopted on October 5,
1981, and Resolution No. 81-235 adopted on 6-15-81, which orders
the installation and maintenance of the landscaping. The
landscaping was installed under previous contracts. Costs for
maintenance will be pre-funded by the City, as set forth in the
Resolution of Intention (No. 81-36), and the amount reimbursed
through assessments levied on all parcels within the district for
the following fiscal year.
Inspection of the maintenance effort by the Contractor
will be provided by the Department of Parks, Recreation and
Community Services.
We recommend that Contract Change Order No. 6 be approved.
4-29-91
-
o
o
MAINTENANCE OF LANDSCAPING IN
Project: ASSESSMENT DISTRICTS NOS. 951&
Plan No. 6192-A & 6056-A
952 Da te :
File NO.2.100 &
4-26-91
2.101
ENGINEERING DIVISION
DEPARTMENT OF PUBLIC WORKS
CITY OF SAN BERNARDINO, CALIFORNIA
CONTRACT CHANGE ORDER NO. SIX
(Change necessitated because of field conditions)
To:
Mentone Turf Supply
P. O. Box 592
Mentone, CA 92359
Gentlemen:
The terms and provJ.sJ.ons of the contract documents are hereby
amended as follows:
1. The term of the contract is hereby extended for an addi-
tional year, between July 1, 1991, to June 30, 1992, as
provided in the "Notice Inviting Bids,. at no change in the
contract unit prices.
Total extra work cost added to contract..........S 89,811.22
previous Contract prtce..........................S -0-
Amended Cost Price...............................S 89.811.22
Additional ti.e to complete contract due to
Change Order.................................... 365 Days
CONTRACTOR
CITY OF SAN BERNARDINO
By:
Title:
By:
ROGER G. HARDGRAVE
Director of Public Worksl
City Engineer
Accepted Da te:
Approve d Da te :