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CI9t OF SAN _RNARoQO - REQUQ,- FOR COUNCIL ACQON
From:
Annie F. Ramos, Director REC'O.-.ADMlt!..,.. RESOLUTION AUTHORIZING THE EXECUTION OF AN
AMENDMENT TO EXTEND THE CONTRACT WITH THE
Parks. Recreation & Communit}3~~c~~ ~ S 03COUNTY OF SAN BERNARDINO ACTING AS AREA
AGENCY ON AGING RELATING TO FUNDING FOR A
SENIOR NUTRITION PROGRAM
July 9, 1987
M~
Dept:
Date:
Synopsis of Previous Council action:
July 21, 1986 Approved Resolution 86-287 authorizing the 1986/87 Senior
Nutrition Program Contract.
Feb. 16. 1987
Approved Resolution 87-45 authorizing Amendment No.1 approving
a revised budget for the program.
Approved Resolution 87-127 authorizing Amendment No.2 approving
a second revised budget for the program.
April 20. 1987
Recommended motion:
. Adopt the resol ution.
a."'tJ. ~
Slgnatur
Contact person: Anni e F. Ramos
Supporting data attached: Resolution & Amendment with Staff
Repon
FUNDING REQUIREMENTS: Amount: $336,314
and USDA
Phone:
5030
Ward:
City Wi de
Source: Title III Federal Funding
Finance: I) ~ C)t: A...-
Council Notes:
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il.n..nrl..I....... ~,
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CI'" OF SAN BIIRNARDQO - REQUIQr FOR COUNCIL ACOoN
RESOLUTION AUTHORIZING THE EXECUTION
OF AN AMENDMENT TO EXTEND THE CONTRACT STAFF REPORT
WITH THE COUNTY OF SAN BERNARDINO
ACTING AS AREA AGENCY ON AGING RELATING
TO FUNDING FOR A SENIOR NUTRITION
PROGRAM
The County Office on Aging elected to amend the 1986-87 Contract for the
Senior Nutrition Program administered by this Department. Therefore, the
attached Resolution provides for extending the contract to June 30, 1988
and increases the total amount of funding for the program for a two year
period to $336,314.
The program has expanded to include Mill Center, Nicholson Center, Whitney
Young Community Center and the Highland Senior Center as Senior Nutrition
Program satellites.
In addition, as an adjunct to the Senior Citizens Service Center, Senior
Nutrition Program meals are also provided to the San Bernardino Lighthouse
for the Blind.
This program is essential to the well being of Senior Citizens in this
Community and should continue. Therefore it is recommended that the
resolution be approved.
July 9, 1987
75-0264
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1
RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A THIRD AMENDMENT TO CONTRACT WITH COUNTY OF SAN
3 BERNARDINO ACTING AS THE AREA AGENCY ON AGING APPROVING A REVISED
BUDGET FOR THE SENIOR NUTRITION PROGRAM INCREASING THE AMOUNT OF
4 SUCH BUDGET, REDUCING THE IN -KIND MATCH AND EXTENDING THE PERIOD
OF SUCH BUDGET TO JUNE 30, 1988.
5
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
6 OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1.
The Mayor of the City of San Bernardino is
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hereby authorized and directed to execute in quadriplicate a
third amendment to the contract with the County of San Bernardino
acting as the Area Agency on Aging approving a revised budget for
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the Senior Nutrition Program, increasing the amount of such
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program, reducing the in-kind match for such program, and
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extending the date of such budget to June 30, 1988, a copy of
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which is attached hereto, marked Exhibit nAw, and incorporated
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herein by reference as fully as though set forth at length.
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I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
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Bernardino at a
meeting thereof, held on
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the
day of
, 1987, by the following
vote, to wit:
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AYES: Council Members
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NAYS:
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ABSENT:
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7-21-87 1
City Clerk
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The foregoing resolution is hereby approved this
day
2 of
, 1987.
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Mayor of the City of San Bernardino
Approved as to form
6 an legal content:
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AMENDMED
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WHEREAS, the County
into a contract on August II,
as Contract No. 86-766; and
WHEREAS, the parties
to provide for an increase
thereunder;
and City of San Bernardino entered
1986 designated in County records
now desire to amend said contract
in funds for services provided
NOW, THEREFORE, it is mutually agreed that Contract
No. 86-766 is amended as follows;
1) The termination date for the contract as specified
in Paragraph 4. is extended to the 30th day of June 1988;
2) The maximum amount of California Department of
Aging funds awarded under the contract, as specified in Paragraph
5 thereof, is hereby increased to $336,314;
3) Exhibits "A," "B," and "B-1" are hereby deleted
from the contract and new exhibits so designated and marked
"REVISED" are hereby added to the contract and incorporated therein
by reference. The rate per meal will be $1.24 per completed unit
of service for C-l and $ -0- per completed unit of service for
C-2 as identified in Exhibit "B-1" and/or "B-2," and as approved
by the Office on Aging. Reimbursement for completed units of
service shall not exceed the amount allocated for FY 1987-88;
4) The matching share contributed by the contractor
as specified in Paragraph 6 is decreased to $12,060 of which -0-
shall be cash and $12,060 shall be Inkind;
5) Except as modified by this amendment, all provisions
of Contract No. 86-766 remain in full force and effect.
FOR THE OFFICE ON AGING:
FOR THE CONTRACTOR:
San Bernardino County
Board of Supervisors
Evlyn Wilcox, Mayor
City of San Bernardino
Date
Date
APPROVED AS TO FORM:
Deputy County Counsel
Date
lO-lsn41A-S77 7/9/87
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TITLE III
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CITY OF SAN BERNARDINO
EXHIBIT "B"
BUDGET SUMMARY
FY 1986-88
Congregate Meals
Home Delivered Meals
U.s. DEPARTMENT OF AGRICULTURE
Congregate Meals
Home Delivered Meals
TOTAL FUNDING:
FY 1986-87
$122,270
-0-
$122,270
$ 56,083
-0-
$ 56,083
$178,353
FY 1987-88
$108,542
-0-
$108,542
$ 49,419
-0-
$ 49,419
$157,961
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FY 1986-88
$230,812
-0-
$230,812
$105,502
-0-
$105,502
$336,314
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~CJ'
INITIAL BUIIGET [!!J
IEYISED IlJDG[T 0
DATED: 6-26-87
CITY OF SAN BERNARDINO
EXHIBIT B
TlTU III
BUll6ETART INFORMTllIl
I.~sed
CI~ Cn- I IIIBI I
Project Senior Nutrition Program
for
lIo/Tr...uaz. to ..uaa..1Io/Tr
Cont...ct Ilo.
EIPEIID IlllRE &RAIIT .TCH ORI&IIIAL IEYISED
FUIDS CASH IRKlIlO TOTAL TOTAL
1. Salaries and Waaes 102.958 5 987 108,945
2. Frinae Benefits 10,880 IU,BBU .
3. Canferences/Traininn ~UU
4. Local Staff Travel , 550 1,000
5. Enui~nt - Exoendable 2,' 2,000
6. Eauioment - Non-Exoendable -U- -U-
7. EauiDment Rentals -U- -U-
8. Raw Foods (CI & CIIl 11/,/09 8.940 lib,b49
9. Consumable SUDDlies rCI & CII) 9,591 9,~91
10. Other Suoolies 600 bUU
11. Insurance -U- -U-
12. ReDairs and Maintenance 4,bUU 'I,bUU
13. Rent/Buil dine Soace 4,BUU 1,449 O,i'l9
14. Teleohone B9b B9b
15. Utilities ,),'11'1 j,;jf4 0,100
16. Vehicle Ooerations ,),/9j ,),19,)
17. Ad\'ertisina 1 563 1 563
18. Consultants/Outside Services 1 860 1 860
a. Purchasina Services (Raw Food) 1 308 1.308
b. Account;na Services -0- -0-
c. Nutritionist -0- -0-
d. Linens -0- -0-
e. Audit -0- -0-
f. Other -0- -U-
19. leaal Services -0- 'U-
20. Mem~evsh;D & Subscriotions 50 ~O
21. PrintinQ 800 800
22. Taxes & Licenses 1,800 I,BOO
23. Volu~t€~r Ex~en~es!Travel -U- -0-
24.
25.
26.
27.
28.
29.
30.
31.
TOTAL EXPENDITURES 269.472 20,300 289,772
FUNDING SOURCES
L€"ss: Prc5ect Inco~g7. 192 X $1. 278098~ 111 ,440 111,440
Less: "O"-~'"tc" USDA 1>.7 ,Q? X t ~;'7;' 49,490 8.240 57 730
less : Nc.n-~3tch ether
FEDERAL SHARE 108,542 12,060 120,602
SAN BERNARDINO COUNTY
OoA - Fo"" . 312
D~..~ r_..I CillO'"
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EXHIBIT Bl- DETAIL LISTING
1. Wages
Title Hr. Wage Annual Wage
A. Food Svc. Spvsr. II $8.50 $17,680 (8 hrs/day)
B. Food Svc. Spvsr. I $6.50 13,520 (8 hrs/day)
C. Food Svc. Worker II $5.72 11,898 (8 hrs/day)
D. Food Svc. Worker I $5.19 6,539 (5 hrs/day)
E. Food Svc. Worker I $5.19 6,539 (5 hrs/day)
F. Kitchen Helper $4.94 6,224 (5 hrs/day)
G. Kitchen Helper $4.94 4,980 (4 hrs/day)
H. Kitchen Helper $4.94 4,980 (4 hrs/day)
I. Kitchen $4.94 4,980 (4 hrs/day)
J. Driver $4.75 4,788 (4 hrs/day)
K. Driver $4.75 4,788 (4 hrs/day)
L. Senior Service Aide $3.35 3,377 (4 hrs/day - site coord.)
M. Senior Service Aide $3.35 2,533 (3 hrs/day - site coord.)
N. Senior Service Aide $3.35 2,533 (3 hrs/day - site coord.)
O. Senior Service Aide $3.35 2,533 (3 hrs/day - site coord.)
P. Senior Service Aide $3.35 2,533 (3 hrs/day - site coord.)
Q. Senior Service Aide $3.35 2,533 (3 hrs/day - site coord.)
TOTAL WAGES...$102,958
2. Fringes Hea lth/L ife
PERS Insurance U!I W/C
-
A. Food Svc. Spvsr. I I $2,522 $1,440 $44 $27
B. Food Svc. Spvsr. I $1,928 $1,440 $34 $20
C. Food Svc. Worker II $1,697 $1,440 $30 $18
D. All Part-time (summarized) -0- -0- $150 $90
TOTAL FRINGES...$10,880
3. For Project Director to attend CANOE Conference (Sacramento).
4. Mileage reimbursement, when needed, at 25~/mile.
5. Replacement of flatware, trays, cups, trays and utensils, as required.
6. N/A
7. N/A
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ATTACHMENT - EXHIBIT Bl(continJlf)
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8. Raw food costs based upon $1.35 for 87,192 meals ($117,709). In-kind is
based upon seven percent of raw food costs from USDA sources ($8,240) and
$700 donated food through the Elks for a total of $8,940.
9. Cost of consumable items required for 87,192 meals @ $.11 per meal.
10. Office supplies and postage.
11 . N/ A
12. Repair and maintenance of facilities and equipment at the Senior Center
(central kitchen) and eight satellites, as required.
13. Meadowbrook lease at 123 North Mountain View $4,800 per year. In-kind is
space at the Senior Center $1,449.
14. Telephone service at the Senior Center and Meadowbrook
15. Utilities for Meadowbrook $3,414. In-kind at the Senior Center $3,374.
16. . Costs to operate two vehicles (a van and pick-up) used to deliver food to
satellites. Pick-up @ $1,555 and van at $2,238.
17. N/A
18. Advertising for outreach services.
A. CSS purchasing services at 1.5 cents per meal (.015 x 87,192 = 1,308)
B. N/A
C. N/A
D. N/A
E. N/A
F. N/A
19. N/A
20. Membership to CANDE for Project Director ($50).
21. Printing and photocopying costs.
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ATTACHMENT - EXHIBIT Bl(continued)
22. Taxes and license fees to County of San Bernardino for eating site health
permits.
23. N/A
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