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Home My WebLink About2008-060 RESOLUTION NO. 2008-60 1 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING 2 AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL SERVICES 3 WITH TV LIN INTERNATIONAL FOR THE PREPARATION OF A PROJECT STUDY REPORTIPROJECT REPORT FOR THE UNIVERSITY 4 PARKWAYIINTERSTATE 215 INTERCHANGE LOOP ENTRANCE RAMP PROJECT (SS04-19). 5 6 7 Resolution No. 2004-383 approving Agreement for Professional Services in the amount WHEREAS, on December 6, 2004, the Mayor and Common Council adopted 8 of $249,050.00 with TY Lin International to provide a Project Study ReportJProject 9 Report and the supporting studies and documents for the University Parkway/Interstate 10 215 Interchange Southbound Loop entrance ramp project hereinafter called "Project"; 11 12 13 and WHEREAS, on July 16, 2007, the Mayor and Common Council adopted 14 Resolution No. 2007-257 approving Amendment No. I to Agreement for Professional 15 16 17 18 Services with TY Lin International in the amount of $180,329.00 to provide additional design, environmental and traffic engineering services for the Project; and WHEREAS, changes have occurred that were beyond the control of TY Lin International and require TY Lin International to perform additional work and incur 19 20 additional costs not anticipated at the time of execution of the original Agreement for Professional Services; and 21 22 23 24 25 26 27 28 WHEREAS, staff concurs that the additional work was not included in the original Agreement for Professional Services. /11 11/ RESOLUTION ... APPROVING AMENDMENT NO.2 TO AGREEMENT 1 FOR PROFESSIONAL SERVICES WITH TY UN INTERNATIONAL FOR THE 2 PREPARATION OF A PROJECT STUDY REPORTIPROJECT REPORT FOR THE UNIVERSITY PARKWAYIINTERSTATE 215 INTERCHANGE LOOP 3 ENTRANCE RAMP PROJECT (SS04-19). 4 5 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. TY UN International, 198 N. Arrowhead, Suite "I", San 7 Bernardino, California 92408, has performed adequately under the terms of the original 8 Agreement for Professional Services. 9 10 11 12 13 14 15 16 17 18 III 19 20 21 22 23 24 25 26 SECTION 2. The City Manager is hereby authorized and directed to execute the attached Amendment No. 2 to said Agreement for Professional Services with TY Lin International to provide additional services for the Project in the amount of $37,681.00, said Amendment being attached hereto as Exhibit "A" and made a part hereof. SECTION 3. The Director of Finance is hereby authorized and directed to issue a Purchase Order for this work to TY UN International in the total amount of $467,060.00. SECTION 4. The authorization to execute the above-referenced Agreement is rescinded if it is not executed within sixty (60) days of the passage of this Resolution. III 27 28 2 18 19 20 21 22 1 RESOLUTION ... APPROVING AMENDMENT NO.2 TO AGREEMENT FOR PROFESSIONAL SERVICES WITH TY UN INTERNATIONAL FOR THE 2 PREPARATION OF A PROJECT STUDY REPORTIPROJECT REPORT FOR 3 THE UNIVERSITY PARKWAYIINTERSTATE 215 INTERCHANGE LOOP ENTRANCE RAMP PROJECT (SS04-19). 4 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a joint regular 6 7 meeting thereof, held on the 19th day of February, 2008, by the following vote, to 8 wit: 9 Council Members: 10 ESTRADA AYES NAYS ABSTAIN ABSENT x 11 BAXTER 12 13 x x BRINKER x x x ~ ~/h.~ Rachel Clark, City Clerk The foregoing Resolution is hereby approved this c:2..Is,- day of February, 2008. ~~ atrick J. Morris, yor City of San Bernardino 23 24 25 6 JAMES F. PENMAN, 2 City Attorney 27 28 Approved as to Form: 3 2008-60 AMENDMENT NO.2 TO AGREEMENT FOR PROFESSIONAL SERVICES This AMENDMENT is made and entered into this 19th day of February 2008, by and between the CITY OF SAN BERNARDINO, California, a municipal corporation, hereinafter referred to as the "City" and TY Lin International, hereinafter referred to as "Consultant." WITNESSETH: A. WHEREAS, on December 6, 2004, the Mayor and Common Council adopted Resolution No. 2004-383 approving Agreement for Professional Services in the amount of $249,050.00 with Consultant to provide a Project Study Report/Project Report and the supporting studies and documents for the University ParkwaylInterstate 215 Interchange Southbound Loop entrance ramp project hereinafter referred to as "Project"; and B. WHEREAS, on July 16, 2007, the Mayor and Common Council adopted Resolution No. 2007-257 approving Amendment No.1 to Agreement for Professional Services in the amount of $180,329.00 with Consultant to provide additional design, environmental and traffic engineering services for the Project; and C. WHEREAS, changes to the scope of services have occurred that were beyond the control of Consultant and the City and will require Consultant to perform additional work and incur additional costs not anticipated at the time of execution of the original Agreement for Professional Services; and D. WHEREAS, staff concurs that the additional work was not included in the original Agreement for Professional Services; NOW THEREFORE, the parties hereto agree as follows: 1. Section 1 "Scope of Services" of said Agreement for Professional Services is amended to add the following: A. Consultant shall perform a Value Analysis (V A) for the Project in accordance with letter proposal from Consultant dated January 17, 2008, attached hereto and incorporated herein as Attachment "1". B. Caltrans V A methodology shall be followed as outlined in the Chapter 19, "Value Analysis" of the Project Development Procedures Manual (PDPM) and -1- 2008-60 Amendment No.2 to Agreement for Professional Services with TY Lin International. detailed in the Caltrans VA Teant Guide and Report Guide - Third Edition, April 2003. 2. Section 5 "Compensation" of said Agreement for Professional Services is antended to add the following: AI. The City shall compensate the Consultant for actual costs (including labor costs, employee benefits, overhead, profit, other direct and indirect costs) incurred by the Consultant in the performance of work authorized by Amendment No.2 for an additional cost not-to-exceed $37,681.00. A2. The total not-to-exceed compensation to date for this Consultant Agreement is as follows: Totals Amount $ 249,050.00 $ 180,329.00 $ 37,681.00 $ 467 060.00 3. All other terms and conditions of said Agreement for Professional Services approved by Resolution No. 2004-383 and Resolution No. 2007-257 shall remain unchanged. III III -2- 2008-60 Amendment No.2 to Agreement for Professional Services with TY Lin International. AMENDMENT NO.2 TO AGREEMENT FOR PROFESSIONAL SERVICES IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first shown above. by: TV UN INTERNATIONAL on, City Manager an Bernardino by: ~a~ / Si ature 6/1/!-Y ANTtJNVa..{ Ivp Print Namerritle ' ATTEST: Bre~lP. ~ Rae I Clark, City Clerk Approved as to form: James F. Penman City Attorney /II /1/ -3 - 2008-60 ATTACHMENT "1" TYLININTERNATIONAL January 17, 2008 City of San Bernardino 300 North "D" Street San Bernardino, CA 92418-0001 Attention: Mr. Robert Eisenbeisz, P.E. Subject: University Pkwy/l-215 Interchange Project Scope and Fee to conduct a Value Analysis (VA) Dear Robert: T.Y. Lin International is pleased to submit this proposal to provide professional engineering services to conduct a Value Analysis (VA) Study for the above referenced project. Background: Caltrans and FHW A require that a VA study be conducted on projects that are $ 20 Million in total cost of more. The University Pkwy /1-215 Interchange project is currently estimated at $24.2 Million therefore a VA study is required. Also, as dictated by Caltrans/FHW A guidelines, the cost to conduct the VA study is the responsibility of the lead agency, in this case the City of San Bernardino. A VA Study is completed to comply with NHS VE mandate. It needs to follow the Caltrans V A methodology as outlined in the Chapter 19, "Value Analysis" of the Project Development Procedures Manual (PDPM) and detailed in the Caltrans VA Team Guide and Report Guide - Third Edition, April 2003. The purpose of a V A study is to identify and evaluate alternative project solutions and provide recommendations to decision-makers. Scope of Work and Fee: T.Y. Lin (Support and Coordination including 2 meetings, 2 presentations to the team, a field review with the team, and a review of the VA report) $ 3,400.00 Value Management Strategies, Inc (Conduct, Prepare and Distribute VA, see attached scope and fee for details) $ 34,281.00 TOTAL $ 37,681.00 3550 Vine Street, Suite 120 I Riverside, California I T 951. 788.4688 I F 951.788.4988 I www.tylin.com 2008-60 ATTACHMENT "I" Mr. Robert Eisenbeisz, City of San Bernardino January 17, 2008 Page 2 of 2 It is assumed that the City will provide a suitable meeting room to conduct the study . We appreciate the opportunity to provide engineering services on this project. Please call if any questions should arise after reviewing this proposal. Very truly yours, T.Y. Lin International . /;,L1~~.>'c/;:/ 1/ . ____ //{// ! ' / Rodrigo Gonzalez, P.E. Project Manager Enclosures cc:File '. , 2008-60 ATTACHMENT "I" City of San Bernardino 1-215/University Parkway Interchange TASK ORDER - SCOPE OF SERVICES January 16,2007 Value Management Strategies, Inc. I. Project Description The Contractor shall assist with preparing and distributing a Value Analysis (V A) study of the project described below: 1-215 University Parkway, City of San Bernardino II. Team Authority and Coordination: VA Study to comply with NHS VE mandate and follow the Caltrans VA methodology as outlined in the Chapter 19, "Value Analysis" of the Project Development Procedures Manual (PDPM) and detailed in the Caltrans VA Team Guide and Report Guide - Third Editions, April 2003. V A studies identify and evaluate alternative project solutions and provide recommendations to decision-makers. Study Coordination: R. Terry Hays, Project Manager, Value Management Strategies, Inc. Anthony Roberts, District 8, Caltrans City of San Bernardino TY Lin III. Study Participants and Schedule The VA Study is to follow the activities as defined in the Caltrans VA Activity Chart. The list of VA Study participants will be developed by Caltrans. The study will be five days, in 2008. A pre-study meeting will be scheduled typically 30 days prior to to the start of the study to finalize the study organization. Once the Draft report has been reviewed the project stakeholders and implementation meeting will be conducted to resolve the disposition of the V A Alternatives presented in the report. IV. Period of Performance TY Lin shall provide the Contractor with written approval prior to commencement of any work. Work under this Task Order shall begin on a date TBD or upon final approval of this Task Order. Pre-study, data collection and dissemination shall begin on a date TBD. V. Scope of Services The required services are to lead a V A study of the above-described project. The scope of the work shall inClude but is not limited to the following: · Provide a qualified, independent Certified Value Specialist (CVS) team leader to lead a VA study in accordance with Caltrans value methodology. · Provide VA study documentation in accordance with the Caltrans VA Report Guide and this task order. P.ge 1 013 ~ '. 2008-60 ATTACHMENT "1" City of San Bernardino 1-215/University Parkway Interchange . Provide the following technical team members for the following disciplines: ~ None to be provided by VMS. . Conference rooms will be provided by TY Un or Caltrans. . Ensure that applicable data and correspondence, any other relevant information necessary for the VA study is collected, developed and distributed. . Facilitate V A Team Meetings. VI. VA Deliverables The V A Team Leaders are responsible for the following: . Leading pre-study meeting/so Attendance should include representatives Caltrans, TY Un, the Caltrans DV AC, project manager and key project development team staff, key outside project stakeholders (local transportation agencies, local government, and permitting agencies) and any known VA team members. . Develop in conjunction with Caltrans the draft V A study charter (Attachments A, B and C per the Caltrans Team Guide). . Complete the Preliminary VA Report with input/review of V A Team and technical reviewers in accordance with the VA Report Guide - Third Edition and with the following items: . A distribution list for the VA reports must be developed with the Project Manager. . Submit Preliminary VA Report; no more than 2-weeks following Initial VA Presentation, as specified in the report distribution list. . The preliminary report distribution will be electronic (pdt). Copies of the reports should be distributed to the V A team, key technical reviewers and the project stakeholders. . Coordinate with TY Un and Caltrans on the project stakeholders responses to the preliminary V A report and prepare for an implementation meeting to resolve the disposition of the V A alternatives, finalize the VA study reportables (costs, performance and value indices). . Submit Final VA Report as specified in Caltrans VA Report Guide - Third Edition. Report should be submitted no more than 3 weeks following VA Final Presentation. Final VA report will also be an electronic copy in PDF format of the entire report. VII. Reports and/or Meetings The Contractor shall submit progress reports, and meet with TY Un, as needed, to discuss progress on the study. The Contractor shall schedule and facilitate an implementation meeting at a date and time to be determined by the TY Un and Caltrans Project Manager. Page 2 oU VA Study Budget IWD PRESTUDY Program Manager Team Leader Clerical Support Project Coordinator Administrative Assistant VA Study Team leader VA Preliminary Report Team Leader Clerical Support Project Coordinator Administrative Assistant QA/QC 2008-60 ATTACHMENT "}" .HiI.msl. .I:fmu:a .BiWl ~ IlI1al 4 $268.56 $1,074.24 24 $190.00 $4,560.00 4 $64.81 $259.24 4 $113.26 $453.04 2 $72.03 $144.06 Total PRESTUDY $6,49O.SB 50 $190.00 $9,500.00 Total VA Study: $9,500.00 Hays TBD Combs Kramer Northrop TBD 24 $190.00 $4,560.00 24 $64.81 $1,555.44 2 $113.26 $226.52 2 $72.03 $144.06 16 $89.12 $1,425.92 Total SEGMENT Ja2 - VA Preliminary Report : TBD Combs Kramer Northrop Parker $7,9JJ.94 Implementation Meeting Team Leader TBD 12 $190.00 $2,280.00 Total SEGMENT 3 - Coordination and _tlng : $2,280.00 Final VA Report Team leader TBD 14 $190.00 $2,660.00 Clerical Support Combs 16 $64.81 $1,036.96 Project Coordinator Kramer 2 $113.26 $226.52 Administrative Assistant Northrop 2 $72.03 $144.06 QA/QC Parker 16 $89.12 $1,425.92 Total SEGMENT 3 - Final VA Report: $5,493.46 Labor SUbTotal: 531.&75.0. Other Direct Costs C.IItllYlGrv WI Numb.r .BiWl ~ IlI1al Airfare each 3 $500.00 $1,500.00 Airport Shuttle each 2 $90.00 $180.00 Meals and Incidentals Day 5 $40.00 $200.00 lod9ln9/Hotels Day 5 $130.00 $650.00 Parking Day 5 $15.00 $75.00 Personal Car MI 0 $0.505 $0.00 Total: $2,605.00 Miscellaneous Direct Costs Shipping Reproduction Conference Room Miscellaneous Supplies LS LS Day EA o o o o $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Misc. ODC: $0.00 ODC SubTotal: S2_litJ~.0IJ Total Task 0nNr: S34.2BtJ.OII Page 3 013