HomeMy WebLinkAbout2008-059
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RESOLUTION NO. ?OOR-~q
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO RATIFYING THE SUBMITTAL OF THE APPLICATION FOR
WASTE TIRE ENFORCEMENT GRANT FUNDS FROM THE CALIFORNIA
INTEGRATED WASTE MANAGEMENT BOARD.
WHEREAS, funds allocated are available from the California Integrated Waste
Management Board for grants to solid waste Local Enforcement Agencies (LEA) and
cities and counties with regulatory authority within the city and county government to
perform waste tire enforcement surveys and compliance activities at waste tire
facilities; and
WHEREAS, the City proposes to implement a Waste Tire Enforcement
Program that involves inspection and compliance activities of waste tire facilities,
haulers, tire dealers, and auto dismantlers that will reduce illegal stockpiling and
disposal of waste tires. The City has demonstrated it has sufficient staff resources,
technical expertise, and experience with similar projects to carry out the proposed
program;
WHEREAS, the grant application was submitted by the deadline date of
January 31,2008. The grant term is June 30, 2008 through June 30, 2009.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Submittal of an application to the California Integrated Waste
Management Board for a Waste Tire Enforcement Grant a copy of which is (attached
hereto as Exhibit "A") is hereby ratified. The City Manager of San Bernardino, or his
designee, is authorized to execute all necessary grant documents for the purposes of
administering grant funds and to implement and carry out the purposes specified in the
application.
III
February 13, 2008
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO RATIFYING THE SUBMITTAL OF THE APPLICATION FOR
WASTE TIRE ENFORCEMENT GRANT FUNDS FROM THE CALIFORNIA
INTEGRATED WASTE MANAGEMENT BOARD.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a ioint regular
meeting thereof, held on the
19th
day of Februarv
, 2008 by the
following vote, to wit:
Navs
Abstain
Absent
Council Members:
Aves
ESTRADA
-1L
BAXTER
x
BRINKER
x
DERRY
x
KELLEY
x
JOHNSON
-1L
MCCAMMACK
x
~h.~
City Clerk
c2..I sr-
day of
The foregoing resolution is hereby approved this
February
,2008.
Approved as to form:
;~
mes F. Penman, City Attorney
February 13. 2008
2
iDecember 2007
CALIFORNIA ENVIRONMENTAL PROTECTION AGENCY
Integrated Waste Management Board (CIWMB)
WASTE TIRE ENFORCMENT GRANT PROGRAM APPLICATION
15th Cycle - FISCAL YEAR (FY) 2007/08
ELIGIBLE APPLICANTS
An applicant must have 50 or more waste tire sites with Tire Program Identification (TPIO) Numbers in their
jurisdiction, and must be one of the following:
. A Local Enforcement Agency (LEA);
. An Environmental Health Agency;
. A Code Enforcement Agency; or,
. An existing Waste Tire Enforcement Grantee that was determined to be eligible under the eligibility
requirements of previous Grant cycles, received Grant funding, and has demonstrated satisfactory
performance as determined by CIWMB staff (also referred to as "grand-fathered Grantees").
Existing Joint Applicants-Applying city and county agencies that are under the jurisdiction of an existing
Waste Tire Enforcement Grantee or an LEA applying simultaneously for this Grant are not eligible unless the
city/county agency:
(I) Meets the eligibility requirements of this Grant;
(2) Notifies the existing Grantee and the CIWMB of its intent to apply;
(3) Meets with the existing Grantee and the CIWMB; and,
(4) Demonstrates complementary services are needed in their jurisdictions.
Based on the information provided by the applying agency, the CIWMB will determine whether the applicant
will qualify as an eligible Grant recipient.
Joint Applicants--Cities or counties may submit a regional Application with authorization from other cities
and/or counties participating in the regional Application. A regional lead jurisdiction must be designated for
regional programs to act on behalf of all participating jurisdictions. Each jurisdiction may submit only one
Grant Application. Therefore, if a jurisdiction submits an Application as part of a regional program, it cannot
apply individually or as part of another regional program.
ELIGIBLE ACTIVITIES
Eligible activities include investigating illegal tire disposal activities; performing inspections of waste tire
facilities; and, surveying tire dealers, auto dismantlers, tire haulers, and other points of waste tire generation
to ensure compliance with all applicable laws and regulations, including the new manifest system.
Inspections are to be followed up with appropriate compliance actions to ensure that operators are complying
with all tire facility regulations, including, but not limited to, storage standards, use of registered tire haulers,
and manifest requirements.
Program Changes and New Program Elements: (I) Conditionally allows Grantees to charge an hourly rate
that includes all operating costs and administrative overhead if an approved Cost Allocation Plan which
supports the hourly rate is submitted with the Grant Application; (2) Increases the cap for allowable
enforcement costs from 50% to 75% of inspections costs; and, (3) Conditionally allows for clean-ups of waste
tire sites with less than 500 tires per site.
AVAILABLE FUNDS
There is $6.75 million available for FY 2007/08. Also, the maximum Grants available for jurisdictions with
population in excess of 900,000 have been increased.
. Jurisdictions with populations equal to or less than 900,000 are eligible to receive up to $300,000;
. Jurisdictions with populations of 900,00 I to 1,999,999 are eligible to receive up to $450,000; and,
. Jurisdictions with populations of 2,000,000 or more are eligible to receive up to $600,000.
Program Change and New Program Elements: Removal of the 10% cap on administrative overhead costs,
an increase in enforcement cost cap and a conditional allowance for clean-up of waste tire sites with less than
500 tires per site. Please see Waste Tire Enforcement Grant Application Instruction, Section I, Grant
Program Overview and Guidelines, for a description of eligible and ineligible costs.
GRANT TERM
The term of the Grant begins when a Grantee receives formal notification from the CIWMB, referred to as the
"Notice to Proceed", indicating that it may incur funds and begin spending Grant funds on eligible activities.
The beginning date will be no earlier than June 30, 2008, and may be later based upon when the signed Grant
Agreement is returned. In all cases, all eligible expenditures must be completed by June 30, 2009.
APPLICATION DEADLINE & SUBMITTAL
Mailed Applications must be postmarked, if sent by U.S. Postal Service or commercial carrier, no later than
January 3 I, 2008. Hand delivered Applications must be received at the address listed below by 3 :00 p.m. on
January 3 1,2008. Faxed, e-mailed, and/or late Applications will not be accepted or considered for funding.
U.S. Postal Service: Commercial Carrier or Hand-Delivered:
California Integrated Waste Management Board California Environmental Protection Agency Building
ATIN: Tire Enforcement Assistance Grant Program California Integrated Waste Management Board
Financial Assistance Division, 9th Floor A TIN: Tire Enforcement Assistance Grant Program
Post Office Box 4025 Financial Assistance Division, 9th Floor
Sacramento, CA 95812-4025 1001 "I" Street
Sacramento, CA 95814
Applications sent by U.S. Postal Service or a commercial delivery service should be sent by a means that
allows for tracking by the sender and that provides an addressed and dated receipt. Failure to do so is at the
risk of the applicant and if delivery is delayed or the Application is lost by the Post Office or delivery service,
the burden is on the applicant to demonstrate timely mailing or delivery of the Application.
QUESTION-AND-ANSWER PROCESS
All questions must be received in writing by January 18, 2008, via e-mail toafernandlalciwmb.ca.gov. or via
mail to:
California Integrated Waste Management Board
Attention: Waste Tire Enforcement Grant Program
Financial Assistance Division, 9th Floor
Post Office Box 4025
Sacramento, CA 95812-4025
Questions and Answers (Q&A) will be posted periodically during the Q&A period on
http://www.ciwmb.ca.gov/TireslGrants/Enforcement.ltis the applicant's responsibility to check the website
regularly to ensure they are aware of all Program details. Similar or related questions may be grouped
together or reworded for clarity and responded to as one question. All questions and answers will be posted
on or about January 25, 2008, and are subject to updates.
I . I Applicatiou Materials Released
I December 2007 ' . Notice of Funds Available, Application, and Application Instructions
mailed and posted on the ClWMB web site.
I Question and Answer Period
. Questions must be submitted in writing no later than this date.
^'_...P__.. ._. ______ ...H._____ .*,__________ ......___n._...___
... .L.,l\J!.llIls",~r~",!II~e. p()st~~.I1()l~!er tI1~l1.t.\:1i~.!!~te. ... ..... ..... ............. ...........,
I Application Deadline
. Mailed Applications must be postmarked by this date.
. Hand delivered Applications must be received and date stamped by the
CIWMB or its agent by this date and time.
I Cycle Awarded
! . Board c().nsid.e.~.fu.l1ding recommendations and, if approved, awards Grants.
I approximately Mayor June , Cycle Begins
L20o.~.....___.._._........_...L~gllillt,l\gr~~\1l~l1t~lIck.llg~~.s~11~toQIliIl!e.e...:... ..........___...._.
I June 30, 2008 - June 30, 2009 I Grant Term ..~______..........__
IAugust.!.?L2092..___..___J..!':.ill.ll!.llep()a:t~!'inaJ!'lly\1l~nLI~1lq1l.~t Dell.i!Jill.e..... ... ..----..... "---1
i Prol!ram and Annlication Submittal Ouestions?
I Amalia Femandez afernandlalciwmb.ca.gov
, January 18, 2008
r j~i;u_ilii.i5 ;jo~of..': .
January 31, 2008 - 3:00 P.M.
approximately April 2008
(916) 341-6869 - phone (916) 319.7465 - fax
STATE OF CALIFORNIA CALIFORNIA INTEGRATED WASTE MANAGEMEN:r BOARD
GRANT APPLICATION FORM
CIWMB 243-TEA (New12/07)
WASTE TIRE ENFORCEMENT GRANT PROGRAM _15th Cycle (FY 2007/08)
lete and submit all sections.
11 APPLICANT' ORGANIZATION NAME (L1STLEADAGENCY, IFA REGIONAL PROGRAM):
City of San Bernardino
PARTICIPATING JURISDICTIONS (FOR REGIONAL PROGRAMS ONLY):
REQUESTED
GRANT
AMOUNT:
(ROUND AMOUNTS
TO THE NEAREST
WHOLE DOLLAR)
I
I
$32,835.00
MAILING ADDRESS:
Ii 300 North D Street, 4th Floor
'I
CITY:
San Bernardino
COUNTY: ZIP CODE:
San Bernardino 92418
PRIMARY CONTACT NAME:
PROJECT ADDRESS:
300 North D Street, 4th Floor
CITY:
San Bernardino
COUNTY:
San Bernardino
1
Ii
Ii
'I
AUTHORIZED DESIGNEE NAME: II
(IF APPUCABLE, AS AUTHORIZED IN LETTER OF II
AUTHORIZATION-LOA, SEE APPENDIX A FOR MORE INFO.) II
jl
i
I ZIP CODE:
,
I 92418
I: ADRIANNE ROGERS
::
II TITLE:
Ii Environmental Projects
Ii Specialist
II TELEPHONE NUMBER:
909 384-5549 ext. 3162
:1 FAX NUMBER:
SIGNATURE AUTHORITY NAME:
(AS AUTHORIZED IN RESOLUTION OR LETTER OF
COMMITMENT)
Fred Wilson
TITLE:
City Manager
Ken Fischer
TITLE:
Director of Public Services
TELEPHONE NUMBER:
TELEPHONE NUMBER:
909 384-5190
:: EMAll ADDRESS:
ii
II Raaers adl!ilsbcitv,ora Wilson f sbci
II INDICA1E WHICH TYPE OF ENTITY YOU ARE (CHECK ONLY ONE):
i: \/ CITY COUNTY - CITY-S.COUNTY
"
i~
Ii
,
EMAIL ADDRESS:
"
11
1!
"
.~1
II
"
!i
Ii
"
iI
i!
!i
LEGISLATIVE DISTRICT NUMBERS (TO FINO YOUR DISTRICT,
USE MAILING ADDRESS ABOVE AND GO TO www.ciwmb.ca.aov/ProfileslJuris/)
ASSEMBLY: SENATE:
FEDERAL TAX IDENTIFICATION NUMBER:
62
32
95-6000772
Entities that receive Grant fundingfrom CIWMB must comply with the principles of Environmental Justice,
which is defined as "the fair treatment of people of all races, cultures, and incomes with respect to the
development, adoption, implementation, and enforcement of environmental laws, regulations, and policies. ..
(Govt. CodeS65040.i2(e)). Public Resources Code SJi I 1O(a) broadly requires all boards, departments and
offices of the California Environmental Protection Agency to conduct their activities "that substantially affect
human health or the environment in a manner that ensures the fair treatment of people of all races, cultures,
and income levels, including minority populations and low-income populations of the state. ..
lOur organization will comply with these principles of Environmental Justice.
STATE OF CALIFORNIA
GRANT APPLICATION FORM
CIWMB 243- TEA (New12107)
CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD
Submit either an approved Resolution, valid up to five years. or letter of commitment with your ,
Application or the following acknowledgement. (If applicable. submit a current Letter of Authorization (LOA) for !
! / I An approved Resolution and, if applicable, LOA designating an additional authorized I
! I signatory is enclosed in the Application. I
'----7--[ ~:nai~~i:~di;,~irf.u~~~P::~~~:~i~~~3~:~;~:~a~~::~i~:~~l~:i~: ~!~~~;: ~~~: l
I this date, our Application will be disqualified.
""_~_______'_"__~'____'__'_ ..... ._. .____~_._...__._.__._..,..,.__,.____._.____ ... ..mo.. ......n_.___________ _.__.._______..__~__.,._
Note: See Application Instructions-Appendix A for Resolution and Letter of Authorization (LOA) information and example.
Rudy Umana
Adrianne Rogers
Solid Waste Manager
Environmental Projects
Specialist
(909) 384-5353 ex!. 7213
(909) 384-5549 ex!. 3162
Umana Ju@sbcity.org
rogers _ ad@sbcity.org
: Submit a new or updated list of Waste Tire Facilities, Haulers, Generators (TIre Dealers, Auto Dismantlers,
~"" End Users, etc.), an"d Illegal Tire Sites In yourjurlsdictlon. To obtain this information, visit I
, I httD://www.clwmb.ca.aov/Tlres/TPID/Search.asD
, '
, .
i _ i A completed list is attached to the Application. J
[,'.....m_..mm..._..._.___...__...........___n_____..__....1..__...._______._n.n.n_______.n................_........___n_________.............._.............___._.n___n____.n___._n............................_._n.n._____~_....__.._..._...___.__.._n.n.n.____..__n.__......_..m_____n..n__________..__.....................________n.n.n__.__..__..............--.----...--
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.STATE OF CALIFORNIA
GRANT APPLICATION FORM
CIWMB 243- TEA (New12/07)
CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD
:_L
A Cost Allocation Plan is attached to the Application.
A completed Budget Worksheet (Excel spreadsheet) is attached to the Application.
,
--- j
Note: See Application Jnstructions~Appendix C for Cost Allocation Plan and Budget Worksheet Guidelines.
./
A resolution from each participating jurisdiction authorizing the lead applicant to act on its
behalf as both Applicant and Grant Administrator (entity that implements the Grant
Program) is attached to the Application.
._._.._____._._~___.~__n ~._-----.~------._..
An authorization letter from the County Administrator/City Manager from each
participating jurisdiction stating that the jurisdiction wants to participate in the regional
program and authorizing the lead applicant to act on its behalf as both Applicant and Grant
Administrator is attached to the Application.
A copy of a Memorandum of Understanding specifically for this Grant from each
participating jurisdiction authorizing the lead applicant to act on behalf of the jurisdiction
both as Applicant and Grant Administrator is attached to the Application.
Certification: I declare, under penalty of perjury, under the laws of the State of California, that all
information submitted for CIWMB's consideration for award of Grant funds is true and accurate to the
best of my knowledge.
, if "'. , .
lx_ .....i{.~.fui:.~J i';~"'("
i Signature Authority I Authorized Designee
! (as authorized in Resolution, Letter a/Commitment. or Letter of Authorization-
! LOA)
. "2" .". .,r"
-'-""-w :;,~,_:f\.,
,.,:tif'~"""-:'"t
Date
i Print Name
Print Title
Waste Tire Enforcement Grant ProQram. 15~ Cvcle (FV 2007108)
7
'"~ .
-
Task 1 -lnsDections I NOV Compliance IRe-Inspection
Number of
Number of Sites, Hourly Hours per Inspections per
Haulers or Follow-Uos Wane Ins"",ction Site Total
Routine Insoections
Sites with 1-500 Tires 65 $25.00 2 1 $3.250
Sites with >500 tires 1 $25.00 4 1 $100
Haulers 14 $25.00 1 1 $350
r otal " OT 51tes 0
Haulers 80
Re-inspections
NOV Follow-ups 80 . $25.00 1 2 $4.000
Sub Total - Routine Inspections & NOV Follow-Ups $7,700
IKelerra.s inSpections $770
(10% of Subtotal)
Total Costfor Task 1 $8,470
Waste Tire Enforcement Grant Program. Fiscal Year 2007-08. TEA 15
Budget Worksheet of Program Costs (including Administrative Overhead)
Appendix C
BOld, Blue, Italic numbers indicate maximum hours or numbers allowed by the grant.
Task 2 - Surveillance I Enforcement I Case DeveloDment
Description of Activities Hourlv Walle Hours Total
Surveillance I
Field Investigations Investigation of new waste tire
and Follow-up Denerators $25 40 $1.000
Complaints I Referrals Investioate comolaintsl referrals $25 20 $500
CHP/Local Police
Checkpoints or Stinas $25 10 $250
Other IIleaal dumoina and survev activities $25 84 $2.100
Enforcement I
Case Developmen I nsoections with violations $25 15 $375
uthe :j):.!5 $0
Total Cost for Task 2 (Cannot Exceed 75% of Total Cost for Task 1 $4,225
Task 3 - Community Ilndustrv Education
Description of Hourly .
Activities Waae Hours Material Cost Total
Print and mail updated
Media Materials brochures to businesses $250.00 $250
Presentations to
Presentations to businesses and code
Industry compliance officers. $25.00 100 $2,500
Ulner $0
Total Cost for Task 3 $2,750
Page 1 of 3
.~
Task 4 - Grantee Trainina
Hourly Maximum
Number of Staff Wage Hours Per
Attendlna Trainlna IRate Staff Davs of Event Total
Mandatorv Training
Round Tables 2 $25.00 8 3 $1,200
Conference 2 $25.00 8 3 $1,200
CIWMB Field Trainin, 2 $25.00 8 4 $1,600
Conference Cost 2 $400.00 1 1 $800
Lodging for 2 for 7days
@ $110 a night and per
dium of $15 per day for
Lodging and Per diem 1 0 days $1,840
Other Training
$0
$0
Total Cost for Task 4 $6,640
Waste Tire Enforcement Grant Program, Fiscal Year 2007-08, TEA 15
Budget Worksheet of Program Costs (including Administrative Overhead)
Appendix C
Bold, Blue, Italic numbers indIcate maximum hours or numbers allowed by the grant
Task 5 - Report Writina
Description of Hourly
Activities Wage Hours Number Total
MAXIMUM hours allowed er reDort $25.00 30
Progress Report $25.00 14 1 $35~
Final Reports $25.00 16 1 $400
Ulner $01
Total Cost for Task 5 $7501
Bold, Blue, ItalIC numbers indIcate maximum hours or numbers allowed by the grant.
Task 6 - Eauipment
Description of
Activities Quantitv Cost Material Cost Total
Field Equipment $0
Health and Safety Gear $0
Computers, Service and $0
Accessories
Other $01
Total Cost for Task 6 $01
Task 7 - Transportation
I Description of
Activities Miles Cost per Mile Material Cost Total
MAXIMUM Lease/Purchase Cost of a Car $25,000.00
Lease or purchase I $0
MAXIMUM Mileage Costs is $0.485 per mile, or the CountylCit~ rate, whichever is less
County car or rental I I I $0
IMalntenance I I I $0
I Total Cost for Task 7 $0
Bold, Blue, Italic numbers indicate maximum hours or numbers allowed by the grant.
Page 2 of 3
<,."
Task 8 - Clean ups
Site !;Iean up
Estimated Cost based Lesser of
Description of # of Tires upon Est # of Column E or
Site NamelLocation Activities . at the Site Cost Der Tire Tires at Site $5,000
Site MAXIMUM of $10 per tire up to a maximum of $5,000 per site.
Task MAXIMUM of $25,000 or 10% of arant awarded, whichever is areater
I/Iegal dumping
Right of Wav Crew cleanup 300 $10 $3,000 $3,000
I/Iegal dumping
Right of Way Crew cleanup 200 $10 $2,000 $2,000
I/Iegal dumping
Right of Way Crew cleanup 200 $10 $2,000 $2,000
I/Iegal dumping
Right of Way Crew cleanup 200 $10 $2,000 $2,000
I/Iegal dumping
Right of Way Crew cleanup 100 $10 $1,000 $1,000
Total Cost for Task 8 - Clean up Costs $10,000
Waste Tire Enforcement Grant Program, Fiscal Year 2007-08, TEA 15
Budget Worksheet of Program Costs (including Administrative Overhead)
Appendix C
Bold, Blue, Italic numbers indicate maximum hours or numbers allowed by the grant.
Total Grant Reauest
Total Cost for Task 1 $8,470
Total Cost for Task 2 $4,225
Total Cost for Task 3 $2,750
Total Cost for Task 4 $6,640
Total Cost for Task 5 $750
Total Cost for Task 6 $0
Total Cost for Task 7 $0
Total Cost for Task 8 $10,000
. Total Grant Reauest $32,835
Page 3 of 3
~.
APPLICATION CHECKLIST
The Application Checklist is provided for your convenience. You are responsible for completing and submitting all
forms, including any additional forms and information required by the Waste Tire Enforcement Grant Program, by
the a licable due date.
Appropriate boxes are completed on the Grant Application Form (CIWMB 243-TEA).
Signed, printed name, title, and dated by Signature Authority / Authorized Designee
(as authorized in your Resolution, Letter of Commitment, or Letter of Authorization-LOA).
Submit either an approved Resolution, valid up to 5 years, or Letter of Commitment with your
Application or acknowledge one will be sent by February 29, 2008.
If applicable, also submit a Letter of Authorization (LOA) for signature designee.
Check appropriate box.
Submit a new or updated list of waste tire facilities, haulers, generators (tire dealers, auto dismantlers,
end users, etc.), and illegal tire sites in your jurisdiction. (To obtain this information, visit
hno://www.ciwmb.ca.l!.ov/TireslTPID/Search.asD) Provide a list of sites in the categories listed and
include company names and addresses for businesses and nearest locations for illegal tire disposal sites.
Waste Tire Enforcement Grant PrOQram. 15~ Cycle (FY 2007/08)
8
CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD
,STATE OF CALIFORNIA
GRANT APPLICATION FORM
CIWMB 243- TEA (New12/07)
Copies: One Application with original signature (blue ink preferred), and three (3) copies.
Paper: 8Y, X II, printed double-sided, single spaced, on 100% post consumer fiber, and numbered
consecutively.
Stapled, not bound: upper left-hand comer.
Font: Comparable to 12 pt. Times New Roman.'
Addressed to the appropriate mailing address ofthe CIWMB.