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HomeMy WebLinkAbout13-Personnel ~~._e_",. . , , CITY OF SAN BERNOIDINO - REQUEST FQt COUNCIL ACTION From: Barbara Dillon, Director .Su~j . police Services Administrator(U)- REC'D. - AOKIN. eafFpew Classification for police Department (Revised) Dept: Personnel ,.~, A"" (:J, j-j, -I; p~ 3: 37 Date: April 4, 1991 Synopsis of Previous Council action: This item was approved by the Council Personnel Committee on 4-4~91. Recommended motion: 1. That the classification of police Services Administrator(U) be established with the salary set at Range 4429 - $3768 - $4580. 2. That the Personnel Department update Resolution 6413, Section 14, and Resolution 6433. A4-1./'H?h?) O. V).,///i/l) Signature Contect person: Barbara Dillon Phone: 5493 Supporting dete atteched: Yes Ward: FUNDING REQUIREMENTS: Amount: $11,298 Source: (Acct. No.! 001-220-52020 (Acct. DescriDtion)Services - Salaries Permanent Full-time Finance: (L,..W D,- - Council Notes: Aaenda Item No.--1 ~ _oocooooo , '. C'ITV OF SAN BERNQDINO - REQUEST .at COUNCIL ACTION STAFF REPORT Wayne Harp, Assistant Chief of pOlice, requested the establishment of a new classification entitled Police Services Administrator (Attachment "A"). This position will manage and administer activities of non-sworn personnel within the services division and will perform similar functions currently performed by a police Lieutenant. // Establishment of this classification is consistent with the police Department's plans to civilianize functions which do not require the abilities of a sw~rn peace officer. ~IC'" The attached job descriptionW describes the duties to be performed by the police services Administrator (Attachment liB") . : X 13/1r#'/'- ""/J ('j,PI. ,'I-{I '~/),.'?t-l '"''r' ~\~' c ' \. .' (The Y"~olice services Administrator would be an unclassified ~anagement position and the salary range would be set at Range 4429, $3768 to $4580 per month~This would be 29% above the police Records Manager, who would report to the police services Administrator. The annual compensation for police services Administrator, including 36% for fringe benefits, is $67,793 at step 3 and $74,746 at step 5. The cost for this position for the remainder of this fiscal year (May thru June) is $11.298 at step 3. In order to help offset the costs of this position, The police Department will transfer two (2) police Record Clerk I positions from the General Fund and put them in the Assessment District. The annual compensation for two (2) police Record Clerk I's is $54,297 at Step 3, including 31% for fringe benefits. At the April 4, 1991 meeting, the council Personnel committee approved the request to establish the salary for the Police services Administrator classification at Range 4429, $3768 $4580/ month and to establish one position in the police Department. MEMO: 9104-180lA ~" ~ -" ~ITY OF SArAE~NARDINO-. ~ Q.EMORAN~~M To . From Wayne Harp /,) Barbara Dillon, Director of Personnel Assistant Cnief Subject Date Nonsworn Police Manager February 25, 1991 Approved Date Attached is a staff study, proposed table of organization, and a job description for the new nonsworn police management fosition. These are the additional documents I promised to make availab e to your department. Based upon our earl ier conversations, it is my understanding that your department will now be able to proceed with creating this new job position, . assigning a salary to it, and conducting the recruitment for the position. Please call upon me if you need any additional information. cgr Attachment c_.-: ./~ . r~:.. c. r....::. ~ . - -- , . :....;. PRIDE -I "-IN PRO~ESS ~L_""'" '''0'' 'C'ITY OF SANOERNARDINO chief RObbins, To via chain Staff Study - Subject Police Services - O1EMORANDUM , Lt. Wes Farmer ~- From ['tf!- P Administrator D Feb. 12, 1991 ate Date -2 PROBLBM The police Department's "S-Year" plan calls for the civilianiza- tion of a portion of the services division. This requires the addition of a civilian administrator. There is currently no organizational chart or job description which accommodates this requirement. RECOMMENDATIONS I recommend the adoption by the Civil Service Board (after appro- priate departmental and city review) of the attached job descrip- tion for a new position tentatively titled, "police Services Administrator." I also recommend revision of the Crime Analyst and Records Manager job description to delete references under "Organizational Relationships" to supervision by a police lieuten- ant or police supervisory class. FINDINGS The police department developed a "S-year" plan during the late 1980's. That plan called for a portion of the department to be "civilianized." That is, those functions which did not require the knowledge, skills and abilities of a sworn peace officer (and the higher costs associated with that position) were to be con- verted to a "non-sworn" or "civilian" job position. Approval has been received from the city administrator's office to proceed with a portion of that plan. (The position to be filled will be that of an administrator. This (person will report directly to the Asst. Chief of police and as such will have equivalent responsibility as the police sworn administrators. The scope of responsibilities for this position .. will include the following areas: police records/transcription \ bureau, crime analysis, and budget/payroll. The choice of the word "Administrator" is intentional. It is intended that this job will have the commensurate authority, responsibility and status as that of the current police adminis- trators. Additionally, it is intended to reflect the higher scope of responsibility and delineate between this position and the position of records manaaer. This position should also be paid at a rate that reflects the higher responsibilities and at a minimum should be S-lO% above the PRIDE ~ ~7ESS ( ," " - . . o o To: Chief RObbins, via chain From: Lt. Faraer subject: Staff study - police Services Adainistrator Feb. 7, 1991 highest paid civilian position within the police department (currently the Police Communications operations Supervisor [Chief Dispatcher)). ACTION PAPERS None. Appropriate action papers to facilitate the change will be filed by city personnel and/or civil service. APPENDICES Appendix '1: Proposed new organizational chart. 2 , . ~'" "ppendiX #1 I I .. !l . !l M . I M ~ . ~ .. ~ . M .. . . II 0 II .. . . u .. M .. ; .. .. u o .. Ie . .. ~ o .. = Mil .. 0 6 S M M o .. .. n . . .. M .. .. . .. M . .. .. .. . 0 .. .. III .. .d I I o POQE SERVICES ADMINISTRATOR Co ATrACBMENT "B" DESCRIPTION Under direction, performs a variety of administrative and professional staff work; manages, and administers activities of non-sworn personnel within the services division of the police department which may include police records, community programs, police communications, budget, payroll, crime analysis and personnel and training: coordinates activities, programs and procedures within those respective areas: collects and analyzes information on projects, services and operational functions: and performs related work as required. REPRESENTATIVE DUTIES organizes and carries out a variety of administrative support functions to include special procedures and operational analysis projects; serves as a project manager, scheduling, monitoring, controlling and reporting on assigned projects; maintains fiscal integrity and control of the police department's budget and payroll in coordination with appropriate city departments: supervises technical, managerial and clerical personnel: develops, plans and implements productivity and motivational improvement or development programs for subordinate employees: attends meetings on behalf of department head: develops and monitors department and project budgets: prepares financial analyses and reports: prepares reports and correspondence on a wide range of subjects: develops pOlicies, work rules, systems, manuals and procedures related to special assignment and general administration of assigned areas; develops short and long range space, equipment, personnel and storage requirements: investigates and responds to complaints; coordinates arrangements for meetings, preparing agendas and notices, establishing schedules and deadlines, preparing minutes and completing assigned follow-up: makes or assists in making oral presentations with appropriate visual aids: interviews applicants and recommends action on appointments, promotions, and transfers; trains employees in department policies and procedures: supervises purchasing, payroll activities and personnel records within each of the areas of responsibility; prepares, submits, coordinates and administers grant programs and applications; communicates with the public and employees on procedure revisions; communicates as required with federal, state, county and other related local agencies on matters of funding and City and departmental compliance with applicable standards; drives a city vehicle: operates a computer terminal; is familiar with computer database systems and has the ability to critique and supervise the work of database managers. MINIMUM OUALIFICATIONS A Bachelor's degree in business or public administration, or a closely related field, and two years of professional-level Page 1 of 2 " experience perfo4:)ng as an administrato~ supervisor or manager. Experience in managing or administ~ing a records bureau, crime analysis unit, and/or budget/payroll functions is desirable. Must possess a valid California Class "C" Driver's License. GENERAL OUALIFICATIONS Knowledae of: Principles and practices of administration, related to records, financial, and personnel management: Modern office methods, procedures and equipment: preparation of business correspondence and reports, filing and standard office equipment operation: Basic principles of law enforcement administrative functions: Correct English usage, spelling grammar and punctuation: LaWS, City ordinances, procedures and other regulations gov- erning the department or area of assigned responsibility: Principles of supervision and training: Business mathematics, and methods of statistical analysis: Budget preparation and administration: and Basic principles of computer database management. Abilitv to: Perform difficult and responsible administrative staff work with minimal direction: Set up and maintain records keeping systems: Plan, organize and supervise employees including clerical crime analysis staff: Deal comprehensively with inquiries or complaints and make clear explanations of procedures and regulations: Prepare departmental budget, collecting data, conducting studies and writing supporting reports: communicate effectively orally and in written form: Operate a vehicle observing legal and defensive driving practices: Understand and carry out oral and written instructions: Establish and maintain effective relationships with sworn law enforcement personnel, peers in other agencies and others contacted in the course of work. and complex filing and record the staff, work of bureau specialized managers and ORGANIZATIONAL RELATIONSHIPS The class of police services Administrator is an unclassified non-sworn administrative level management class. Incumbent manages and administers a non-sworn police division. supervi- sion is exercised over non-sworn unit managers and other staff assigned to the division. supervision is received from the Assistant Chief of police or the Chief of police. APPROVED: .A9A../.".n~/?) t'?J ,))J/JhV DATE: DIRECTOR OF PERSONNEL ~/..z~/9 / JD:10615 3-28-91 bjw Page 2 of 2