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ciTY OF SAN BERNOIDINO - REQUEST FO:I COUNCIL ACTION
From: Barbara Dillon
Subject: Establishment of New Classification -
Telecommunications Representative
Dept: Personnel
Date: April 4, 1991
Synopsis of Previous Council ection:
This item was approved by the Council Personnel Committee on 3-14-91.
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Recommended motion:
1. That the classification of Telecommunications Representative be established
with the salary set at Range 1263 - $1647 - $2001.
2. That the Personnel Department update Resolution 6413, Section 10, and
Resolution 6433.
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Signature
Contact person:
lhn-b.ATJlI Di 11 nn
Phone: 'lR4-~4q'l
Supporting data attached:
VPA Ward:
FUNDING REQUIREMENTS:
Amount: ~7R"t.
Source: (Acct. No.)
107-105-52020
(Acct. DescriPtionl Cable T. V. Fund - Salaries Permanent Full-timE
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Finance: ,~D~
Council Notes:
Aaenda Item No.-l ~
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CiTY OF SAN BERNODINO - REQUEST F()I COUNCIL ACTION
STAFF REPORT
Per the request of Dean Gray, Director of Telecommunications,
(Attachment "A"), the classification of Telecommunications
Representative is being established in order to more
effectively meet the needs of the Department, as it continues
to expand its functions. The attached job description
(Attachment "B") fully describes the duties of this position.
The salary for Telecommunications Representative is being
established at Range 1263, $1647-$1729-$1815-$1906-$2001 per
month.
The annual salary for Telecommunications Representative is
$31,456 including 31% for fringe benefits, based on top step.
The cost for the remainder of Fiscal Year 1990-91 is $7,864
based on the three (3) remaining months (April through June).
In order to offset a portion of the cost for this new
position, the Telecommunications Division will be underfill-
ing the currently vacant position of Typist Clerk III, with a
Typist Clerk II.
At their March 21, 1991 meeting the council Personnel
Committee approved this request to establish one position of
Telecommunications Representative in the Telecommunications
Division and set the salary at Range 1263.
"9102-1803A"
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CITY OF SA~ BERNARDINO
. .'. - /lT1ACH~ENT "/I"
..9 MEMORANDUM
To
Barbara Dillon, Director of Personnel From Dean Gray
Director of Telecommunications
Justification for TelecOllll1Unications Rl!ptrWsentative Date February 19, 1991
Position
Subject
Approved
vk Date
Since its inception in 1986, the Telecamunicationa Division hall
experienced continued and rapid growth in service requirements to
residents and City Departments alike. From a single office operation,
the Division hall expanded to include a separate channel origination
area, a remote production facility and a COllIIUlicationa lIIllintenance
shop, as well as console operation on 6th floor, City Hall.
Along with the expanded work sites, workload has expanded in each
of the Division's six IIIlljor functional areas: telephone support, progrllllllling
(2 chaMels will be added before the end of this year), production,
cOllll'Ullications maintenance, consumer protection, and administration.
Permanent full-time positions have remained at the July 1988 level
with one Director, four mid-managers, a Typist Clerk III, a Typist
Clerk II, and 14-19 parttime assistants and interns to provide production
and progrllllllling support. Two Electronica Technicians were added to
staff October, 1990.
In order to adequately staff the Division's 1IU1tiple facilities and
to provide the operational support required to c:onplete workload in
a timely manner, we request that your Department develop a job description
for a fulltime clerical position, and that the description be forwarded
to the City Mninistrator.
Please contact I1rf office if you need additional detail.
PRIDE ~
t:.;~SS
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TELECOMMUNICATIONS
AOCHMENT
REPRESENTATIVE
liB"
DESCRIPTION
Under general supervision, performs varied, responsible
clerical work including word processing and data entry; has
functional responsibility for Division records including, but
not limited to, personnel, financial and inventory records,
which may involve supervision of a small clerical staff;
provides service and assistance to the general public; and
performs related work as required.
REPRESENTATIVE DUTIES
Performs varied, specialized clerical duties pertaining to
personnel, financial, and inventory recordkeeping; provides
information and service in person and by telephone; records
or enters data into a computer terminal and/or other
electronic device; furnishes information and answers
inquiries related to cable service, internal phone system,
access television programming/production, communications
maintenance; maintains personnel, financial, and inventory
records; compiles and prepares periodic and special reports
as directed; verifies payroll; types or keys letters, memos,
forms, reports and other documents; and provides backup for
city console operation.
MINIMUM OUALIFICATIONS
Graduation from high school or GED; and 2 years of intermed-
iate level clerical experience, or 1 year as a Typist Clerk
III or equivalent. Typing Speed of 50 wpm required.
NOTE: possession of a certificate in word processing may be
required by completion of prObationary period.
Must possess a valid California Class "C" driver's license.
GENERAL OUALIFlCATIONS
Knowledae of:
Modern office equipment and procedures;
English usage, spelling, grammar and punctuation;
Bookkeeping procedures;
Computer terminal, word processing and data entry methods;
Basic public relations techniques;
Telephone and FAX equipment use;
Filing systems and inventory management practices:
Principles of supervision.
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Abilitv to:
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Maintain confidentiality in personnel and financial matters;
Maintain and modify filing systems;
Operate a computer terminal or other computing device ac-
curately and efficiently;
Read, understand and apply moderately difficult materials;
Perform clerical and recordkeeping work of above average
difficulty with a high degree of attention to detail and
accuracy, noting discrepancies in source documents and
detecting clerical errors;
Understand and carry out oral and written instructions;
Establish and maintain effective relationships with those
contacted in the course of work;
Schedule and coordinate a variety of projects as directed;
Write in a clear, comprehensive manner;
Spell correctly; and
Operate and safely drive a vehicle.
ORGANIZATIONAL RELATIONSHIPS
The Telecommunications Representative is a working general
unit position in the Telecommunications Division that
performs work under the direction of the Director of
Telecommunications, Administrative Operations Supervisor II,
or designated staff.
APPROVED: .A--/..;M,h?) r7 ,..~,/:/MzJ CSB APPROVED MQs: 3/26/91
DIRECTOR OF PERSONNEL
JD: 30212
3-11-91 bjw
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