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HomeMy WebLinkAbout24-Parks and Rec -. CITY' OF SAN BERNOblNO - REQUEST FO COUNCIL ACTION Dept: ANNIE F. RAMOS, DIRECTOR PARKS, RECREATION & COMMUNITY SERVICES MARCH 12, 1991 Subject: ADOPT A RESOLUTION AUTHORIZING THE PREPARATION AND EXECUTION OF APPLICATIONS AND AGREEMENTS FOR SAN BERNARDINO COUNTY COMMUNITY SERVICES FOOD DISTRIBUTION PROGRAM AT DELMANN HEIGHTS COMMUNITY CENTEt AND SENIOR CITIZENS SERVICE CENTER. From: Date: Synopsis of Previous Council ection: Similar resolutions have been approved for the past ten (10) years. Recommended motion: Adopt the Resolution. a~ 1~ ~~- Signature Contact person: John A. Kramer Phone: 5031 Supporting d8t8 8tt8Ched:Staff Report. Reso 1 ut i on & Aareement Ward: NI A FUNDING REQUIREMENTS: Amount: No CUy Funds Involved Source: (Acct. No.) (Acct. Description) Finance: Council Notes: Agenda Item No ~ l.( 75.0262 . H CiTY OF SAN BERNAl NO - REQUEST FcC) COUNCIL ACTION STAFF REPORT ADOPT A RESOLUTION AUTHORIZING THE PREPARATION AND EXECUTION OF APPLICATIONS AND AGREEMENTS FOR SAN BERNARDINO COUNTY COMMUNITY SERVICES FOOD DISTRIBUTION PROGRAM AT DELMANN HEIGHTS COMMUNITY CENTER AND SENIOR CITIZENS SERVICE CENTER. Delmann Heights community Center has been used as a commo- dities site for approximately ten years. commodities are provided to 400 households monthly through this progra~. Qualified households must meet the federal low income cr~- teria and be located in ZIP code areas of 92405 or 92407. The Senior citizens service Center has served as a site for approximatelY eight years. Commodities are provided for 1,010 households and principal patrons are senior citizens from all zip codes. commodities provided by the program are furnished to approximately 50 individual residencies, and several senior group residencies such as Beautiful Light Inn, st. Bernardine's Plaza, pioneer Park Plaza and Arrowhead vista. This program requires a minimum of staff time and utilizes volunteers. Approval is recommended. (STAFFRE:FOODDIS) 3/12/91 75.0264 !it. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 o o RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PREPARATION AND EXECUTION OF APPLICATIONS AND AGREEMENTS FOR SAN BERNARDINO COUNTY COMMUNITY SERVICES FOOD DISTRIBUTION PROGRAM AT DE~ HEIGHTS COMMUNITY CENTER AND SENIOR CITIZENS SERVICE CENTER. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Director of Parks, Recreation and Community Services is hereby authorized and directed to prepare, execute and submit an application and agreement for Bernardino community Services Food San County Distribution Program at Delmann Heights Community Center and Senior Citizens service Center, a copy of which documents are attached hereto, marked Exhibit "A" and incorporated herein by reference. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of 1990 by the following , vote, to wit: COUNCIL MEMBERS: AYES NAYS ABSTAIN ESTRADA REILLY FLORES MAUDSLEY MINOR POPE-LUDLAM MILLER city Clerk 3/12/91 -1- '. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 o o RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PREPARATION AND EXECUTION OF APPLICATIONS AND AGREEMENTS FOR SAN BERNARDINO COUNTY COMMUNITY SERVICES FOOD DISTRIBUTION PROGRAM AT DELMANN HEIGHTS COMMUNITY CENTER AND SENIOR CITIZENS SERVICE CENTER. The foregoing resolution is hereby approved this day of , 1991. w. R. Holcomb, Mayor city of San Bernardino Approved as to form and legal content: James F. Penman City Attorney /), B i !"" ? (- y: "Jr/ --1 1_,"" Ii '-'1";Y'."':, /;' (J (RESO:FOODDIST) 3/12/91 -2- . . .. o Application 0 To Distribute U.S.D.A. ('0 ..... .ili ties (Type or print) A. ~licant Information: 1. Name of Agency: Parks, Recreation and Community Services Dept. 3. Contact Person: Andrew G. Brown Zip 92410 Phone: (714) 384-5417 2. Address: 547 North Sierra Wav 4. Title: Center Manaaer II Delmann HeiQhts Community Center 5. Applicant is: A. Goverrunent Agency..!.- B. Private/Public Non-Profit _ Liability Insurance Carrier City Self Insured 6. ~ax Exempt i B. Program Information: 1. Provide a concise description of your agency/program and attach a brochure or fact sheet if available. Community Center offers an array of programs and events that include Headstart, Pre-School, Senior Nutrition, Youth Sports, W.I.C., Teen Club and Special Events. 2. How many households do you plan to serve with the U.S.D.A comnodities? 400 3. What days and hours will you distribute the comnodities? 4th Monday each month 4. Specific geographic area that will be served: Zip codes 92405. 92407 5. Who is currently eligible for your services? Low income, resident senior citizens C. Storage Pacilities. 'lransportation and SqI.ipn-lt: Refrigerator: Freezer: Yes _ No ..L Give dimensions: Dry Storage Area: 1. Does your agency have storage facilities? 2. Do you have adequate transportation to pick up the comnodities? City vehicle Describe: 3. Nuutler of tables 14 Number of Chairs 200 D. Personnel: 1. Number of paid staff and volunteers that will assist with the distributions. A. Paid Staff 1 B. Volunteers 6 Return to : San Bernardino County Food Bank Attn: Berman PeI'Ia 255 East Drake, Bldg. D San Bernardino, CA 92408 HP/ff 12-17-90 - . . ~ o o SAN BERNARDINO COUNTY FOOD BANK Agreement For The Distribution of USDA Commodities 1. Distribution site (DS) agrees to define the specific geographical area serviced to prevent duplication. Geographical area may be defined by street boundaries, zip codes, and/or city served. 2. DS will insure that proper storage will be provided for dry, re- frigerated and frozen commodities as indicated on the containers of each commodity until distributed and that commodities will be distributed as soon as possible to ensure greatest possible fresh- ness and palatability. 3. DS will insure that commodities provided under this agreement will be made available only to those eligible persons as defined by the most recent eligiblity guidelines and in accordance with the distri- bution rates established by the State Department of social Services (SDSS). (See Exhibit A). 4. DS will verify recipient income eligibility by requesting to see current evidence of eligibility in another public assistance pro- gram (i.e., paycheck stubs, tax forms, etc.), or by self-certification that recipient meets the income guidelines; and in all cases will require each recipient to sign the eligibility certification form. (See Exibit B). 5. DS will insure that USDA surplus food received for distribution shall not be sold, exchanged, bartered or transfered for money, services, or other products. 6. DS will insure that under no circumstances shall recipients be re- quired to make any payments, in money, materials, or services for, or in connection with the receipt of donated foods, nor shall volun- tary contributions be solicited in connection with the receipt of donated foods for any purpose. Service will be on a first come, first served bases and in a fair, equitable and nondiscriminating manner. 7. DS understands and acknowleges that the distribution of USDA surplus food commodities shall not be used for political purposes, and in connection therewith specifically agrees that any commodities distri- buted under this agreement will not be wrapped or packaged in, or distributed with any material containing the names or identification. of any individual elected official, candidate for office, or political party. 8. DS agrees to promptly investigate all reports of misuse of donated food within their distribution area and to provide pertinent infor- mation to the San Bernardino County Food Bank. _-,e . . .. o o Con't DS Agreement Page 2 of 3 9. DS agrees to keep an inventory of commodities showing what is on hand, received, distributed and/or returned to the EFO. A summary report shall be submitted to the San Bernardino County Food Bank by the 5th day immediately after a distribution detailing the number of individuals served, the number of units of each commodity dis- tributed and the number of units of each commodity remaining. (See Exhibit C). 10. DS by signing this agreement verifies that it is either a government agency, or a private/public non-profit entity with tax-exempt status. 11. DS will not reallocate their food allotments to any other agency. If the DS is unable to distribute the USDA food allocated, the San Ber- nardino County Food Bank reserves the right to revoke the allocation and redistribute the food. 12. DS agrees that all USDA distributions will be open and publicized for all eligible recipients within the designated service area. 13. DS agrees to tranport USDA Commodities in vehicles and under con- ditions that provide for safe vehicle operation and prevention of spoliage. 14. DS agrees that no damaged or spoiled food shall be distributed. Any such food must be returned to the San Bernardino County Food Bank. 15. The Agency agrees to indemnify, defend and hold harmless the County, its agents, officers and employees from and against any and all lia- bility, expense, including defense costs, legal fees and claims for damage of any nature. 16. Upon approval of this agreement by the Community Services Department it will continue year to year unless it is terminated by either party. The DS or the San Bernardino County Food Bank may terminate this agreement by giving thirty (30) days advance notice in writing to the other party. 17. The San Bernardino County Food Bank reserves the right to monitor DS distributions, as required by the State Department of Social' Services. 18. DS agrees to post fliers at strategic locations within the DS dis- tributing area, e.g., supermarkets, post office, shopping malls, bulletin boards, etc., or use a public service announcement to en- sure that all eligible participants are advised of distribution times and locations. The sites used for distributions must be accessible to the general public. 19. Allocations of USDA Commodities for distribution will be based on the number of households and persons served in previous distributions by the DS. Additional commodities may be allocated (if available) with a written request and justification submitted two (2) weeks prior to a distribution. '. ." o o Con't DS Agreement Page 3 of 3 The San Bernardino County Food Bank is administered by the Community Services Department of San Bernardino County. The undersigned Non-profit Agency agrees to comply with the aforemen- tioned revised conditions for the distribution of USDA Surplus Com- modities. CITY OF SAN BERNARDINO PARKS. RECREATION AND COMMUNITY SERVICES DEPARTMENT Legal Name of Non-Profit Agency (Distribution site - DS) Authorized Representative: Annie F. Ramos Please Type or Print / Director ~htle Signature: / Date -------------------------------------------------------------------- Agreement approved by community Services Department and San Bernardino County Food Bank. Authorized Representative: (Please Type or print) / Title Signature: / Date ATTACHMBNTS Bxhibit A Bxhibit B Bxhibit C HP/ff Revised i2-l4-90 ^OO"'O""" A"- TO FORM '"" l \-, __..J ~ AND LEG.',L comENT. J3[i';2': F. P2nm:.n, City torney J. 1. #>>-- ~"'~ . \of . ~QfD - - - - - - :-0 !" !" !'- l" !" ,. aa>," !" !'- l" !" ,. P =>><0 G) :a2lil'" z 2 ".a>'" . -~"< "to -l c: :D O8:m m ~3 '" ~ '" ~ i ~.; ..,"''S'" -. => ma>~a> a>~!.'< c;- 0 Q"ia-c ~ 3 :a.:> '< ". c: "i ~;-< ~.-. .-.- .-.- .-.- _.- -.-. ,...-. .-. .-.- '-'- _.- -.-. .-. .-. .-.- .- ~~c: il6~3 ~ -o:=>'< 0 ~ ,J: :D m 3",0 en '" ~ en c: i3 S' '" "'-~ .!D"O St i3iil'"- - ~'i Sc:'" i"'- .:c- l!l~N El:~8 --~. ~ Isi o i '" ~. ~ ,""" => -.," ~ '" >< ~"'O -.-. -.-. .-. '-'- _.- -.-. -'-' -'-' '-'- '-'- -'- -.-. -.-. e.-. .-.- t; _to . .!!Sl!. Iii "ll . 9- 8 lli.i g 8t:lJ:. -. f-._. '-' .-.- '-'- ._.- -.-. -'-' .-. .-.- .-.- .-.- _.- -.-' -'-' .-. .-.- ~.~- ii ,.. ~ ~~ ~ .......;;;~ 11---1 ;-----.- z -l -l m -_____.1: ~ en m 0 en _ iii -----. en -l en :D c: iii m 0 -----. c: 1 -l m 0 -----. 1 ----- !Ii >> ~ i ;:l :0: ~ =< '" - ". a ~ '" 5 El: ~. i S' ~ - i I ~ ~ '" ~ '" ~ -I JD m " :I: o z m o ~ :D ijj c: -l 2 CJl ::j !"':' m ." o z > J: !"':' .. ~ .. q I & I i l l! ~ o o z ~ ~ z ~ !"':' -l m "'Il > "ll o m ~ =n (; ~ o z o "'Il m r- C5 iii F ~ 0> ~~ ~:IJ PJ !!! ~ "'Il o ::D c en o > o o B: ~ o 3 m en ) ~ t n > :J ~ C ~ ;:l to I'" 2- I ~ ~ ~ \ I I "'LA:.a.&.Vj.~~ --~...-'-- - --- fIJN'l)I"""\ REPORT OF OOUSEllOLD PARTICIPA~ V AND:INVEN'IDRY CONTROL l) FOR nIB I<<lNl'H OF: , ..., Reporting hJency: Address : City & Zip Code: Contact Person: Telephone( ) Distribution Date: N\JDtleC of lIouseholds Served:_ :INVEN'IDRY CONTROL Date aec;:eived: Wt. Units units Left I People In Units Units units I"nmmnnttes aecei ved Over lIouseholds Served Returned Unaccounted 11 Butter 21 Rice 51 Com Meal 51 Flour 51 Cheese 11 veg. lIeaIIS 2' Peanut Butter 290z. Pork 11 Applesauce Inventory, not accounted for _t be explained tlelow. OIllllftA1')ts: The information provided is true and accurate to the best of JJrf knowledge. Authorized Signature Date <<~ >i Jil(IIlBRNARDDD CXl(]N'n FOOO BANK V Application 0 To Distribute U.S.D.A. 0..... -dities (Type or Print) A. Applicant Inform.tion: 1. Name of Agency: Parks, Recreation and Community 3. Contact Person: Oscar Perrier Zip 92410 Phone: 714/384-5231 2. Address: 547 N. Sierra Way 4. Title: Senior Recreation Supervisor 6. Tax ExelltJt j/ A. Government Agency _ B. Private/Public Non-Profit Liability Insurance Carrier City is self insured 5. Applicant is: B. Progr_ InfODlliltion: 1. Provide a concise description of your agency/program and attach a brochure or fact sheet if available. Senior Citizens Service Center (See attached) 2. How many households do you plan to serve with the U.S.D.A cOlllllOdities? 800-1200 3. What days and hours will you distribute the commodities? Mondays- 8 times per year 4. Specific geographic area that will be served: City of San Bernardino 5. Who is currently eligible for your services? Low income residents and Senior Citizens c. Storage Pacilities, 'l'riUlll(lClCtation and Equipment: 1. Does your agency have storage facilities? Yes No ..1.-- Give dimensions: Refrigerator: Freezer: Dry Storage Area: 2. Do you have adequate transportation to pick up the cOlllllOdities? City Vehicle Describe: 3. Number of tables , n D. Personnel: Number of Chairs 1 00 1. Number of paid staff and volunteers that will assist with the distributions. A. Paid Staff 4 B. Volunteers 4 Return to : San Bernimlino County Pood Bank Attn: Herman Pe6a 255 East Drake, Bldg. D San Bernardino, CA 92408 BP/ff 12-17-90 . .. o SAR BERNARDINO COUNTY FOOD BAR~ Agreement For The Distribution of USDA Commodities ~ 1. bistribution Site (DS) agrees to define the specific geographical area serviced to prevent duplication. Geographical area may be defined by street boundaries, zip codes, and/or city served. 2. DS will insure that proper storage will be provided for dry, re- frigerated and frozen commodities as indicated on the containers of each commodity until distributed and that commodities will be distributed as soon as possible to ensure greatest possible fresh- ness and palatability. 3. DS will insure that commodities provided under this agreement will be made available only to those eligible persons as defined by the most recent eligiblity guidelines and in accordance with the distri- bution rates established by the State Department of Social Services (SDSS). (See Exhibit A). 4. DS will verify recipient income eligibility by requesting to see current evidence of eligibility in another public assistance pro- gram (i.e., paycheck stubs, tax forms, etc.), or by self-certification that recipient meets the income guidelines; and in all cases will require each recipient to sign the eligibility certification form. (See Exibit B). 5. DS will insure that USDA surplus food received for distribution shall not be sold, exchanged, bartered or transfered for money, services, or other products. 6. DS will insure that under no circumstances shall recipients be re- quired to make any payments, in money, materials, or services for, or in connection with the receipt of donated foods, nor shall volun- tary contributions be solicited in connection with the receipt of donated foods for any purpose. Service will be on a first come, first served bases and in a fair, equitable and nondiscriminating manner. 7. DS understands and acknowleges that the distribution of USDA surplus food commodities shall not be used for. polttical purposes, and in connection therewith specifically agrees that any commodities distri- buted under this agreement will not be wrapped or packaged in, or distributed with any material containing the names or identification of any individual elected official, candidate for office, or political party. 8. DS agrees to promptly investigate all reports of misuse of donated food within their distribution area and to provide pertinent infor- mation to the San Bernardino County Food Bank. JL w - . ., .. o o Con't DS Agreement Page 2 of 3 9. OS agrees to keep an inventory of commodities showing what is on hand, received, distributed and/or returned to the EFO. A summary report shall be submitted to the San Bernardino County Food Bank by the 5th day immediately after a distribution detailing the number of individuals served, the number of units of each commodity dis- tributed and the number of units of each commodity remaining. (See Exhibit C). 10. OS by signing this agreement verifies that it is either a government agency, or a private/public non-profit entity with tax-exempt status. 11. OS will not reallocate their food allotments to any other agency. If the DS is unable to distribute the USDA food allocated, the San Ber- nardino County Food Bank reserves the right to revoke the allocation and redistribute the food. 12. OS agrees that all USDA distributions will be open and publicized for all eligible recipients within the designated service area. 13. OS agrees to tranport USDA Commodities in vehicles and under con- ditions that provide for safe vehicle operation and prevention of spoliage. 14. OS agrees that no damaged or spoiled food shall be distributed. Any such food must be returned to the San Bernardino County Food Bank. 15. The Agency agrees to indemnify, defend and hold harmless the County, its agents, officers and employees from and against any and all lia- bility, expense, including defense costs, legal fees and claims for damage of any nature. 16. Upon approval of this agreement by the Community Services Department it will continue year to year unless it is terminated by either party. The DS or the San Bernardino County Food Bank may terminate this agreement by giving thirty (30) days advance notice in writing to the other party. 17. The San Bernardino County Food Bank reserves the right to monitor DS distributions, as required by the State Department of social Services. 18. DS agrees to post fliers at strategic locations within the DS dis- tributing area, e.g., supermarkets, post office, shopping malls, bulletin boards, etc., or use a public service announcement to en- sure that all eligible participants are advised of distribution times and locations. The sites used for distributions must be accessible to the general public. 19. Allocations of USDA Commodities for distribution will be based on the number of households and persons served in previous distributions by the DS. Additional commodities may be allocated (if available) with a written request and justification submitted two (2) weeks prior to a distribution. " .. o o Con't DS Agreement Page 3 of 3 The San Bernardino County Food Bank is administered by the Community Services Department of San Bernardino County. The undersigned Non-profit Agency agrees to comply with the aforemen- tioned revised conditions for the distribution of USDA Surplus Com- modities. CITY OF SAN BERNARDINO PARKS. RECREATION AND COMMUNITY SERVICES DEPARTMENT Legal Name of Non-profit Agency (Distribution Site - DS) Authorized Representative: Annie F. Ramos (Please Type or print) I Director Title Signature: I Date -------------------------------------------------------------------- Agreement approved by Community Services Department and San Bernardino County pood Bank. Authorized Representative: (Please Type or print) I Title Signature: I Date ATTACHMENTS Exhibit A Exhibit B Exhibit C HP/ff Revised f2-l4-90 4. 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"'II ". 0 C'l ::D lZ" 0 C OJ z en ~ CI ~ ~ 0 z 0 ~ I: !T.' !: 0 CI 3 m en ~ '" CD 10 1- iii I !il ~ ~ .. i m .. .- J . . .. ~ EMERGENCY l'ClOD ASSISTA/!CE p~ ~ REfORT OF HOllSRRC'l{.D PARTIClP~ AND lNVEN'l'ORY cxmBOL V t!\Hlbll l. FOR 'l'8E tDmI OF: Reporting AgenCy: Address: City & Zip Code: Contact Person: Telephone ( ) Distribution Date: /111........,. of Households Served:_ lNVEN'l'ORY cnma. Date Rec;:ei ved: Wt. Units Units Left I People In Units Units Units ('nmm. ,{lites Received Over Households Served Returned UnaoCOUnted 11 Butter 21 Rice 51 Com Meal 51 Flour 51 QJeese 11 Vag. IleaDS 21 Peanut Butter 290z. Pork 11 Apple~i"~ Inventory. not accounted for _t be e'lpb;1!ed tlelow . f'".lI'nII1oao'lts: The information provided is true and accurate to the best of IIlj tnowledge. Authorized Signature Date