HomeMy WebLinkAboutR05-Redevelopment Agency
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Fran: mlNEIH J. ~
Executive Director
SUbject: ~RT.TaAIIDl'l OP BOCtQIIC
JI!lVBlDlIIGDfr ---r POSrrICI4S
Date: March 15, 1991
SympIis of P1wri.ous "'-"-~0II/'--l/0l:IIIaIitt:M Action:
em 8epI'-.Jer 5, Na....d:l.... 5, NoI....d:l.... 19, DlK-.Jer 10, 1990 and JlU1la%Y 23 and 28,
1991, the Mayer and 0......, ocuncil and t'nNno"1ity DeveJ....".....d.. ~i....iat took cer-
tain actiCl'lS in .......-..tion with the Eocucw.c DeveJ....".....tt 1qJrcy :t6uLyanizaticn.
em March 11, 1991, the Mayer and 0......, ocuncil and t'nNno"1ity Devel.........,L l'hIImi..-
sian referred this IIIIl'l:ter to the RId8v8l....".....,t 0l:IIIaIitt.. lIl8lItinq scb8duled for
March 14, 1991 and CXI1t.inJed the itsn to the March 18, 1991 t'nNno"1ity DeveJ..........tt
Chmli ....ion lIl8lItinq.
em March 14, 1991, the Redeve1...".....,t 0l:IIIaIitt:M took an actiCl'l that this itsn be
CXI1t.inJed to the March 21, 1991 Redeve1.........tt 0l:IIIaIitt.ee lIl8lItinq.
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RBSOIjo'.l".I.Ul'I OP 'DIE JIDCR all) CXIIIDI ~ OP 'DIE Cl'1'lC OP .. ~, c:aLIIl:lR-
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Contact Perscin:
JCennet:h J. ~
All Prcrlect A...-..
BIale:
5065: 5081
1 throoah 7
Project Area:
Ward(s) :
SUpportj..Jl1 Data Attached:
RlNDIN:; ~:
staff ~... L: -..,.'uticn: Job """"-'_l tIllS
Anomt: S
N/A
So.lrce:
!b:'get Authority:
Ol:IIIaIi8Sicm,l'--~ 1 Ibtes:
KlH: lab: 4273
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By prior actia1, the Mayor and 0 ..... n o:..mcil and (h......Uty Devel_,l ChmIi ....ion
have established the Eoa.cW.c 0lMIl_a.. 1qercf, ocnsolidated the RIIdeYel_il.
1!qerr:y and the l'hm'In'lity Devel_a.. Depm:tment and ~ ather actiCllS in con-
neet:ion therewith. ems of these actiCIlS, taken at Jan.w:y 28, 1991, was to ap-
prcIII8 and adqlt the Eccn:IIIic Devel_a..1qercf/OlMll_Jt Depm:tment organiza-
tia'Ia1 and staffin; plan and direct: staff to deY8lcp jc:b descriptiCllS related to
the ~ staffin; plan.
Attad1ed lU:8 forty-four (44) jc:b desc::ript;i.CI ClCIIIerin;J all ~ pcsitiCllS in
EoalClllic Devel.........a.. 1qercf Ildministratiat and the Devel_a.. Depm:tment. It
sho.1ld l:le noted that the ChmIi_iat has previously ~ jc:b descriptiCllS for
the 1q/!!rc'f Administrator, ExIlcutiw Director, Deputy DUector, Mministratiw ser-
vices Divisiat Manager and Halsin; Divisiat Manager pcsitiCllS. '1hese pcsitians
have been included so all ~ m..........J.c 0lMIl.........a.. 1qercf pcsitiCllS lU:8 re-
flected in CIl8 resolut!at, facilitatin; efficient nlCOrdkeepin; and ease of refer-
ence.
As noted earlier, these jc:b descri.pt;icl'lS have been prepared in direct: relation to
the organizati.a'll and staffin; plan previously ~ by the Ckluncil/Chmli-ion
and reflects ~<:>.I8d functials and areas of l'8SpCnIibility, l'eCXl9Iutiat of the
sccpe of the City's deY8l_,t cperatic:n and significant ~ in eq:ilaBis in
c::arryin; cut ~ functiCIlS. '1hese positiCllS IPJRIlant City l'hm'In'lity Develop-
ment Dep!Irtment and l'hm'In'lity Devel.........,l. ChmIi"'iav'Redeve1_il 1qercf pcsi-
tiCIlS. Dispcsitiat of these pcsitiCllS lU:8 a,c;'kh, fnd in the 8UOO'"""Ii>q agema
items.
Rlo...cl upon the foregoin;, staff N{' ....-1Jds adcpticn of the attad1ed resolution.
-- Ilfv....JwLL.
IlI'.lNDTJI J~ ~w D1Dctor
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CXI8IISSICIf JIKiIS.I:.uG
If8et:.I..JIq Date: 03/18/91
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MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO, CALIFORNIA
AGENDA
March 11, 1991
Item:
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO, CALIFORNIA, ESTABLISHING
CERTAIN CITY POSITIONS TO STAFF THE ECONOMIC
DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO
AND APPROVING CERTAIN JOB DESCRIPTIONS IN
CONNECTION THEREWITH
Action to
be Taken:
Adopt Resolution.
Certified copy of Resolution to be returned to Sabo & Green, a
Professional Corporation.
SBEOIOOOlIDOCI419
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SBEO/0001/DOC/419/es
03/06/91 225
RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO, CALIFORNIA,
ESTABLISHING CERTAIN CITY POSITIONS TO STAFF
THE ECONOMIC DEVELoPMENT AGENCY OF THE CITY OF
SAN BERNARDINO AND APPROVING CERTAIN JOB
DESCRIPTIONS IN CONNECTION THEREWITH
WHEREAS, the City of San Bernardino has caused the
restructuring of the Community Development Commission of the City
of San Bernardino (the "Commission") in order that the Commission
may function more effectively and efficiently in implementing and
carrying out the Community Development Programs beneficial to the
City; and
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WHEREAS, in connection with the restructuring of the
Community Development Commission, the City deems it desirable to
establish certain Economic Development Agency Staff positions as
more fully described on Exhibit "A" attached hereto and
incorporated herein by this reference; and
WHEREAS, in connection with the establishment of the
Economic Development Agency and the restructuring of Community
Development functions, the City shall fill those certain jOb
positions listed on Exhibit "A" and incorporated herein by this
reference and such employees who fill such job positions shall be
employees of the City undertaking the functions necessary to
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implement the policies and procedures of the Economic Development
AqencYi and
WHEREAS, in connection with the fil1inq of the job
positions listed on Exhibit "A", the City has caused the
preparation of certain job descriptions which are attached hereto
as Exhibits "B-1" throuqh "B- "and which are incorporated herein
by this reference.
NOW, THEREFORE, THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO, CALIFORNIA, DO HEREBY FIND, RESOLVE, DETERMINE
AND ORDER AS FOLLOWS:
Section 1. The Mayor and Common Council hereby
authorizes the City Personnel Director to establish those certain
City positions set forth on Exhibit "A" attached hereto and
incorporated herein by this reference for the purposes of providinq
staff to the Economic Development Aqency.
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Section 2. The Mayor and Common Council hereby
acknowledqe that such positions shall be filled by City employees
who shall undertake duties and responsibilities in order to
implement the qoals and the policies of the Economic Development
Aqency.
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Section 3. The Mayor and Common Council hereby approve
the job descriptions for the staffing of the Economic Development
Agency, copies of which are attached hereto as Exhibits "B-1"
through "B- II and incorporated herein by this reference.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO, CALIFORNIA, ESTABLISHING CERTAIN POSITIONS TO STAFF THE
ECONOMIC DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO AND
APPROVING CERTAIN JOB DESCRIPTIONS IN CONNECTION THEREWITH
Section 4.
This Resolution shall take effect upon its
adoption.
I HEREBY CERTIFY that the foreqoinq Resolution was duly
adopted by the Mayor and Common Council of the City of
San Bernardino at a
meeting
thereof, held on the
day of
, 1991,
by the following vote, to wit:
AYES:
Council Members
NAYS:
ABSENT:
City Clerk
The foregoing
day of
resolution is
, 1991.
hereby
approved
this
Mayor of the City of
San Bernardino
Approved as to form and leqal content:
JAMES F. PENMAN
City Attorney
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STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss
CITY OF SAN BERNARDINO )
I, RACHEL KRASNEY, City Clerk in and for the City of
San Bernardino, DO HEREBY CERTIFY that the foregoing and attached
copy of San Bernardino City Resolution No. is a full,
true and correct copy of that now on file in this office.
IN WITNESS WHEREOF, I have hereunto set my hand and
affixed the official seal of the City of San Bernardino this
day of , 1991.
city Clerk
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EXHIBIT "A"
CITY STAFFING POSITIONS FOR THE
ECONOMIC DEVELOPMENT AGENCY
1. Economic Dav.lon.ant Aaencv Manaaement
a. Aqency Administrator
b. Executive Director
c. Deputy Director
d. Manaqer, Administrative Services Division
e. Manaqer, Housinq Division
2. Economic Dav.lon.ant Aaencv - Confidential
a. Executive Secretary, EDA Administration
b. Staff Assistant
c. Administrative Secretary
3. Economic Dav.lon.ant Aaencv Mid-Manaaement
a. Senior Planner
0 b. Project Manaqer (4)
c. Graphics and Desiqn Coordinator
d. Contracts Administrator
e. Senior Accountant
f. Housinq Development Specialist (III) (2)
q. Rehabilitation Coordinator
4. Economic DAv.lon.ant Aaencv General Unit
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Senior Contract Specialist
Senior Rehabilitation Specialist
Housinq Development Specialist II (2)
Development Specialist (4)
Homeless Services Analyst
Development Analyst (Tax Specialist)
Contract Specialist (2)
Loan Officer
Graphics and Desiqn Assistant
Accountinq Technician
Senior Account Clerk
Secretary (3)
TYpist Clerk III (5)
TYpist Clerk II (1)
'-1~,~;t "A"
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SBEO/0001/004
10/25/90 1130/nb
ECONOMIC DEVELOPMENT AGENCY ADMINISTRATOR
JOB DESCRIPTION:
To plan, manage, supervise and coordinate the functions
and activities of the Economic Development Aqency; to coordinate
economic development activities with other City departments; and to
provide highly complex staff assistance to the office of the Mayor
and to the Common Council.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Mayor.
Exercises direct and
professional and clerical staff.
indirect
supervision
over
SPECIAL OUALIFICATIONS:
This position differs from other Agency positions in
requiring strong self-motivation, a high degree of knowledge in
economic development matters, hands-on experience in negotiation
and management and a strongly developed ability to be creative and
innovative in furthering the City's economic development goals.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the
following:
a)
Plan, manage and coordinate goals and objectives of the
Agency; design and implement Agency policies and
procedures necessary to provide Agency services and
further Agency goals; prepare a statement of Agency
objectives and time frames for the accomplishment
thereof.
b)
Manage and supervise City economic development activities
and projects, community development and redevelopment
projects and the activities of the City'S Convention and
Visitor's Bureau, the Main Street Project and Economic
Development Council.
c)
Supervise the preparation of the Agency's budget and the
preparation of forecasts of future Agency financial needs
and goals, including an analysis of the sources of Agency
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revenue; monitor and approve expenditures; develop plans
for staffing, equipment, materials and supplies.
Review and oversee Agency activities to ensure compliance
with City goals, policies and procedures, as well as
local, state and Federal regulations; supervise the
preparation and filing of necessary reports and otherwise
ensure Agency compliance with applicable law.
Manage, supervise and participate in the preparation of
appropriate reports and studies related to Agency
activities; analyze reports and prepare recommendations
for implementing necessary actions on programs in
response thereto.
Supervise the providing of information and technical
assistance to the Mayor, Common Council, City
commissions, committees and departments and senior city
staff in matters related to the Agency's activities and
programs.
Act as the City's representative to outside agencies and
the business community to foster economic growth and
progress; meet with citizen groups and other members of
the public to explain the Agency's pOlicies, procedures
and objectives.
Coordinate the various departments and functions of the
Agency so as to foster efficiency and cooperative efforts
in the furtherance of the Agency's goals.
i) Select, train and motivate senior staff; provide
guidelines and procedures for the selection and training
of other Agency prOfessional and clerical staff;
establish and supervise disciplinary and termination
procedures.
d)
e)
f)
g)
h)
j) Perform related duties as necessary or requested.
OUALIFICATIONS:
Knowledae of:
Modern and highly complex principles and practices of urban
economic development.
Principles of personnel administration, supervision and
training.
Legislation related to urban development and redevelopment.
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Principles ;. and praQtj,ces:.. Qf.. .;budget . ..preparation i~lnd..
administration.
Abilitv to:
Supervise, train and evaluate professional and clerical staff.
Interpret applicable laws, rules and regulations.
Prepare and analyze reports, statements and correspondence.
Develop and administer an Agency budget.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with
those contacted in the course of work.
Exnerience and Trainina Guidelines:
Any combination of experience and training that would likely
provide the required knowledge and abilities is qualifying.
A typical way to obtain the knowledge and abilities would be:
Education:
A Bachelor's degree or equivalent from an accredited
college or university with major course work in
economics, urban planning, public administration or a
related field.
Exoerience:
Ten years of experience in urban economic development
with substantial management responsibilities, preferably
as the supervisor of a department engaged in economic
development or redevelopment.
P:IAPPSIWPDATAISIlI!OIOOOI\004
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SBEO 0001-382/es
03/06/91 147
DEVELOPMENT DEPARTMENT
EXECUTIVE DIRECTOR
JOB DESCRIPTION:
Under direction of the Economic Development Agency
Administrator, to manage, supervise and coordinate the functions
and activities of the Redevelopment/community Development
Department, of the Economic Development Agency; to implement a
variety of community and economic development and housing programs;
to assure governmental and private sector financing for Agency and
city departments; and to provide highly complex staff assistance to
the office of the Mayor, Common Council and to the Agency
Administrator.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Agency Administrator.
Exercises direct and indirect supervision over the
Department's professional and clerical staff.
c:> SPECIAL OUALIFICATIONS:
This position differs from other Agency positions in
requiring a high degree of knowledge of redevelopment and community
development practices, a strong ability to interface and negotiate
with the business and development community and a willingness to be
innovative in the creation of development and redevelopment
programs. This position further requires the ability to exercise
independent judgment and authority.
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EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the
following:
a) Plan, manage and coordinate goals and objectives of the
Department consistent with the goals and policies of the
Agency; design and implement Department policies and
procedures necessary to provide Department services and
further Department goals; prepare a statement of
Department objectives and time frames for the
accomplishment thereof.
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Executive Director
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b)
Manaqe and supervise specific Department community
development and redevelopment activities and projects;
supervise Department staff in developinq and impl_entinq
a variety of community development and redevelopment
proqrams.
c) Direct and review project activities includinq fundinq,
property acquisition and disposition, relocation and
project improvements, to ensure compliance with
Department policies and qoals; oversee the analysis of
development or redevelopment proposals and cost
projections; secure and administer project fundinq.
d) create a system of prioritizinq projects and proposed
projects to effectively allocate the Department's assets
in a manner consistent with the City'S qoals.
e) Supervise the preparation of forecasts of future
Department financial needs and qoals, includinq an
analysis of the sources of Department revenue; monitor
and approve expenditures; develop plans for staffinq,
equipment, materials and supplies.
Review and oversee Department activities to ensure
compliance with City and Aqency qoals, policies and
procedures as well as local, State and Federal
requlations; supervise the preparation and filinq of
necessary reports and otherwise ensure Department
compliance with applicable law.
f)
q) Manaqe, supervise and participate in the preparation of
appropriate reports and studies related to Department
activities; analyze reports and prepare recommendations
for implementinq necessary actions on proqrams in
response thereto.
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Supervise the providinq of information and technical
assistance to the Mayor, Common Council, City
commissioners, committees, Aqency Administrator and
senior City staff in matters related to the Department's
activities and proqrams.
i) Coordinate the relocation of property owners and tenants
displaced by Department development or redevelopment
activities.
h)
j) Meet with members of outside aqencies, the public and the
business and development community to foster and explain
City development and redevelopment qoals, pOlicies and
procedures.
Executive Director
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Select, train and motivate Department staff; provide
guidelines and procedures for the selection and training
of personnel.
Develop bids and specifications for development and
redevelopment activities; administrate contracts. and
progress payments.
m) Perform related duties as necessary or requested.
1)
OUALIFICATIONS:
Knowledae of:
Modern principals and practices of community development
and redevelopment.
Legislation related to community development
and redevelopment.
Principals of personnel
supervision and training.
Principals and practices of budget preparation
and administration.
administration,
Abilitv to:
Supervise, train and evaluate professional and clerical
staff.
Interpret applicable laws, rules and regulations.
Prepare and analyze
correspondence.
reports,
statements
and
Develop and administer a Department budget.
Communicate clearly and concisely, both orally and in
writing.
Establish and maintain effective working relationships
with those contacted in the course of work.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for
this position is as follows:
Executive Director
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Education:
A Bachelor's deqree or equivalent from an accredited
colleqe or university with major course work in
economics, urban planninq, public administration or a
closely related field.
Exnerience:
Ten years of experience in community development or
redevelopment with substantial manaqement
responsibilities includinq extensive involvement in
neqotiation of contracts, and supervision of personnel.
Eiqht years of experience would be acceptable if the
applicant possesses a masters deqree in a field specified
above.
Executive Director
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SBEOOOOl-383/es
03/06/91 155
DEVELOPMENT DEPARTMENT
DEPUTY DIRECTOR
JOB DESCRIPTION:
Under direction of the Executive Director, assists in
planning, organizing, directing and coordinating the functions and
activities of the Community Development/Redevelopment Department.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Executive Director.
Exercises direct supervision of the Department's professional
and clerical staff.
SPECIAL OUALIFICATIONS:
This position differs from other Department positions in
requiring a blend of administrative ability and project implementation
experience, and ability to act as the interface between the Executive
Director and staff.
EXAMPLES OF DUTIES:
a)
Duties may include, but are not limited to, the following:
Supervise staff in day-to-day efforts in developing and
implementing community development and redevelopment
programs; monitor and evaluate the performance of programs.
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b) Recommend to the Executive Director and implement policies
and procedures, supervise selection and training of staff;
supervise staff reviews and recommend disciplinary and
termination actions.
c) Assist the Executive Director in budget review and
preparation; assist in review and control of expenditures.
d)
Prepare or supervise preparation of agendas,
correspondence; analyze community needs
recommendations to the Executive Director for
reports and
and make
programs to
Deputy Director
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meet those needs; evaluate the success of proqrams or
projects.
Participate in negotiations concerning
by the Executive Director; assist
development aqreements and contracts.
f) Confer with city departments and governmental agencies
regarding proposed and existing projects or proqrams as
directed by the Executive Director; represent the Executive
Director as instructed.
e)
projects as directed
in preparation of
g) Review Department activities or proposed projects for
compliance with City policy and local, state and Federal
laws.
OUALIFICATIONS:
Knowledae of:
Modern principles and practices of community development and
redevelopment.
Legislation related to community development and
redevelopment.
0 Principles of personnel administration, supervision and
training.
Principles and practices of budget preparation and
administration.
Abilitv to:
Supervise, train and evaluate professional and clerical
staff.
Interpret applicable laws, rules and requlations.
Prepare and analyze reports, statements and correspondence.
Assist in developing and administering a Department budget.
Communicate clearly and concisely, both verbally and in
writing.
Establish and maintain effective working relationships with
those contacted in the course of work.
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MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Education:
A Bachelor's degree or equivalent from an accredited college
or university with major course work in economics, urban
planning, public administration or a closely related field.
EXDerience:
Six years of progressively responsible professional and/or
administrative experience in community development and/or
redevelopment programs, including two years in a supervisory
capacity.
SBIlO\lJOOIIDOC\383\a
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Deputy Director
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SBEO0001/MISC/3/es
01/17/91 0540
DEVELOPMENT DEPARTMENT
MANAGER. ADMINISTRATIVE SERVICES DIVISION
JOB DESCRIPTION:
Under direction of the Executive Director, manages,
supervises and coordinates the functions and activities of the
Administrative Services Division of the Development Department, and
provides staff assistance to the Executive Director.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Executive Director.
Exercises direct supervision of the Administrative Services
Division's professional and clerical staff.
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SPECIAL OUALIFICATIONS:
This position requires a thorough knowledge of California
redevelopment finance and redevelopment agency accounting practices in
addition to a background in contract compliance for various types of
redevelopment agency agreements, CDBG, UDAG and EDA programs,
investment portfolio management and bond issue compliance. The
position requires the technical background and personnel skills
necessary to supervise specialists in various areas, including contract
compliance, accounting, property tax analysis and graphics and design,
and an ability to effectuate the policies of the Department in a manner
which addresses the concerns of the public.
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EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a) Plan, manage and coordinate the goals and objectives of the
Administrative Services Division consistent with the goals of
the Development Department; design and implement Division
policies and procedures necessary to provide Division
services and further Division goals; prepare a statement of
Division objectives and time frames for the accomplishment
thereof.
c:> Manager, Administrative Services
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b)
Manage and supervise staff in the monitoring of all municipal
bond financings incurred in furtherance of Department
objectives, including tax allocation bonds, single and multi-
family mortgage revenue bonds, certificates of participation,
taxable bonds and borrowings from conventional lenders.
c) Manage, supervise and direct the preparation of appropriate
reports to the State Controller, the Statement of
Indebtedness to the County and the annual audit and other
studies or reports related to housing, economic development
and redevelopment issues and Division activities; analyze
reports and prepare recommendations for implementing
necessary actions or programs in response thereto.
d) Supervise the providing of information and technical
assistance to the Mayor, Common Council, Agency
Administrator, Executive Director and Senior city staff in
matters relating to the investment activities, financial
condition, budget considerations and the financial ability to
implement Department programs.
Supervise and direct the preparation of tax increment revenue
cash flow analyses for each redevelopment project area,
identify irregularities in tax increment receipts and
assessed value figures and monitor development project
completion to obtain valid projections of tax increment
growth.
Provide liaison and coordination with State and Federal
agencies involved in contract compliance for any grant or
loan programs.
g) Supervise the expenditure and investment of funding obtained
by the Department in manners consistent with applicable rules
and regulations.
--.
h)
Supervise and administer all aspects of the Department's word
processing computer system, including hardware and software
for word processing, accounting and data processing.
i) Supervise and administer all accounting and compliance
matters dealing with the 20' Low and Moderate-Income Housing
Fund, Community Development Block Grant program, Economic
Development Administration programs or other federal funds,
including, the determination of valid expenditures and
projects, time limits for expenditures, investment of funds,
and assure compliance with all affordability covenants and
regulatory agreements.
o Manager, Administrative Services
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Supervise the preparation of the Department budget and budget
planning activities, including the providing of information
and technical assistance to the Executive Director and the
Department's other Divisions; periodically review and monitor
the Department budget and make appropriate recommendations.
k) Supervise an Accounting Section and all daily general ledger
accounting functions, including, accounts payable, accounts
receivable and payroll.
1) Manage and supervise a Graphics and Desiqn Section that is
responsible for the desiqn and preparation of all Department
marketing and promotional materials, aUdio-visual
presentations of Department economic development and housing
matters, and engineering and design of certain Department
sponsored projects.
m)
Select, train and motivate Divi-sion staff;
recommendations for guidelines and procedures
selection and training of personnel.
n) Perform related duties as necessary or requested.
provide
for the
OUALIFICATIONS:
Knowledae of:
Current principles and practices of redevelopment agency
accounting, investment practices and pUblic agency financial
administration.
Laws and regulations related to the administration of the 20%
Low and Moderate-Income Housing Fund.
BUdget practices and budget planning and implementation.
'..
Principles of personnel administration, supervision and
training.
Abilitv to:
Supervise, train and evaluate professional and clerical
staff.
Interpret applicable laws, rules and regulations.
Prepare and analyze financial reports, investment activity
statements, County AUditor-Controller tax increment
disbursement statements and related correspondence.
Manager, Administrative Services
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Communicate clearly and concisely, both verbally and in
writing.
Establish and maintain effective working relationships with
those contacted in the course of work.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Education:
A Bachelor's degree or equivalent from an accredited college
or university with major course work in economics, municipal
finance, accounting, public administration or a closely
related field.
EXDerience:
Six (6) years experience, including substantial management
responsibilities in local government accounting, contract
compliance and property tax analysis or equivalent private
sector experience.
Of said six (6) years total experience, at least two (2)
years experience must be demonstrated in direct supervision
of subordinate personnel in some financial, contract
compliance or accounting situation.
---
Manager, Administrative Services
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SBE00001/MISC/2/lw
01/16/91
DEVELOPMENT DEPARTMENT
MANAGER. HOUSING DIVISION
JOB DESCRIPTION:
Under direction of the Executive Director, manaqes,
supervises and coordinates the functions and activities of the Housinq
Division of the Development Department, and provides staff assistance
to the Executive Director.
I .
SUPERVISION RECEIVED AND EXERCISED:
Receives qeneral direction from the Executive Director.
Exercises direct supervision of the Housinq Division's
professional and clerical staff.
o
SPECIAL OUALIFICATIONS:
This position differs from other Department positions in
requirinq a detailed familiarity with the issues and practices
associated with current urban housinq concerns, includinq development
of new housinq, rehabilitation and preservation of existinq housinq,
requirements of low and moderate income housinq associated with
redevelopment, federal and state housinq laws and fundinq and various
forms of financinq, ranqinq from mortqaqe revenue bonds throuqh
Community Development Block Grants. The position requires the
technical backqround and personnel skills necessary to supervise
_~pecialists in various housinq areas, includinq rehabilitation,
relocation and financing, and an ability to effectuate the pOlicies of
the Department in a manner which addresses the concerns of the public.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the followinq:
a) Plan, manaqe and coordinate the qoals and objectives of the
Housinq Division consistent with the qoals of the Development
Department; desiqn and implement Division policies and
procedures necessary to provide Division services and further
Division goals; prepare a statement of Division objectives
c:J Manaqer, Housinq Division
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and time frames for the accomplishment thereof.
Manage and supervise specific Division activities and
projects; supervise staff in developing Division proqrams;
review proqrams and projects for compliance with Department
policies and goals as well as local, state and Federal
regulations; oversee the analysis of proposals for proqrams
and projects and cost projections.
c) Manage, supervise and direct the preparation of appropriate
reports and studies related to housing issues and Division
activities, analyze reports and prepare recommendations for
implementing necessary actions or programs in response
thereto.
b)
d) Supervise the providing of information and technical
assistance to the Mayor, Common Council, Agency
Administrator, Executive Director and Senior City staff in
matters relating to the Division's activities and programs.
e) Coordinate demolition and relocation efforts associated with
removal of structures and displacement of persons as a result
of Division activities.
f) Provide liaison and coordination with state and Federal
agencies involved in housing matters.
o
g)
Act to seek out and utilize possible sources of funding for
Division activities and supervise the use of such funding in
manners consistent with applicable rules and regulations.
h) Direct, plan and review the division's activities with regard
to services for the homeless, including coordination with
other government agencies providing such services to the
homeless.
i)
j)
Meet with members of outside agencies and
foster and explain the Division's goals,
procedures.
Select, train and motivate Division staff;
recommendations for guidelines and procedures
selection and training of personnel.
the pUblic to
policies and
provide
for the
k) Perform related duties as necessary or requested.
OUALIFICATIONS:
o
Knowledae of:
Manager, Housing Division
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Modern principles and practices of housing.
Laws and requlations related to housing issues.
Principles of personnel administration, supervision and
training.
Abilitv to:
Supervise, train and evaluate professional and clerical
staff.
Interpret applicable laws, rules and requlations.
Prepare and analyze reports, statements and correspondence.
Communicate clearly and concisely, both verbally and in
writing.
Establish and maintain effective working relationships with
those contacted in the course of work.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Education:
A Bachelor's deqree or equivalent from an accredited college
or university with major course work in economics, urban
planning, pUblic administration or a closely related field.
--.
EX;Derience:
Seven years experience, including substantial management
responsibilities in Federal, State or local housing programs
or equivalent private sector experience.
Of said seven years total experience, at least two years
experience must be demonstrated in direct supervision of
subordinate personnel in furtherance of local housing
proqrams.
Manager, Housing Division
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SBE00001/DOC/399/es
03/6/91 121
ECONOMIC DEVELOPMENT AGENCY
EXECUTIVE SECRETARY TO THE AGENCY ADMINISTRATOR
JOB DESCRIPTION:
Serve as Executive Secretary to the Agency Administrator of
the Economic Development Agency.
Perform a variety of complex secretarial and administrative
work requiring independent judgment and extensive knowledge
of the Community Development Commission and the
San Bernardino Redevelopment Agency.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Agency Administrator.
SPECIAL OUALIFICATIONS:
This position requires provision of secretarial support for
the Agency Administrator and the undertaking of various
administrative duties in connection therewith. The position
requires personnel skills and the ability to work closely
with other staff and superiors and have some knowledge in the
area of community development and redevelopment activities.
EXAMPLE OF DUTIES:
--.
Duties may include, but are not limited to, the following:
a) Provide secretarial support for the Economic Development
Agency, performing miscellaneous secretarial and
administrative duties.
b) Set priorities and deadlines for day to day work flow of
the office; be responsible for taking dictation,
transcribing shorthand on a word processor and typing a
variety of materials and documents. Typing assignments
include contracts, proposals, legal documents,
resolutions in special forms, all of which may be of a
confidential nature.
Executive Secretary to
Agency Administrator
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c)
Responsible for the organization, coordination and
maintenance of the master calendar, merging calendars of
the Agency Administrator with those of staff and other
appropriate personnel as well as calendar for conference
rooms.
d) Keep the Agency Administrator's calendar and schedule
appointments and meetings on own initiative based on
personal knowledge of workload and current issues of
importance. Reschedule appointments when it becomes
apparent that Agency Administrator will not be able to
meet previous schedule.
e) Circulate Agency Administrator's daily appointment
schedule.
f) Remind Agency Administrator of appointments and brief
(he/she) on matters to be considered before scheduling
meetings.
g) Organize and coordinate arrang_ents for Agency meetings
and other special meetings, including matters such as
location, schedule, agenda and attendance. Assemble
background materials for Agency Administrator.
Gather needed information from various sources and
always prepare routine reports in anticipation of Agency
Administrator's needs.
h)
'..
i) Draft replies to routine incoming correspondence not
requiring personalized attention of Agency Administrator
and compose procedural and routine m_oranda. Respond
to routine requests for information. Prepare and type
responses from source material in a timely matter.
Anticipate the need for information.
Obtain and organize material so that it is readily
available to meet needs of Agency Administrator.
j)
k) Screen all telephone calls to the Agency Administrator;
ascertain nature of call and determine appropriate
action. Refer important business calls to Agency
Administrator or in his absence, take messages for
his/her attention.
1) Provide answers to questions of a routine nature not
requiring Agency Administrator's attention upon
determining that caller has right to receive such
Executive Secretary to
Agency Administrator
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information without
confidentiality.
m) Record and draft minutes of Agency meetings, .eetings of
Developers, and all other .eetings as needed.
incurring
a
breached
n) Mark news articles on matters relating to Agency
activities and maintain ongoing index of such articles.
0) Prepare and circulate weekly absentee schedule.
p) Maintain control of records on incoming mail ,
correspondence, and action documents. Follow up on work
progress to insure timely reply or action.
q) Make travel arrangements for Agency Administrator and
keep in touch with him/her during periods of absence,
informing on important matters.
r) Establish and maintain your own filing system, as well
as specialized chron file.
s) Protect the confidentiality of the office and business
operations at all times, releasing information only to
those individuals with a legitimate business need to
know.
Perform related work as assigned.
t)
QUALIFICATIONS:
Knowledae of:
'.-
The principles of office organization, administration, public
relations and the duties, priorities, commitments, policies
and program goals of the Economic Development Agency.
Abilitv to:
Possess outstanding interpersonal relationship skills and the
ability to meet and deal effectively with people, both
internal and external to the Agency.
Adopt courses of action for effective communication and
problem solving; work effectively with other employees
towards the accomplishment of goals and objectives.
Executive Secretary to
Agency Administrator
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Follow oral and written directions. Must possess the ability
to establish and maintain effective public relations, meet
the public with courtesy and tact, facilitating all
interactions between the Agency and the community.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
Education:
Graduation from high school or GEO equivalent.
Exnerience:
Minimum of six (6) years responsible stenoqraphic and
clerical experience. Typing speed of 60 words per minute and
dictation at 100 words per minute is required.
Thorough knowledge of business, correspondence (grammar,
spelling, punctuation, vocabulary), forms modern office
practices, procedures, methods, techniques, effective work
processes and filing systems; standard office equipment,
including word processor, telex, microfilming.
SBEOOOOIIDOC/39!1
lDI06I91121
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Executive Secretary to
Agency Administrator
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SBEO0001/DOC/400/es
03/06/91 1:25
DEVELOPMENT DEPARTMENT
STAFF ASSISTANT
JOB DESCRIPTION:
Serve as Staff Assistant to the Executive Director of the
Development Department. Perform administrative work requiring
independent judgment and knowledge of the San Bernardino Economic
Development Agency and Development Department; to have functional
responsibility for significant aspects of the clerical work of the
unit; to file and maintain records; to provide service and assistance
to the general public; to perform related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Executive Director.
Supervises other clerical staff.
o SPECIAL OqALIFICATIONS:
This position requires provision of administrative support
for the Executive Director and the performance of various
administrative duties in connection therewith. The position requires
personnel skills and the ability to work closely with staff and
superiors, the ability to act and interface between the Executive
Director and other Department staff and to have some knowledge of the
area of community development or redevelopment activities.
---
EXAMPLE OF DUTIES:
Duties may include, but are not limited to, the following:
a} Supervise clerical and stenographic employees in the
performance of clerical procedures.
b) Analyze and resolve prOblems arising from work in
progress.
c) Adjust work assignments, procedures and priorities to
expedite work flow.
o Staff Assistant
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d)
Make recolDllendations to the Executive Director and
implement policies and procedures of the Executive
Director.
e) Coordinate development of Community Development
Commission and Redevelopment Committee aqendas.
f) Provides administrative support to Department Senior
Planner position.
q)
Maintain calendars
meetinqs, room use,
travel arranqements;
and schedules of appointments,
equipment use and events; make
h) Set priorities for, train and review standard clerical
techniques invo1vinq c1assifyinq, processinq, retrievinq
and contro11inq 1arqe volumes of records.
i) Prepare work schedules.
j) Participate in traininq and evaluation of personnel.
k)
1)
o
Supervises
operation.
Provide secretarial support to the Executive Director of
the Development Department, performinq secretarial and
administrative duties.
department
front
Office/receptionist
m) Screen all telephone calls to the Executive Director;
ascertain nature of call and determine appropriate
action. Refer important business calls to the Executive
Director or in his/her absence, take messaqes for
hiS/her attention.
Compose correspondence requirinq use of judqment based
upon a thorouqh understandinq of the functions and
procedures of the unit, for review by Executive
Director, if necessary;
n)
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0) Compile information for a variety of requ1ar1y scheduled
and special narrative and statistical reports, 10catinq
sources of information, codinq and c1assifyinq data,
devisinq forms to serve data and determine in proper
format for finished reports;
p) Maintain confidentiality of privileqed information, work
independently with a minimum of instruction.
o Staff Assistant
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Attend meetinq. and conferences as directed, prepare
aqendas and take notes at various meetinq..
Operate a typewriter, calculator, computer terminal,
word processor and other office machines.
s) Desiqn office forms;
r)
OUALIFICATIONS:
Knowledae of:
Standard aclllinistrative and clerical techniques involvinq
classifyinq, indexinq, processinq, retrievinq and controllinq
a larqe volume of records.
Basic public relations techniques and telephone etiquette.
Basic principles of supervision and traininq.
Abilitv to:
Perform simple arithmetic calculations;
Perform qeneral clerical work involvinq the use of a word
processor;
o
Retrieve and qi ve information over the telephone in a
courteous manner;
Assiqn, check, correct and participate fully in the work with
subordinates;
-.-
Write leqibly; take shorthand;
Proofread and detect errors in typinq, spellinq, qrallllar and
punctuation;
Establish and maintain filinq system; maintain accurate
records;
Operate a computer terminal accurately and efficiently;
Prepare and analyze reports, statements and correspondence;
COllllunicate clearly and concisely, both verbally and in
writinq;
Perform difficult clerical work with speed and accuracy;
c:> Staff Assistant
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Compose correspondence requiring a good knowledge of the
assigned office;
Work with considerable independence;
Develop solutions to problems which do not require deviation
from policy and develop office procedure;
Understand and carry out oral and written instructions;
Establish and maintain effective relationships with those
contacted in the course of work.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
Education
Graduation from a high school or a GED equivalent. Typing
speed of 60 words per minute and stenographic speed of 100
words per minute.
EXDerience
Minimum of six (6) years responsible stenographic and
clerical experience of which three (3) years must have been
as a Senior Secretary, Administrative Secretary or Executive
Secretary in a City/county setting.
8IlI!OOOO11DOCJ4OOI..
lDJ06I911:25
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Staff Assistant
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SBEO0001/DOC/422/es
03/06/91 120
DEVRT,O'PMlmT D~ARTMENT
ADMrNISTRATIVE SECRETARY
JOB DESCRIPTION:
Serve as Administrative Secretary to the Deputy Director of
the Development Department.
Perform a variety of complex secretarial and administrative
work requiring independent judqment and extensive knowledge
of the Community Development Commission and the Development
Department.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Deputy Director of the
Development Department.
Supervises clerical support staff of the Development
Division.
c:J SPECIAL OUALIFICATIONS:
This position requires provision of secretarial support for
the Deputy Director and the undertaking of various
administrative duties in connection therewith. The position
requires personnel skills and the ability to work closely
with other staff and superiors and have some knowledge in the
area of community development and redevelopment activities.
--.
EXAMPLE OF DUTIES:
Duties may include, but are not limited to, the following:
a) Provide secretarial support for the Development
Department, performing miscellaneous secretarial and
administrative duties.
b) Set priorities and deadlines for day to day work flow of
the office; be responsible for taking dictation,
transcribing shorthand on a word processor and typing a
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variety of aaterials and documents. Typin41 assiqnments
include contracts, proposals, le41al documents,
resolutions in special forms, all of which may be of a
confidential nature.
c)
Responsible for the orqanization, coordination and
maintenance of the master calendar, merqinq calendars of
the Deputy Director with those of staff and other
appropriate personnel as well as calendar for conference
rooms.
d)
Keep the Deputy Director's calendar and schedule
appointlllents and meetinqs on own initiative based on
personal knowledqe of workload and current issues of
importance. Reschedule appointlllents when it becomes
apparent that Deputy Director will not be able to meet
previous schedule.
Circulate Deputy Director's daily appointment schedule.
Remind Deputy Director of appointlllents and brief
(he/she) on matters to be considered before schedulin41
meetinqs.
orqanize and coordinate arranqements for Development
Department meetinqs and other special meetings,
includinq matters such as location, schedule, aqenda and
attendance. Assemble backqround materials for Deputy
Director.
e)
f)
q)
h) Gather needed information from various sources and
always prepare routine reports in anticipation of Deputy
Director's needs.
i)
--.
Draft replies to routine incominq correspondence not
requirinq personalized attention of Deputy Director and
compose procedural and routine memoranda. Respond to
routine requests for information. Prepare and type
responses from source material in a timely matter.
Anticipate the need for information.
j) Obtain and orqanize material so that it is readily
available to meet needs of Deputy Director.
k) Screen all telephone calls to the Deputy Director;
ascertain nature of call and determine appropriate
action. Refer important business calls to Deputy
Director or in his absence, take messaqes for his/her
attention.
Administrative Secretary
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Provide answers to questions of a routine nature not
requirinq Deputy Director's attention upon determining
that caller has riqht to receive such information
without incurrinq a breached confidentiality.
m) Record and draft minutes of Department meetinqs,
meetinqs of developers, and all other meetinqs as
needed.
1)
n) Mark news articles on matters relatinq to Department
activities and maintain onqoinq index of such articles.
0) Prepare and circulate weekly absentee schedule.
p) Maintain control of records on incominq mail,
correspondence, and action documents. Follow up on work
proqress to insure timely reply or action.
q) Make travel arranqements for Deputy Director and keep in
touch with him/her durinq periods of absence, informinq
on important matters.
r) Establish and maintain own filinq system, as well as
specialized chron file.
s)
Protect the confidentiality of the office and business
operations at all times, releasinq information only to
those individuals with a leqitimate business need to
know.
t) Perform related work as assiqned.
OUALIFICATIONS:
Knowledae of:
.. -
The principles of office orqanization, administration, public
relations and the duties, priorities, commitments, policies
and proqram qoals of the Development Department.
Abilitv to:
Possess outstandinq interpersonal relationship skills and the
ability to meet and deal effectively with people, both
internal and external to the Development Department.
Administrative Secretary
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Adopt courses of action for effective cOllllllunication and
problem solvinq; work effectively with other _ployees
towards the accomplishment of qoals and objectives.
Follow oral and written directions. Must possess the ability
to establish and maintain effective public relations, meet
the public with courtesy and tact, facilitatinq all
interactions between the Development Department and the
cOllllllunity.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
Education:
Graduation from hiqh school or GED equivalent.
EXDerience:
o
Minimum of six (6) years responsible stenoqraphic and
clerical experience. Typinq speed of 60 words per minute and
dictation at 100 words per minute is required.
Thorouqh knowledqe of business, correspondence (qrallllllar ,
spellinq, punctuation, vocabulary), forms modern office
practices, procedures, methods, techniques, effective work
processes and filinq systems; standard office equipment,
includinq word processor, telex, microfilminq.
SIIBllOOOJIDOCI422
_1120
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SBE00001/DOC/425/es
03/06/91 200
DEVELOPMENT DEPARTMENT
SENIOR PLANNER
JOB DESCRIPTION:
Under supervision, plan, organize and supervise certain land-
use planning aspects of the Development Department; perform a variety
of specialized and responsible advanced journey-level professional and
technical assignments and planning; perform studies and prepare plans
on matters concerning the orderly growth and development of the City;
and perform related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Executive Director of the
Development Department.
May exercise direct and indirect supervision over
Department's professional and clerical staff.
o
SPECIAL OUALIFlCATIONS:
This position differs from other City land-use planning
positions in requiring, in addition to land-use planning, a high degree
of knowledge of redevelopment and community development practices, a
strong ability to interface and negotiate with the business and
development community and the ability to serve as the Department's
liaison with development review/processing departments. Position
further requires the ability to exercise independent judgment and
--. authority.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a) Perform advanced journey-level professional work in
planning, zoning, redevelopment and community
development relative to land-use and housing activities,
perform economic studies and projections; analyze
factors influencing trends. Conduct surveys and compile
o
Senior Planner
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Assist in the preparation of current and long range
plans for subdivision and zoning activities, land-use,
community design, housing and streets and highways as
said plans relate to the redevelopment project area
plans and plan amendments.
Investigate planning problams involving consideration of
legal public relations as well as planning aspects and
make presentation of findings.
Serve as liaison with city development review
departments (Planning and Building Services Department,
Public Works/Engineering Department, Fire Department,
Police Department and Municipal Water Department) in
connection with Development Department sponsored
projects.
Provide difficult and complex staff support relating to
the redevelopment project area plan adoption and plan
amendment processes; assist in overseeing and managing
department consultants retained for plan adoption and
amendment purposes.
g) Serve as land-use planning technical advisor to
development professionals in housing, development and
administrative services divisions; assist department
clients in understanding and interpreting the City's
General Plan and Development Codes.
~
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d)
e)
f)
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data relating to zoning, performance standards,
ordinance revisions and changes.
b) Review Development Department development plans for
compliance with zoning ordinances, regulations and
policies established by the Department.
c)
h) Give presentations to the Planning Commission, Common
Council, Community Development Commission, project area
and citizens advisory committees, Environmental/
Development Review Committee and citizens groups.
i) Prepare maps, special sketches and designs; make changes
in zone maps showing variances, special permissions,
street widening and vacations; compute acreages and
frontages.
j) Maintain records of land-use, population distribution,
zoning maps and other maps and operate City vehicles.
o
Senior Planner
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k)
Train other personnel and perform related work as
required.
QUALIFICATIONS:
Knowledae of:
Municipal, political and qovernmental processes. Theories,
principles and practices of municipal planninq and zoninq.
Research principles and report writinq techniques. Draftinq
methods and equipment.
Laws, acts and requlations applicable to community
development proqrams and redevelopment proqrams.
Housinq and Urban Development (BUD), California Housing
Finance Aqency and twenty percent set-aside housing proqrams.
Applicable land-use planninq laws and codes, Census data.
Basic supervision.
Abilitv to:
"
Read and interpret maps, plans, specifications and leqal
descriptions;
Organize and conduct planninq research studies;
Evaluate plans, development proposals and desiqn criteria;
Compile and analyze technical and statistical information and
data;
Prepare maps, illustrations, tables, qraphs and other visual
orders for written and/or oral presentations;
Prepare clear and comprehensive reports with effective
qraphic illustrations;
Read, understand, interpret and apply complex written
materials;
Plan, orqanize and complete lonq term assiqnments;
Operate a vehicle, observinq leqal and defensive driving
practices;
c:> Senior Planner
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Understand and carry out oral and written instructions;
Establish and maintain effective relationships with those
contacted in the course of work.
MINIMUM EXPERIENCE AND T~INING REOUIREMENTS:
The minimum combination of experience and traininq for this
position is as follows:
Education:
A Bachelor's deqree in urban planninq, qeoqraphy or a closely
related field.
Exnerience:
Three years of planninq and community
development/redevelopment experience with one year of
supervisory level professional planninq experience. A
Master's deqree closely related to urban planninq may be
substituted for one year of required non supervisory
experience.
Possession of a valid Class C California driver's license.
8BEOOOOI1DOCJ425J..
CDI06I91 200
Senior Planner
- 4 -
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SBE00001/DOC/426/lw
03/07/91 230
DEVELOPMENT DEPARTMENT
DEVELOPMENT DIVISION
PROJECT MANAGER
JOB DESCRIPTION:
Under supervision, initiate, develop, manaqe and control
housinq, community development and redevelopment projects and exercise
control over property acquisition, property manaqement, relocation,
disposition and owner participation aqreements, demolitions and on/off
site contractual activities, lease and rental aqreements, construction
activities and property records and perform related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Receives qeneral direction from the Deputy Director of the
Development Department.
Exercises supervision over Development Specialists.
SPECIAL OUALIFICATIONS:
This position requires a hiqh deqree of knowledqe of
redevelopment and community development practices, of real property
development and manaqement principles and techniques and methods of
land acquisition and disposition as well as a stronq ability to
interface and neqotiate with the business and development community.
This position further requires the ability to exercise independent
judqment and authority.
~.EXAMPLE OF DUTIES:
Duties may include, but are not limited to, the fOllowinq:
a) Develop and implement new community development and
redevelopment projects which are beneficial to the
implementation of the qoals and objectives of the
Development Department.
b) Undertake and supervise the planninq and implementation
of development activities, real estate transactions,
marketinq appraisals and acquisition of property;
Project Manaqer - Development
Division
- 1 -
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Interface and negotiate with the development community
and implement Department goals and procedures with
respect to potential development proposals.
d) Negotiate community development and redevelopment
projects and agreements of a highly technical and
complex nature.
c)
e) Assist and implement long range and short range land use
planning activities and economic development strategies;
f) Supervise and assist in preparation of reports with
federal, state and local governments; coordinate
surveys, marketing, recruiting, retention of existing
businesses;
g) Monitor and supervise various community development and
redevelopment financing programs such as community
development block grant programs.
h) Implement and assist in property management activities
and relocation activities;
i) Supervise staff in day-to-day efforts in developing and
implementing community development and redevelopment
programs and projects;
j)
Inspect on/off site contracts in progress; assist in
review of contracts and progress reports and maintain
proper records;
k) Maintain a program for continual monthly monitoring of
all development related agreements;
l} Cause the preparation of contract documents for the
acquisition and disposition of property, property
management and owner participation;
m) Supervise Development Specialist staff; and perform
related work as required.
Project Manager - Development
Division
- 2 -
-
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--4
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OUALIFICATIONS:
Knowledae of:
Municipal, political and qovernmental processes.
Housinq, community development and redevelopment policies,
rules and requlations.
Methods and techniques of contract interpretation includinq
documents relatinq to acquisition, disposition, leases and
loan transactions.
Methods and techniques of contract
interpretation and enforcement methods.
Knowledqe of property manaqement principles and methods
includinq those pertaininq to leases, rentals and vacant
land.
neqotiation,
Knowledqe of structural demolition methods and requirements.
Abilitv 1:0:
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Neqotiate technical and complex development aqreements with
development community representatives.
Supervise property development and manaqement.
Communicate effectively with other employees, propertyowners
and the qeneral pUblic.
Ability to deal tactfully and effectively with qeneral public
and work effectively with other employees.
--.MINI~ EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training
requirements for this position are as follows:
Education:
A Bachelor's degree or its equivalent with a major in
political science, marketing, real estate, urban planning,
economics or business administration.
o
Project Manager - Development
Division
- 3 -
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ExDerience:
Five years of experience in housinq, community development
and redevelopment activities or activities relatinq to real
estate development.
IIIII!OCXIOI/D0C/426
--.
Project Manaqer - Development
Division
- 4 -
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SBE00001/DOC/402/es
03/6/91 1056
DEVELOPMENT DEPARTMENT
ADMINISTRATIVE SERVICES DIVISION
GRAPHICS AND DESIGN COORDINATOR
JOB DESCRIPTION:
Under general supervision, provide conceptual graphic
illustrations (aUdio-visual and display) for a wide variety of projects
and Commission activities; provide drafting services in areas of
architectural and engineering services.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Administrative Services
Division Manager.
Exercises direct supervision over the Graphics and Design
Specialist.
SPECIAL OUALIFICATIONS:
This position requires knowledge of drafting principles and
practices involved in the preparation of architectural design and
engineering drawings, uses, techniques, and care of drafting
instruments and materials used in graphics preparation (models, wall
displays, air brush, hand lettering), specialize in animation and
graphics for film and aUdio-visual presentation.
~.EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a) Interpreting data from assessment maps, title reports,
engineering surveys, capital improv_ent plans and other
resources necessary for updating old and preparing new
maps.
b) Preparation of presentations on Development Department
projects, including graphics and brochures (camera
ready), helpful in communicating planning and design
concepts on Commission activities.
Graphics and Design Coordinator
- 1 -
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c)
Performance of inspection work and windshield surveys to
obtain information on conditions in existing or proposed
project areas.
d) Preparation of charts, graphics, descriptive drawings,
isometric views, renderings of architectural landscaping
and parking layouts.
e) Preparation of illustrations for display at Commission
and Council meetings.
f) Maintenance of current proposed and existing building
layouts of all project areas.
g) Assistance in the review and coordination of activities
for the approval of plans for all developments in
project areas.
h) Coordination and conduct of research on utilities,
street improvements, assessors and parcel maps as
necessary to accomplish and complete development
projects.
Coordinate provision of, or provide drafting and art
services of preliminary buildings, site, parking and
street layouts as necessary to assist developers with
preliminary designs.
i)
j) Assist in research with, and provide information
regarding the City's project areas to developers engaged
in site studies for picture developments.
k) Preparation and assistance in the design, content,
concept, and production of Agency Annual Report and
Quarterly statement updates.
--.
1)
Coordinate and assist in preparation of brochures,
magazine and newspaper ads, slide show and newsletter
and perform related work as required.
OUALIFICATIONS:
Knowledae of:
Drafting principles and practices involved in preparation of
architectural design and engineering drawings.
Uses, techniques and care of drafting instruments and
materials used in graphics preparation.
Graphics and Design Coordinator
- 2 -
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Abili'tv 'to:
Understand and interpret information from assessment maps,
title reports, enqineerinq surveys and capital improvement
plans.
Prepare and update maps; prepare architectural desiqn and
enqineerinq drawinqs; prepare charts, qraphs, descriptive
drawinqs, isometric views and renderinqs of architectural,
landscapinq layouts.
Research and compile information necessary to accomplish
Commission projects.
Establish and maintain qood workinq relationships with other
employees.
Operate aUdio/visual equipment.
Communicate effectively in written and oral forms.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and traininq for this
position is as follows:
Education:
Equivalent of an Associated Arts deqree in qraphic desiqn and
presentation.
Exnerience:
Five years of experience in qraphics and desiqn presentation.
8III!OOOO1/DOC/402
03106/911056
Graphics and Desiqn Coordinator
- 3 -
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SBE00001/DOC/404/es
03/06/91 0935
DEVELOPMENT DEPARTMENT
ADMINISTRATIVE SERVICES DIVISION
CONTRACTS ADMINISTRATOR
JOB DESCRIPTION:
Under direction of the Executive Director and the
Administrative Services Division Manager, involved in the
administration of contracts and housing, community development and
redevelopment projects in connection with the functions and activities
of the Development Department.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Administrative Services
Division Manager.
staff.
Exercises direct supervision of the Contract Specialist
SPECIAL OUALIFICATIONS:
This position differs from other Department positions in
requ1r1ng a blend of administrative ability, knowledge of the
redevelopment and community development processes, laws and regulations
and the ability to act and interface with the Executive Director, the
Administrative Services Division Manager and other Department staff, as
well as members of the pUblic.
---
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a) Supervise staff in day to day efforts in developing and
implementing community development and redevelopment
programs and projects; monitor and evaluate the
performance of programs.
c) Review all forms of community development/redevelopment
contracts and make recommendations as to their
implementation.
Contracts Administrator
- 1 -
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d)
Administer the preparation and draftinq of housinq,
community development and redevelopment contracts.
Prepare and supervise preparation of aqendas, reports
and correspondence pertaininq to the housinq, community
development and redevelopment projects; analyze
community needs and make recommendations to the
Executive Director and the Division Manaqer for proqrams
which may meet those needs; evaluate the success of
proqrams and projects.
Participate in neqotiations concerninq projects as
directed by the Executive Director and Division Manaqer.
Confer with City departments and qovernmental aqencies
reqardinq proposed and existinq proj ects or proqrams as
directed by the Executive Director and Division Manaqer.
Review Department activities or proposed projects for
compliance with City policy and local, state and federal
laws.
e)
f)
q)
h)
i)
Review contracts pertaininq to debt service and tax
increment obliqations of the Development Department;
review owner participation aqreements, disposition and
development aqreements and CDBG aqreements; review and
analyze the servicinq and collection of all Department
loans and obliqations.
j) Review the administration of twenty percent set-aside
requirements and all aqreements pertaininq thereto;
review and implement requlatory aqreements, community
development block qrant requirements and twenty percent
set-aside housinq affordability covenants.
k) Perform related work as required.
OUALIFICATIONS:
Knowledae of:
Modern principles and practices of community development and
redevelopment.
Leqislation related
redevelopment.
to
community
development
and
Principles of personnel administration, supervision and
traininq.
Contracts Administrator
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Principles and practices of budget preparation and
administration.
Abilitv to:
Supervise and evaluate professional and clerical staff.
Interpret applicable laws, rules and regulations.
Prepare and analyze reports, statements and correspondence.
Prepare and draft redevelopment and community development
contracts and agreements.
Communicate clearly and concisely, both verbally and in
writing.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Education:
A Bachelor's degree or equivalent from an accredited college
or university with major course work in economics, urban
planning, public administration or a closely related field.
EXDerience:
Five (5) years of progressively responsible professional
and/or administrative experience in community redevelopment
and/or redevelopment programs, including two years in a
supervisory capacity.
SBEOOllOIIDOC/404
03106I91 0935
Contracts Administrator
- 3 -
EXAM 190-09-W
.OPEN 8-27-90
PD-120
THE Y OF
SAN BERNARDINO
OFFERS CAREER OPPORTUNITIES
AND IMTES APPlICATIONS FOR:
HOMELESS SERVICES ANALYST - U OPEN TO THE
COMMUNITY DEVELOPMENT DEPARTMENT PUBLIC
THIS IS AN UNCLASSIFIED POSITION
SALARY .- $36,000 Annually for a period of 12 months. This
position is a contract position without benefits.
JOB DESCRIPTIO~ - Under general supervision, to identify homeless
individuals and families, determine points of origin of same and
identify existing resources within the City jurisdiction. Analyzes
the nature and scope of the homeless problem. Coordinates
identification of resources available for. the homeless; reviews
legislation related to housing programs for the homeless and keeps
abreast of changes in such legislation related to homeless services.
Must have knowledge of laws, acts, and regulations applicable to
housing and community development programs; Housing and Urban
Development (BUD), California Housing Finance Agency and
Redevelopment Agency programs; Rehabilitation of existing housing;
Federal, state and local homeless services programs.
o
REOUIREMENTS
Education:
.. #Experience:
Bachelor of Arts degree in psychology, sociOlogy,
social services or a closely related field
AND/OR
Four years experience in social services and data
gathering.
RESUME DEADLINE - 4:00 P.M., FRIDAY, SEPTEMBER 14, 1990.
APPLICATION DEADLINE - Submit an application and a detailed resume,
including specific employment duties, salary history, and a list of
references. The top candidates will be invited to an oral
interview. All applications and resumes should be submitted to:
City of San Bernardino
Personnel Department
300 North "0" Street
San Bernardino, CA 92418
(714) 384-5493
REFERENCE: HOMELESS SERVICES ANALYST
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AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
C.LL..1. "0.-'.1"
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SBE00001/DOC/403/es
03/6/91 945
DEVELOPMENT DEPARTMENT
ADMINISTRATIVE SERVICES DIVISION
SENIOR ACCOUNTANT
JOB DESCRIPTION:
Under direction, performs a variety of professional
accounting duties under the Administrative Services Division of the
Development Department.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Administrative Services
Division Manager.
Exercises direct supervision of the Accounting Technician and
the Senior Accounts Clerk.
SPECIAL OUALIFICATIONS:
This position requires a high degree of knowledge of
accounting practice as well as knowledge of California redevelopment
finance, redevelopment agency and Federal/State qrant accounting
practices. Position requires a technical backqround, personnel skills
necessary to supervise specialists in the accounting field and an
ability to effectuate the policies of the Department in a manner which
addresses the concerns of the public.
-.EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a) organize and supervise assigned departmental accounting
services such as general accounting and cash receipting
of accounts; review receivables; maintain budgetary and
expense controls.
b) Develop and evaluate accounting systems; conduct
research and provide data for expenditures and cash
requirements and long-term indebtedness.
c:J Senior Accountant
- 1 -
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Participate in preparation of annual budqet and review
projections.
Maintain qeneral and subsidiary ledqers, journals,
budqetary and cost accountinq records in accordance with
qenerally accepted accountinq practices, both manually
and on the computer; develop qeneral ledqer trial
balances; post and maintain records for various accounts
and funds.
e) Conduct assiqned internal audits and spend accountinq
studies assiqned by the Administrative Services Division
Manaqer; desiqninq the projects, conductinq necessary
investiqations/research and preparinq reports of
findinqs and recommendations.
c)
d)
f) Reconcile subsidiary and control accounts; assist in
administration of service contracts.
q) Prepare reports of cash receipts and expenditures;
maintain accountinq control; maintain accounts payable
records; audit invoices, purchases orders, payrolls and
statements coverinq the Department's financial status.
h)
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i)
j)
Assist in preparation of
analyzinq budqet requests
projections and other data.
Provides information reqardinq the status of financial
accounts; prepare financial statements and reports.
the Department budqet,
and developinq revenue
Operates calculators and various other office machines;
supervises and controls operation of computer VS45;
monitors operatinq status of VS45, disc drive, terminals
and printers; must be able to clear printers and
terminals of minor problems and be able to identify
larqer problems relatinq to the disc drives and VS45
that will require a service call.
k) Maintains confidentiality and job security control.
---
1) Have knowledqe to be able to assist the Administrative
Services Division Development Analyst, Supervise Senior
Account Clerk and Accountinq Technician and assist
secretaries and clerical staff with any problems they
may encounter; work with consultant auditors, providinq
data, records and explanation of procedures.
m) Perform related work as required.
o Senior Accountant
- 2 -
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OUALIFICATIONS:
Knowledae of:
Accounting theory, principles and practices of municipal
accounting and their application to a wide variety of
accounting transactions and problems; principles of account
classifications.
Governmental budgeting, bookkeeping and cost accounting.
Modern office management procedures, practices and equipment.
Abilitv to:
Supervise subordinate personnel, including Accounting
Technician and Senior Account Clerk.
Apply generally accepted accounting principles and techniques
to various situations.
--.
Analyze and evaluate accounting problems and develop
pertinent accounting and related data in the preparation of
reports and statements.
Apply and adapt established methods to a variety of
accounting transactions and problems.
Exercise sound judgment in evaluating accounting and control
systems.
Prepare clear and concise financial statements and
statistical and audit reports; complete and analyze financial
reports and budgets. .
Examine and verify financial documents and reports.
Make arithmetic calculations with speed and accuracy.
Accomplish original work in the developing of accounting
procedures and forms.
Plan and direct the work of, and supervise, assign and train
professional accounting and Clerical personnel.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Senior Accountant
- 3 -
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SBBOOOOIIDOC/403
03/6191 945
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Education:
A Bachelor's degree or equivalent in accountinq, finance,
public or business administration.
ExDerience:
Four (4) years experience in a professional accountinq
environment.
Of said four years total experience, at least two years
experience must be demonstrated in direct supervision of
subordinate personnel and some financial or accounting
environment.
Senior Accountant
- 4 -
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SBE00001/DOC/405/es
03/06/91 955
DEVELOPMENT DEPARTMENT
HOUSING DIVISION
HOUSING DEVELOPMENT SPECIALIST (III)
JOB DESCRIPTION:
Under general direction of the Housing Division Manager, to
assist in the coordination and administration of the Housing Division
and in the administration and implementation of the Community
Development and Redevelopment Housing Programs including, but not
limited to, infill housing, acquisition and rehabilitation, mortgage
revenue bond financings; and perform related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Housing Division Manager.
Exercises direct and indirect supervision over other housing
development specialists.
<:) SPECIAL OUALIFICATIONS:
This position differs from other Department positions in
requiring a high degree of knowledge of redevelopment and community
development practices with an emphasis on housing programs on both the
state and federal level. Familiarity with current housing concerns
such as development, rehabilitation and preservation of existing
housing development and delivery of homeless services as well as the
requirements of low- and moderate-income housing programs is required.
-~he position also requires technical background and personnel skills
necessary to supervise others in various housing areas including
rehabilitation, relocation and financing as well as an ability to
effectuate the pOlicies of the Department in a manner which addresses
the concerns of the public.
EXAMPLE OF DUTIES:
Duties may include, but are not limited to, the following:
a) Assist in the implementation, management and
coordination of the goals of the Housing Division;
o
Housing Development Specialist III-
Housing Division
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b)
manage and supervise specific Division activities and
projects and supervise staff in connection therewith.
Assist in the analysis of proposals and programs;
Assist in the implementation of infill housing programs
and the preparation of a community development block
grant housing assistance plan;
Assist in the administration, implementation and
monitoring of the Mortgage Revenue Bond Program; prepare
housing policy reports for single-family mortgage
revenue bond issues;
c)
d)
Assist in the development, administration,
implementation and evaluation of services for the
homeless; assist in the development of homeless
prevention programs, projects and activities.
Coordinate with city Planning and Building Department in
connection with preparation of environmental assessment
reports for city housing programs;
Assist in preparation of appropriate reports and studies
related to housing issues and Division Activities.
Analyze reports and prepare recommendations;
Provide information and technical assistance to Division
Manager;
e)
f)
g)
h) Assist in coordination of demolition and relocation
efforts associated with displacement of persons as a
result of Division activities;
--,
i) Review legislation related to housing and keep abreast
of all changes in housing legislation and in existing
housing programs;
j) Perform related work as required.
OUALIFICATIONS:
Knowledae of:
Laws, acts and regulations applicable to communi ty
development programs.
Housing and Urban Development (HUD) and California Housing
Finance Authority (CHFA) housing programs; Infill development
Housing Development Specialist 111-
Housing Division
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strategies; City housing development standards; housing
finance, including tax exempt mortgage revenue bond programs;
rehabilitation of existing housing and acquisition and real
estate economics.
Homeless services strategies, laws, acts, regulations and
programs established to serve the homeless and prevent
homelessness.
Abilitv to:
Supervise Housing Development Specialists
implementation of Division programs.
Perform a wide variety of complex analytical housing and
demographic studies and write supporting reports.
in
the
Communicate effectively, verbally or in writing, with city
staff persons and general public.
Work effectively with housing developers.
Exercise initiative and resourcefulness in carrying out City
housing goals and objectives.
Design and implement various city housing development
strategies.
Understand and carry out oral and written
maintain all appropriate records and
effectively under pressure.
instructions; and
files, and work
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
-~osition is as follows:
Education:
A Bachelor's degree in urban planning, economics, public or
business administration or a closely related field.
Exoerience:
Five (5) years of experience in planning development and
implementation of federal, state and local government housing
programs or equivalent private sector experience.
Housing Development Specialist 111-
Housing Division
- 3 -
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SBEOOllOIlDOC/405
03/06191 955
--.
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Additional qualifying experience may be substituted for the
required education on a year for year basis, up to a maximum
of two years.
Possession of a valid Class Three California Driver's License
is required.
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SBE00001/DOC/406/df
03/05/91 0500
DEVELOPMENT DEPARTMENT
HOUSING DIVISION
REHABILITATION COORDINATOR
JOB DESCRIPTION:
Under direction, to participate in the design, implementation
and supervision of housing/commercial rehabilitation and economic
development programs. To oversee building inspections, bid
negotiations and contract awards relating thereto and to coordinate a
variety of financing resources and supervise the preparation of all
loan documentation and processing relating to their.use.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Housing Division Manager.
o
Supervises the Senior Rehabilitation Specialist, Loan Officer
and clerical support.
SPECIAL OUALIFICATIONS:
This position differs from other Department positions in
requiring a detailed familiarity with relocation assistance programs
and commercial and housing rehabilitation programs. The position
requires technical background and personnel skills necessary to
supervise specialists in various housing areas, including
_~ehabilitation, relocation and financing and an ability to effectuate
the policies of the Department in a manner which addresses the concerns
of the public.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a) Assist in the structuring of housing and commercial
rehabilitation programs, developing forms, procedures
and operational guidelines;
o
Rehabilitation Coordinator,
Administrative Services Division
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Preparing and reviewing program cost estimates, budgets
and other technical matters pertaining to the
development and execution of the housing and commercial
rehabilitation programs;
c) Assist in the administration and implementation of
Department economic development programs; training
appropriate staff;
b)
d) Overseeing sight inspections, loan/grant application
processing, bid negotiations, contract award and
rehabilitation work; oversee contractor's performance;
e) Develop a community awareness program and a citizen
participation structure;
f) Supervise the preparation of contract documents; prepare
reports, conduct presentations; evaluate bids and
itemize cost estimates;
g) Assist in establishing and maintaining liaisons between
the City, public and private institutions wi th
potentials of providing economic and financial resources
necessary to facilitate and maximize the economic
development and rehabilitation efforts;
h)
Review and evaluate loan applications; recommend
approval or denial;
i) Arbitrate contractor/owner disagreements; establish fair
price criteria; exercise quality control of
rehabilitation work;
j) Advise and counsel owners and builders of the technical
aspects of rehabilitation; review projects and issue
certificates of completion;
k)
Closely coordinate
Division of the
Department;
1) Perform related duties as assigned.
Code Enforcement and
Planning and Building
Building
Services
Rehabilitation Coordinator,
Administrative Services Division
- 2 -
-
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OUALIFICATIONS:
o
Knowledcre of:
All pertinent rules and regulations affecting rehabilitation
and construction activity.
Principles and
administration.
practices
of
public
or
business
Principles and practices of construction management.
Reporting requirements relative to rehabilitation activities.
Abilitv to:
Manage a mUlti-function operation; supervise Rehabilitation
Specialists and support staff.
Establish and maintain effective relations with potential
economic and financial resources.
Analyze business plans; interpret financial statements;
understand economic forecasts and market studies.
o
Interpret property
preparation of a
correspondence.
reports;
variety
prepare and
of reports,
supervise
records
the
and
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Education:
A Bachelor's degree with emphasis in accounting, business
administration, public administration or a closely related
field.
EXDerience:
Four (4) years of administration and professional experience
in commercial and housing rehabilitation, community
development/economic development, public administration or
property construction work.
A valid California driver's license is required.
o SBEOOOOI\D0C\406
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SBE00001/DOC/420
03/05/91 0510
DEVELOPMENT DEP~TMENT
ADMINISTRATIVE SERVICES DIVISION
SENIOR CONTRACT SPECIALIST
JOB DESCRIPTION:
Under direction of the Administrative Services Division
Manager and the Contracts Administrator, assist in the administration
of contracts and housing, cOlIIIDunity development and redevelopment
projects in connection with the functions and activities of the
Development Department.
SUPERVISION RECEIVED AND EXERCISED:
Receives general
Administrative Services
Administrator.
direction from the Executive Director, the
Division Manager and the Contracts
Supervises the Contract specialist
SPECIAL OUALIFICATIONS:
This position differs from other Department positions in
requiring familiarity and knowledge of cOlIIIDunity development and
redevelopment processes and the implementation experience as well as
ability to act and interface with members of the public.
~~XAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a)
Assist in
community
projects;
programs.
efforts to develop and implement housing,
development and redevelopment programs and
monitor and evaluate the performance of
b) Review all forms of housing, community development and
redevelopment contracts for compliance with Department
requirements and make recommendations as to their
implementation.
Senior Contract Specialist
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c)
Assist in the preparation and drafting of.. gevelopmen:t
contracts. . .
d) Prepare agendas, reports and correspondence pertaining
to the monitoring and evaluation of development
projects; periodically review agreements to ensure
milestones are being met per the terms of the agreement;
evaluate the success of programs and projects.
e)
Participate
directed by
preparation
in negotiations concerning projects as
the Contracts Administrator; assist in the
of development agreements and contracts.
f) Confer with city departments and governmental agencies
regarding proposed and existing projects or programs as
directed by the Contracts Administrator.
g) Review Department activities or proposed projects. for
compliance with city policy and local, state and federal
laws.
h)
Review contracts pertaining to debt service and tax
increment obligations of the Development Department;
review owner participation agreements, disposition and
development agreements and CDBG agreements; review and
analyze the servicing and collection of all Department
loans and obligations.
i) Assist in the servicing and collection of all Department
loans, including single family home improvement loans,
multifamily rehabilitation loan agreements and
commercial rehabilitation loan agreements.
OUALIFICATIONS:
Knowledae of:
Modern principles and practices of community development and
redevelopment.
Legislation related
redevelopment.
Principles and practices of budget preparation and
administration.
to
community
and
development
Principles and
administration.
practices
of
governmental
contract
Senior Contract Specialist .
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Abilitv to:
Interpret applicable laws, rules and regulations.
Prepare and analyze reports, statements and correspondence.
Prepare and draft redevelopment and community development
contracts and agreements.
Communicate clearly and concisely, both verbally and in
writing.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Education:
A Bachelor's degree or equivalent from an accredited college
or university with major course work in economics, urban
planning, public administration or a closely related field.
EXDerience:
Three (3) years of progressively responsible professional
and/or administrative experience in community redevelopment
and/or redevelopment programs with an emphasis in program
management, monitoring/assessment and evaluation.
SBI!OOOOIIDOCI420
03105191 0900
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Senior Contract specialist
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SBE00001/DOC/432
03/05/91 500
DEVELOPMENT DEPARTMENT
HOUSING DIVISION
SENIOR REHABILITATION SPECIALIST
JOB DESCRIPTION:
Under general supervision, to conduct field and office work
related to the inspection of residential and commercial structures,
rehabilitation plan specifications and cost estimates. May supervise
field inspections of buildings, structures and building construction in
all stages of construction, alteration and repair. Assist in
examination of building plans and specifications and perform related
work as required.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Rehabilitation
Coordinator.
Supervises other Rehabilitation Specialists.
o SPECIAL OUALIFICATIONS:
This position differs from other Department positions in
requiring a detailed familiarity with relocation assistance programs
and commercial and housing rehabilitation programs. The position
requires technical background and personnel skills necessary to
supervise specialists in various housing areas including rehabilitation
programs and financings.
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EXAMPLE OF DUTIES:
Duties may include, but are not limited to, the following:
a) Participation in preconstruct ion conferences; prepare
plans and specifications;
b) Supervision of field inspections of residential,
commercial and industrial construction at all stages of
construction, alteration and repair; ensure construction
complies with plans; inspect new and old plumbing, sewer
lines, water heaters, furnaces, vents, sprinkler
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Senior Rehabilitation Specialist -
Housing Division
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c)
systams, qas pipinq and appliances; inspect new and old
electrical installations in residential, commercial and
other buildinqs;
Observe work in various staqes of progress to.ensure
conformance with Buildinq Codes, Ordinances, and
Requlations; inspect materials and take samples; check
workmanship, proper storaqe of materials and safety
standards;
d) Conduct final inspections of completed work in
conjunction with the Planninq and Buildinq Services
Department;
e) Provide approvals to acceptable structures and
installations; receive and investiqate complaints from
owners of properties experiencinq rehabilitation; notify
architects, enqineers and City departments of material
or workmanship which does not meet Buildinq Codes,
Ordinances and Requlations;
f) Make reinspections when construction does not conform
with the plans and requiraments of Buildinq Code,
Ordinances and Requlations;
q)
Prepare inspection reports and correspondence; maintain
records and reports; interpret codes, ordinances and
requlations and departmental pOlicies to enqineers,
contractors, architects and others concerned with
buildinq, construction or rehabilitation requirements;
and
h) Assist in the traininq of rehabilitation specialists and
perform other related work as required.
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Senior Rehabilitation Specialist -
Housinq Division
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QUALIFICATIONS:
Knowledae of:
Building construction methods and materials applicable to
building, plumbing, heating, air conditioning, ventilating
and electrical work.
Blueprint reading.
General provisions of the Uniform Building Code.
State and local Codes, Ordinances and Requlations applicable
to the building construction trade.
Considerable knowledge of the principals of building
inspection procedures and methods.
Building materials, accepted safety standards, modern methods
of building construction.
Proper inspection methods.
Significance and purpose of design requirements.
Abilitv to:
Apply technical knowledge of building trade work. Use good
inspection methods to examine workmanship and materials;
detect deviations from plans and specifications, standard
installation practices, and in theory and materials and
workmanship;
Prepare comprehensive written reports.
"..
Maintain a job log.
Work effectively with others.
Establish or maintain effective public working relations with
architects, engineers, contractors, construction workers and
the general public and still accomplish the desire of high
standards of building inspection.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training
requirements for this position are as follows:
Senior Rehabilitation Specialist -
Housing Division
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SBIlOOOO1/DOC/432
03105191 500
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Educai:ion:
Sixty s_ester units (90 quarter units) of colleqe level
courses with emphasis in enqineerinq, buildinq inspection or
mathematics.
EXDerience:
Four years of increasinqly responsible construction
inspection experience, includinq one year experience in a
supervisory capacity or as an inspector of buildinq
construction. International Conference of Buildinq Officials
("ICBO") certification is required.
Possession of a valid Class-3 California Driver's License is
required.
Senior Rehabilitation Specialist -
Housinq Division
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SBEO0001/DOC/428/es
03/07/91 310
DEVELOPMENT DEP~TMENT
DEVElDPMENT DIVISION
DEVELOPMENT SPECIALIST
JOB DESCRIPTION:
Under the qeneral direction of the Project Manaqer, to assist
in the implementation of housinq, cOlllDlunity development and
redevelopment proqrams; and to monitor and enforce contracts related
thereto and perform other related work as assiqned.
SUPERVISION RECEIVED AND EXERCISED:
Receives direct supervision from the Project Manaqer.
SPECIAL OUALIFICATIONS:
This position differs from other Development Department
positions in requirinq a deqree of knowledqe in housinq, redevelopment
and community development practices and familiarity with contracts
pertaininq to such practices. Position further requires the ability to
exercise independent judqment and authority.
EXAMPLE OF DUTIES:
Duties may include, but are not limited to, the followinq:
---
Assist in the administration and manaqement of housing,
community development and redevelopment proqrams and
practices;
b) Assist in the initiation, negotiation and implementation
of contracts and aqreements pertaining to housing,
community development and redevelopment activities;
a)
c) Review, verify and recommend for approval, reimbursement
billinqs submitted in accordance with approved
development and loan aqreements;
Development Specialist -
Development Division
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d)
Monitor preconstruct ion and construction conferences to
insure compliance with Development Department 90als and
policies as well as equal opportunity requirements and
wage requirements;
e) Responsible for job site visits and periodic contractor
and employee interviews; insure contractors and major
subcontractors submit weekly payroll reports on all
employees to meet Davis-Bacon requirements;
f) Compile lists of minority contractors; provide
information to insure minority contractors are aware of
available work;
9) Receive monthly status reports from contract
or9anizations; prepare files for state and federal
review, documentin9 housin9, community development and
redevelopment activities on matters of equal employment
opportunity, wages, citizen participation, etc.;
h) Notify community of availability of use of Block Grant
Funds and invite proposals; screen proposals, determine
eli9ibility; monitor Block Grant Fund activities;
i)
Confer with City departments and community institutions
or agencies re9ardin9 housin9, community development and
redevelopment related pr09rams;
Examine and interpret property records and title reports
and other real estate documentation;
j)
Coordinate citizen participation with community ClJrOUps
within redevelopment project areas, includin9 scheduling
of meetings, information workshops and troubleshooting;
coordinate participation and small business seminars
includin9 promotion organization and followup;
Assist in the planning and implementation of development
activities, real estate transactions, marketing
appraisals and acquisition of property;
m) Assist in the implementation of 10n9 range and short
range land-use plannin9 acti vi ties and economic
development strategies; and
k)
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n) Perform related work as required.
Development Specialist -
Development Division
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OUALIFICATIONS:
Knowledae of:
Acts, rules and regulations pertaining to housing, community
development and redevelopment programs;
Housing and Community Development Act of 1974, as amended and
federal regulations promulgated thereunder;
National Environmental Protection Agency and California
Environmental Quality Act environmental review processes for
community development projects.
Abilitv to:
Develop and effectively implement housing, community
development and redevelopment plans and objectives;
Understand and implement citizen participation plans in
project approval process;
Work with community groups and elected officials or elected
official appointees;
Analyze and monitor various approved community development
projects;
Implement various federal requirements affecting use of
federal community development funds.
MINIMUM EXPERIENCE AND TRAIN:ING REOUIREMENTS:
The minimum combination of experience and training for this
-.position is as follows:
Education:
A Bachelor's degree, with a major in public or business
administration, economics, urban or regional planning or a
closely related field.
Development Specialist -
Development Division
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EXDerience:
Three years responsible experience in implementing community
and economic development programs or redevelopment programs;
monitoring and administering contract compliance with equal
opportunity/affirmative action programs. Additional
qualifying experience may be substituted for required
education on a year for year basis up to a maximum of two
years.
Possession of a valid California Class Three driver's
license.
lIIII!OOOOI1DOC/428
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Development Specialist -
Development Division
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SBE00001/DOC/430
03/06/91 1000
DEVELOPMENT DEPARTMENT
HOUSING DIVISION
HOUSING DEVELOP~ENT SPECIALIST
(II)
JOB DESCRIPTION:
Under general direction of the Housing Division Manager and
Senior Housing Development Specialist, to assist in the administration
and implementati.....l of the Community Development Housing and
Redevelopment Programs including, but not limited to, infill housing,
acquisition and rehabilitation, and mortgage revenue bond financings;
and perform related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Housing Division Manager
and the Senior Housing Development Specialist.
SPECIAL OUALIFIC~1IONS:
This position differs from other Department positions in
requiring a high degree of knowledge of redevelopment and community
development practices with an emphasis on housing programs on both the
state and federal level. Knowledge of rehabilitation, relocation,
homeless and financing programs is also necessary.
EXAMPLE OF DUTIES:
---
Duties may include, but are not limited to, the following:
a) Assist in the implementation of infill housing program
and other Division programs and activities.
b) Prepare a community development block grant housing
assistance plan for review and submission.
c) Assist in the administration, implementation and
monitoring of the Mortgage Revenue Bond Program, prepare
housing policy reports for single-family mortgage
revenue bond issues.
Housing Development Specialist, (II)
Housing Division
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Assist with city Planning Department in connection with
preparation of environmental assessment reports for City
housing programs.
e) Serve as primary staff person in the development of the
acquisition and rehabilitation phases of the infill
housing program.
d)
f) Coordinate with Planning Department in maintaining
records of all single-family and multifamily housing
starts within the corporate boundaries of the City.
g) Review legislation related to housing and keep abreast
of all changes in housing legislation and in existing
housing programs.
h) Prepare housing quotients of the various HOD required
reports.
i) Assist in the development of programs and services for
the homeless.
j) Perform related work as required.
OUALIFICATIONS:
Knowledae of:
--.
Laws, acts and regulations applicable to community
development programs.
Housing and Urban Development (HUD) and California Housing
Finance Authority (CHFA) housing programs; infill development
strategies; City housing development standards; housing
finance, including tax exempt mortgage revenue bond programs;
rehabilitation of existing housing and acquisition and real
estate economics.
Homeless service strategies, laws, acts, regulations and
programs established to serve the homeless and prevent
homelessness.
Housing Development Specialist, (II)
Housing Division
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Abilitv to:
Perform a wide variety of complex analytical housing and
demographic studies and write supporting reports.
CommuniQate effectively, verbally or in writing, with city
staff persons and general public.
Work effectively with housing developers.
Exercise initiative and resourcefulness in carrying out City
housing Igoals and Objectives.
Underst~nd and carry out oral and written
maintain all appropriate records and
effectively under pressure.
instructions; and
files, and work
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The mini.um combination of experience and training for this
position is as follows:
Education:
A Bachelpr's degree in urban planning, economics, public or
business administration or a closely related field.
EXDerience:
Four (4) years of experience in planning development and
implementation of federal, state and local government housing
programs or equivalent private sector experience.
-.#
Additional qualifying experience may be substituted for the
required: education on a year for year basis, up to a maximum
of two years.
Possessi~n of a valid Class Three California Driver's License
is required.
SBEOOOOIlDOC/430
Housing Developm.nt Specialist, (II)
Housing Division
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SBE00001/DOC/423
03/05/91 500
DRVM:.n'PMENT DEPARTMENT
ADMINISTRATrvE SERVICES DIVISION
CONTRACT SPECIALIST
JOB DESCRIPTION:
Under direction of the Contracts Administrator, assist in the
administration of contracts housinq, community development and
redevelopment projects in connection with the functions and activities
of the Development Department.
SUPERVISION RECErYED AND EXERCISED:
Receives qeneral direction from the Contracts Administrator
and Senior Contract Specialist, as appropriate.
SPECIAL QUALIFICATIONS:
This position differs from other Department positions in
requirinq a knowledqe of the community development and redevelopment
processes and the ability to review and analyze redevelopment, economic
and community development contracts.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the followinq:
a)
Assist in developinq and implementing housinq, community
development and redevelopment proqrams and projects;
monitor and evaluate the performance of proqrams.
--#
b) Review all forms of housinq, community development and
redevelopment contracts and make recommendations as to
their implementation.
c) Assist in the preparation and draftinq of development
contracts and aqreements.
d) Assist in preparation of aqendas, reports and
correspondence pertaininq to the development projects.
Contract Specialist
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Participate in neqotiations concerninq projects as
directed by the Contracts Administrator.
f) Confer with City departments and qovernmental aqencies
reqardinq proposed and existinq projects or proqrams as
directed by the Contracts Administrator.
e)
q) Assist in review of contracts pertaininq to debt service
and tax increment obliqations of the Development
Department; review owner participation aqreements,
disposition and development aqreements and CDBG
aqreements.
h) Assist in the servicinq and collection of all Department
loans and obliqations.
OUALIFICATIONS:
Knowledae of:
Modern principles and practices of community development and
redevelopment.
Leqislation related
redevelopment.
to
community
development
and
Principals and
administration.
practices
of
qovernmental
contract
Abilitv 1:0:
Interpret applicable laws, rules and requlations.
--.
Prepare and analyze reports, statements and correspondence.
Prepare and draft redevelopment and community development
contracts and aqreements.
Communicate clearly and concisely, both verbally and in
writinq.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and traininq for this
position is as follows:
Contract Specialist
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SIIIlOOOOIIDOC/423
lI3J05l9l 0500
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Educa.tion:
A Bachelor's degree or equivalent from an accredited colleqe
or university with IIajor course work in economics, urban
planninq, public administration or a closely related.field.
EXDerience:
TWo (2) years of experience in community development and/or
redevelopment proqrams.
Contract Specialist
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SBE00001/DOC/401/es
03/6/91 1001
DEV:f:LOPMENT DEPARTMENT
ADMINISTRATIVE SERVICES DIVISION
DEVELOPMENT ANALYST
JOB DESCRIPTION:
Under the direction of the Administrative Services Division
Manager, monitor and verify assessed valuations and tax increment
revenues for properties and developments within redevelopment project
areas. Prepare annual increment projections from varied sources.
Assist in investment policies and procedures and budget and budget
planning actions. Moni tor mortgage revenue and other tax exempt
taxable bond financing. Assist in preparation of communi ty
redevelopment law reports and agency wide audits.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Administrative Services
Division Manager.
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SPECIAL OUALIFICATIONS:
This position requires a thorough knowledge of California
Redevelopment finance and redevelopment agency accounting practices in
addition to a background in contract compliance of various types of
redevelopment agency agreements, CDBG, UDAG and EDA programs,
investment portfolio management and bond issue compliance. The
position requires a technical background and an ability to effectuate
policies of the Economic Development Agency in a manner which addresses
_..the concerns of the public.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a) Monitor all municipal bond financings undertaken in
furtherance of the objectives of the Development
Department, including tax allocation bonds, single and
multi-family mortgage revenue bonds, certificates of
participation, taxable bonds and borrowings from
conventional lenders.
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Development Analyst
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b)
Preparation of appropriate reports to the State
Controller, the statement of indebtedness to the County
and the annual audit and other studies or reports
related to housing, economic development and
redevelopment issues and Division activities; analyze
reports and prepare recommendations for implementing
necessary actions or programs in response thereto.
c) Provide information and technical assistance to the
Mayor, Common Council, Agency Administrator, Executive
Director, Administrative Services Division Manager and
Senior City Staff in matters relating to the investment
activities, financial conditions, budget considerations
and financial ability to implement department programs.
d) Cause the preparation of tax increment revenue cash flow
analyses for each redevelopment project area, obtain
valid projections of tax increment growth and identify
irregularities in tax increment receipts.
e) Provide liaison and coordination with state and federal
agencies in contract compliance for any grant or loan
programs.
Monitor and assist the expenditure and investment of
funding obtained by the department in manners consistent
with city rules and regulations.
g) Review and monitor all aspects of Department's word
processing computer system, including hardware and
software for word processing, accounting and data
processing.
f)
h)
Monitor and review compliance matters dealing with the
twenty percent low- and moderate-income housing fund,
Community Development Block Grant Program, Economic
Development Administration Programs or other federal
funds including the determination of valid expenditure
and projects, time limits for expenditures, investment
of funds and assure compliance with all affordability
covenants and regulatory agreements.
--.
i) Assist in the preparation of the Department budget and
budget planning activities, including the providing of
information and technical assistance to the Executive
Director and the Administrative Services Division
Manager as well as the Department's other divisions;
periodically review and monitor Department budget and
make appropriate recommendations.
Development Analyst
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Perform related duties as necessary or requested.
OUALIFICATIONS:
Knowledae of:
CUrrent principles and practices of redevelopment law and
redevelopment agency accounting, investment practices and
public agency financial administration.
Laws and requlations related to the administration of the
twenty percent low- and moderate-income housing fund.
Budget practices and budget planning and implementation.
Abilitv to:
Interpret applicable laws, rules and requlations.
Prepare and analyze financial reports, investment activity,
statements, county auditor-controller tax increment
disbursement statements and related correspondence.
Communicate clearly and concisely, both verbally and in
writing.
Establish and maintain effective working relationships with
those contacted in the course of work.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Education:
A Bachelor's degree or equivalent from an accredited college
or university with major course work in economics, municipal
finance, accounting, public administration or a closely
related field.
EXDerience:
Four (4) years experience, including substantial exposure to
local government accounting, contract compliance of property
tax analysis or equivalent private sector experience.
Development Analyst
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SBEOOOOIIDOC/401
03161911001
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Additionalqualifyinq experience may be substituted for the
required education on a year for year basis, up to a maximum
of two years.
Development Analyst
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SBE00001/DOC/431
03/05/91 530
DEVELOPMENT DEPARTMENT
HOUSING DIVISION
LOAN OFFICER
JOB DESCRIPTION:
Under general direction to perform administrative and
analytical work in processing applications for housing and commercial
rehabilitation loans; to assist in the implementation of a variety of
residential and cOlUlercial rehabilitation and economic development
plans and programs.
SUPERVISION RECEIVED AND EXERCISED:
Receives direct supervision from the Rehabilitation
Coordinator.
SPECIAL OUALIFICATIONS:
This position requires a knowledge of redevelopment and
cOlUlunity development practices and related housing and cOlUlercial
financing programs. The position further requires the ability to
exercise independent judgment and authority.
EXAMPLE OF DUTIES:
Duties may include, but are not limited to, the following:
a) Disseminating loan program information to prospective
loan applicants; interviewing loan applicants; verifying
information obtained and preparing applications for
financial assistance;
b) Determining applicant's eligibility for loans based upon
established guidelines and recolUlending loan approval or
denial to Loan COlUlittee;
c) Determining the most appropriate type of loan; computing
loan amounts and terms; preparing loan documents and
overseeing signature of all loan and contract documents;
establish working relationship with title companies and
Loan Officer -
Housing Division
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financial institutions, credit bureaus and public
agencies;
Preparation of correspondence, reports, proqram analysis
as required; maintaining records and files and workload
logs;
Maintaining balance of funds; diSbursing funds to
contractors and vendors; preparing loan close-out
documents and distributing to appropriate parties;
Assisting in administration of loan collection process;
and
e)
f)
g)
Perform related work as required.
OUALIFICATIONS:
Knowledae of:
Methods, practices and terminoloqy used in financing and
statistical reports and loan applications.
Basic accounting principles and practices.
Community Redevelopment Law and community development
proqrams.
Abilitv to:
...
Plan and organize administrative work effectively; write
clear and accurate reports and correspondence; follow written
and oral instruction; establish and maintain effective public
relations; work effectively with other employees and
associated agencies.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training
requirements for this position are as follows:
Education:
A Bachelor's degree with emphasis in accounting, business
administration, public administration, banking or a closely
related field.
Loan Officer -
Housing Division
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1IlIlOOOO11DOC/431
lllilI5/91 530
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Exnerience:
Three years of experience in loan processinq, accountinq or
finance.
Additional qualifyinq experience may be substituted for the
educational requir_ent on a year-to-year basis up to a
maximum of two years.
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~!;Q.Q.Q011J)QC/.424
03/.5/.91 500
DEVELOPMENT DEPARTMENT
ADMINISTRATIVE SERVICES DIVISION
GRAPHICS AND DESIGN SPECIALIST
JOB DESCRIPTION:
Under supervision, provide graphic and design services for a
wide variety of projects and Department activities; provide drafting
services in connection with promotional and marketing activities.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Administrative Services
Division Manager and the Graphics and Design Coordinator.
SPECIAL OUALIFICATIONS:
This position requires knowledge of drafting principles and
practices as well as care of drafting instruments and materials used in
graphics preparation (models, wall displays, air brush, hand lettering)
knowledge of animation and graphics for film and audio-visual
presentation. Ability to undertake projects prepared for display or
presentation purposes, slide shows and videos for the Department and
City needs.
EXAMPLES OF DUTIES:
-..
Duties may include, but are not limited to, the following:
a) Interpreting data from assessment maps, title reports,
engineering surveys, capital improvement plans and other
resources necessary for updating old and preparing new
maps.
b) Updating old and existing maps and preparation of new
maps ranging from simple maps to detailed maps of
redevelopment project areas.
c) Preparation of presentations on Development Department
projects, including graphics and brochures (camera
ready), helpful in cOmJl\unicating planning and design
concepts on Development Department activities.
Graphics and Design Specialist
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d)
Performance of inspection work and .windshield surveys to
obtain information on conditions in existing or proposed
project areas.
e) Preparation of charts, graphics, descriptive drawings,
isometric views, renderings of architectural landscaping
and parking layouts.
f) Assistance and conduct of research on utilities, street
improvements, assessors and parcel maps as necessary to
accomplish and complete development projects.
g) Coordinate provision of, or provide drafting and art
services of preliminary buildings, site, parking and
street layouts as necessary to assist developers with
preliminary designs.
h) Assist in research with, and provide information
regarding the City's project areas to developers engaged
in site studies for picture developments.
i) Preparation and assistance in the design, content,
concept, and production of Agency Annual Report and
Quarterly statement updates.
j)
Follow through projects for initial concept to
completion, including idea sketches, comps, production
of mechanical art for l-color to 4-color process
printing.
k) Determine appropriate solution for projects in terms of
cost effectiveness and quality control through use of
graphic design elements, copy writing and photography.
1) Organize design time and production schedules to meet
deadlines; outline printing specifications for printing
pods.
m) Design and produce ads for tabloids and magazines for
specific target audiences.
n)
Assistance
brochures,
newsletter
in the coordination and preparation of
magazine and newspaper ads, slide show and
and perform related work as required.
OUALIFICATIONS:
Knowledae of:
Graphics and Design Specialist
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Drafting principles and practices involved in preparation of
architectural design and engineering drawings.
Uses, techniques and care of drafting instruments and
materials used in graphics preparation.
Abilitv to:
Understand and interpret information from assessment maps,
title reports, engineering surveys and capital improvement
plans.
Prepare and update maps; prepare architectural design and
engineering drawings; prepare charts, graphs, descriptive
drawings, isometric views and renderings of architectural,
landscaping layouts.
Research and compile information necessary to accomplish
Department projects.
Establish and maintain good working relationships with other
employees.
Communicate effectively in written and oral forms.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Education:
Graduated from High School.
EXDerience:
Three years of experience in graphics and design
presentation.
Possession of a valid California Drivers License is required
SBEOOOOI1DOCJ424
mlO5l91 500
Graphics and Design Specialist
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SBE00001/DOC/410
03/5/91 500
DEVELO~ DEPARTMENT
ADMINISTRATrvR SERVICES DIVISION
ACCOUNTING TECHNICIAN
JOB DESCRIPTION:
Under direction of the Senior Accountant and the
Administrative Services Division Manager, perform highly complex and
varied assiqnments in technical sub-professional financial accounting
and auditing work and perform related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Receive general direction from the Senior Accountant and the
Administrative Services Division Manager.
Exercises a limited amount of supervision over the Senior
Account Clerk.
SPECIAL OUALIFICATIONS:
This position requires a thorough knowledge of accounting
practice as well as knowledge of California redevelopment finance and
redevelopment agency and Federal/State grant accounting practices. The
position requires a technical background, personnel skills necessary to
supervise others in the accounting field and the knowledge of advanced
office procedures.
-EXAMPLE OF DUTIES:
Duties may include, but are not limited to, the following:
a) Perform a variety of general accounting and auditing
work requiring thorough understanding of the accounting
system;
b) Accept and receive loan payments and post to appropriate
funds, ledgers, subsidiary ledgers, and individual
client files;
Accounting Technician,
Administrative Services Division
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Maintain master list of all client amortization
schedules and impound accounts; calculate and verify
principal, interest and impound payments; prepare and
balance daily cash receipts; produce aging and impound
reports on monthly and quarterly basis;
d) Assign account numbers to new loans;
e) Prepare schedules of cash received, cash fund balances,
principal balances and interest received; research,
prepare and provide individual clients with reports of
interest;
f) Verify and maintain schedules on payments made to sub-
recipients of CDBG programs;
g) Set up programs, general vouchers and account numbers;
prepare accounts receivable billings; ~erify and
maintain schedules on distribution of loan proceeds;
h) Prepare credit memoranda on unused funds to be entered
against accounts receivable; research, calculate and
prepare demands for payment;
Verify mortgages and disposition of loan proceeds;
prepare requests for reconveyance;
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Prepare periodic financial reports; set up amortization
schedules;
Verify loan balances with amounts receivable balances
for disposition of funds;
Participate in year end closing of books, analyzing
accounts, preparing schedules, preparing general
entries, reconciling and balancing accounts;
Reconcile Department checking accounts and insurance
plans (health, dental, vision, life, AD&D and LTD);
Audit cost accounting system; audit daily cash
receipts; balance various accounts, including daily,
monthly, quarterly and annually;
0) Assist programs and correct problems with applications
effecting general ledger;
p) Operate computer terminal and related equipment and
perform related work as required.
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Accounting Technician,
Administrative Services Division
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Knowledae of:
Principles and practices of general and enterprise
accounting;
Advanced office procedures;
Full range of policies, procedures, practices, rules,
regulations and laws applicable to the area of
responsibility;
Computer terminal operating methods;
Advanced record keeping methods.
Abilitv t.o:
Apply accounting, auditing and financial analysis principles
to specific work assignments;
Operate a computer terminal accurately and efficiently;
Perform responsible technical level accounting;
Work with a high degree of independence;
Operate a calculator by touch;
Establish and maintain filing system;
Understand and carry out oral and written instructions;
---
Establish and maintain effective relationships with those
contacted in the course of work;
Independently implement new policies,
procedures.
practices and
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Accounting Technician,
Administrative Services Division
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Education:
Graduation from high school or GED equivalent plus two
college level accounting courses.
Exnerience:
Three years advanced level clerical accounting experience or
two years as an account clerk with the City of
San Bernardino.
Typing speed of thirty (30) words per minute is required.
8III!OOOO11DOC/410
0lI05I91 osoo
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Administrative Services Division
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03/06/91 1055
DEVELOPMENT DEPARTMENT
ADMINISTRATIVE SERVICES DIVISION
SENIOR ACCOUNT CLERK
JOB DESCRIPTION:
Under general supervision, perform a variety of specialized
and responsible accounting duties relative to fiscal management of the
Development Department.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Senior Accountant and the
Administrative Services Manager.
SPECIAL OUALIFICATIONS:
This position requires a thorough knowledge of modern office
methods and procedures used in financial and statistical work; methods
practices and terminOlogy used in financial and statistical work and
principles and practices of double entry bOOkkeeping.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a)
Assist in the design, installation, maintenance and
revision of general and cost accounting systems;
establish and maintain special ledgers and accounting
records;
--.
b) Assist in the management of investment activities,
budgetary control and distribution of cost and controls;
assist in the maintenance of control ledgers for
accounts and notes receivable, accounts and notes
payable and land investments;
c) Assist in the preparation of Department payrolls and
related reporting; assist in control of bid deposits,
document deposits and option deposits;
Senior Account Clerk
Administrative Services Division
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Review, verify and enter invoices into the computer for
payment on a weekly basis; assist in _intaining various
controls including cash receipt vouchers, check
vouchers, deposit slips and purchase orders;
e) Assist in maintaining contract control cards and vendor
analysis for the 1099s and related work and reports;
d)
f) Assist in the reconciliation of bank accounts, fiscal
agent and trust accounts; assist in the control of cash
deposits and disbursement of funds; develop various
monthly reports including trial balances, balance
sheets, income statements, reconciliation of joint
activity, expenditures, source of funds, cash position,
investment activity and budget status;
g) Analyze accounts and research problems back to source
data;
h) Maintain the VS45 Computer, which includes bringing up
system in the morning and taking down system at night;
i) Assist various personnel in resolving problems related
to accounts payable;
j) Perform related work as required.
OUALIFICATIONS:
Knowledae of:
-- .
Accounting theory, principles
application to a wide variety of
problems.
Principles of account classification.
and practices and their
accounting transactions and
Governmental budgeting, bookkeeping and cost accounting.
Abilitv to:
Post figures and make arithmetic calculations with speed and
accuracy, both manually and on computer.
Operate various office machines with speed and accuracy;
compare names and numbers; accomplish alphabetical and
numerical sorting; accomplish difficult financial work;
analyze and evaluate accounting problems and develop
Senior Account Clerk
Administrative Services Division
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pertinent accounting and
reports and statements;
reports;
related data in preparation of
complete and analyze financial
Learn varied office procedures and accounting system
requirements;
Write legibly and follow oral and written instructions;
Work effectively with other employees.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
The minimum combination of experience and training for this
position is as follows:
Education:
Graduation from a high school or GED; 30 college units in
accounting, finance, public or business administration.
EXDerience:
Three years of progressively responsible experience in
maintaining and reviewing financial and statistical reports
and related accounting work.
SBEOOOOl1DOCI4O!l
Senior Account Clerk
Administrative Services Division
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SBE00001/DOC/436/es
03/06/91 332
DEVELOPMENT DEPARTMENT
SECRETARY
JOB DESCRIPTION:
Serve as Secretary for the Development Department.
Perform a variety of secretarial and administrative work
requirinq independent judgment.
SUPERVISION RECEIVED AND EXERCISED:
Receives qeneral direction from Division Manaqers and senior
clerical staff.
SPECIAL OUALIFICATIONS:
This position requires provision of secretarial support for
the Development Department and the undertakinq of various
clerical and administrative duties in connection therewith.
The position requires personnel skills and the ability to
work closely with other staff and superiors.
EXAMPLE OF DUTIES:
Duties may include, but are not limited to, the followinq:
a) Provide secretarial support for the Development
Department, performinq miscellaneous secretarial and
administrative duties.
b) Set priorities and deadlines for day to day work flow of
the office; be responsible for takinq dictation,
transcribinq shorthand on a word processor and typinq a
variety of materials and documents. Typinq assiqnments
include contracts, proposals, leqal documents,
resolutions in special forms, all of which may be of a
confidential nature.
c) Orqanize and coordinate arranqements for Development
Department meetinqs and other special meetinqs,
Secretary
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including matters such as location, schedule, agenda and
attendance.
Gather needed information from various sources and
always prepare routine reports.
e) Draft replies to routine incoming correspondence not
requiring personalized attention of superiors and
compose procedural and routine memoranda. Respond to
routine requests for information. Prepare and type
responses from source material in a timely matter.
Anticipate the need for information.
d)
f) Screen telephone calls; ascertain nature of call and
determine appropriate action. Refer important business
calls to appropriate person or in his/her absence, take
messages for his/her attention.
g) Record and draft minutes of Department meetings,
meetings of developers, and all other meetings as
needed.
h) Mark news articles on matters relating to Department
activities and maintain ongoing index of such articles.
i)
Establish and maintain own filing system, as well as
specialized chron file.
Protect the confidentiality of the office and business
operations at all times, releasing information only to
those individuals with a legitimate business need to
know.
j)
k) Perform related work as assigned.
__ 9UALIFICATIONS:
Know1edae of:
The principles of office organization, administration, public
relations and the duties, priorities, commitments, policies
and program goals of the Development Department.
Abilitv to:
Possess outstanding interpersonal relationship skills and the
ability to meet and deal effectively with people, both
internal and external to the Development Department.
Secretary
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Work effectively with other employees towards the
accomplishment of goals and objectives.
Follow oral and written directions. Must possess the ability
to establish and maintain effective public relations, meet
the public with courtesy and tact, facilitating all
interactions between the Development Department and the
community.
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
Education:
Graduation from high school or GED equivalent.
ExDerience:
o
Minimum of four (4) years responsible stenographic and
clerical experience. Typing speed of 60 words per minute and
dictation at 100 words per minute is required.
Thorough knowledge of business, correspondence (grammar,
spelling, punctuation, vocabulary), forms modern office
practices, procedures, methods, techniques, effective work
processes and filing systems; standard office equipment,
including word processor, telex, microfilming.
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SBE00001/DOC/434/es
03/06/91 1045
DEVELOPMENT DEPARTMENT
TYPIST CT._X (III)
JOB DESCRIPTION:
Under general supervision to perform varied, responsible,
clerical work involving the use of typing keyboard; to have functional
responsibility for a significant aspect of the clerical work of the
unit, which may involve supervision of a small clerical staff; and to
perform related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Supervision is received from a professional or supervisory
staff members.
SPECIAL OUALIFICATIONS:
This position requires provision of secretarial support and
assistance and the performance of various administrative duties in
connection therewith. The position also requires personnel skills and
the ability work closely with staff and superiors. Knowledge of the
area of community development and redevelopment activities is
beneficial.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
--.
a) Acts as a receptionist to the public, taking and
responding to calls, screening inquiries, taking
messages, scheduling appointments and answering
questions that require searching for and abstracting
technical data.
b) Receives, opens, dates stamps and distributes incoming
mail and processes outgoing mail; arranges in priority
order, assembles background information and distributes
to appropriate personnel.
c) Types forms, schedules, reports, lists, manuscripts,
charts, graphs, contracts, statistics and general
Typist Clerk (III)
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correspondence; types, files, records, computes and
maintains sensitive and privileqed information.
Composes correspondence requirinq use of judqment based
on a thorouqh understandinq of the functions and
procedures of the unit, for review by supervisor.
Compiles and types aqendas and minutes.
Operates a variety of office equipment such as
typewriters, calculators, word processors, CRTs,
microcomputers, transcription equipment and specialized
office equipment of an assiqned unit.
Proofreads materials for clerical accuracy and spe11 inq ;
copies, collates, staples and otherwise binds and
distributes a variety of materials.
h) Files materials into filinq system, develops filinq
system for record storaqe and retrieval, codes
documents, purqes files and shreds documents.
d)
e)
f)
q)
i)
Compiles information for a variety of reqularly
scheduled and special narrative and statistical reports,
locatinq sources of information, codinq and classifyinq
data, devisinq forms to serve data and determininq
proper format for finished reports.
j)
k)
Sets up and maintains records
purchases, budqet accounts,
requisitions office supplies.
Sets up, maintains and posts data to lO9s, lists,
ledqers, follow-up files and other records of the unit
and checks and compares records and documents for
accuracy; maintains records of Staff attendance and
absences, compilinq and SUbmittinq periodic reports for
payroll purposes.
of the unit concerninq
and inventory and
--.
1) Desiqns office forms, maintains calendars and schedules
of appointments, meetinqs, room use, equipment use and
events.
m) Maintains personnel files of Unit staff.
n) Makes travel arranqements, initiates purchase requests,
makes work assiqnments, sets priorities for, trains and
reviews work of other personnel.
OUALIFICATIONS:
Typist Clerk (III)
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Knowledae of:
Modern office methods, procedures and equipment; correct
enqlish usaqe, spellinq, qra..ar and punctuation.
Basic mathematics.
Preparation of business correspondence.
Standard clerical techniques involvinq classifyinq, indexinq,
processinq, retrievinq and controllinq a larqe volume of
records.
Receptionist and telephone techniques.
Word processinq techniques.
Basic principles of supervision and traininq.
Abili'tv to:
Perform simple arithmetic calculations.
Perform qeneral clerical work involvinq the use of the word
processor.
Receive and qive information over the telephone in a
courteous manner.
Assiqn, check, correct and participate fully in the work of
subordinates.
Write leqibly; proofread and detect errors in typinq,
spellinq, qra..ar and punctuation.
Establish and maintain filinq systems, maintain accurate
records.
Operate a computer terminal accurately and efficiently.
Read, understand and apply moderately difficult materials.
Perform difficult clerical work with speed and accuracy.
Compose correspondence requirinq a qood knowledqe of the
assiqned office.
Work with considerable independence, develop solutions to
problems which do not require deviation from policy and
develop office procedures.
Typist Clerk (III)
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Understand and carry out oral and written instructions.
Establish and lIIaintain effective relationships with those
contacted in the course of work.
MINIMUM EXPERIENCE AND TRAINING ~EOUlREMENTS:
Education
Graduation from high school or GED equivalent.
Exnerience:
TWo (2) years of recent intermediate level clerical
experience or one (1) year Typist Clerk II with the City of
San Bernardino; typing speed of 50 words per minute.
Possession of a certificate in. word processing may be
required by completion of probationary period.
1IIEOOOO11DOC14341..
031Ol11911045
Typist Clerk (III)
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SBE00001/DOC/433/es
03/06/91 1045
DEVELOPMENT DEPARTMENT
TYPIST CLERK (II)
JOB DESCRIPTION:
Under supervision, to perform varied clerical duties of
moderate difficulty inVOlving regular use of a typewriter keyboard; to
file and maintain records and prepare reports and perform transcribing
duties; to provide information and assistance to the general public; to
perform related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Supervision is received from a professional and/or
supervisory staff member.
SPECIAL OUALIFlCATIONS:
This position requires the provision of secretarial support
and clerical assistance. Position also requires personnel skills and
the ability to work closely with Staff and superiors.
EXAMPLE OF DUTIES:
Duties may include, but are not limited to, the following:
a)
Types forms, schedules, reports, lists, general
correspondence, manuscripts, charts, labels, graphs,
contracts and statistics.
--.
b) Types, files, records, computes and maintains sensitive
and privileged information.
c) Receives, opens, date stamps and distributes mail.
d) Acts as a receptionist to the public, takes and responds
to calls, screens inquiries, takes messages, schedules
appointments and answers questions and makes referrals
requiring a basic understanding of policies and
procedures of the work unit.
o Typist Clerk (II)
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e)
Operates a variety of office equipment, including
typewriters, calculators, word processors, CRTs,
microcomputers, transcription equipment and specialized
office equipment of the assigned unit.
f) Sorts, alphabetizes, separates batches and distributes
forms and reports.
g) Proofreads materials for clerical accuracy and spelling;
copies, collates, stapl.s and otherwise binds a variety
of materials; files and retrieves materials from
established filing systems and develops standard office
filing systems for record storage and retrieval;
maintains records, files and books according to
established methods and procedures; compiles and
tabulates data for reports.
h) Performs simple computations for statistical reports and
records; eodes and posts the data to logs and records
and prepares summaries and reports of data; researches
readily available information not requiring interpretive
judgment and compiles information for reports.
Maintains records of the unit concerning purchases,
budget accounts and inventory; requisitions office
supplies; maintains records of Staff attendance and
absences.
i)
j)
Transcribes cassette tapes of dictated correspondence,
reports, interviews, legal documents, lists and related
materials using a typewriter and word processing
equipment.
k) Collects fees for payments and prepares receipts.
1) Runs errands to post office, express mail, suppliers,
other City departments and local agencies.
m) Assembles and prepares materials for mailing.
n) Prepares office forms and memoranda from rough draft,
written or oral instructions.
0) Composes and types routine correspondence.
p) Examines materials for accuracy and completeness.
q) Resolves errors and makes corrections.
r) Performs related work as required.
Typist Clerk (II)
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c:> OUALIFlCATIONS:
Knowledae of:
Modern office methods, procedures and equipment; correct
english usage, spelling, qrammar and punctuation.
Basic mathematics.
Preparation of business correspondence.
Standard clerical techniques involving classifying, indexing,
processing, retrieving and controlling a large volume of
records.
Receptionist and telephone techniques.
Word processing techniques.
Abilitv to:
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Perform simple arithmetic calculations.
Perform general clerical work involving the use of the word
processor.
Receive and give information over the telephone in a
courteous manner.
...
Write legibly; proofread and detect errors in typing,
spelling and punctuation.
Accomplish general clerical work of average difficulty
involving independent judgment and requiring accuracy and
speed.
Understand procedures and functions quickly and apply them
without immediate supervision.
Maintain accurate records and maintain and modify filing
systems.
Compose routine correspondence.
Understand and carry out oral and written instructions.
Establish and maintain effective relationships with those
contacted in the course of work.
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Typist Clerk (II)
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Education:
MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
Graduation from hiqh school or GED equivalent.
Exnerience:
One (1) year of
( 6) months as
San Bernardino;
recent entry level
a typist clerk,
typinq speed of 45
clerical experience; six
one with the City of
words per minute.
A certificate in word processinq may be required upon
completion of the probationary period.
SBBOOllOllDOCI433/..
mlO6/91 100
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SBE00001/DOC/398/es
03/06/91 10:35
DEVELOPMENT DEPARTMENT
TYPIST/CLERK en
JOB DESCRIPTION:
Under close supervision, to perform routine, entry level
clerical tasks involving Use of a typing keyboard; file and
maintain records; to provide service and assistance to the
general public; to perform related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from supervisory staff members and
experienced clerical employees.
SPECIAL OUALIFICATIONS:
This position requires prov~s~on of secretarial support and
assistance with various administrative duties in connection therewith.
Position requires personnel skills and the ability to work closely with
staff and superiors.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
--.
Typing letters, reports, memoranda, tabulations, forms,
lists and other general correspondence;
b) The indexing and arranging files and undertaking
searches of alphabetical and numerical files;
a)
c) Answering telephones, responding to calls and relaying
messages, perform receptionist duties to the public and
providing information of a general nature;
d) Operating a variety of office machines and equipment;
e) Issues and receives forms, applications, permits and
other documents;
Typist/Clerk (1)
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f)
Assembles and prepares materials for mailing and
distribution;
g) Makes and checks simple computations;
h) Receives, opens and date stamps mail and deliveries for
messenger services;
i) Copies, collates, staples and otherwise binds a variety
of materials;
j) Serves as a key operator for a copier, adding toner,
cleaning machine and keeping supplies at predetermined
levels;
k) Ability to run errands to post office, express mail and
other city departments and local agencies;
1) Entering into and retrieving routine, repetitive
information from computer terminals, word processors or
micro computer using keyboards;
m) Performs related work as requested.
OUALIFICATIONS:
Knowledae of:
-..
Correct english usage, spelling, grammar and punctuation;
Basic mathematics;
Receptionist and telephone teChniques;
Modern office terminology;
Simple record keeping methods;
Operation of standard office equipment;
Operation of computer terminal and/or word processor.
Abilitv to:
Perform simple
accurately;
arithmetic
calculations
quickly
and
Perform accurate record keeping;
Typist/Clerk (I)
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Read and write at the level required for successful job
performance;
Receive and give information over a telephone in a courteous
manner;
Operate a computer terminal and use basic word processing
techniques;
Follow a prescribed clerical routine;
Understand and carry out oral and written instructions;
Establish and maintain effective relationships with those
contacted in the course of work.
. MINIMUM EXPERIENCE AND TRAINING REOUIREMENTS:
Education:
Graduation from a high school or a GED equivalent. Typing
speed of 40 words per minute.
Possession of a certificate in word processing may be
required by the completion of the probationary period.
SBEOIOIlDIIIlOC\398\a
m\06\9110:H
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Typist/Clerk (I)
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