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Home My WebLink About20-Human Resources . _ CITY~OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION From: EDWARD S. RAYA Subject: REORGANIZATION OF THE FACILITIES MANAGEMENT DIVISION Dept: HUMAN RESOURCES pRIGINAL Date: OCTOBER 12, 1998 Synopsis of Previous Council Aclfon: On October 12, 1998, the Personnel Committee recommended this item for approval. Recommended Motion: 1. Delete one (1) position of Telephone Systems Coordinator, Range 2385, 52,741-53,332/moMh. 2. Establish one (1) pos8ion of Admirrfstraffve Analyst I. Range4350.52.543-53,092/month. 3. Direct the Human Resouroes Department to update Resolution 8433, Section 2, to reflect this PartbWar action. Signet Contact Person: Edward S. Rave Phone: 384.5181 Supporting Data Attached: Yes Ward: FUNDING REQUIREMENTS: Amount: $1, 500 Source: (Acct No) (Acct Desatption) Finance: Council Notes: i' ~0 /9 9 '~' /~` Agenda Item No._ ~0 _ CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION STAFF REPORT The Telephone Support Division of FaoYitlss AAanaperrrerrt is responsible for coordinating and malrgaining the City's telapfrars syalam. One (1) Telephone System Coordinator poaitlar and (2) clerical posklorrs staff the Telephone Support Division. VUkh the instaNatlon of the new telephone equipment in 1998, the responsibiNtlss of the Telephone Support Division have beoorrle less technical and more administretive in nature. FadYtias MarragsntsM le proposkrg a reorganization of the Telephone Support Division, which will meet the tkrarrping needs of the division wkh minimal cast to the Cky. t3ACK~iROUND Prior to the irrstaNMion d the new telaphorra equiprrtsM in 1996, the Telephone Support Division requked a technical poaillon le order to makttaln and ssrvkx the Cty's phone system. 11Vk1? the fnsfakation of more sophisticated and arRerttalad egrrlprrrsrd, the division now roquires a poekion more administrative and analytical in natwe. t6srwrae the Cky'a equipment fs ao spedakzed in nature, k le not coat effective or practical to maMrfain the tslephorrs ayNem kkt-house. Most of the maintenance of Cky telephone equipment is supported through maintenance corNracts with equipment suppliers. Facili'es Management le proposing to delete the technical poskion of Telephone Systems Coordinator and replace k wkh the addkion of an /?dmintatrative Analyst I position. The Administrative Analyst I wifi be responsible for treckirp aN costs associated wkh telephone service (local and lore distance service charges, equiprtrsrrt maintenance charges, service roquests, etc.) Ttrle poskion wW aleo be reaponsk~le for devekrpirg charge~baclcs for telephone services to ati Cky depsrtrnents and wiN assist in budget pro)edions. The Adminiatretlve Analyst I poskion wiN also be cross-trained wkh management staff in other areas of FadNtles AAanagsnreM and work on spedal projsds as needed. In order for the Telephone Support Agency to fundbn more effiaermy, the foNowirg staffing changes are rocommended: 1. Delete the one (1) vacant position of Teleplwns Systems Coordinator, Range 2385, 12,741- 13,332/monlh. 2. F~tadish one (1) poskion of Administrative Analyst I, Rarge 4350, 62,543-13,092hnoMh. C08TINQ QSlffif4n: One (1) Telephone Systems Coordinator Slap 1 (12 morrttrs) 134,800 t3ensfita 7.300 141,900 9l~lll~n: One (1) Admkdatrative Analyst I Step 1 (8 months) 115,258 Step 2 (d morrdts) 18.028 131,284 t3enefits 12.065 143,400 Total net increase d reoryanization: 51,500 The ~ for ttrle reorganization wW be funded wkh salary savkrgs from the vacant Telephone Systems Coordinator poeklon (bsginMrrg July 1, 1996). That the Mayor and Common Council suttaAze the tollowirq: 1. Delete one (1) poaitlon of Telephorie Systems Coordinator pasi0on, Rarge 2385, S'2,741- 53,33?lmontltl 2. Establish one (1) posflbn of Adminbtralive Malyat I position. Range 4550, i2,543i3,092/month. 3. Dirott the Hianen Resources Departrtient to update Resdution 4433, Sectlon 2, to rotlect these actions. f pi ADMINISTRATIVE ANALYST I JOB DB3CRIPTION Under administrative direction, performs a variety of analytical functions, including research and report writing on a variety of municipal issues. Collects, analyzes, and presents information concerning City operations, policies and procedures and provides community education and training in a variety of areas; and performs other related duties as required. REPRE$ffi1TATIVE DUTIES Providers wurteous and expeditious customer service to the general public and City department staffs. Conducts spacial studies and prepares reports, including recoa- mendations for corrective action and methods for implementation. Conducts surveys and performs administrative research and statistical or financial analysis. Gathers and analyzes data; coordinates data collection from outside sources, and makes recommendations on the formation of policy and procedures. Coordinates departmental activities with other City departments and divisions and other civic organizations and agencies. Makes presentations before City committees and various citizen and community groups. Incumbents assigned to various City departments assist with analysis, employee salary and benefit issues, departmental budgets and other personnel issues. Incumbents assigned to the Fire Department disseminate information concerning City emergency plans and procedures and home and business preparedness measures; serve as liaison between the City and community to maintain up-to-data knowledge in the field of disaster preparedness; assist in the production and coordination of disaster exercises and disaster preparedness. Routinely adheres to and maintains a positive attitude towards City and Department goals. MINIMUM QUALIFICATIONS Bachelor's degree in public administration, business admin- istration, political science, finance or related field and six (6) months experience performing analysis, research and report writing. One year of related experience may be substituted for six months of education (15 semester units) up to six months. Possession of a valid Class "C" California driver's license is required. For out-of-state applicants, a valid driver's license is required. A valid Class "C" California Drivar'a License suet be obtained within ten (10) days of appointment (CA Vehicle Code 12405c). GBNERAL QUALIFICATIONS Rnowledae oP• Principles of data gathering and presentation techniques; General principles relating to the preparation and praaanta- tion o! surveys and reports; Standard rawrdksspinq methods; Principles of program budget development and administration; Computer terminal and work prowssing operations and database coaputsr software. Demographic ccmposition of the City; Usa of tools !or the development and delivery of public education programs. Ability to: see in the normal Visual range with or without correction; Hear in the noraal audio range with or without correction;. Prepare a~ present written and oral reports with recommendations; Collect, compile, and analyze data relating to major municipal issues; Establish effective working relationships with all those contacted in the course of work; Communicate effectively, orally and in writing; Adjust working hours to accoaaodate evening programs and activities; Utilize audio-visual equipment and develop graphic displays Por public education; ORGANIZATIONAL RELi1TIONSHIP3 The Administrative Analyst I is an entry-level position in the Analyst series. Supervision is received from the Department Head, or his/her designee. APPROVED: '^ DATE: ~ ~ 27 ~Qt D rector of rsonnal C.S.B. APPROVED DATE: 1/27/98 JD:ADNIN.ANALYST.I 1/27/98 ds -. _ _ _ . ~..-_a- - (~F1fOF ~.-- . 1 N T E R ~/~ - - .iV.l~lrlO_ 0 F F t ~C E .-_ ____- . FaaTa'rsh~rrldemenrai~s+ao To: Betty Dean Anderson, Cwmclvwman From: James Sharer, Facilities ManagemeuR Sabject: FaciliAfaManaatrrnet Dates October 29,1998 ~ • - r Barbara l?achon asked me to review the additiaoal fimdiag needed for the.4dministradive Analyst position in Tekpho~ne Support. The additioml 51,500 per year vr~71 come fmm a r in the -- ux of interm m operate this section a&r the frill-time position is filled. G~ertly, college-level interns are used to mai~ain the worldlow in this area. Entered into Record at Cow~cdlCmyDevCms Mtg: cc: Fred Wilson l3arbaraPachon? ny -~q~ re Agenda Item ,- - - - laity flerklCDC Se~~ _ _ - _ - _ - _ -_ - - _ i5r, ,,, Bernardino : - _- _ - _ - ~i/z/~~ #z~