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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From:
Rachel G. Clark, C.M.C.
City Clerk
Sublect: Resolution Requesting That The
Board of Supervisors Of The County of San
Bernardino Permit The County Registrar
Of Voters To Render Services To The City
Of San Bernardino Relating To A Special
Municipal Election To Be Held On
February 2, 1999.
Department: City Clerk
Date: October 26, 1998
SvnoDsis of Previous Council Action:
December 1, 1997: Mayor and Common Council adopted Resolution 97-354 Requesting
That The Board of Supervisors of the County of San Bernardino Permit
The County Registrar of Voters To Render Services To The City of San
Bernardino Relating To A General Municipal Election To Be Held on
February 3, 1998
OCT 2 6 1998
Recommended Motion:
That said resolution be adopted.
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Signature
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Contact person: Rachel G. Clark. City Clerk
Supporting Data Attached: Yes
FUNDING REQUIREMENTS: Amount:
Phone: extension 5002
Ward: Third
Estimated $24.000 (unbudl!:eted)
Source: (Account No.) 001-032-5502
Account DescriDtion): Elections (Prof./Contractual Svcs)
Finance: Recommended source of fundinl!: will be Dresented
at mid Year.
Council Notes:
Agenda Item No. ~
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STAFF REPORT
TO:
FROM:
DATE:
RE:
Honorable Mayor and Members of the Common Council
Rachel G. Clark, City Clerk
October 26, 1998
Resolution of the Mayor and Common Council of the City of San Bernardino
Requesting That The Board of Supervisors Of The County Of San Bernardino
Permit The County Registrar of Voters To Render Services To The City of San
Bernardino Relating To A Special Municipal Election To Be Held on February 2,
1999.
Background Information:
In a letter dated October 16, 1998 to the Honorable Judith Valles, Rita C. Arias submitted her
resignation as a member of the City Council representing the Third Ward of the City of San
Bernardino. Her resignation was effective October 19,1998. Section 14-A of the City Charter
provides that a vacancy in the Common Council, from whatever cause arising, shall be filled for
the unexpired term thereof through the election of a successor Councilman by the qualified electors
of the ward in which the vacancy has occurred. Mrs. Arias' term would have expired on March 6,
2000.
The agenda item preceding this one presented a Resolution calling for a Special Election on
February 2,1999 in the Third Ward to fill the vacancy created by Mrs. Arias' resignation.
Elections Code Section 10002 provides that the governing body of any city may by resolution
request the county board of supervisors to permit the county elections official to render specified
services to the city relating to the conduct of an election.
In planning to conduct the special Third Ward election, careful consideration was given to the
pros and cons of having the City Clerk's Office conduct the election versus contracting with the
County Registrar of Voters to have their office conduct it. It is my recommendation that we
contract with the County and have the Registrar of Voters Office provide the required services to
conduct the Special Municipal Election in the Third Ward.
The County Registrar of Voters Office already has contracts in place for various election
services/supplies vendors and can take advantage of those contracts to help keep costs down. If
the City Clerk's Office were to conduct the election, it would require an additional expense over
and above routine election costs, since a temporary election room would have to be built to make
room for the computer equipment designed to be used for elections.
By permitting the County Registrar of Voters to conduct this special election, the City Clerk's
Office will not only avoid the additional expense required for setting up a temporary election room,
but it will allow staff to give its full attention to other critical tasks, such as being able to devote
full resources to business registration renewals at a time when they are at their highest, and
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inaugurate the passport acceptance center, which we anticipate will bring in much needed
revenues. Additionally, basic services provided by the City Clerk's Office will not be disrupted as
they usually are during an election cycle. For the above reasons, coupled with the fact that we
have reduced staffing levels and more responsibilities, staff and I recommend that you
adopt this resolution.
The citywide runoff election held in February of this year (Mayoral race) was conducted by the
Registrar of Voters Office and we worked closely with the Registrar's Office, as we would with
any other election services vendor, to ensure accuracy of sample ballot content, location of polling
places, etc.
We maintain an excellent working relationship with the County Registrar of Voters and her staff
and have already met to begin planning for this special election. I have requested that an adequate
number of polling places be established and that the Saturday prior to the February 2nd election be
designated as an "early voting" day to encourage greater voter turnout. A centrally-located polling
place will be selected in the Third Ward where Third Ward voters can go to vote between 9 a.m.
and 3 p.m. on Saturday, January 30,1999.
Nomination papers will be issued by the City Clerk's Office and candidates will file their
nomination papers, campaign statements, and statements of economic interests with the City
Clerk's Office. The nomination period will open on Thursday, November 5, 1998 and close at
noon on Monday, November 30,1998.
Recommended Motion:
That said resolution be adopted.
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Rachel G. Clark, C.M.C.
City Clerk
Agenda Item No. #
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO REQUESTING THAT THE
BOARD OF SUPERVISORS OF THE COUNTY OF SAN BERNARDINO PERMIT THE
COUNTY REGISTRAR OF VOTERS TO RENDER SERVICES TO ~HE CITY OF
SAN BERNARDINO RELATING TO A SPECIAL MUNICIPAL ELECTION TO BE
HELD ON FEBRUARY 2, 1999.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
Reauest for County Services. As authorized
8 by Section 10002 of the Elections Code of the State of
9 California, the Mayor and Common Council request that the Board
10 of Supervisors of the County of San Bernardino permit the
11 County Registrar of Voters to furnish services and supplies to
12 this city for the Special Municipal Election to be held on
13 February 2, 1999.
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SECTION 2.
Conduct of Election. The special municipal
election shall be held in such precincts and at such polling
places as shall be determined by the City Clerk of the City of
San Bernardino and the Registrar of Voters of the County of San
Bernardino.
The polls for said election shall be open from 7:00 a.m.
of the day of said election and shall remain open continuously
from said time until 8:00 p.m. of the same day when said polls
shall be closed, except as provided in Section 14401 of the
California Elections Code.
The Registrar of Voters shall prepare and furnish
necessary services and supplies in sufficient time to comply
with all requirements of the California Elections Code, the
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RESOLUTION OF THE CITY OF SAN BERNARDINO REQUESTING THAT THE
BOARD OF SUPERVISORS OF THE COUNTY OF SAN BERNARDINO PERMIT THE
COUNTY REGISTRAR OF VOTERS TO RENDER SERVICES TO THE CITY OF
SAN BERNARDINO RELATING TO A SPECIAL MUNICIPAL ELECTION TO BE
HELD ON FEBRUARY 2, 1999.
4 California Government Code, the Constitution of the State of
5 California, the Charter of the City of San Bernardino, and the
6 San Bernardino Municipal Code.
7 The City shall reimburse the County of San Bernardino for
8 services performed when the work is completed and upon
9 presentation of a properly approved bill.
SECTION 3.
Services Reauested.
The Registrar of
Voters is
1)
2)
3)
4)
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7)
requested to provide the
following services:
Establish polling places
Recruit Election Officers
Provide Instruction Classes for Election Officers
Prepare and Mail Sample Ballots
Receive and process absentee ballots
Provide publication of required notices
Provide for one day of early voting on Saturday,
January 30, 1999, from 9 a.m. to 3 p.m.
8) Conduct the special municipal election on Tuesday,
February 2, 1999.
9) Tally the results of the special municipal election.
10) Conduct the Official Canvass.
11) Conduct a recount if requested.
12) Provide any other services required in the conduct of
the special municipal election for the City of San Bernardino.
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RESOLUTION OF THE CITY OF SAN BERNARDINO REQUESTING THAT THE
BOARD OF SUPERVISORS OF THE COUNTY OF SAN BERNARDINO PERMIT THE
COUNTY REGISTRAR OF VOTERS TO RENDER SERVICES TO THE CITY OF
SAN BERNARDINO RELATING TO A SPECIAL MUNICIPAL ELECTION TO BE
HELD ON FEBRUARY 2, 1999.
SECTION 4.
Canvass of Returns.
The Registrar of
Voters of the County of San Bernardino is hereby authorized to
canvass the returns of the special municipal election. Results
of the special municipal election shall be certified to the
Mayor and Common Council of the City of San Bernardino.
SECTION 5.
Filina of Resolution. The City Clerk of
the City of San Bernardino shall transmit certified copies of
this resolution to the Board of Supervisors and the Registrar
of Voters of the County of San Bernardino.
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RESOLUTION OF THE CITY OF SAN BERNARDINO REQUESTING THAT THE
BOARD OF SUPERVISORS OF THE COUNTY OF SAN BERNARDINO PERMIT THE
COUNTY REGISTRAR OF VOTERS TO RENDER SERVICES TO THE CITY OF
SAN BERNARDINO RELATING TO A SPECIAL MUNICIPAL ELECTION TO BE
HELD ON FEBRUARY 2, 1999.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on the
day of
, 1998, by the following vote, to
wit:
COUNCIL MEMBERS
AYES
NAYS
ABSENT
ABSTAIN
ESTRADA
LIEN
12 VACANT
13 SCHNETZ
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DEVLIN
ANDERSON
MILLER
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
, 1998.
Judith Valles, Mayor
City of San Bernardino
Approved as to form
and legal content:
JAMES F. PENMAN
City A orney
?
By:
4
CITY Or
San Bernardino
RACHEL
CLARK
CITY CLERK
November 6, 1998
Earlene Sproat, Clerk of the Board of Supervisors
County of San Bernardino
Board of Supervisors
385 North Arrowhead Avenue
San Bernardino, CA 92415
Dear Ms. Sproat:
At the Mayor and Common Council meeting of November 2, 1998 the following
resolutions were adopted:
Res 98-308 - Requesting that the Board of Supervisors permit the Registrar of
Voters to render services to the City of San Bernardino relating to a Special
Municipal Election to be held on February 2, 1999.
Res 98-312 - Calling a Special Election in the 3rd Ward of the City for February
2, 1999 to fill the vacant council seat in said Ward and establishing the
nomination period as November 5, 1998 to November 30,1998.
Attached are certified copies of these resolutions for your files.
If you have any questions, please do not hesitate to contact me at (909) 384-5002.
Sincerely,
Rachel Clark
City Clerk
t, / ~-(a
/ttC /c..~L.-<./ //?:e.
By: Melanie Miller, Senior Secretary
mam
Enclosure
P. O. lOX 1311, SAN BERNARDINO, CA '2402
300 NORTH D STREET, SAN BERNARDINO.
CALIFORNIA 92418.0001 "0')3'4-'002
('0')314-5102 FAX-,.0.)1.4."I.
TDDfTTY -(101)314-5540
C I T Y 0 F-
San Bernardino
RACHEL
C L ARK
C I T Y C L E R K
November 6, 1998
Earlene Sproat, Clerk of the Board of Supervisors
County of San Bernardino
Board of Supervisors
385 North Arrowhead Avenue
San Bernardino, CA 92415
Dear Ms. Sproat:
At the Mayor and Common Council meeting of November 2, 1998 the following
resolutions were adopted:
Res 98-308 - Requesting that the Board of Supervisors permit the Registrar of
Voters to render services to the City of San Bernardino relating to a Special
Municipal Election to be held on February 2, 1999.
Res 98-312 - Calling a Special Election in the 3'd Ward of the City for February
2, 1999 to fill the vacant council seat in said Ward and establishing the
nomination period as November 5, 1998 to November 30, 1998.
Attached are certified copies of these resolutions for your files.
If you have any questions, please do not hesitate to contact me at (909) 384-5002.
Sincerely,
Rachel Clark
City Clerk
- . '- / /':.
..-' "'(h.,/ /4/ /'
By: Melanie Miller, Senior Secretary
,
mam
Enclosure
P. O. BOX 131', SAN BERNARDINO, CA '2402
300 NORTH 0 STREET, SAN BERNARDINO.
CALIFORNIA 92418.0001 ("I)JI4.S002
(101.314.5102 FAX-(101)JI4_S151
TDD/TlY -('0')31..5540
CITY O~
San Bernardino
RACHEL
CLARK
CITY CLERK
November 6, 1998
Ingrid Gonzales
Registrar of Voters
County of San Bernardino
777 East Rialto Avenue
San Bernardino, CA 92408
Dear Ms. Gonzales:
At the Mayor and Common Council meeting of November 2, 1998 the following
resolutions were adopted:
Res 98-308 - Requesting that the Board of Supervisors permit the Registrar of
Voters to render services to the City of San Bernardino relating to a Special
Municipal Election to be held on February 2,1999.
Res 98-312 - Calling a Special Election in the 3'd Ward of the City for February
2, 1999 to fill the vacant council seat in said Ward and establishing the
nomination period as November 5, 1998 to November 30, 1998.
Attached are certified copies of these resolutions for your files.
If you have any questions, please do not hesitate to contact me at (909) 384-5002.
Sincerely,
Rachel Clark
City Clerk
~c ~r/c... /}f,///
By: Melanie Miller, Senior Secretary
mam
Enclosure
P. O. 80X 131', SAN BERNARDINO, CA 11402
300 NORTH 0 STREET. SAN BERNARDINO.
CA.lIFORNIA 92418.000t CI.I)'.4.S002
CI'I)31".5'02 FAX..(...)3....51..
TDD/TTY -(1'1)38..$540
.. FOR OmCE USE ONLY - NOT A PUBUC DOCUMENT ..
RESOLUTION AG&~A ITEM TRACKING FORM
Meeting bllIe(DlIIe Adopted): - 1/ I ().2, 1981tem /I' / ;. Resolwion /I 9.f" - 3tJlr"
V~te: Ayes: ~ ? t--?" t I '7 Nays: -,9- Abstain:G- Absent: G;l-
Cbange to motion to atnend original docs: .,... j:t.-'
/
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....ttacnments:
Contract Term:
/'to
Resolution /I On Attachments:
Contract Expiration Date:
^/ti'L_
.
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OllIe Sent to Mayor: //1 0 8/98
OllIe of Mayor's Signarure: II I p tI 198
Reso Log Updated: r,/'"
Date RetUrned from Mayor:
Date of Cleric's Signarure:
Seal impressed:
J/ I {JEI 19B
II I ~"--/QS
DlIIeMemoSenttoDepanmentforSignarure: J^ ~ 198 See Attached:
'1
OllIe Received Back:
Date Letter Sent to Outside Party for Signature:
60 Day Reminder Letter Sent on 30th day:
90 day Reminder Letter Sent on 45tb day:
_ day Reminder Letter Sent:
See Attached: Date Received Back:
See Attached:
See Attached:
See Attached:
Note With/On Reso of Attachment stored separately:---
Direct Ciry Clerk-PUBLISH, POST, RECORD-W COUNTY \~1rcle 1) Date:
See Attached: -
Yes V--.. No_ By _:::lIo_ Date 11/ P5/i(
Yes - No~ By mam Date /1 I tJI- 196
Yes_ NoV' By mam Date II I iJ("'98
Yes_ No~ By 1Il,;I1It Date 1/ I {ll" 19
--- Date II I (l1N9
Yes No~ By IIIaIII
Request for Council Action & Staff Report Attached:
l.:pdated Prior Resolutions (Other Than Belowl:
Updated CITY Personnel Folders (6413. 6429. 6433, 10584, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655):
Copies Distributed To: City Attomev & Otbers: .t!"~",,,./ 7"5w~~) :s.~_ ,..('''' /'
By: IIIaIIl Date: II I" if/9s
.
BEFORE mIN'G REVIEW FORM TO ENSURE ANY NOTATIONS MADE RF.1I~ ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTIlRE REFERENCE (Contract Term. etc.)
Ready to File:
1IUIl1lt
Date: Il d~ 19 i
Last Uodated: 10/09/1998