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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: TOM MAREK
IT DIRECTOR
Subject: RESOLUTION OF THE
MAYOR AND COMMON COUNCIL
OF THE CITY OF SAN BERNARDINO
AUTHORIZING THE AWARD OF A
PURCHASE ORDER FOR
MAINTENANCE SERVICES TO
TIBURON INC. OF PLEASANTON,
CALIFORNIA.
Dept: INFORMATION
TECHNOLOGY DMSION
Date: May 19,2008
MlCC Meeting Date: June 2, 2008
Synopsis of Previous Council Action:
July 2, 2007 - Resolution #2007-219 - Approved the renewal of a maintenance contract for
maintenance services on the Computer-Aided-Dispatch system (CAD), Police Records
Management System (PRMS) and Mobile Data Software used by the Police and Fire
Departments from Tiburon, Inc., of Pleasanton, California
June 19,2006 - Resolution #2006-230 - Approved the renewal of a maintenance contract for
maintenance services on the Computer-Aided-Dispatch system (CAD), Police Records
Management System (PRMS) and Mobile Data Software used by the Police and Fire
Departments from Tiburon, Inc., of Fremont, California
June 21, 2004 - Resolution #2004-199 - Approved the renewal of a maintenance contract for
maintenance services on the Computer-Aided-Oispatch system (CAD), Police Records
Management System (PRMS) and Mobile Data Software used by the Police and Fire
. Departments from Tiburon, Inc., ofFremont, California
Recommended Motion: Adopt resolution.
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Signature
Contact person:
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Supporting data attached: StaffRqlort
Ward:
AU.
FUNDING REQUIREMENTS:. Amount: $170,124.00
Source: (Acct. No.)
679-251-5172
(Acet. Oescrintion) Maintenance Contracts
Finance:
Council Notes:
Agenda Item No.
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CITY OF SAN B.IUlARDINO - R.QUEST FOR COUNCIL ACTION
Staff Report
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SUBJECT:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
award a purchase order for maintenance services to Tiburon Inc. of Pleasanton, California.
BACKGROUND:
The City of San Bernardino owns Tiburon-based public safety computer systems which are
primarily comprised of a Computer-Aided-Dispatch (CAD) system and a Police Records
Management System (PRMS).
In 2002 an agreement was negotiated for three fiscal years (2002/03, 2003/04, 2004/05). The
vendor agreed to charge us a fixed rate of $118,393 for each of the three years. The price was to
remain in effect, until we added new features or upgraded the covered computer systems.
In September 2002, the City Council approved a modernization of the existing systems and the
addition of an Automation Vehicle Locator system (AVL) for Police patrol vehicles. The
modernization, once completely installed and accepted, and the new A VL system increased the
maintenance cost by $27,137.00.
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In February 2005, a new maintenance agreement was negotiated for 2005/2006. The vendor
agreed to charge us rates of$147,530 for fiscal year 200512006. During this time the vendor also
changoo from Tiburon, Inc to Tiburon Inc. Public Safety & Justice Inc.
In July 2005, the City Council approved an enhancement to the existing systems for a Field-
Based Reporting system known as Copperfire and FBR. Increase of maintenance CO&ts for this
new enhancement took effect in FY 200612007. In January 2006, the City Council approved an
enhancement to the existing systems for a mugshot digital photograph system that would
integrate with the existing systems and replace a standalone system. This system is known as
TIPS. Increase of maintenance costs for this new enhancement took effect in FY 200612007. In
addition, current service terms are specified under a Master Support Agreement between the
vendor and the City (reference Resolution #2006-230).
In March 2008, Tiburon agreed to a three year fixed price for maintenance. The cost for Tiburon
maintenance will remain $170,124 through the 2010/2011 fiscal year, unless new features or
upgrades are added. -
FINANCIAL IMPACT:
The annual cost for software maintenance of Police and Fire CAD, RMS, CMS, TIPS, FBR,
A VL, and MDCs for FY 200812009 is $170,124.00 and these items have been included in the IT
08/09 budget and chargebacks to departments.
o RECOMMENDATION:
Adopt resolution.