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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Dept: Public Services
Date: April 16, 2008
Subject: Authorize the Director of
Finance to amend the FY 07-08 CIP
Budget in order to create project number
129-367-5504-7801 for 36th St. from Mt.
View to Arrowhead.
Meeting Date: May 19, 2008
Synopsis of Previous Council Action:
Resolution No. 2007-364 - Mayor and Common Council of the City of San Bemardino
adopted the FY 07-08 to 2011-12 Capital Improvement Program (5-Year CIP).
Recommended Motion:
Authorize the Director of Finance to amend the FY 07-08 CIP Budget in order to create
project number 129-367-5504-7801 for 36th St. from Mt. View to Arrowhead and transfer
$34,400 from 129-367-5504-7788 ("H" St._30th St. to Edgehill Rd) to 129-367-5504-
7801 (36th St. from Mt. View to Arrowhead).
Contact person: Ken Fischer, Director
Supporting data attached:
Staff Report, Budget Amendment
FUNDING REQUIREMENTS:
Council Notes:
Phone:
Ward:
5140
4,5,7
Amount:
Source: .
No Net Cost
Staff will utilize savings
from Project SS 08-07 "H"
St. from 30th St. to Edgehill
Rd. in the amount of
$34,400
Finance:
Agenda Item No. J..J-
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Authorize the Director of Finance to amend the FY 07-08 CIP Budget in order to create
project number 129-367-5504-7801 for project change and work completed on 36th St.
from Mt. View to Arrowhead.
Background:
Public Services staff completed several mill and overlay and slurry seal projects earlier
this fiscal year. While completing these projects, staff approved a field change order to
mill and overlay a small section of 36th St. between Mt. View and Arrowhead. This work
was expected to cost less than $25,000. Once the street was milled, it was apparent
that base paving would be. required before the street could be overlayed. The base
paving caused the change order work to increase from $25,000 to $34,400. Since the
cost is above $25,000, staff is required to get Council ratification of these extra costs.
The appropriate way to document this extra work is to amend the FY 07-08 CIP Budget
to create Project No. 129-367-5504~7801 described as mill and overlay of 36th St.
between Mt. View and Arrowhead. The $34,400 to complete this work is available in
completed Project No. 129-367-5504-7788 for H Street from 30th to Edgehill Road.
Staff recommends ratification of this extra work by authorizing the Director of Finance to
amend the FY 07-08 CIP budget to create Project No. 129-367-5504-7801, a mill and
overlay of 36th Street from Mt. View to Arrowhead, and transfer $34,400 in project
savings from the completed H Street from 30th to Edgehill Road project.
Financial Impact:
There is no net cost. Staff will utilize project savings from FY 07-08 completed Project
55 08-07 "W St. from 30th St. to Edgehill Rd. in the amount of $34,400
Recommendation:
Authorize the Director of Finance to amend the FY 07-08 CIP Budget in order to create
project number 129-367-5504-7801 for 36th St. from Mt. View to Arrowhead and transfer
$34,400 from 129-367-5504-7788 ("H" St.-30th St. to Edgehill Rd) to 129-367-5504-7801
(36th St. from Mt. View to Arrowhead).
BUDGET AMENDMENT REQUEST
DATE: 4/14/2008
~, Transfer TO: . Transfer FROM:
~ DR (CR)
ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT
129-367-5504-7801 34,400 129-367-5504-7788 34,400
36th St. form Mt. View to I("H" St. from 30th St. to Edaehill
Arrowhead) RdT
34,400 34,400
JUSTIFICATION FOR TRANSFER REQUEST:
Staff utilized savinas from Account No, 129-367-5504-7788 (Project SS 08-07 "H" St from 30th St to Edaehill
Rd,) and used it to repair 36th St from Mt View to Arrowhead since the street condition was verY aoor and
improvements were needed, Staff needs the budaet amendment in order to create a new aroiect number.
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Requested By: . $; /:'. ,pr - Public Services
Depart~nt Head Signature Department
FINANCE USE ONLY
~~NCIL ACTION REQUIRED/NOT REQUIRED DATE:
APPROVED:
APPROVED:
DIRECTOR OF FINANCE DATE CITY ADMINISTRATOR DATE