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_. CITY OF SAN BER~DINO - REQU~~TNb~1cO~NC/ACTION
From: ROGER G. HARDGRAVE REC'u.-ADMIM.OFFSubject:
Oept: Public works/Engine",~ -7 PM 2; 31
Date: 6-01-89
Approval of Contract Change Order
No. One -- Maintenance of ~~
Lake Park, per Plan No. 7172
(1989-90 L. BARRIOS &
ASSOCIATES, INC.
fb,
Synopsis of Previous Council action:
04-20-87 Bids received on 4-9-87 rejected, and authorization granted
to advertise for bids.
Resolution No. 87-205 adopted awarding a contract to
J & R Landscape Maintenance Co., for the low bid price
of $53,400.00
06-06-88 -- Resolution No. 88-183 adopted awarding a contract to
L. Barrios & Associates for the low bid price of $42,000.
06-15-87
Recommended motion:
That Change Order No. One to the contract with L. Barrios & Associates,
Inc., for maintenance of Seccombe Lake Park, in accordance with Plan No.
7172 (1989-90), be approved: to extend the contract for a period of one
o year, adjust the Contract Unit Bid prices by 6.5%, incorporate Supple-
mental Items of Work and Amendments to Special Provisions into the con-
tract for an estimated increase of $14,317.00 in the contract price, from
$42,000.00 to $56,317.00.
cc: Jim Robbins
Jim Richardson
Andy Green .
Annie Ramos
{A~~
Signature
FUNDING REOUIREMENTS:
Roqer G. Hardqrave
Staff Report and
CCO No. ONE
Amount: $56,317.00
Phone:
'i02'i
Contact person:
Supporting data attached:
Ward:
1
Source: (Acct. No.)
001-388-53150
I 0, f' / 'i Q IS" J ~ ~ ~
.
Acct. Descri tion Professional
(Seccombe Lake SURA)
Finance:
s
75-0262
Agenda Item No.
/7
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CITY OF SAN BERJiRDINO - REQUEST iR COUNCIL ACTION
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STAFF REPORT
The Special provisions provide that the contract may be
extended for up to two (2) one year periods, by mutual consent
of the City and Contractor. Also, that the bid prices will be
adjusted by mutual agreement, based on cost of living increase.
Contract Change Order No. One extends the term of the
contract for a one-year period, from 7-1-89 to 6-30-90, and
increases the unit bid prices by 6.5%. The Community Develop-
ment Department has determined that the cost of living increase
for this area is 6.5%.
Routine maintenance on a repetitive schedule was in-
cluded in the original contract. However, non-repetitive work
such as replacement of trees, ground cover and sprinkler heads,
was not included in the Bid Schedule. This means that these
items must now be done by change order.
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Certain types of plant material need to be replaced
every 5 6 years. Some plants and sprinkler heads are
occasionally removed or damaged by vandals. A schedule of
Supplemental Items of Work is incorporated into the contract by
Change Order No. One. The estimated cost of these Supplemental
Items is $14,317.00.
The supplemental items
directed by the Supervisor from
ation and Community Services.
should be somewhat less than the
of work will only be done as
the Department of Parks, Recre-
Therefore, the actual costs
estimated cost.
Various amendments to the Special Provisions are also
incorporated into the contract by Change Order No. One.
An amount of $74,480 has been
recommended 1989-90 Budget, under Account
"Professional/Contractual Services," to
incurred for this contract.
included in the
No. 001-388-53150,
finance the cost
Annie Ramos, Director of Parks, Recreation and Community
Services has reviewed Change Order No. One and indicated her
approval. The Contractor has noted his approval by signing the
change order.
We recommend that Change Order No. One be approved.
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COMMENT: Plan No. 7172 is an increase of $14,317 above base. bid which is
composed of $2.730 (6.5% cost of living) as an Amendment to
Special Provisions and $11.587 (change order No.1) for Supple-
mental Items of Work.
75-0264
~..,<-
J S C. RICHARDSON.
eputy City Administrator -
Development SerVices
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Oroject:
Plan No.
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MAINTENANCE OF LANDSCAPING IN SECCOMBE
LAKE STATE PARK URBAN RECREATION AREA
7172
Date:
File No.
May 17, 1989
6.1444-8
ENGINEERING DIVISION
DEPARTMENT OF PUBLIC WORKS
CITY OF SAN BERNARDINO, CALIFORNIA
CONTRACT CHANGE ORDER NO. ~
(Change necessitated because of field conditions)
TO: L. Barrios & Associates. Inc.
4900 Azusa Canyon Road
Irwindale. CA 91706
Gentlemen:
The
Of 0 11 ows:
1.
2.
3.
4.
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terms and provisions of the contract documents are hereby amended as
The term of the contract is hereby extended for an additional year.
bet\/een July I, 1989, to June 30, 1990, as provided in the "Notice
Inviting Bids".
The unit bid prices are hereby increased by 6.50t. based on cost of
living increases for this area, as shown on the attached Bid
Schedule for 1989-90.
The attached Price Schedule for Supplemental Items of ,Jork, for
1989-90, is hereby incorporated into and made a part of the
contract documents, at an estimated increase in the annual contract
cost of $11,587.00.
The Amendments to Special Provisions No. 7172, for Maintenance of
Landscaping and Irrigation in Seccombe Lake State Park Urban
Recreation Area, are hereby incorporated into and made a part of
the contract documents.
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o Project:
Plan No.
MAINTENANCE OF LANDSCAPING IN SECCOMBE
LAKE STATE PARK URBAN RECREATION AREA
7172
Date:
File No.
May 17. 1989
6.1444-8
ENGINEERING DIVISION
DEPARTMENT OF PUBLIC WORKS
CITY OF SAN BERNARDINO. CALIFORNIA
CONTRACT CHANGE ORDER NO. ~
(Change necessitated because of field conditions)
Total extra work cost added to contract .............................$ 14,317.00
Previous Contract Price. ..... .................... ...................$ 42.000.00
o Amended Cost Price ..................................................$ 56,317.00
Additional time to complete contract due to change order ............ ~
CONTRACTOR:
CITY OF SAN BERNARDINO:
Accepte
By:
_,APproved
:'Q By:
'ROGER G. HARDGRAVE Date
Director of Public Works/City Engineer
Title:
Licensed in aCcordance with an Act
providing for the registration of
Contractors, License No: ~
Classification: __~-~. 1!!=-J
Approved
By:
J 1M ROBBINS
Acting City Administrator
Date
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-2-
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AMENDMENTS
TO SPECIAL PROVISIONS NO. 7172
FOR MAINTENANCE OF LANDSCAPING AND
IRRIGATION SYSTEM IN SECCOMBE LAKE
STATE PARK URBAN RECREATION AREA
In the NOTICE INVITING BIDS. second page, third paragraph,
Secti on 4590 of the Cali forni a Government Code is amended to
Section 22300 of the California Public Contract Code.
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The "Landscape Cost Estimating" is amended from 1985
Edition to Current Edition. in the following locations:
Proposal Form Page
Page SP-l, paragraph 1-1.01
Page SP-l, paragraph 1-1.02, and
Article I of the Agreement
Section 4-1.01, "INSPECTIONS", is amended by addition of
the followin9:
The Contractor or his authorized representative shall meet
on a weekly basis with the Supervisor to review the inspection
form.
Section 4-1.05. "TERMINATION OF CONTRACT", is amended to
read as follows:
Failure to perform specified items of work as provided in
these Special Provisions, after receipt of two Formal Notice of
Non-Compliance, will constitute good and sufficient grounds for
termi nati ng the contract. Noti ce of termi nati on wi 11 be given
by certified mail and will be effective 15 calendar days after
receipt of said notice.
Section 5-1.07 is hereby added as follows:
5-1.07 OISCRIMINATION/AFFIRMATIVE ACTION CLAUSE
Contractor hereby certifies that it will "ot discriminate
against any employee or applicant for employment because of
race, color, religion, sex, martial status or national origin.
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AMENDMENTS TO SPECIAL PROVISIONS NO. 7172
May 17, 1989
Page 2
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Contractor shall pro.ote affirmative action in its hiring
practices and employee policies for minori~ies and other
designated classes in accordance with Federal'l State and Local
laws. Such action shall include. but not be limited to. the
following: Recruit.ent and recruitment advertising.
employment. upgradhg. and promoti on. In addiiti on. Contractor
shall not exclude froll participation under t~is Agreellent any
employee or applicant for ellployment on th~ basis of age.
handicap or religion in compliance with State and Federal laws.
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Section 6-1.04. "PAYMENTS". is amende~ to read that
payments wi 11 be lIade to the Contractor by ,the 10th of the
month following the .onth the work is perforlled.
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Section 6-1.06, "FAITHFUL PERFORMANCE",! is amended by
addition of the following:
"The necessity of sending more than two (~) formal notices
to the Contractor to correct a mai ntenanc;e fai 1 ure anywhere
within the contract area shall constitute gro~nds for ter.in-
ation of the contract." I
Section 6-1.08, "MONTHLY EVALUATIONS,"I is amended by
addition of the following: I
Weekly reports may constitute the monthly evaluation based
upon the Supervisor's discretion.
The fourth paragraph of Section 9-1.01 (A), "REPAIRS TO
IRRIGATION SYSTEM," is hereby amended to read ,S follows:
The cost of all repairs to. or replace.e~t of. irrigation
system caused by vandalism, theft. or Act of GQd. shall be paid
for under an item for Supplemental Work. Any repairs or
replacement not covered by an item of Supplell~ntal Work. shall
be paid for as Extra Work. in accordance wi th Secti On 3-3.
"EXTRA WORK", of the Standard Specifications. I
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Section 9-1.07, WEED CONTROL" -- Amend t~e second to last
sentence to read as follows: !
!
daily and routine weed dontrol. complete
weeds shall be accomPlis'ed one (1) time
Over and above
removal of all
each month.
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Section 9-1.09,
amended to read as
paragraph:
"LAWN", Subsection "F", ,"RENOVATION", is
follows: Add at the e1nd of the first
AMENDMENTS TO
May 17, 1989
Page 3
SPE~L PROVISIONS NO. 7172
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"Depth of thatch removed shall be to the dirt. The
Supervi sor shall be present at start of renovati on for
visual inspection and approval prior to 1 continuation of
renovation. !
Section 10, "SUPPLEMENTAL ITEMS OF WORK",: is hereby added
to the Special Provisions as follows:
10-1.01 SUPPLEMENTAL WORK -- Any supplemental work done
shall be performed at the prices indicated in t~e .SUPPLEMENTAL
ITEMS OF WORK SCHEDULE.. All supple.ental wor~ performed shall
be as directed by the Supervisor and Dirqctor of Parks,
Recreation and Com.unity Services. .
10-1.02 REPLACEMENT OF TREES -- Replacnent of trees
shall be done in accordance with Sectio~ 9-1.11, .TREE
REPLACEMENT", of these Special Provisions. I
The unit price paid for replacing trees shall
payment for all work involved in furnishing and
trees.
include full
planting new
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10-1.03 REPLACEMENT OF TURF -- Defecti~e turf shall be
removed and replaced wi th sod. The sod shall be of the same
type of turf removed and shall be installed a~ directed by the
Supervisor.
The unit price paid for replacing turf s~all include all
items of work involved in removing and placing 'sod.
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10-1.04 REPLACEMENT OF SHRUBS -- ReplatelDent of shrubs
shall be done in accordance with Section 9-1.05, .PLANTS., of
these Special Provisions.
The unit price paid for replacing shrubs shall include all
items of work involved in removing and planting shrubs.
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10-1.05 "REPLACEMENT OF GROUND COYER" -'- Replacement of
ground cover shall be done in accordance with Section 9-1.05,
"PLANTS", of these Special Provisions.
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The unit price paid. for replacing gr~Und cover shall
include all work involved in removing and I planting ground
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cover. '
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10-1. 06 "REPLACEMENT OF SPRI NHER HEADS. -- Rep 1 acement
of the various types of sprinkler heads shall be accomplished
as directed by the Supervisor. New sprinkler heads shall be
the same type, size and brand as the one to be replaced.
AMENDMENTS TO
May 17. 1989
Page 4
SPE~L PROVISIONS NO. 7172
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The unit price paid for replacing sprinkler heads shall in-
clude all items of work, (including necessary repairs and/or
replacement of piping) involved in restoring: a sprinkler to
full operation. '
10-1.07 REPLACEMENT OF TIMER/CONTROLLER -, Replacement of
a defective timer/controller shall be accomplished as directed
by the Supervisor. A new timer/controller shal~ be of the same
model and manufacturer as the one to be replaced.
The unit price paid for replacing a timerlcontroller shall
include all items of work (inCluding necessary repair to
underground wiring or foundation) involved in replacing a
defective unit.
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ITEM
1.
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QUANTITY
1
NOTE:
UNIT
L.S.
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BID SCHEDULE
PLAN NO. 7172
(\~~ - ,oJ
DESCRI~ION OF ITEMS WITH
UNIT PRICE WRITTEN IN WORDS
Maintenance and Repair of
the landscaping and Irriga-
tion System. as outlined in
the attached Special Provi-
sions. at the lump sum price
of Three T1..u.._euud Fr,,~
11\18.... F....l1'~.I:R 81'
i.gy.~'.Vii'~ lR8UI4..__....~..gLD
pAT" Y-il" ,. ~.II. p-~
Fou,.t~ fou.,. "T\-\oCJ~lIo"'~
5e."~'" ~"'~-..- "'n\,~,\
CCl\\a.'r~
TOTAL S
The unit price must be written in words
and also shown in figures. The total
price must be extended for each item of
work and the total of all items inserted
in the space provided.
I
. 100 tr
TOTAL
L.S.
.+1, 0 ()
]f' 44) 730-
.VRlh er ~1.ggQ per reAY
42,666 114+)7.30.00
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UNIT
QUANTITY
1.
1
2 .
2,000
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3.
2,000
4 .
60
5.
75
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UNIT
EACH
SQ.FT.
SQ.FT .
EACH
EACH
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PRICE SCHEDULE
SUPPLEMENTAL ITEMS OF WORK
PLAN NO. 7172 (1989-90)
DESCRIPTION OF ITEMS W~TH
UNIT PRICE WRITTEN IN WbRDS
,
Replacement of Trees. ~n
kind. at
,.W~ \llJ"'4~..\. "'dl!!.,,^,~'1-
3'\VI!. ~ e \\ a~ I
i
per .EACH
Replacement of Sodded Turf.
in kind, at
~..,_ Ca",*~~
per SQ.FT.
Replacement of Seeded Turf.
in kind, at
--E.iftl!l!!.~ C''''_~....
i
per SQ.FT.
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Replacement of Shrubs. in
kind, at
Tw~,^~~ ~..\.\~
per'EACH
Replacement of Turf-Ro~or
Impact Sprinklers, at~
~~ ~c~~~...ll ~ ....
per: EACH
UN IT
PRICE
TOTAL
J1225~ * e25~
.JJ ~ !!t-
7T o. 55 ~ IOf)
'0./5
"3~U.
&. ..lit. 0"
'"' eo!!S!. "If ,JeOo-
If 4/2E.
.3", I \2 ,SI>
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PRICE SCHEDULE
SUPPLEMENTAL ITEMS OF WORK
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PLAN NO. 7172 (1989-90)
UNIT
QUANTITY
DESCRIPTION OF ITEMS WITH UNIT
UNIT UNIT PRICE WRITTEN IN WORDS PRICE TOTAL
6 .
250
EACH Replacement of Shrub Po~-Up
Type Sprinkler Heads, at
^,,~~., ~.\..\~:- - "/9~ 114~"'50t!2.
per EACH
7 .
1
LUMP SUM
10' Additional Maintenance L.S.
Around Lake Shore, at the
Lump Sum price of
U,y,,," #1I"'.lor...J.. ~...\.\=:l.~ *,900Ui! 119~()~
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10
TOTAL SUPPLEMENTAL ITEMS OF WORK
$ /~ 587. 50
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