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CITY OF SAN BERNQlDINO - REQUEST lOR COUNCIL ACTION
From:
Dean R. Meech, purchasi~~'!1.DMIH. MJect: Police Patrol Vehicles
Purchasi ng IStl9 FEa 27 PM 2: 15
February 21, 1989 SF-38
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Dept:
Date:
Synopsis of Previous Council action:
None
Recommendad motion:
Adopt Resolution
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Signature
Contect person:
Dean R. Meech, Purchasing Agent
Phone:
384-5085
NIA
Supporting date ettached: Yes
Ward:
FUNDING REQUIREMENTS:
Amount: $211.209.68
Source: (Acct. No.) 001-213-55120
Finance:
Acct. Descri tion
Police Patrol
Council Notes:
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CITY OF SAN BERNAtDINO - REQUEST lOR COUNCIL ACTION
STAFF REPORT
SF-38
PROPOSED ACTION:
Authorize the purchase of fifteen (15) new police patrol vehicles.
BACKGROUNO: .
The proposed purchase is for fifteen (15) police patrol vehicles to be
utilized 1n daily patrol operations of the police department.
Procurement at thi s time and in thi s manner is consi stent wi th the
. acquisition schedule for replacement of this type of vehicle.
The vehicle offered through the state contract is the Chevrolet Caprice.
Specifications for this vehicle have been reviewed with the Fleet
Manager and the pOlice department and found to be lacking in the options
required. The fact is Chevrolet does not provide all the options deemed
as necessary and that have been provided in the past by both Chrysler
and Ford manufacturers.
Chrysler did not offer a police package this year. They did not bid the
State contract. We suspect they are getting out of this line of
business.
The Purchasing Agent, Fleet Manager and police department concur that
the City does not need a third brand of vehicle in the fleet compliment
at this time. Currently we have both Dodge and Ford products. The parts
commitment, maintenance cost, parts cost and other intangible costs that
would be required for a third bnand is not cost effective.
The pol i ce department desires to conti nue uti 1 i zi ng the Ford vehicle
which is the strongest vehicle available for police service. This
position was affirmed regarding Ford's police vehicle by Council Action
1 ast year.
Therefore, the state is offering. .the Chevrolet Caprice. The
manufacturer's cut-off as conveyeq in the contract notification from the
state was expected April I, 1989. As usual, the cut-off has occured
before the announced time and .other government entities were given very
little time to respond. This has occurred before. The state announced
the cut off to us, the City, beginning 2-14-89. We had no way to react
that swiftly and in view of the fact Chevrolet's are not practical it
may be irrelevant.
As occurred 1 ast year, we were expecti ng the Fords woul d be purchased
di rect from the vendor at the same pri ci ng di scount offered to the
County of San Bernardino thus saving the cost of County service charges.
None of the bidders. will sell to the City at the County bid price
because the pricing is structured on an eighty-five (85) vehicle lot.
Our vehicle specifications are different from the County so we cannot
request additional vehicles on their bid. They will, however, sell to
the City at a fifteen (15) vehicle lot price. This involves
approximately $800 to $1200 price difference between the County price
and the City price (see letters attached).
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. Staff Report - SF-38
February 24, 1989
Page 2
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SAN BERNARDINO COUNTY BID P-31 CITY OF SAN BERNARDINO COST VARIENCE
Frits Ford
$1,200
$ 840
$ 800
$12,997.22
$14,197.22
$14,059.00
$14,052.04
Fairview Ford $13,219.00
Wi1nix Ford
$13,252.04
There is only $40 difference in price between Fairview Ford and Wi1nix
. Ford but the City enjoys more than $40 difference in value.
Now bear in mind this is a comparison of County equipped vehicles. Our
vehicles are equipped slightly different. The County comparison was used
to show market place established dollars.
VALUES:
Only one of the vendors utilizes the factory vehicle preparation center
(Wilnix Ford). The center is owned, administered and operated by the
Ford Motor Company. The City Fleet Manager prefers this type of
operation as the mechanics are factory trained and provide custom
improvement at no added cost. An example of unique capabilities the
center provides is when the spotlights and other police lighting is
installed, in-line fuses are also installed. The dealers and the
manufacturers do not do this.
Once the vehicle is released from the preparation center it goes to
Hadley Auto Transport, a Ford Motor Company contract carrier, for truck
convoy (not driven) to the City garage. When delivered the vehicles are
in customer ready condition (ready to be utilized).
The Ford Motor Company's three (3) year un1ilrited lrileage warranty was
discontinued in January 1989. The City of San Bernardino is being
awarded this exception per the Ford Motor Company this year. The
unlimited mileage warranty is being offered from the Ford Motor Company
thru Wilnix Ford in this proposal and is being offered at the 1988
prices. This is due to the connection to last year's purchase. Wilnix
Ford was responsible for getting the Ford Motor Company representatives
from Michigan to the City of San Bernardino. The Purchasing Agent and
Fleet Manager had a long extensive meeting with the representatives to
assure that this particular acquisition of police vehicles would meet
our requirements.
The association forged due to this good business relationship has
allowed Ford to alter the limited warranty plan in our favor of
unlimited mileage.
The City has a distinct marketplace advantage due to the transa'ction
1 ast year. The re1 ati onship and repore with uni que and extraordi nary
efforts taken by all parties insured that the City would not have a
problem involving police vehicle procurement this year.
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Staff Report - SF-38
February 24, 1989
Page 3
Incidently, Wilnix Ford won the bid with the County last year. We
purchased our vehicles from Wilnix Ford at the County price. The Fleet
Manager and Purchasing Agent have been very pleased with the vendor's
performance and service.
ATTACHMENTS:
1. County Price Structure
2. Cost of Equipped City Police Vehicles
??~ce'
Dean R. Meech, Purchasing Agent
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I RESOLUTION NO.
2 RESOLUTION of THE CITY of SAN BERNARDINO AUTHORIZING TO PURCHASE UP To
FIFTEEN (15) POLICE PATROL VEHICLES.
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BE IT R~SOLVED BY THE MAYOR AND CoMMON COUNCIL of THE CITY of SAN
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BERNARDINO DO HEREBY authorize the Department of Purchasing to purchase up to
fifteen (15) police patrol vehicles 19B9 Model CHP Special Service, Ford Crown
Victoria 351-V8 at a cost of $13,857.18 per vehicle or a maximum total of
fifteen (15) vehicles for $211,209.68 total cost. On behalf of the City of San
Bernardino pursuant to Section 10324 Public Contract Code and RESOLUTION
#86-237 that the Purchasin9 Agent of San Bernardino is hereby authorized and
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directed to sign and deliver all necessary requests and other documents in
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connection therewith for and on behalf of the City of San Bernardino.
I HEREBY CERTIFY that the foregoing resolution was dUly adopted by
the Mayor and Common Council of the City of San Bernardino at a
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meeting thereof, held on the
day
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of
,198___, by the following vote,
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to wit:
AYES:
Council Members
NAYS:
ABSENT:
Clty Clerk.
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02-22-89
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I RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING TO PURCHASE UP TO FIFTEEN
(15) POLICE PATROL VEHICLES.
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3 The foregoing resolution is hereby approved this day
4 of , 198
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6 EVlyn Wilcox, Mayor
7 City of San Bernardino
8. Approved as to form
and legal content:
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2-22-89 -2-
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SF-38
1989/90 FORO POLICE VEHICLES
15 EA 1989 FORD CROWN VICTORIA "S" 4-DOOR
POLICE SEDAN. CODE #55A POLICE PACKAGE
351-V8 POLICE ENGINE. WHEELBASE: 114"
MAKE - FORO $13,132.91
AND WITH THE FOLLOWING EQUIPMENT INSTALLED:
15 EA TILT STEERING WHEEL 106,00
15 EA COOLING SYSTEM, EXTRA HD, TRAILER TOWING
TYPE RADIATOR STD NIC
15 EA GAUGES: AMP, OIL AND WATER 166.00
15 EA INOPERATIVE DOOR JAMB SWITCHES 8.40
15 EA SINGLE KEY LOCKING SYSTEM,
ALL UNITS KEYED ALIKE 16.80
15 EA TWO (2) EXTRA KEYS PER UNIT 1.50
15 EA SPOTLIGHTS, LEFT AND RIGHT, UTILITY 6"
PILLAR MOUNTED 177.82
15 EA BODYSIDE MOLDINGS, FRONT DOOR MOLDINGS
SHIPPED LOOSE 63.70
15 SETS HD FRONT AND REAR FLOOR COVERING (RUBBER) 23.00
15 EA DECKLID RELEASE. MOUNTED LH SIDE OF
STEERING COLUMN 20.30
15 EA RADIO CONDUIT WIRING, Ii" 83.00
15 EA SPLIT BENCH FRONT SEAT (NON-RECLINE)
WITH CLOTH TRIM 31.00
15 EA DELETE AM RADIO (CREDIT OPTION) 1175.00)
15 EA TWO-TONE/CHP PATTERN (ONE COLOR TOP & TWO
FRONT DOORS...SECOND COLOR BALANCE OF CAR 169.00
15 EA WIRING, SINGLE PULL TO ROOF FOR LIGHTS WITH
HOLE AND SEAL TO CENTER (CODE XHC) 32.75
TOTAL EXTRA EQUIPMENT: 724.27
TOTAL (ONE CAR): $13,857.18
TOTAL (FIFTEEN CARS): $207.B57.70
6% TAX $12.471.46
TOTAL $220.329.16
TRANSPORT $500.00
UNLIMITED MILEAGE WARRANTY - $280.00
H~W ~AR = t4 ,nn nn
SUB TOTAL
GRAND TOTAL
$207.009.68
$211.209.68
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611 EAST HOLT AVENUE. P.O. BOX 3070
POMONA, CALIFORNIA 91769
(714) 623-2101
February 10, 1989
City of San Bernardino
250 W. Cluster St.
San Bernardino, Ca. 92408
Attention: Mr. Dean Meech,
Purchasing Agent
Dear Mr. Meech:
Re: sale of police vehicles to the
City of San Bernardino.
Will Nix Ford will sell to the City of San Bernardino 1989 Ford
Police Patrol Vehicles equipped in accordance with the County of
San Bernardino proposal P-31 on the basis outlined below:
Price per vehicle, each: $14,052.04
Plus sales tax.
License fees, exempt.
Plus warranty (Extended Service Contract).
Regarding Item 2, under Options, Extended Warranty, Base ESP
Coverage, 3 years/Unlimited miles with a $50.00 deductible after
the first 12 months or 12,000 miles, price: $280.00 per vehicle.
The current availability of this plan is questionable at this time
because of changes that went into effect on January 1, 1989. I
have contacted Mr. Jeff Moorman, Ford Motor Company,for clarification
and will advise you as soon as possible.
Thank you for the opportunity of submitting a quotation. Should you
require any further information, please contact me.
Sincerely,
AO- - --Q
STEPHF.N C. HALL
Fleet Sales Manager
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R. E. Frills. President
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P.O. BOX D!Ue
SAN BERNARDINO. CALI,... 92412
Te...,hon_ (714) e84~92eJ
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February 15, 1989
Mr. Dean R. Meech
Purchasing Agent
City of San Bernardino
250 West Cluster Street
San Bernardino, Ca. 92408
Subject: Fifteen Police Vehicles
Dear Mr. Meech:
Per our telephone conversation this date on the above
fifteen vehicles, we can further offer the following
extended service plans:
ESP Base-3 years 150,000 miles--$490.00
ESP Plus-3 years 150,000 miles--$715.00
The above prices are on a per vehicle basis. Items
covered under each plan are outlined in enclosed brochure.
Fairview Ford perform our predelivery service on our own
premises for a better control of quality.
Hope the above information is satiSfactory and will be
pleased to provide any further information.
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Fa~iew Ford Sales, I~.
292 NORTH G STREET
P.O. BOX 5S18
SAN BERNARDINO. CALIF. 92412
Telephone (714) 884-9281
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February 2, 1989
Mr. Dean R. Meech
Purchasing Agent
City Of San Bernardino
250 West Cluster Street
San Bernardino, Ca. 92408
Subject: Fifteen Police Vehicles
Dear Mr. Meech:
Per our telephone conversation this date regarding the
above subject, we have contacted Ford Motor Company and
were advised that the same volume discount which was
applied to the San Bernardino County bid last October
cannot be applied to a volume of less than one hundred
vehicles.
Based on this information, the best price we can propose
on a vehicle equipped per San Bernardino County proposal
'P-31, dated 10/5/88 is: $14059.00, plus sales tax each.
Hope the above information is satisfactory and I will be
pleased to provide any further information required.
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~,y OF SAN EaRNARDINO
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CJEMORANDUM
To
Subject
CAPT. WAYNE HARP
PURCHASE OF POLICE PATROL SEDANS
From
LT. R. CURTIS
2-15-89
Date
Approved
Date
PROBLEM:
In FY 1989/90, the police department will budget for replacement marked police
patrol sedans. The department must choose either the.Ford Crown Victoria or the
Chevrolet Caprice as these two companies are the only manufacturers offerin9 a
police sedan this year.
RECOMMENDATIONS:
I recommend that the department request to. purchase the Ford Crown Victoria as
replacement marked police patrol sedans in FY 1989/90.
FINDINGS:
The department currently operates a ,mixed fleet of marked police patrol units
comprised of Dodge Diplomats and Ford Crown Victorias. Dodge declined to
submit a police patrol sedan this year for the State of California request
for bids. The State of California bid was awarded to the Chevrolet Caprice which
was the low bidder.
An analysis of the two available vehicles was completed with the assistance of
Robert Torbitt, Superintendent of Equipment Maintenance, and Dean Meech, Purchasing
Agent, with the following findings.
The three of us are in agreement that the Ford Crown Victoria is the best police
patrol sedan available today and should be the vehicle purchased by the police
department. The Ford is initially more.expensive to purchase but this cost '.
savings is offset by the anticipated increased maintenance. of the Chevrolet
Caprice. There have been no major problems encountered in operating and
maintaining the Fords. The Fotds are larger and heavier than the Chevrolet
Caprices and offer the occupants more protection during traffic collisions.
The interior of the Ford is larger than the Chevrolet, offering occupants more
room for comfort and reducing the fatigue of long hous of driving. The Chevrolet
Caprice traditionally has experienced handling problems above 85 mph due to a
light front end and weak front suspension. Ford has a.better extended warranty
maintenance which is expected to reduce down time for police unit and improve
the turn around time on warranty work. The selection of the Ford would additionally
result in cost savings in the area of training for garage mechanics and the
stocking of a third inventory of replacement parts.
All three of us are of the opinion that the total cost of operating and maintaining
the Ford Crown Victoria over a three year period will be lower than ihat of the
Chevrolet Caprice.
PRIDE ..(
~.:{ IN PROGRESS
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