HomeMy WebLinkAbout47-Planning
~ITY ~F SAN BERN~DINO - REQUEST Fbh COUNCIL ACTION
From:
Brad L. Kilger
Director of Planning
Planning
REC'D. - ADMlllubillft.:
1989 FEe -9 PIl 2: 36
Development Code
~
Dept:
Mayor and Council Meeting of
February 20, 1989, 2:00 p.m.
Dau: February 7, 1989
Synopsis of Previous Council action:
No previous Council action.
Recommended motion:
That the General Plan Task Force be designated as the superv~s~ng
co~~ittee for the Development Code, and that the proposed Consultant
Selection Schedule (Attachment A) be approved.
'-
..-.---
Contact person:
Brad L. Kilger
Phone: 384-5057
Supporting data attached:
Staff Report
Ward:
FUNDING REQUIREMENTS:
Amount:
Source: (Acct. No,)
(Acct. Description)
Finance:
Council Notes:
U'7
CITY
. OF SAN BERNSd:.DINO - REQUEST ~R COUNCIL ACTION
STAFF REPORT
Subject: Development Code
Mayor and Council Meeting of February 20, 1989
REOUEST
That the General Plan Task Force be designated as the
supervising committee for the Development Code; and that the
proposed Consultant Selection Schedule be approved.
BACKGROUND
In order to implement the new General Plan, a Development
Code needs to be developed and adopted by the city. A
Development Code is a comprehensive document which contains
the regulations and design guidelines applicable to develop-
ment in the City of San Bernardino. The Code encompasses
regulations such as zoning, subdivision, signs, landscaping,
parking and historic preservation. The revision to or
creation of these regulations is a major undertaking.
A draft Development Code Work Program is attached for review.
The process of completion of the work program involves the
need for consultant services and a steering committee.
The General Plan Task Force has preliminarily reviewed the
work program and Consultant Selection Schedule (attached for
review and approval). The Task Force has requested that they
be considered as the supervising committee for the Develop-
ment Code in the interest of continuity and time, and that
the Consultant Selection Schedule be approved.
RECOMMENDATION
That the General Plan Task Force be designated as the super-
vlslng committee for the Development Code; and that the
proposed Consultant Selection Schedule be approved.
Prepared by: John E. Montgomery, AICP
Principal Planner
for Brad L. Kilger, Director of Planning
Attachments: A Consultant Selection Schedule
B Draft Development Code Work Program
C General Plan Implementation Memo
D General Plan Task Force Membership
mkf/2/7/89
M&CCAGENDA:DEVCODE
"'''._n"t:A
.
'-'
ATTACHMENT A
'""
-'
--
City of San Bernardino
Development Code
Draft Consultant Selection Schedule
February 20, 1989
Council establishes
Task Force as the
committee for the
Code and adopts
Selection Schedule
General Plan
supervising
Development
Consultant
Week of February 27th
Task Force Reviews and Finalizes
Development Code Work Program
March 20, 1989
Council Adopts Work Program by
Resolution
Week of March 20th
Work Program and Request for Time
and Cost Estimate sent to five
firms which responded to Request
for Qualifications (RFQ) (see
list below)
April 10, 1989
Week of April 17th
Deadline for response
DCSC Conducts Interviews with
Respondants (possible selection)
Week of April 24th
Selection Announced;
Contract Negotiations
Begin
Week of May 18th
Approved Legal Contract Executed
by Consultant, transmitted to
Mayor and Council
June 5, 1989
Contract Executed by Mayor and
Council
June 6, 1989
Commence Wprk
RFO Respondant List
1. Cotton Beland Associates
1028 North Lake Avenue, suite 107
Pasadena, CA 91104
(213) 929-4468
2. Sedway Cooke Associates
101 Hopewood Street, Second Floor
San Francisco, CA 94105
(415) 495-2400
. ~
-
--
v '-"
City of San Bernardino - Development Code
Draft Consultant Selection Schedule
Page 2
3. Randolf Hlubik Associates, Inc.
Old City Hall, Third Floor
3612 Seventh street
Riverside, CA 92501
(714) 781-1930
4. smith, Peroni & Fox
980 East Tahquitz Way, Suite C
Palm Springs, CA 92262
(61) 322-0900
5. Urban Design Studio
2817 Newport Boulevard
Newport Beach, CA 92663
(714) 675-6658
mkf2/7/89
GP:DEVCODE
ATTACHMENT B
C I T 'J"" 0 F SAN B ERN A R ~...~ N 0
'-' INTEROFFICE MEMORANDUM-/
8901-702
TO: General Plan Task Force Members
FROM: Jofin E. Montgomery, Principal Planner
SUBJECT: Development Code Work Program, 1st Draft
DATE: January 18, 1989
COPIES: Jim Richardson, Deputy City Administrator
Henry Empeno, Deputy city Administrator
Brad L. Kilger, Director of Planning
vincent Bautista, Principal Planner
Sandra Paulsen, Senior Planner
Ann Larson, Senior Planner
Valerie Ross, Senior Planner
Attached is the first draft of the work program for the
Development Code that will be discussed at the next General
Plan Task Force meeting on January 20, 1989 at 9:00 a.m.
Please review prior to meeting. Thank you.
:t:: E~i~erY,
Principal Planner
AICP
JEM/slk
Attachments
. .
.........,
--
-'
city of San Bernardino
Draft
Development Code
Work Program
1-13-89
I. Statement of Goals and Obiectives
The following goals should be taken as controlling in the
Development Code effort:
The creation of a single comprehensive document
which is to contain g1l regulations applicable to
development in the City of San Bernardino.
The coordination with other City
from Planning, concerning their
the Development Code.
departments, aside
specific needs in
The coordination with other City projects, espe-
cially the General Plan update, the downtown
parking study and the Mainstreet project.
The promotion of clear communication of the devel-
opment review code, whenever possible, through the
use of simple, clear language, the elimination of
inconsistencies and redundancies, and the use of
maps, graphics, charts, tables, and design illus-
trations.
The incorporation of design standards into the
Development Code, so as to illustrate clearly for
all parties the high quality of development desired
in the city.
The facilitation of a simple, straight-forward
administration process of the Code for City staff.
II. Accrocriate Structures to be Incorcorated in the Devel-
ocment Code
The Development Code must be located within a specific
numer1C range within the City of San Bernardino's
Municipal Ordinance. Zoning, subdivision, sign, land-
scaping, design, parking, historic preservation and all
other appropriate regulations must be addressed.
.
-
The new COd~ust be structured so th~ an interested
party will be aware of the applicable provisions which
apply to the land use designation regulations and
minimal cross-referencing. The new code should have
more graphics and illustrations, in order to make its
requirements more understandable. A separate document
called Design Review Guidelines is to be developed in
consert- with the Code. This document is to be
graphically oriented and illustrates the design
components of high quality development required in the
Development Code. The Code should also be structured so
that it can easily be amended without disrupting its
basic organization.
The code must have a table of contents and an index. The
Code and Design Standards must also be provided to the
city in a pre-approved computer media and software
system, as well as the normal printed media.
~ ..
"",...,
"""",
III. Work proaram~utline
The following outline includes the tentative schedule
and assigned tasks in order to implement the goals and
objectives in the Development Code Process.
-
Phase I : Review and Assess Existing Development
lations and Land Use Policy Documents
cially the new General Plan).
Regu-
(espe-
TASK 1:
The Consultant will meet with city represen-
tatives to review the scope of work:
Consultant assessment of existing development
standards.
Review expectations of new Development Code.
List major issues identified by Consultant and City
staff:
Parking
Signage
Hillside Management
Design Guidelines
Mixed Use in Downtown (Mainstreet)
Coordination with present and future land use
documents
Historic Preservation
Specific priorities of major and specific issues.
outline coordination with other city Departments.
Discuss the roles of the Task Force Advisory
committee, Planning Commission and the Mayor and
City Council.
outline the public participation program.
outline the coordination of General Plan and
Development Code tasks.
Discuss the mapping that might be necessary.
Present the program schedule and milestones (flow-
chart). This is also to be provided to the City in
a pre-approved computer media and software system.
A phasing of the components of the code may be
considered and included in the program schedule.
Confirm procedures for reporting general progress
and work task completion. Feedback loops of review
and approval of staff will be required on a weekly
basis.
Product:
Confirm scope
Status report
tee, Planning
of work.
to Task Force Advisory Commit-
Commission and City Council.
Meetings: City Staff Meeting
Task Force Advisory Committee
Planning commission
city council
~ ...
TASK 2:
,-
Iw'
The Consultant team will
relevant regulations and
but not limited to:
""
~
obta~n and review all
documents, including
General Plan
Redevelopment Plans
Approved specific Planes)
Approved Area Planes)
Current Zoning Ordinance
Current Subdivision Regulations
Unpublished Resolutions or Ordinances
Capital Improvement Program
Development Review
Environmental Review Guidelines
Planning commission Bylaws
Product: Collection of Database (1 copy of each to
City)
TASK 3:
The Consultant will conduct field tours of the
City of San Bernardino and other appropriate
cities and collect their Development Codes.
Identify existing development patterns.
Identify high quality development.
Establish collection of Development Codes.
Product: Data Base
Slide Show
TASK 4: . Assess the consistency of General
policies and Current City Regulations.
Plan
Compare land use policies to existing land use
regulations.
Identify land use or policy inconsistencies.
Identify new land use trends.
Product: Report of findings (graphics included) (35
copies) .
TASK 5:
Prepare Draft of Development Code Format and
Outline.
Define and prepare a draft of Development Code
Format and Outline.
Prepare a general description of all zones,
regulations and procedures.
Prepare a complete table of contents addres-
sing all attributes to be within the De~el~p-
ment Code. (e.g. zoning districts, s~gn~ng
standards, subdivision standards, administra-
tive provisions and processes).
Product: Report including dummy/mock-up of Development
Code (35 copies).
" lo,.
Phase II
,-.,
'-' '-"
Prepare and Present Development Code. When
the new General Plan program has reached
the point where current General Plan
policies have been reviewed and any modifi-
cations, additional pOlicies have been
finalized, Phase II can commence. All of
Phase II may need to be modified if the
Development Code is prepared in a series of
components.
TASK 1:
Prepare a complete draft outline of
sections.
all
Complete all matrices,
The level of detail
explain the areas to
section.
The outline
sections.
Present all findings for major issues identi-
fied by consultant and City staff.
tables to be utilized.
shall . be adequate to
be included in each
shall present all sections, sub-
Product: Report including a dummy/mockup of the Devel-
opment Code (35 copies).
TASK 2:
Design and Produce Graphic Illustrations
utilize graphic illustrations (i.e., diagrams)
to depict flexible development standards for
the Code and Design Guidelines.
Illustrations will be a key methodology to
present development standards.
The subjects for consideration of graphic
illustration include but are not limited to:
FARS
Variable Setbacks
Architectural Articulation
Parking Standards
Sign Design/Location
Roofs
Bulk and Height
Landscaping
Land Use Transition
Site Planning
Product: Report (35 copies)
-"
...
TASK 3:
cdC;iete Environmental Impac~Report.
Environmental Impact Report may possibly
tiered or prepared as a supplement to
General Plan EIR.
The
be
the
Prepare final project description.
Identify relationship between General Plan
and Development Code.
Finalize Initial Study check list.
List
ings
List
List
possible impacts in terms of
and uses in non-conformance.
preparation of a program EIR.
regional impacts.
build-
Evaluate each potentially significant envi-
ronmental impact.
Describe significant environmental effects.
Discuss significant cumulative impacts.
Present mitigation measures.
Present unavoidable impacts.
Prepare findings.
Present alternatives in accord with CEQA
provisions.
Discuss long term effects.
Incorporate assessment of General Plan and
Development Code into one EIR.
Prepare and distribute all necessary notices
to the public, public agencies and newspapers.
Product: CEQA Notices
Advertisements
Ten Copies Administrative Draft
Fifty Copies of Draft and Final EIR
Meetings: Planning Commission
City Council
TASK 4:
Complete and Present Draft Development Code
Prepare and present first draft of Development
Code and report to PC.
Receive comments.
Place public notifications in newspape~.
Product: Draft Development Code (50 copies)
Meetings: Planning Commission Workshop
,.. ...
~ise First Draft of Develo~nt Code
Prepare and present second draft of Develop-
ment Code and report to Planning commission.
compile comments received at meetings.
prepare executive summary reporting purpose
and objectives of Development Code.
Product: Second Draft of Development Code with Execu-
tive Summary and PC Report (100 copies)
TASK 5:
Meeting: Planning Commission (Public Hearing)
TASK 6:
Prepare and Present Final Development Code to
City Cpuncil
Prepare and present report and third draft of
Development Code.
Compile comments.
Product: Prepare Final Development Code
Meeting(s): City Council (Public Hearing).
Possible additional meetings for city Coun-
cil.
TASK 7: First Reading of Development Code Adoption
Ordinance
Meeting: City Council
TASK 8:
Final Reading of Development Code Adoption
Ordinance
Meeting: City Council
TASK 9: Publication of Final Development Code
Reduction of Development Code for codification
shall be prepared.
Development Code to be within three ring
binder.
Product: Typeset Version of Development Code (1 copy)
Development Code Notebook (250 copies) (Inclu-
ding Design Guidelines and Table of District
Regulations)
Master of Development Code (one original, both
on computer and printed media provided)
MISC:DEVCODE
Tentative Work Program
"
.....
ATTACHMENT C
~~ .......,
C I T ~O F SAN BE R N A R ~ NO
INTEROFFICE MEMORANDUM
8901-703
TO:
General
Plan Task Force Members ~ L4..
Montgomery, Principal Planner .
Plan Implementation
FROM:
Johh E.
SUBJECT:
General
DATE:
January 19, 1989
COPIES:
Jim RObbins, Acting City Administrator
Jim Richardson, Deputy City Administrator
Henry Empeno, Deputy city Attorney
Brad L. Kilger, Director of Planning
vincent Bautista, Principal Planner
Ann Larson, Senior Planner
Sandra Paulsen, Senior Planner
Valerie Ross, Senior Planner
What happens after
approval process
San Bernardino?
May 31, 1989, regarding the review and
of development projects in the city of
The job of
focused the
question has
tion.
finalizing and adopting the General Plan has
attention of so many for so long that the above
not received complete consideration and resolu-
On May 31, 1989, the City of San Bernardino will adopt a new
General Plan, adopt a new long-range land use map, and
certify the General Plan Environmental Impact Report. If
approved as adequate by the State Office of Planning and
Research (OPR), any restrictions imposed on the city's
development review process by OPR and the Interim Policy
Document (IPD) will be lifted. What does this mean? If
nothina is done bv the citv. the old zonina districts and
their restrictions would still be in full effect. As
discretionary projects would come before the Planning Commis-
sion, they could be turned down based on inconsistency with
the new General Plan. However, there is no mandated require-
ment of consistency and nondiscretionary projects, such as
Review of Plans and Building Permits, would be controlled by
the old Title 19 Zoning Code. There would be great confusion
as to how the new General Plan Land Use Designations (LUD's)
relate to the old Zoning Districts in the city's review and
approval process. Therefore, it is important to consider the
implementation strategies of the General Plan, both immediate
(starting June 1, 1989) and long-range.
The long-range strategy stems from the understanding that the
job is only partially done by the adoption of the General
~
-,
INTEROFFICE MEMO~: 8901-703
General Plan Implementation
January 19, 1989
Page 2
,"""-'",
--'
Plan. A Development Code has to be formulated and adopted,
so that the policies and goals of the new General Plan get
properly implemented. This is a major undertaking by the
City and the Planning Department. In order to understand
this project a draft work program has been developed and
previously distributed for your review and consideration.
This Development Code is crucial to the full implementation
of the General Plan.
The short-range strategy is more complicated because of the
range of alternatives possible.
There are at least
Plan implementation.
three short-term strategies of General
These are summarize~ as follows:
I. Do Nothina strateav
~his approach is a two-map system: General Plan
Land Use Map, old zoning District Map.
Discretionary projects mayor may not result in
compliance with the General Plan.
Nondiscretionary projects would be guided by the
old zoning map and Code.
This strategy would result in citizen confusion and
actually be a step backwards, since the IPD starts
to implement some of the new General Plan policies
(especially in regard to allowed uses and densi-
ties) .
II. Ouick and Dirtv strateav
This approach is a one-map system: Combined Zoning
and General Plan Land Use Map.
Title 19 zoning Code would have to be completely
revised so that all the references to the old
district designations are changed to the new
designations. An attempt to eliminate inconsis-
tencies would have to be made. There may not be
enough time to do this properly; a lot of mistakes
may be made relative to the intent of Council.
The old Title 19 Zoning Code and map would have to
be repealed and the new Code and map would have to
be adopted on May 31, 1989. The review of this
revision would have to take place in conjunction
with the review of the General Plan.
...-
"'"
INTEROFFICE MEMO~UM: 8901-703
General Plan Implementation
January 19, 1989
Page 3
"....,,<11'
An Environmental Impact Report is necessary for a
major revision to the Zoning/Development Code. This
raises a major timing problem.
III. Interim strateav
This approach is a two-map system, at least until
the new Development Code is adopted.
This strategy basically involves an extension of
the City's present operating procedure by adopting
an Interim General Plan Implementation Document
(IGPID) by ordinance on May 31, 1989.
IGPID would require that all development proposals
be consistent with the new General Plan. There
would need to be guidelines for relating the Land
Use Designations (LUD's) to the old zoning dis-
tricts, similar to how the city is presently
operating under the IPD. There would also need to
be some grand fathering provisions for projects
receiving some agreed upon stage of approval prior
to May 31, 1989.
An Environmental Impact Report may not be neces-
sary.
This approach raises a legal issue, (since there is
not a court order as legal backup), of whether or
not the City can adopt an ordinance of this type.
The ordinance would grant to the new General Plan
power to override the existing Title 19 Zoning Code
and Map in instances where the General Plan text or
map is not consistent. This may not be possible
legally.
Problems of interpretations will arise. The Zoning
Code is specific and the General Plan is general in
nature. The policy of setback distance and land-
scaping standards along Waterman Avenue in the IPD
- is a prime example of this type of problem. Until
the Development Code is adopted, many such problems
will arise, with an increase of appeals to the
Mayor and Council a likely result.
These questions of implementation strategy are raised
your preliminary consideration in the hope of reaching
consensus on direction for staff in a timely manner and
budgetary planning.
for
some
for
JOHN E. MONTGOMERY
Principal Planner
mkf
,.. "..
~Y'/
ATTACHMENT D
General Plan Task Force
Membership
Mayor Evlyn Wilcox
Councilwoman Norine Miller
Councilman Tom Minor
Councilman Jack Reilly
Mr. Conrad Knowles
Mr. George Schnarre
Mr. John Traver
Jim Richardson, Deputy City Administrator
staff: Planning Department
City Attorney's Office - Henry Empeno
mkf/2/9/88
GP:TASKFORCE
~