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CITy'OF SAN BERNOIDINO - REQUEST IC)R COUNCIL ACTION
From: Dean R. Meech, Purchasing Agent
Dept: Purchasi ng
Subject: Two (2) Ro 11 ~Off Trucks, 20 to 40
Cubic Yard Capacity
Date: December 12, 1988
Bid: F-89-18
Synopsis of Previous Council action:
None
Racommended motion:
Adopt Resolution
Dean R. Meech
Signature
Contlct pinon: Dean R. Meech Pllrcha~; ng Agpnt
Phonl:
384-5085
Supporting dl" Ittachld:
Yes
Wlrd:
N/A
FUNDING REQUIREMENTS:
Amount: $165,826.64
SoutcI: (ACCT. NO.) 127-413-55771
(ACCT. DESCRIPTION) Roll-Off Units
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Finance: ~
Council Notl.:
Aaenda ItAm Nn
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CITy"OF SAN BERNCalDINO - REQUEST ~ COUNCIL ACTION
STAFF REPORT
F-89-18
The proposed purchase is for two (2) roll-off trucks, 20 to 40 cubi C yard
capactiy to be uti 1 i zed in daily operati ons by the Publ i c servi ces/Refuse
. Department.
At the request of the department, appropri ate speci fi cati ons were prepared,
published and furnished to area suppliers. Bids were publicly opened and
declared on November 29, 1988. The following is a summary of Bids received.
COMPANY
TOTAL.BID (INCLUDING TAX)
(Alternate)
Haaker Equipment Co.
Associated Diesel
Nixon-Egli Equipment Co.
*Inland Empire White GMC
Azusa White GMC
Engs Motor Truck Co.
Carmenita Truck Center
No Bid
No Bid
No Bid
$165;826.64
$173,034.40
$170,B72.00
$174,386.96
$174,592.60
Nineteen (19) vendors of this commodity were solicited. Seven (7) responded,
three (3) with no bids. Four (4) of the bids were valid. The bid package was
submitted to committee and the alternate bid of Inland Empire White GMC was
found as best meeting the City's needs. See memo from fleet manager attached.
Specifications as bid have been reviewed with the Director of Public Services
and the Fleet Manager who concur that the Bid of Inland empire White GMC
meets speci fi cati ons and requirements. It is therefore recommended that the
Bid be accepted for contract. The equipment funding is a 5 year lease purchase
arrangement.
Account Number: 127-413-55771 Roll-Off Units
Total Amount: See Lease Purchase Quote LP9002
~/I4P--.t:-. n A_~
Manuel P. Moreno; r. ~ 4
Of...",,, of ',Oli, "'''i''~u~'''
Dean . ee~
Purchasing Agent
75.0264
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crrv OF SAN (tERNARDINO
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'~EMORANDUM
To DEAN MEECH
PURCHASING AGENT
SUbject REVIEW OF BID PROPOSALS
7-89-17 & 7-89-18
From ROBERT TORBITT
FLEET MANAGER
Date DECEMBER 2, 1988
Approved
Date
On November 30, 1988 Manuel Moreno, Public Services Director and Robert
Torbitt, Fleet Manager met pertaining to bid specifications 7-89-17 and
7-89-18. All the bid proposals were reviewed and an agreement was reached.
We feel that' although Inland Empire White/GMC's alternate proposal does not
meet the specifications in their entirety - 740D Allison Trans. versus
750DRD and 40,000 lb. versus 44,000 lb rear axle - we feel the 740D Trans
and the 40,0001b rear axle will serve the City's requirements and recom-
mend this proposal be accepted. Delivery of these units would be 75 days
versus 150 to 210 days on all other proposals.
(2L14L~
ROBERT TORBITT,
FLEET MANAGER
/h1 c.-".......,,(,/dr1v1 ~ ~
MANUEL P. MORENO, JR.
PUBLIC SERVICES DIRECTOR
RT/MPM/cs
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RESO LUTI ON NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO INLAND
EMPIRE WHITE GMC FOR THE FURNISHING AND DELIVERY OF TWO (2) ROLL-OFF TRUCKS,
3 20 TO 40 CUBIC YARD CAPACITY, TO BE UTILIZED BY THE PUBLIC SERVICES DEPARTMENT
IN ACCORDANCE WITH BID SPECIFICATION F-89-18.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
5 BERNARDINO AS FOLLOWS:
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SECTION 1. That Inland Empire White GMC is the lowest and best
responsible bidder for the furnishing and delivery of two (2) roll-off trucks,
20 to 40 cubic yard capacity, in accordance with Bid Specification F-89-18 for
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the total amount of $165,826.64; pursuant to this determination, the
Purchasing Agent is hereby authorized and directed to issue a purchase order
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for said Inland Empire White GMC to said lowest and best responsible bidder;
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such award shall only be effective upon the issuance of a purchase order by
the Purchasing Agent; and all other quotations therefor are hereby rejected.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by
the Mayor and Common Council of the City of San Bernardino at a
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meeting thereof, held on the
day
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of
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to wit:
AYES:
Council Members
NAYS:
ABSENT:
City Clerk
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12/12/88
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1 RESOLUTION OF THE CITY OF SAN BERNAROINO AWARDING A CONTRACT TO INLAND EMPIRE
WHITE GMC FOR THE FURNISHING AND DELIVERY OF TWO (2) ROLL-OFF TRUCKS, 20 TO 40
2 CUBIC YARD CAPACITY, TO BE UTILIZED BY THE PUBLIC SERVICES DEPARTMENT IN
ACCORDANCE WITH BID SPECIFICATION F-89-18.
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The foregoing resolution is hereby approved this
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of
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Approved as to form
and legal content:
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torney -
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12/12/88
day
Evlyn Wllcox. Mayor
City of San Bernardino
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